presentation of the 2015/16 annual report...

PRESENTATION OF THE 2015/16 ANNUAL REPORT

PRESENTATION TO THE PORTFOLIO COMMITTEE ON WOMEN

11 OCTOBER 2016

PRESENTATION OUTLINE

PART A

Strategic Focus and General Information

PART B

Departmental Performance Information 2015/16

PART C

Governance

PART D

Human Resource Oversight

PART E

Financial Information

END

2

3

PART A: STRATEGIC FOCUS

Vision

A society that realises the socio-economic

empowerment of women and the

advancement of gender equality.

Mission

Accelerate socio-economic transformation for women empowerment and the advancement of gender equality.

Mandate

To champion the advancement of women’s

socio-economic empowerment and the

promotion of gender equality.

4

STRATEGIC FOCUS

Values

The department will place society at the centre of its work through:

treating people with respect;

conducting ourselves with integrity;

being accountable for our actions; and

striving for excellence and equity in all that we do.

In interacting with stakeholders, we will act with fairness and respect and

demonstrate teamwork and commitment to the cause.

In delivering our mandate we will honour the faith that is placed in us as the

ministry and department responsible for advancing the cause of women.

5

STRATEGIC RE-FOCUS OF PLANNING

The Ministry in the Presidency Responsible for Women champions the socio-

economic empowerment of women and the promotion of gender equality.

In the year under review, the department revised its strategic plan and APP

for 2016/2017 in respect of its programme, strategic goals, strategic

objectives, purpose, indicators, objectives statement and five-year targets.

This revised focus resulted in a review of the 2015/16 APP for the 3rd and

4th quarters of the FY, approved by the Minister.

Therefore, the 2015/2016 Annual Report reports against two APPs on

performance information.

Quarter 1 & Quarter 2 are informed by the 2015 APP tabled in March

2015

Quarter 3 & Quarter 4 are informed by the revised APP of 2015/16.

In total, 73 targets were planned under both the original and revised APPs.

6

STRATEGIC FOCUS ON M&E & OUTREACH

The department monitors the implementation of the Presidential Directive to

ensure the inclusion of women in broader economic plans of government, the

implications for women of individual government ESEID departments operational

and spending plans, and that the Nine Point Plan and the Operation Phakisa

initiatives launched and those still to be launched, have an explicit gender

dimension

Through its work and commitments of International instruments, the Department

monitors and reports to various international bodies on progress made in socio-

economic empowerment of women and advocacy against gender-based

violence.

The Department also monitors progress on the implementation of the

recommendations of the Status of Women in the Economy Report by the relevant

departments.

The Department contributes to Outcome 14 on promoting social cohesion and

national building through the outreach programmes, communication strategy,

partnerships and thought leadership work.

7

STRATEGIC FOCUS BUDGET PROGRAMME STRUCTURE

In the year under review, the budget programme structure was as follows:

Programme 1 – Administration (by providing strategic leadership,

management and administrative support services to the Minister and other

branches in the DoW);

Programme 2 – Social, political and economic participation and

empowerment (by providing oversight over the implementation of policies

related to the empowerment of women and the elimination of all forms of

discrimination against them);

Programme 3 – Research, policy coordination and knowledge

management (by conducting research, policy reviews and knowledge

management in respect of women’s socioeconomic empowerment and

rights); and

Programme 4 – Monitoring, evaluation and outreach (by monitoring and

evaluating progress on the implementation of policies, programmes and

efforts directed at women’s empowerment, and reaching out to stakeholders

and communities to promote women’s empowerment and rights).

8

STRATEGIC FOCUS : SONA , MTSF , SDGs

In the year under review: The SONA had no specifics on Women Empowerment programmes, However in response to SONA

priorities of 2015, the department in its planned programmes has paid special attention to the

rededication to eradication of inequalities and all related intolerances in our country by strengthening

and supporting initiatives on awareness raising and monitoring of incidences of gender based

violence including social cohesion and nation building initiatives.

In the MTSF the Department of Women (DoW) is responsible for driving Outcome 14 Sub-outcome 2

and for supporting the deliverables of Outcomes 2, 3, 4, and 13.

