preliminary agenda marysville fire district board …...jul 15, 2020 · all comments received will...

The Board of Directors may add and/or take action on other items not listed on the agenda.

PRELIMINARY AGENDA MARYSVILLE FIRE DISTRICT BOARD OF DIRECTORS

BOARD MEETING July 15, 2020 – 7 pm – *Virtual via Zoom

1. Call to Order/Flag Salute

2. *Public Comment (see below)

3. MFD Consent Agenda A. Approve minutes of the June 17, 2020, regular meeting B. Approve June 2020 Financial Statements C. Approval of July Claims and Payroll:

i. MFD Expense Fund Voucher Numbers 200701001 - thru – 200701071

ii. MFD Payroll (excluding benefits)

$ 331,569.52

$

4. Information Items A. Communications: B. Committee Reports

i. EMS Committee: Approval of July EMS accounts recommendations ii. Planning Committee: iii. Personnel Committee:

5. Staff Business A. Fire Chief Report B. Operations/Overtime Report C. Human Resources/Personnel Report D. Fire Prevention Report E. Finance Report F. Legal Counsel

G. Local 3219 Union

6. Old Business

7. New Business A. Agenda Bill – Stryker Medical Equipment Lease Restructure B. Agenda Bill – Resolution 2020-2005 Appointment of Personnel Update

8. Call On Board Members

9. Adjournment

**PLEASE NOTE: Due to the Governor’s ‘Stay at Home’ order the MARYSVILLE FIRE DISTRICT WILL NOT ACCEPT in-person, verbal citizen comments during the regular meeting of July 15, 2020. Alternatively, those wishing to provide public comment will have the opportunity to deliver citizen comment via the following:

1. Email: [email protected] 2. Phone: 360-363-8500 3. Mail: Marysville Fire District 1094 Cedar Ave Marysville, WA 98270

All comments received will be distributed to the Board of Directors and will be addressed at the next regular meeting. If you would like to listen to the Marysville Fire District Board Meeting via Zoom, please email [email protected] by 11:00 a.m. on Wednesday July 15, 2020. You will then be provided with a link to join the Zoom meeting.

This process will be in place until further notice. For additional information, contact [email protected].

G: Office Shared/MFD Board/2020 Minutes/6-17-20/Minutes of the Board Approved Initials _______

MARYSVILLE FIRE DISTRICT BOARD OF DIRECTORS REGULAR MEETING

June 17, 2020 – 7 pm – Virtual Via Zoom

CALL TO ORDER/FLAG SALUTE

Chairperson Stevens called the meeting to order at 7:03 pm.

OPENING STATEMENT

Chairperson Stevens read the following as it appears on the MFD Agenda: PLEASE NOTE: Due to the Governor’s ‘Stay at Home’ order the MARYSVILLE FIRE DISTRICT WILL NOT ACCEPT in-person, verbal citizen comments. Alternatively, those wishing to provide public comment will have the opportunity to deliver citizen comment via the following:

1. Email: [email protected] 2. Phone: 360-363-8500 3. Mail: Marysville Fire District 1094 Cedar Ave Marysville, WA 98270

All comments received will be distributed to the Board of Directors and will be addressed at the next regular meeting.

PRESENTATION’S South County Fire Chief Thad Hovis expressed his appreciation for the collaboration and hard work between our two agencies throughout the COVID pandemic. Our partnership has had a positive influence on both agencies and our county. The following were in attendance:

Board of Directors: Rick Ross Participant ID 291204 Steve Muller Participant ID 252840 Tom King Participant ID 273072 Kamille Norton Participant ID 262297 Michael Stevens Participant ID 266904 Tonya Christoffersen Participant ID 059224 Staff Members: Guests:_______________________ Martin McFalls, Fire Chief Grant Weed, District Attorney Jeff Cole, Deputy Chief Tom Maloney, Deputy Chief Darryl Neuhoff, Deputy Chief Steve Edin, Human Resource Manager Dean Shelton, Local 3219 President Paula DeSanctis, Admin Assist

MFD CONSENT AGENDA

A. Approve minutes of the May 20, 2020, regular meeting B. Approve May 2020 Financial Statements C. Approval of June Claims and Payroll:


i. MFD RFA Expense Fund 778-70 Voucher Numbers 200602001 -thru- 200602067

ii. MFD RFA Capital Reserve Fund 778-73 Voucher Numbers 200601001 -thru- 200601001 MFD Payroll (excluding benefits)

$ 291,034.40 $ 30,000.00 $ 1,149,128.16

Motion: To approve the MFD Consent Agenda Made By: Ross Seconded By: King Action: PASSED unanimously

INFORMATION ITEMS

Communications: Nothing to report.

