presentation of the common time measurement tool presented by dimitrios raptis directorate of...
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PRESENTATION OF THE PRESENTATION OF THE COMMON TIME COMMON TIME
MEASUREMENT TOOLMEASUREMENT TOOL
Presented by Dimitrios RaptisPresented by Dimitrios RaptisDirectorate of International Economic RelationsDirectorate of International Economic Relations
88thth Meeting of the Working Group for the Meeting of the Working Group for the improvement of border crossings along the Pan-improvement of border crossings along the Pan-
European Corridor X European Corridor X Beograd, 21 January 2010Beograd, 21 January 2010
TIME MEASUREMENT EXERCISE AT THE TIME MEASUREMENT EXERCISE AT THE BORDER CROSSING POINTS OF THE BORDER CROSSING POINTS OF THE
PAN EUROPEAN TRANSPORT PAN EUROPEAN TRANSPORT CORRIDOR XCORRIDOR X
TIME MEASUREMENT EXERCISE (LAUFZETTEL EXERCISE):TIME MEASUREMENT EXERCISE (LAUFZETTEL EXERCISE):
Originally an initiative of the Baltic StatesOriginally an initiative of the Baltic States
Seven (7) countries (Estonia, Lithuania, Seven (7) countries (Estonia, Lithuania, Latvia, Norway, Germany, Poland and Latvia, Norway, Germany, Poland and
Sweden)Sweden)
AIMAIM
To identify the reasons for the To identify the reasons for the delays of road transport vehicles delays of road transport vehicles
while crossing land borderswhile crossing land borders
APPLICATION TO CORRIDOR APPLICATION TO CORRIDOR XX
The Customs Administrations of The Customs Administrations of Greece and FYROM implemented a Greece and FYROM implemented a Time Measurement Exercise at the Time Measurement Exercise at the Border Crossing Stations of Evzoni Border Crossing Stations of Evzoni and Bogorodicaand Bogorodica
Realized in the period between Realized in the period between 26/2/2007 and 5/3/200726/2/2007 and 5/3/2007
1731 forms were filled in the 1731 forms were filled in the direction Greece-FYROMdirection Greece-FYROM
2035 forms were filled in the 2035 forms were filled in the direction FYROM-Greecedirection FYROM-Greece
RECOMMENDED RECOMMENDED METHODOLOGYMETHODOLOGY
Formulation & Establishment of a Formulation & Establishment of a Working Group in either side Working Group in either side
- composed of personnel from local - composed of personnel from local and central servicesand central services
- possible inclusion of other border - possible inclusion of other border agencies apart from customsagencies apart from customs
Tasks: Tasks: - arrange the organizational details- arrange the organizational details- supervise the implementation of the - supervise the implementation of the ExerciseExercise- report on the results- report on the results
Preparatory Meeting of the two Working Preparatory Meeting of the two Working Groups at the Border Crossing PointGroups at the Border Crossing Point
PREPARATORY MEETINGPREPARATORY MEETING
Technical matters to be resolvedTechnical matters to be resolved
Selection of the most Selection of the most appropriateappropriate period for the period for the implementation of the Exercise: implementation of the Exercise: normal traffic (recommended)normal traffic (recommended)
Conduct of the exercise Conduct of the exercise
Agreement on the content of the Agreement on the content of the printed formprinted form
to count the total time a vehicle to count the total time a vehicle needs to cross the borderneeds to cross the border
i.e. arrival at the queue of the i.e. arrival at the queue of the exit border station – departure exit border station – departure from the entry border stationfrom the entry border station
to cover every procedure such as to cover every procedure such as passport control, customs passport control, customs control and controls by other control and controls by other authorities at both sides of the authorities at both sides of the borderborder
PURPOSE OF THE PURPOSE OF THE FORM FORM
Number and languages of the Number and languages of the formsformssingle form: most suitable optionsingle form: most suitable option
Use of exemplary models (e.g. Use of exemplary models (e.g. E.U.) and adaptation to specific E.U.) and adaptation to specific needsneeds
Distribution of the information Distribution of the information form to the lorry drivers upon form to the lorry drivers upon border queue approachborder queue approach
Completion by every control Completion by every control authorityauthority
Form used in Bogorodica-Evzoni Form used in Bogorodica-Evzoni ExerciseExercise