The work to be done under the Outcome 14: Social Cohesion Sub- Outcome 2: Equal opportunities,

inclusion and redress; Change attitudes and behaviour in relationship gender issues and xenophobia

- Number of Sustained and visible outreach initiatives or campaigns throughout the year addressing

social cohesion and nation building - 6 outreach initiatives or gender campaigns per year: namely:

Women’s month, including National Women’s Day

Girl Learner and Young Women Work Exposure Programme

16 Days of Activism for No Violence against Women and children

National Dialogues and Advocacy Programme

International Women’s Day

#365 Days Campaign for a non-violent South Africa

9

PART B: PERFORMANCE INFORMATION

10

PERFORMANCE INFORMATION

Figure 1 below provides a graphic of overall performance of the department in relation to set annual targets outlined in the 2015/16

Annual Performance Plan and the revised 2015/16 Annual Performance Plan including Programme performance. The Department out of

73 targets planned in the both the APPs of 2015/16, 34 (47%) targets were achieved, while 39 (53%) were not achieved.

11

PERFORMANCE INFORMATION PROG 1

Figure 1 below provides a graphic of overall performance of the Programme 1 in relation to set annual targets outlined in the 2015/16 Annual Performance Plan and the revised 2015/16 Annual Performance Plan. Out of 26 targets planned in the both the APPs of 2015/16, 20 (77%) targets were achieved, while 6 (23%) were not achieved.

Planned (100%), 26

Achieved (77%), 20

Not Achieved (23%), 6

0

5

10

15

20

25

30

12

PROGRAMME 1

The start up organisational structure based on the new mandate and revised

strategic intentions was designed. Posts were reprioritised, including the

downscaling of corporate management from a branch to a chief directorate in

favour of the creation of an additional core branch.

The start up structure was submitted to MPSA by EA on 7 May 2015. MPSA

concurrence was obtained on 06 June 2015. EA approved the new structure on 20

June 2015, & approved minor adjustments on 1 September 2015.

Job and competency requirements of the new structure were unpacked, consulted

and approved.

Skills audit process was launched by the DG at a staff imbizo; the DBC was

consulted; a Steering Committee established; a dedicated intranet webpage was

created to communicate the processes; all staff were interviewed by the service

provider; a report presented to the Minister & DG.

13

PROGRAMME 1 cont’d

The staff were individually consulted on placements; by 04 September 2015

staff had responded to placement letters; and the new branches and divisions

were operational by 01 October 2015, leaving 5 staff out of adjustment.

Business case and financial strategy review [The Department embarked on

the development of a business case to present its funding requirements to

National Treasury]

The Audit Function, including the Audit and Risk Committee, is operational.

The Internal Audit (IA) and Audit Risk Committee Charters, a risk-based

three-year rolling IA strategic plan and the annual IA coverage plan were

reviewed and approved in the year under review. The Fraud and Risk

Management Framework was approved.

14

AREAS OF NON-ACHIEVEMENTS

PROGRAMME 1

96% of service providers were paid within 30 days in Q1 and Q2 meanwhile

in Q3 and Q4 the percentage improved to 99% [consequence management

was implemented].

Number of departmental wide risk assessment - the Risk Framework was

only in February 2016 and the risk assessment resumed in March 2016.

Reduced number of risk rated as high risk and fraud risks allegation were not

measured and could only be measured once the risk assessment was

resumed.

95% ICT Security tests and service continuity test are conducted on all critical

systems of the Department - 50% ICT security test were conducted [SITA is

assisting in operationalising the site ].

98% disciplinary cases resolved – one disciplinary case remains outstanding

pending a labour court ruling [errata- the disciplinary hearing is in process].

15

Planned (100%), 17

Achieved (6%), 1


0

2

4

6

8

10

12

14

16

18

16

HIGHLIGHTS OF SIGNIFICANT ACHIEVEMENTS

PROGRAMME 2

The Department participated in the Nine Point Plan project management unit to

engage departments on the implementation of the Presidential Directive and the

recommendations of the Status of Women in the Economy Report.

The Department initiated the reporting on the work of departments that had bearing

on the recommendations of the Status of Women in the Economy Report.