COMMITTEE REPORTS

EMS Committee: Approval of June EMS account recommendations.

Month Charity Collections Bankruptcy Refunds

June 3,486.89 36,272.53 0.00 0.00

Motion: To approve the June ambulance account recommendations. Made By: Ross Seconded By: Muller Action: PASSED unanimously

Planning Committee: The Planning Committee scheduled to meet on Wednesday, July 8, 2020, 6pm at Station 65. DC Neuhoff shared that an architect firm has been selected and has started assessing the stations for selected projects. Personnel Committee: The Personnel Committee met on June 12, 2020 and promoted Dean Shelton as the new Medical Services Administrator.

STAFF BUSINESS

Fire Chief Report: Chief McFalls reported on the following:

We will commence our Center for Public Excellence meetings developing our community driven strategic plan on August 31, 2020.

One of our citizen would like to will his property of 6 ½ acres to the Marysville Fire District. A draft of the will has been forwarded to District Attorney Grant Weed for review.

Everett Fire Chief Dave DeMarco sent an email sharing that Everett and Mukilteo are in talks of merging to form a Regional Fire Authority.

We received our second stimulus check from the CARES Provider Relief Fund for a total of $64,269. We have applied for reimbursement of $60,467 through the Stafford Act Assistance Program and $56,027 through the FEMA AFG Regional Equipment Grant. Our total potential grant award if all approved is $180,763.

Operations Report: Chief Cole reported the following:

Our calls are down about 10% from last year.


Chiefs Cole, Neuhoff and Shelton are on the new Force Protection Committee. They will be implementing phases after COVID such as opening Stations to the public and reducing PPE.

We joined Marysville Police and Tulalip Fire in the March Against Racism.

All ballistic gear is now in service.

Situational Awareness Training with Marysville Police has been completed. Overtime Report: Chief Cole reported our over time is still down significantly at $24,234.69.

May 2020 Dollars Total Hours Sick Leave Used

Full-time $ 24,234.69 350.71 1,137.25

Part time

Month Total $ 24,234.69 350.71 1,137.25

YTD Totals $ 269,447.39 4,714.88 5,032.57

Human Resources/Personnel Report: HR Manager Steve Edin reported the following:

We have five employees out on intermittent FMLA. One off on FMLA until end of June. One off on short term disability.

Chief Cole, Chief Taylor and HR Edin held twenty entry level firefighter interviews. Eleven of those will move on to the practical test to be held June 24, 2020.

After interviewing two candidates Dean Shelton was selected to fill the Medical Services Administrator position.

Working on the next recruit class schedule. Fire Prevention Report: Deputy Chief Maloney reported the following:

Followed up with the home owner who had a house fire earlier this month. As discussed at the May Board meeting, there were some concerns as to how we report the location of a fire to media outlets. The home owners concerns were addressed and we are looking to make some changes to our reporting.

Brian Merkley is now a certified Fire Inspector 1. He will be testing for Inspector 2 later this fall.

Thanked the crews for stepping up for all the private resident parade requests.

We are gearing up for the opening of Boom City on June 26, 2020 and the 4th of July, which falls on a weekend this year.

Legal Counsel Report: District Attorney Grant Weed reported that the Snohomish County Health District is beginning to apply for phase 3 opening.

Local 3219 Union Report: Union President Dean Shelton shared that three months into COVID, we continue to progress every week. The level of participation from our members from birthday and graduation parades to training videos has helped to keep our organization and our community moving forward. Applauded the District for suppling the needed PPE throughout this pandemic. Thanked the Planning Committee for moving forward with the planning of station projects.