TESTING EXERCISETESTING EXERCISE
Identify weak and Identify weak and unforeseen difficultiesunforeseen difficulties
Make necessary adjustmentsMake necessary adjustments Presence of Working Groups Presence of Working Groups
required to offer guidancerequired to offer guidance
COORDINATION MEETINGCOORDINATION MEETINGAll border authorities at either sideAll border authorities at either side - Customs- Customs - Police- Police - Veterinary Authorities- Veterinary Authorities - Phyto-Sanitary Authorities- Phyto-Sanitary Authorities - Other border agencies implicated- Other border agencies implicated
Identification of possible needs for Identification of possible needs for extra personnelextra personnel
Information of the carriers as regards Information of the carriers as regards the Exercise the Exercise
- posters- posters - official letter to the carriers’ - official letter to the carriers’
associationassociation
Poster used in Bogorodica-Evzoni Poster used in Bogorodica-Evzoni ExerciseExercise
PERFORMANCE OF THE PERFORMANCE OF THE EXERCISEEXERCISE
Presence of Working Groups Presence of Working Groups Supervision of authorities Supervision of authorities
charged with the charged with the implementationimplementation
Provide a channel of Provide a channel of communication and communication and coordination between the coordination between the border agenciesborder agencies
Solution of minor problemsSolution of minor problems
PROCESSING OF PROCESSING OF RESULTSRESULTS
Use of Use of Excel SheetExcel Sheet Presentation of Data on Presentation of Data on tablestables
showing total and average showing total and average border crossing timesborder crossing times
Issue of a Issue of a Final Common Final Common ReportReport
based on separate reports of based on separate reports of each working groupeach working group
Examples of Tables used Examples of Tables used (1)(1)
Number of Vehicles
0
50
100
150
200
250
300
350
400
1:00 1:28 1:35 2:33 1:24 0:53 2:52 3:30
AVERAGE BORDER TIME (h) PER DAY
NUM
BER
OF
VEHI
CLES
Number of Vehicles
Examples of Tables used Examples of Tables used (2)(2)
0:450:45
0:020:02 0:010:01 0:010:01
0:180:18
0:000:00
0:260:26
0:170:17
0:000:00
0:070:07
0:140:14
0:210:21
0:280:28
0:360:36
0:430:43
0:500:50
AVERAGE TOTAL BORDER TIME EXITAVERAGE TOTAL BORDER TIME EXIT BOGORODICA ENTRY TO EVZONIBOGORODICA ENTRY TO EVZONI
Time between stop at theTime between stop at theborder and 1st clearanceborder and 1st clearance
Clearance by FYROM CustomsClearance by FYROM Customs
Clearance by FYROM Vet /Clearance by FYROM Vet /Sanitary ServicesSanitary Services
Clearance by FYROM Police Clearance by FYROM Police
Time between end of exitTime between end of exitprocedure and 1st clearance ofprocedure and 1st clearance ofentry entry Clearance by GR Police Clearance by GR Police
Clearance by GR Customs Clearance by GR Customs
Remaining Time Remaining Time
Examples of Tables used Examples of Tables used (3)(3)
0:00
0:14
0:28
0:43
0:57
1:12
1:26
1:40
1:55
Time (h)
Average total border timeExit Bogorodica entry to Evzoni TOTAL BORDER TIME
Time between stop at the border
and 1st clearance
Clearance by FYROM Customs
Clearance by FYROM Vet /
Sanitary Services
Clearance by FYROM Police
Time between end of exitprocedure and 1st
clearance of entry Clearance by GR Police
Clearance by GR Customs
Remaining Time
Examples of Tables used Examples of Tables used (4)(4)
Examples of Tables used Examples of Tables used (5)(5)
CONTENT OF THE COMMON CONTENT OF THE COMMON REPORTREPORT
explain the goals and methodologyexplain the goals and methodologyindicate shortfalls and bottlenecksindicate shortfalls and bottlenecksidentify possible causesidentify possible causespropose corrective measurespropose corrective measuresset specific time targets to meetset specific time targets to meetDistribution of report to the E.C., Distribution of report to the E.C.,
Carriers’Associations and other Carriers’Associations and other stakeholders.stakeholders.
PROBLEMS PROBLEMS ENCOUNTEREDENCOUNTERED
Matters of competence between Matters of competence between agenciesagencies
Inadequate Personnel & Inadequate Personnel & EquipmentEquipment
Position of Border Stations or Position of Border Stations or control areascontrol areas
Road Maintenance & LightingRoad Maintenance & LightingNarrow Vehicle LanesNarrow Vehicle LanesDifference of shifts between Difference of shifts between
opposite border agenciesopposite border agencies
Thank You for Thank You for your your
attention!!!attention!!!