The following targets were reported in the annual report as work in progress due to

extensive consultation required to finalise them:

• GRB Framework developed [consultation on GRB is at 2nd stage with

Interdepartmental task team and external experts in Q3]

• GFP standardisation mechanism approved [ Awaiting DPSA feedback]

• Discussion paper for women’s financial inclusion initiated [Paper approved by the

Minister on 29/10/2016]

• Discussion paper on increasing women’s participation in formal employment

initiated [ Target is part of the Financial inclusion discussion paper]

17


PROGRAMME 2

The following targets were not achieved since they were revised as part of the

Strategic Review that informed Q3 and Q4:

• One intervention plan for Women’s access and participation in the

infrastructure value chain. [Target discontinued]

• One intervention developed for Women’s access to and participation in agro-

processing in rural economy.[ Target discontinued]

• One intervention plan/programme developed for young women’s and girl’s

access to STEM fields [achieved]

• One intervention plan developed for women’s access to funding opportunities

[target is part of the Financial Inclusion Discussion paper approved]

• Analysis of intervention mechanisms for implementing the Status of Women

in the South African Economy social recommendations

18


PROGRAMME 2

Analysis report on intervention mechanisms for empowerment of women in the Ocean

Economy [Target reviewed and included in the report on the implementation of the

recommendations of the Status of Women in the Economy]

Analysis report on intervention mechanism for implementing the Status of Women in

the South African Economy economic recommendations [report available]

Analysis report on intervention mechanisms empowerment of women in the

infrastructure value chain [Target reviewed and included in the report on the

implementation of the recommendations of the Status of Women in the Economy]

Analysis of Best Practice of One Stop Shops for GBV Survivors [ Internal consultation

are on-going target will be finalised in Q3]

19


PROGRAMME 2

Discussion document gender-mainstreaming mechanisms, including gender focal

points for gender equality conducted [ The discussion document is awaiting feedback

from DPSA]

Report on institutional mechanism for GBV [The target was reviewed to analyse the

Best Practices on integrated services for GBV survivors as part of monitoring the

impact of the Sexual Offences Act it is work in progress]

20


Figure 1 below provides a graphic of overall performance of the

Programme 3 in relation to set annual targets outlined in the 2015/16

Annual Performance Plan and the revised 2015/16 Annual Performance

Plan. Out of 11 targets planned in the both the APPs of 2015/16, 2

(18%) targets were achieved, while 9 (82%) were not achieved.

Planned (100%), 11

Achieved (18%), 2


0

2

4

6

8

10

12

21


PROGRAMME 3

The Report on the Status of Women in the South African Economy was

launched at the National Women’s Day commemoration on 9 August 2015 by

the President of the RSA, HE JG Zuma.

A draft Research strategy was developed

The backlog of country reports on international instruments was cleared and

the following reports were finalised :

Report on the AU Solemn Declaration was approved by Cabinet on 27

May 2015, submitted to DIRCO and deposited with the AU Commission

in June 2015.

CEDAW Report approved by Cabinet and referred to Parliament in Feb

2016prior to depositing at the UN CEDAW Committee

Report on SADC Monitoring Tool on the Protocol on Gender and

Development submitted to SADC secretariat

22


PROGRAMME 3

A research report on access and participation of young women and girls in STEM

fields [ Due to availability of STEM research in DST the target was discontinued

and DoW focused on the STEM Advocacy work in partnership with UWESO]

One policy analysis report [The target was discontinued since it focused on the

construction industry the focus is on the Nine Point Plan]

Phase 1 report on status of women’s socioeconomic empowerment developed in

relation to the nine point plan.

Finalisation and implementation of IKM strategy

The following targets were reviewed and included in the IKM Strategy

Information management standards

Establishment of a departmental information resource centre and conduct a

business intelligence assessment

Gender policy brief on Black Industrialist programme. [Target discontinued]

23


Figure 1 below provides a graphic of overall performance of the

Programme 4 in relation to set annual targets outlined in the 2015/16

Annual Performance Plan and the revised 2015/16 Annual Performance

Plan. Out of 19 targets planned in the both the APPs of 2015/16, 11

(58%) targets were achieved, while 08 (42%) were not achieved.

Planned (100%), 19

Achieved (58%), 11


0

2

4

6

8

10

12

14

16

18

20

24


PROGRAMME 4

National Women’s Day was commemorated with 20 000 women in

Sasolburg in the Free State.

To promote Local Economic Empowerment, 20 caterers facilitated by 20

women were appointed to cater for the 20 000 people

The President launched the report on the Status of Women in the Economy

Free State and Lesotho

A Symposium on Trafficking and labour exploitation which was done in partnership with the Ministry of Gender in Lesotho.