OLD BUSINESS

None


NEW BUSINESS

Agenda Bill – Mechanical Services ILA – Camano Island Fire and Rescue

Chief Neuhoff shared with the recent long term absence of a Fleet and Facilities employee, it has been highlighted that this Division is in need of back up for unforeseen as well as forecasted situations. This agreement will provide the resources if needed to keep our fleet in service.

Motion: To approve the ILA with Camano Island for Service and Repair of Vehicles and Equipment

Made By: Ross Seconded By: Norton Action: PASSED unanimously

Agenda Bill – Battalion Chief Services ILA Renewal with the City of Arlington

Chief McFalls shared that the current ILA ends June 30, 2020. The renewal will be an 18 month contract due to Arlington possibly merging with North County RFA. Motion: To approve the Battalion Chief Services ILA renewal with the City of

Arlington Made By: Muller Seconded By: Ross Action: PASSED unanimously

CALL ON BOARD

Ross – Congratulated MSA Shelton. Appreciates everyone’s hard work and collaboration.

King – Appreciated everyone’s participation in last week’s march against racism. Reported that the Strawberry Festival has been canceled. Thanked Chief McFalls for allowing the Festival Royal Court to visit a Fire Station.

Christoffersen – Enjoys hearing the positive feedback from our members and neighboring Districts. Congrats Dean!

Muller – Concerned with Boom City opening and the 4th of July falling on a weekend. Congratulations Dean!

Norton- Thanked DC Maloney for following up with the home owner of a fire earlier this month. Congrats Dean. Happy to hear of all the positive thing happening within the district and that everyone is healthy.

Stevens – Congratulations Dean.

Weed – Nothing more to report.

McFalls – Due to limited space we will not be sending a member to Harborview Medic School this session. We are in the process of hiring a lateral medic. District Attorney Grant Weed will be reviewing the District 15 ILA for BC Services to increase the rate to match Arlington.

Cole – Nothing more to report.

Neuhoff – Congrats Dean!


Maloney – Nothing more to report.

Edin – Nothing more to report.

Shelton – Thanked everyone for their kind words.

DeSanctis – Nothing more to report.

EXECUTIVE SESSION

Chairperson Stevens called for a twenty minute executive session at 8:17 pm to discuss collective bargaining negotiations per RCW 42.30.140(a) to return at 8:37 pm with possible action to follow. Chairperson Stevens called for a fifteen minute extension at 8:47 to return at 8:52. Chairperson Stevens called for a fifteen minute extension at 8:52 to return at 9:07. Chairperson Stevens called for a fifteen minute extension at 8:47 to return at 9:22. Chairperson Stevens called for a fifteen minute extension at 8:47 to return at 9:37.

RECONVENE

The open public meeting reconvened at 9:38 pm. Chairperson Stevens called for a motion to approve the 2020-2022 Battalion Chief Collective Bargaining Agreement as discussed in executive session.

Motion: To approve the 2020-2022 Battalion Chief Collective Bargaining

Agreement. Made By: Ross Seconded By: Stevens Action: PASSED 3 to 2

ADJOURNMENT

With no further action required, the 6-17-20 regular meeting adjourned at 9:40 pm.

Motion: To adjourn the 6-17-20 regular meeting Made By: Norton Seconded By: Muller Action: PASSED unanimously

______________________________ _________________________ Martin McFalls Date approved District Secretary

Fire Prevention Report Prepared by: Thomas Maloney, Deputy Chief/Fire Marshal

July 15, 2020

The total fire loss for 2020:

o There was 22 fire incidents investigated in 2020. With over $14.3 million in assessed value and over $500,000 in fire loss.

We have created new checklists for permitting and informational sheets for our most

frequently asked questions these are now active on our web site. The page has been redesigned to make it easier to find things as well. Christie has spent some time making our site look improved.

Brian Merkley passed his fire inspector exam and is a certified as a fire inspector. All of the

FMO staff have a certification related to their position.

We had one significant fireworks related incident on Fourth which resulted in a fatality. This was the only fireworks related incident within the district but we did respond mutual aid to Arlington and Lake Stevens. I have attached the annual fireworks report.

