preparing scotland’s first records management plan ava wieclawska records manager
DESCRIPTION
Preparing Scotland’s first Records Management Plan Ava Wieclawska Records Manager. Overview Background RM Consolidation Programme Aims and Objectives Progress Challenges Lessons Learnt. Background Merger of NAS and GROS Records Management Provision - PowerPoint PPT PresentationTRANSCRIPT
![Page 1: Preparing Scotland’s first Records Management Plan Ava Wieclawska Records Manager](https://reader036.vdocuments.us/reader036/viewer/2022062520/5681585c550346895dc5b6f0/html5/thumbnails/1.jpg)
Preparing Scotland’s firstRecords Management Plan
Ava WieclawskaRecords Manager
![Page 2: Preparing Scotland’s first Records Management Plan Ava Wieclawska Records Manager](https://reader036.vdocuments.us/reader036/viewer/2022062520/5681585c550346895dc5b6f0/html5/thumbnails/2.jpg)
Overview
Background
RM Consolidation Programme
Aims and Objectives
Progress
Challenges
Lessons Learnt
![Page 3: Preparing Scotland’s first Records Management Plan Ava Wieclawska Records Manager](https://reader036.vdocuments.us/reader036/viewer/2022062520/5681585c550346895dc5b6f0/html5/thumbnails/3.jpg)
Background
• Merger of NAS and GROS
• Records Management Provision
• Public Records (Scotland) Act 2011
![Page 4: Preparing Scotland’s first Records Management Plan Ava Wieclawska Records Manager](https://reader036.vdocuments.us/reader036/viewer/2022062520/5681585c550346895dc5b6f0/html5/thumbnails/4.jpg)
Project Initiation
• Senior support and sponsorship
• Roles and responsibilities
• Key project outcomes
• Quality criteria
• Risks and tolerances
• Resources and competencies
![Page 5: Preparing Scotland’s first Records Management Plan Ava Wieclawska Records Manager](https://reader036.vdocuments.us/reader036/viewer/2022062520/5681585c550346895dc5b6f0/html5/thumbnails/5.jpg)
Aims & Objectives
• Establish a new shared RM culture
• Compliance with legal and statutory obligations
• Improve business efficiency and communications
• Increase joined up working
• Transparency and accountability
• Produce exemplary, best practice guidance
• Meet the requirements of PRSA
![Page 6: Preparing Scotland’s first Records Management Plan Ava Wieclawska Records Manager](https://reader036.vdocuments.us/reader036/viewer/2022062520/5681585c550346895dc5b6f0/html5/thumbnails/6.jpg)
Investigation and Assessment‘To gain a comprehensive understanding of the organisation and workingenvironment in order to inform the project strategy’
• Identify key functions and activities
• Understand legislative environment
• Identify strengths and weaknesses
• Critical self-assessment
• Gap analysis
![Page 7: Preparing Scotland’s first Records Management Plan Ava Wieclawska Records Manager](https://reader036.vdocuments.us/reader036/viewer/2022062520/5681585c550346895dc5b6f0/html5/thumbnails/7.jpg)
Self-Evaluation
• ARMS Framework (Q1-3)
• Interviews and Working Groups
• Business Process Mapping
• Information Audit Questionnaire
![Page 8: Preparing Scotland’s first Records Management Plan Ava Wieclawska Records Manager](https://reader036.vdocuments.us/reader036/viewer/2022062520/5681585c550346895dc5b6f0/html5/thumbnails/8.jpg)
![Page 9: Preparing Scotland’s first Records Management Plan Ava Wieclawska Records Manager](https://reader036.vdocuments.us/reader036/viewer/2022062520/5681585c550346895dc5b6f0/html5/thumbnails/9.jpg)
Key Findings
![Page 10: Preparing Scotland’s first Records Management Plan Ava Wieclawska Records Manager](https://reader036.vdocuments.us/reader036/viewer/2022062520/5681585c550346895dc5b6f0/html5/thumbnails/10.jpg)
Strategic Development
‘To identify gaps in current service provision for RM, provide business cases tomeet these and approve the strategic direction of the project’
• Priorities
• Areas for improvement
• Key project outcomes
• Strategy
![Page 11: Preparing Scotland’s first Records Management Plan Ava Wieclawska Records Manager](https://reader036.vdocuments.us/reader036/viewer/2022062520/5681585c550346895dc5b6f0/html5/thumbnails/11.jpg)
Design and Implementation ‘To consolidate existing and establish new, recordkeeping policies, procedures andsystems in order to meet requirements identified in Stage 2, incorporate them intoa Records Management Plan and implement them across the organisation.’
• Design
• Consult and Develop
• Review
• Approve
• Implement
• Monitor and Review
![Page 12: Preparing Scotland’s first Records Management Plan Ava Wieclawska Records Manager](https://reader036.vdocuments.us/reader036/viewer/2022062520/5681585c550346895dc5b6f0/html5/thumbnails/12.jpg)
Training and Awareness
‘To deliver the Corporate Training Plan for Records Management as well as inform the organisation and promote the project outputs in order to ensure the rapid and successful deployment of the new procedures.’
• Corporate Training Plan
• Ongoing awareness
• Discuss effectiveness
![Page 13: Preparing Scotland’s first Records Management Plan Ava Wieclawska Records Manager](https://reader036.vdocuments.us/reader036/viewer/2022062520/5681585c550346895dc5b6f0/html5/thumbnails/13.jpg)
Review
‘To measure the effectiveness of the new systems, establish milestones and keyperformance targets moving forward.’
• Self-assessment
• Establish performance targets
• Monitoring programme
• Corporate objectives
• Long term responsibilities
![Page 14: Preparing Scotland’s first Records Management Plan Ava Wieclawska Records Manager](https://reader036.vdocuments.us/reader036/viewer/2022062520/5681585c550346895dc5b6f0/html5/thumbnails/14.jpg)
Progress so far….
• Records Management Policy
• Business Classification Scheme
• Retention and Disposal Schedule
• Destruction Arrangements
• Archiving and Transfer Arrangements
• Organisation wide review of information security
• Data Protection Policy and Code of Practice
• Managing E-Records Framework
![Page 15: Preparing Scotland’s first Records Management Plan Ava Wieclawska Records Manager](https://reader036.vdocuments.us/reader036/viewer/2022062520/5681585c550346895dc5b6f0/html5/thumbnails/15.jpg)
![Page 16: Preparing Scotland’s first Records Management Plan Ava Wieclawska Records Manager](https://reader036.vdocuments.us/reader036/viewer/2022062520/5681585c550346895dc5b6f0/html5/thumbnails/16.jpg)
Moving Forward
• Business Continuity Programme
• EDRM Steering Group
• Training
• Review and Assessment
• Long term RM Strategy
![Page 17: Preparing Scotland’s first Records Management Plan Ava Wieclawska Records Manager](https://reader036.vdocuments.us/reader036/viewer/2022062520/5681585c550346895dc5b6f0/html5/thumbnails/17.jpg)
Challenges
• Timescales
• Priorities
• Outstanding merger issues
• Ownership
• Weight of expectation
![Page 18: Preparing Scotland’s first Records Management Plan Ava Wieclawska Records Manager](https://reader036.vdocuments.us/reader036/viewer/2022062520/5681585c550346895dc5b6f0/html5/thumbnails/18.jpg)
Lessons Learnt
• Support
• Communication
• Consultation
• Opportunity