A march against trafficking and exploitation by women from South Africa

and Lesotho at the border of Maseru

25


PROGRAMME 4

Limpopo and Zimbabwe

In partnership with the Department of Small Business, Limpopo Province

and Musina Municipality, a Trade Fair and exhibition activity in partnership

with the Government of Zimbabwe was held where more that 100 exhibitors

sold their

An interdenominational Women’s Manyano prayer service targeting all sectors of

society and FBOs was held in New Crossroads Township in Cape Town to raise

awareness about, and enhance social cohesion and nation-building in fighting,

the scourge of violence against women and children (VAW&C).

The tombstone of a 13-year-old girl who was raped and brutally murdered as a

result of gang violence was unveiled in Virginia in the Free State.

A candlelight service and awareness raising on the safety of women and

children in public places and recreational facilities was held at Rhodes Park,

Kensington in Johannesburg with faith-based organisations, with prayers for

GBV victims.

26


PROGRAMME 4 cont’d

As part of our #Count Me In, #365 days campaign, the department continued

to change attitudes and behaviours related to gender violence and to form

partnerships to ensure that violence against women is eradicated in our

lifetime.

The Special Rapporteur on Violence Against Women was hosted and

meetings for both National, Provincial government and the chapter nine

Institutions were arranged.

The Department participated in the annual meeting of SADC Ministers

responsible for gender and women’s affairs, held in Zimbabwe from 26–29

May 2015.

The Department hosted the AU Panel of Experts on the sidelines of the AU

Summit in June 2015 and hosted a meeting of the AU Ministers of Women

and Gender.

27


PROGRAMME 4

The following targets were work in progress by close of the financial year:

Sector M&E targets and indicators on women’s socioeconomic empowerment

Monitoring tools aligned to DPME

Monitoring reports on Socio-Economic Empowerment of Women [The targets

are incorporated in the M&E Framework approved by the Minister on

28/09/2016]

Food Security Impact Assessment reports [target discontinued]

Stakeholder Framework [Target incorporated in the Five Year Outreach

Strategy]

Draft M&E Strategy on Socioeconomic empowerment in relation to nine point

plan [M&E Framework approved by the Minister on 28/09/2016]

Five Year Outreach Strategy [awaiting approval]

28

STRATEGY FOR IMPROVING ON AREAS OF UNDERPERFORMANCE

All outstanding not achieved 2015/16 targets had a finalisation deadline of

30 September.

The DoW has developed a 3 budget programme structure aligned to the

organisational structure that will enable it to achieve the strategic objective

and enhance its performance for the 2016/2017 financial year.

The approved organogram will enable the DoW to attract, develop and retain

professional high-end skills, and has actively recruited where budget has

allowed it, and by 30 September has appointed 8 permanent employees in

2016/17 FY.

The improved strategic and annual performance planning and HR planning

should enable the Department to secure adequate financial resources.

Improvement in performance reporting systems - Performance Information

Policy is approved and implemented through the Standard Operating

Procedure which contains consequence management for non compliance.

29

STRATEGY FOR IMPROVING ON AREAS OF UNDERPERFORMANCE

DoW will continue to work in partnerships with other departments, civil

society, labour movements and corporate South Africa to ensure its outreach

initiatives empower women socially and economically; to strengthen the fight

against gender-based violence, with the focus on prevention, response

strengthening, support and awareness-raising interventions, and on

improving communication and information sharing.

The DoW will embark on national dialogues, reaching out to communities in all provinces and targeting rural communities to consciously give women a voice in relation to violence against women and children, and empowerment issues.

30

PART C : GOVERNANCE

31

GOVERNANCE

The Department has combined the Audit Committee and the Risk Committee

and it is now called the Audit and Risk Committee. Risk mitigation is a

standing agenda item during Audit and Risk Committee meetings. The ARC

met as expected during the year.

DoW reviewed and approved a risk management policy and strategy.

In line with National Treasury Regulations, the department conducted a

strategic risk assessment pertinent to the five-year strategic plan. The

department conducted an operational risk assessment in line with its APP.

In order to ensure that risk management is embedded in the culture of the

DoW, continuous training and workshops were provided throughout the

financial year.