We received mostly positive community feedback from our educational fireworks campaign. We published 15 fireworks-related social media posts for a total “audience reach” of over 18,000. We collaborated with agencies across the county on these safety messages. We also sponsored two electronic reader boards with fireworks safety messaging at prominent locations visible to drivers entering Marysville.

We recently updated the “Services” section of our website to be more user-friendly and

usable for our customers. View the changes at:

https://www.marysvillefiredistrict.org/services/

We are soliciting feedback from our community on a virtual class we hope to begin offering in August on Car Seat Awareness. Research shows that most child car seats are installed incorrectly. We aim to educate parents on the most common car seat issues to keep children in our community safer in vehicles. Traffic crashes are one of the top causes of injuries and deaths for children.

Our Facebook audience increased to 3,776 likes and 4,064 follows. Our Twitter audience is

also up to 2,010 followers. We currently reach 13,910 households on Nextdoor.

Public Education – Chart was removed as we are not conducting in-person events at this time.

https://www.marysvillefiredistrict.org/services/

Marysville Fire District 2020 Fire Incident Totals

Month Total

Investigations Accidental Incendiary Undetermined Residential Commercial Vehicle Other Total Property

Value Total Fire Loss

January 3 2 0 1 1 0 1 1 $ 196,600.00 $ 196,600.00

February 1 1 0 0 0 0 1 0 $ 11,000.00 $ 11,000.00

March 7 4 1 2 2 2 1 1 $ 2,357,500.00 $ 55,500.00

April 1 1 0 0 1 0 0 0 $ 259,000.00 $ 10,000.00

May 5 2 2 1 3 0 0 1 $ 783,467.00 $ 209,979.00

June 3 2 1 0 1 2 0 0 $ 10,765,273.00 $ 17,479.00

July 2 2 0 0 1 0 0 1 $ 3,000.00 $ 500.00

August

September

October

November

December

Totals 22 14 4 4 9 4 3 4 $ 14,375,840.00 $ 501,058.00

Marysville Fire District

Fireworks Totals 2009 - 2020

2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Totals

City 27 13 13 13 15 9 29 9 8 0 0 0 136

District 0 3 0 6 1 2 11 2 4 0 1 0 30

Village 0 1 2 4 1 4 0 0 12

Fireworks Injury/Fatality Totals 2009 - 2020

2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Totals

City 0 0 0 0 1 1 2 2 0 0 1 1 8

District 0 1 0 3 0 2 1 0 0 0 0 0 7

Village 0 1 2 3 1 2 1 0 10

MARYSVILLE FIRE DISTRICT JUNE 2020 MONTHLY INCIDENT REPORT

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TOTAL MONTHLY INCIDENTS

Call counts reported in previous months may have been updated to reflect most current and accurate data; this can occur due to corrections in dispatch error or other findings that were subsequently corrected.

2020 2019 Diff

Jan 1,105 1,110 (5)

Feb 993 1,083 (90)

Mar 1,061 1,299 (238)

Apr 922 1,064 (142)

May 1,036 1,217 (181)

Jun 1,056 1,265 (209)

Jul 1,258

Aug 1,236

Sep 1,157

Oct 1,120

Nov 1,050

Dec 1,137

Total 6,173 13,996 (865) -15%

Incidents Over 2019 (865)

Annual Averages

Daily Alarms 33

Monthly Alarms 1,028

Response Time 06:59

Monthly Transports 418

Response % – EMS vs. Fire 86%/14%


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INCIDENT COUNT BY ALARM TYPE