32

GOVERNANCE

Adequate and effective policies and procedures were in place to prevent,

detect and address acts of fraud and corruption.

DoW reviewed its Fraud Prevention Policy, Whistle Blower Policy and Fraud

Prevention Plan and communicated it to all employees. Fraud and corruption

allegations can be reported by employees through an internal whistle-

blowing email address, but no cases of fraud or corruption were reported.

All senior managers are required on an annual basis to submit financial

disclosures - 32 SMS financial disclosures were made out of a SMS staff of

32 (100% compliance).

DoW has developed its own Code of Conduct, modelled on the Public

Service Code of Conduct.

33

GOVERNANCE

DoW’s Occupational Health and Safety Policy was reviewed

The Departmental Management System was reviewed and approved by

the Minister and the Management Committees are fully functional.

The policies of the previous Department (DWCPD) were reviewed and

DoW policy register was approved by 31 March 2016

MPAT 1.4 Improvement plan [The Department meet with DPME to

improve MPAT 1.5 and implementation of the improvement plan including

presentations to EXCO]

Audit Steering Committee is operational. Audit Action Plan is managed

and updated on a regular basis to avoid recurrent audit findings.

34

Overview of the audit report

The Audit and Risk Committee has met and discussed with the Auditor General

of South Africa their report to ensure that there are no unresolved issues.

It has noted with concern the increase in the number of the findings that were

not resolved adequately by the Department of Women in the previous financial

year.

Management has assured the Audit and Risk Committee that they will address

all findings raised in previous financial years and the current financial year.

The Audit and Risk Committee continues to monitor the action plan prepared by

Management to address all these findings to ensure that they are all addressed

timely and adequately.

The Audit and Risk Committee concurs and accepts the conclusion of the

Auditor-General SA on the annual financial statements and is of the opinion that

the audited annual financial statements be accepted and read together with the

report of the Auditor-General of South Africa.

35

PART D: HUMAN RESOURCE OVERSIGHT

36

HUMAN RESOURCE OVERSIGHT

Personnel expenditure by programme for period 1 April 2015 to 31 March 2016

Programme Total expenditure (R’000) Personnel

expenditure (R’000)

Training

expenditure

(R’000)

Professional and

special services


Personnel

expenditure as a %

of total expenditure

Average personnel

cost per employee

(R’000)

Administration 84 891 48 503 115 1 302 57.1 521

Social, political and

economic

participation &

empowerment

15 463 4 672 - - 30.2 452

Research, policy

coordination &

knowledge

management

7 415 5 045 30 - 68.0 559

Monitoring,

evaluation &

outreach

12 897 5 422 - 121 42.0 460

TOTAL 120 666 63 642 145 1 423 52.7 509

37


Personnel costs by salary band for period 1 April 2015 to 31 March 2016

Salary band Personnel


% of total personnel

cost No. of employees

Average personnel

cost per employee

(R’000)

Lower-skilled

(Levels 1-2) 775 1.2 9 86

Skilled

(Level 3-5) 2 244 3.5 14 160

Highly skilled production

(Levels 6-8) 9 862 15.5 36 274

Highly skilled supervision

(Levels 9-12) 12 862 20.2 29 444

Senior management

(Levels 13-16) 37 899 59.6 36 1 024

Total 63 642 100.0 124 509

38


Employment and Vacancies by Programme as on 31 March 2016

Programme

Number of posts

on approved

establishment

Number of posts

filled Vacancy rate (%)

Number of

employees

additional to the

establishment

Administration 76 70 7.9 6

Social, political and

economic participation &

empowerment

12 10 16.7 1

Research, policy

coordination & knowledge

management

8 6 25.0 1

Monitoring, evaluation &

outreach 15 15 - 1

Total 111 101 9.0 9

39


Equity Employment by Programme as on 31 March 2016

Programme Number of

funded posts

Number of

posts filled

African Coloured Indian White Disa

bled M F M F M F M F

1. Administration 76 70 26 38 - 1 - 1 2 2 3

2. Social, political

and economic

participation &

empowerment

12 10 1 8 - 1 - - - - -

3. Research, policy

coordination &

knowledge

management

8 6 2 3 - - - 1 - - -

4. Monitoring,

evaluation &

outreach

15 15 1 14 - - - - - - 1

Total 111 101 30 63 - 2 - 2 2 2 4

40

PART E: FINANCIAL INFORMATION

41

DEPARTMENTAL FINANCIAL PERSPECTIVE – PROGRAMME EXPENDITURE

Programme expenditure

Programme name 2015/2016 2014/2015

Final

appropriation

Actual

expenditure

(Over-)/

Under-

expenditure

Final

appropriation

Actual

expenditure

(Over-)/

Under-

expenditure

R’000 R’000 R’000 R’000 R’000 R’000

Administration

82 910 94 902 (1 992) 79 443 77 580 1 863

Social transformation and

economic empowerment

83 423 83 152 271 85 546 85 264 282

Research, policy

coordination and knowledge

management

7 159 7 415 (256) 8 002 7 686 316

Monitoring and evaluation 15 610 12 897 2 716 11 773 11 008 765

Total

189 102 188 366 736 184 764 181 538 3 226

42

DEPARTMENTAL FINANCIAL OVERVIEW

The Department received a final appropriation of R189,1 million for the

2015/2016 financial year. The appropriation included a transfer amount

of R67.7 million for the Commission for Gender Equality (CGE). The

expenditure incurred during 2015/2016 amounted to R188,4, which is

99.6% of the final appropriation.

The Department recorded a under spending of R736 000 on its budget

for 2015/2016, as reflected in the table above. The under spending was

mainly on payments for capital assets.

In comparison, in the 2014/2015 financial year the department received

a final appropriation of R184.7 million. Expenditure incurred was R181.5,

which translates to 98.3% of the 2014/2015 final appropriation.

Although the Department did not overspent its appropriation,

unauthorised expenditure to the amount of R2,237 million has been

incurred due to non-adherence to limited virement amounts shifted to

defray spending pressures in programme 1 and 3.

43

DEPARTMENTAL FINANCIAL OVERVIEW

The department incurred irregular expenditure of R5,293 million in

2014/2015 and R8,556 million in 2015/2016. The irregular expenditure

was mainly the result of partial compliance with SCM processes.

Fruitless and wasteful expenditure for these periods amounted to R2,020

million. The fruitless and wasteful expenditure was due to staff-related

matters as part of the restructuring process that the department

underwent.

R3,382 million was condoned by National Treasury for irregular

expenditure of R2,134 million on supply chain management (SCM) and

from the Executive Authority for compensation of employees amounting

to R1,248 million.

The department is embarking on a major drive to ensure compliance

with SCM processes in respect of other transactions. The transactions

reported on in connection with irregular, fruitless and wasteful

expenditure will be investigated and remedial action will be taken.

44

FINANCIAL ACHIEVEMENTS & CHALLENGES

In-Year Management and Quarterly Reports

The Audit and Risk Committee monitored and reviewed the quarterly

reports prepared and issued by the Accounting Officer of the

Department to the National Treasury as part of its oversight

responsibilities as required by the PFMA. The Audit and Risk

Committee is satisfied with the content of these reports and has

observed, however, there still a room for improvement

Effective steps were not taken to prevent unauthorised expenditure

Effective steps were not taken to prevent irregular expenditure

Effective steps were not taken to prevent fruitless and wasteful

expenditure

45

PROGRAMME 1

2015/2016

Final

Appropriation Actual

Expenditure Variance

Expenditure as % of final

appropriation

R'000 R'000 R'000 %

Sub programme

Ministry 21 373 21 487 (114) 100.5%

Departmental Management 14 001 13 998 3 100.0%

Corporate Services 25 613 28 041 (2 428) 109.5%

Financial Management 10 549 10 002 547 94.8%

Office Accommodation 11 374 11 374 - 100.0%

Total for programme 82 910 84 902 (1 992) 102.4%

46

PROGRAMME 2

2015/2016

Final




appropriation

R'000 R'000 R'000 %

Sub programme

Management: SPEPE 2 826 3 278 (452) 116.0%

Social and Related Functions 12 217 11 948 269 97.8%

Justice and Public Order - - - -

Governance and Administration 691 237 454 34.3%

Economic Empowerment - - - -

Commission for Gender Equality 67 689 67 689 - 100.0%

Total for programme 83 423 83 152 271 99.7%

47

PROGRAMME 3

2015/2016

Final




appropriation

R'000 R'000 R'000 %

Sub programme

Management: RPCKM 2 824 3 160 (336) 111.9%

Research Management 3 437 3 503 (66) 101.9%

Policy Analysis and Coordination 138 - 138 -

Information and Knowledge Management 760 752 8 98.9%

Total for programme 7 159 7 415 (256) 103.6%

48

PROGRAMME 4

2015/2016

Final




appropriation

R'000 R'000 R'000 %

Sub programme

Management: MEO 1 136 1 108 28 97.5%

Monitoring and Evaluation 4 638 3 155 1 483 68.0%

Stakeholder Coordination 1 980 1 188 792 60.0%

Outreach Initiatives 7 856 7 446 410 94.8%

Total for programme 15 610 12 897 2 713 82.6%

49

International Trips – April 2015 to March 2016

# Description Destination Date

Delegation

size

Accommodation

cost Air travel S&T Total

1 7th Congress of National Union

of Sahawari Women Tindouf, Algeria 3 - 5 Apr 2015 3 0.00 31 387.72 5 637.19 37 024.91

2 Global Conference on Women Buenos Aires,

Argentina 6 - 8 May 2015 2 10 443.39 135 067.72 8 667.38 154 178.49

3 SADC Ministers responsible for

Gender/Women Affairs meeting Harare, Zimbabwe 27 - 29 May 2015 6 32 688.23 67 775.88 18 742.48 119 206.59

4 Nairobi + 30 Women's

Conference Nairobi, Kenya 12 - 14 Aug 2015 2 18 141.53 43 609.44 6 619.91 68 370.88

5 70th Session of the UN General

Assembly New York, USA 24 - 29 Sept 2015 4 207 550.00 361 486.00 43 927.74 612 963.74

6

17th International Summit on

Transnational Crime and

Homeland and Global Security

Forum

Geneva, Switserland 13 - 17 Oct 2015 6 126 120.00 445 398.32 37 988.26 609 506.58

7

1st STC Meeting on Gender

Equality and Women's

Empowerment

Khartoum, Sudan 25 - 29 Nov 2015 5 96 340.00 98 888.60 28 657.79 223 886.39

8 Brics: Cooperation on

Population Matters Seminar Moscow, Russia 9 - 10 Dec 2015 1 73 200.00 75 889.72 18 913.89 168 003.61

9

Specialized Technical

Committee on GEWE and Pre-

Summit & Head of States and

Government Summit

Addis Ababa, Ethiopia 18 – 21 Jan 2016

29 – 30 Jan 2016 7 115 711.00 280 315.48 43 648.08 439 674.56

10 International Covenant on Civil

& Political Right by UNHRC Geneva, Switzerland 7 – 8 Mr 2016 4 128 819.00 532 063.88 45 578.50 706 461.38

11 60th Session of the UNCSW New York, USA 9 – 25 Mar 2016 9 345 170.00 808 133.04 248 331.20 1 401 634.24

Total 564 483.15 1 259 503.40 169 154.64 1 993 141.19

50

Major Events – 2015/2016

• AU Summit – June 2015

– Catering: R1,024,471

– Translators: R109,777

– Promotional Items: R159,830

– Total: R1,294,076

• Women’s Month – August 2015


– Promotional Items: R2,177,145

– Infrastructure: R2,736,966

– Total: R7,949,055

• 16 Days of Activism (Funded from GBS funding, not Departmental Vote)


– Promotional Items: R459,850

– Infrastructure: R1,479,560

– Total: R3,420,873

51

Use of Consultants– 2015/2016

Project Title Total number of consultants that

worked on the projects Duration work days Contract value

Audit Committee 5 44 458 000

Competency assessments 9 18 58 000

Forensic investigation 4 In process 252 000

Health risk management - Intermittent 30 000

Interpreters and translators 9 3 121 000

Psychological assessment 1 1 7 000

Skills audit 3 40 495 000

Verification of qualifications - Intermittent 2 000

Total number of projects: 8 Total individual consultants: 31 Total duration work days: 115 Total contract value: R1 423 000

52

Notes to the Financial Statements – 2015/16

2015/2016 2014/2015

Final Appropriation Actual Funds Received

Funds not requested/not received

Final Appropriation Appropriation received

R’000 R’000 R’000 R’000 R’000

Administration 82 910 82 910 - 79 443 79 443

Social, Political and Economic Participation and Empowerment

83 423 83 423 - 85 546 85 546

Research, Policy Coordination and Knowledge Management

7 159 7 159 - 8 002 8 002

Monitoring, Evaluation and Outreach

15 610 15 610 - 11 773 11 773

Total 189 102 189 102 - 184 764 184 764

Annual Appropriation

Included are funds appropriated in terms of the Appropriation Act (and the Adjustments Appropriation Act) for National

Departments (Voted funds):

All the appropriated funds were requested by the department

53


2015/2016 2014/2015

R’000 R’000

Administrative fees 394 1 848

Advertising 4 523 5 698

Minor assets 323 296

Bursaries (employees) 45 57

Catering 3 905 1 903

Communication 3 136 2 338

Computer services 1 337 1 509

Consultants: Business and advisory services 1 423 1 611

Legal services 203 1 312

Contractors 1 292 2 156

Agency and support / outsourced services 30 29

Entertainment - 2

Audit cost – external 4 127 3 612

Fleet services 546 483

Consumables 1 061 803

Property payments 11 453 9 255

Rental and hiring 2 671 1 357

Travel and subsistence 13 939 11 411

Venues and facilities 1 809 546

Training and development 148 655

Other operating expenditure 1 406 1 146

Total 53 771 48 027

Goods and services

54


2015/2016 2014/2015

R’000 R’000

Provinces and municipalities 12 6

Departmental agencies and accounts 67 689 67 372

Households 469 2 651

Total 68 170 70 029

Transfers and subsidies

55


2015/2016 2014/2015

R’000 R’000

Opening balance 31 067 31 067

Unauthorised expenditure – discovered in current year (as restated) 2 237 -

Less: Amounts approved by Parliament/Legislature with funding (3 729) -

Less: Amounts approved by Parliament/Legislature without funding (10) -

Capital - -

Current (10) -

Transfers and subsidies - -

Less: Amounts transferred to receivables for recovery - -

Closing balance 29 565 31 067

Unauthorised expenditure Reconciliation of unauthorised expenditure

The amount of R29,565 million is made up as follows:

- R27,328 million relates to overspending of the vote for 2011/12,

- R2,237 relates to the overspending of the main divisions, Programme 1 & 3 for 2015/2016

56


2015/2016 2014/2015

R’000 R’000

Current expenditure 487 1 931

Approved and contracted 487 1 931

Approved but not yet contracted - -

Capital expenditure 29 13

Approved and contracted 29 13

Approved but not yet contracted - -

Total Commitments 516 1 944

Commitments

57


2015/2016 2014/2015

R’000 R’000

Opening balance 47 184 45 463

Add: Irregular expenditure – relating to prior year 5 293 -

Add: Irregular expenditure – relating to current year 8 556 2 941

Less: Prior year amounts condoned (3 382) (1 220)

Closing balance 57 651 47 184

Analysis of awaiting condonation per age classification

Current year 8 556 2 941

Prior years 49 095 44 243

Total 57 651 47 184

Irregular expenditure Reconciliation of irregular expenditure

Incident Disciplinary steps taken/criminal proceedings 2015/2016 R’000

Non-compliance with SCM process Under investigation 8 556 Total 8 556

Details of irregular expenditure – current year

Incident Condoned by (condoning authority) 2015/2016

R’000 HRM related expenditure Executive authority 1 248

Non-compliance with SCM process National Treasury 2 134

Total 3 382

Details of irregular expenditure condoned

58

Corrective steps/measure: Finance

Effective steps were not taken to prevent unauthorised expenditure:

IYM on budgets are done monthly, where spending pressures are

identified, reprioritising of funds are made through shifting/virements.

The financial statements submitted for auditing were not prepared in

accordance with the prescribed financial reporting framework:

The preparers of the financial statements will be work shopped

thoroughly on the Modified Cash Standard to ensure that the

financial statements are prepared in accordance with the prescribed

financial reporting framework.

Effective steps were not taken to prevent irregular expenditure:

The department is embarking on a major drive to ensure compliance

with SCM processes in respect of other transactions. The

transactions reported on in connection with irregular, fruitless and

wasteful expenditure will be investigated and remedial action will be

taken.

59

Financial Misconduct

• No cases of financial misconduct were reported during the 2015/16

financial year.

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