1. Includes all dispatched alarms

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL

AID - - - - 1 - 1

BLS 317 293 246 253 306 324 1,739

BLSN 216 211 204 150 181 212 1,174

MED 354 309 379 290 334 318 1,984

MEDX 15 25 19 30 20 27 136

MVC 15 13 18 9 11 16 82

MVCE 6 1 4 2 1 2 16

MVCM 11 10 3 6 8 11 49

MVCN 17 15 8 8 9 14 71

MVCP 6 6 2 2 5 5 26

SUBTOTAL 957 883 883 750 876 929 - - - - - - 5,278

FIRE

FAC 19 18 16 12 11 11 87

FAR 11 9 14 17 11 13 75

FAS 4 8 1 5 3 1 22

FB - - 3 7 3 2 15

FC 1 4 4 2 4 2 17

FCC 4 1 4 1 1 2 13

FIRE 5 3 2 3 3 2 18

FR 9 5 6 6 5 7 38

FRC 2 2 8 4 7 4 27

FS 24 20 27 33 36 23 163

FTU 2 1 4 2 5 1 15

MVCF - - - 1 - - 1

SUBTOTAL 81 71 89 93 89 68 - - - - - - 491

OTHER

COA 13 6 12 9 11 5 56

COAM - 1 1 - 1 1 4

CRP - - - 1 - -

GLI 4 2 2 2 3 3 16

GLO - 5 1 1 1 1 9

HZ - 1 2 - 5 - 8

SC 47 22 68 63 49 46 295

RESA - - 1 2 - 1 4

RESST - - - - 1 - 1

RESSW 1 1 1 - - 1 4

RESWA 1 1 1 1 - - 4

SUBTOTAL 66 39 89 79 71 58 - - - - - - 401

TOTAL 1,104 993 1,061 922 1,036 1,055 - - - - - - 6,171

EMS


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AVERAGE RESPONSE TIME BY ALARM TYPE

1. Excludes dispatched and cancelled alarms, mutual aid given alarms, “zero” response times, and those on-scene times

resulting in response times in excess of 15 minutes due to a staging (standby) event where our actual unit on-scene time is earlier than reported by dispatch.

2. Subtotal averages are approximate. 3. 90th Percentile time is relative to all calls (emergent and non-emergent), excluding those noted above. 4. 90th Percentile Translation – “90% of the time, Marysville Fire District arrived at a dispatched alarm within the time

noted.” 5. Response times reported in previous months may have been updated to reflect most current data.


BLS 0:06:27 0:06:51 0:06:33 0:06:50 0:06:56 0:06:54 0:06:45

BLSN 0:07:40 0:07:35 0:08:00 0:07:35 0:07:23 0:08:08 0:07:44

MED 0:06:18 0:06:06 0:06:41 0:06:28 0:06:29 0:07:04 0:06:31

MEDX 0:05:54 0:06:07 0:07:04 0:07:16 0:07:50 0:07:23 0:06:56

MVC 0:07:10 0:08:00 0:06:08 0:06:15 0:05:28 0:05:03 0:06:24

MVCE 0:06:24 0:03:32 0:06:50 0:05:36 0:05:11

MVCM 0:09:25 0:06:22 0:02:55 0:07:49 0:04:28 0:08:04 0:07:02

MVCN 0:06:13 0:08:09 0:07:42 0:07:18 0:08:31 0:07:43 0:07:39

MVCP 0:06:24 0:02:49 0:03:08 0:06:01 0:06:05 0:05:07

SUBTOTAL 0:06:53 0:06:30 0:05:45 0:07:03 0:06:38 0:06:53 0:06:36

FIRE

FAC 0:06:59 0:06:37 0:06:11 0:07:17 0:06:06 0:05:45 0:06:30

FAR 0:09:05 0:07:01 0:06:12 0:07:36 0:09:47 0:08:26 0:08:00

FAS 0:07:13 0:05:56 0:04:02 0:05:24 0:04:43 0:09:04 0:05:52

FB 0:07:42 0:07:28 0:06:00 0:07:55 0:07:25

FC 0:04:11 0:03:56 0:05:29 0:04:36

FCC 0:24:49 0:04:13 0:11:05

FIRE 0:04:30 0:04:30

FR 0:06:40 0:06:29 0:08:01 0:06:22 0:07:16 0:06:30 0:07:00

FRC 0:10:06 0:05:12 0:07:03 0:07:18 0:05:41 0:06:42

FS 0:09:05 0:07:59 0:07:03 0:08:16 0:07:08 0:08:12 0:07:52

FTU 0:05:30 0:05:51 0:09:31 0:07:47 0:08:48 0:12:39 0:08:45

SUBTOTAL 0:09:56 0:06:39 0:06:04 0:07:09 0:06:47 0:07:45 0:07:07

OTHER

COA 0:08:31 0:08:15 0:07:23 0:08:38 0:08:04 0:08:59 0:08:11

COAM 0:05:54 0:05:12 0:05:33

GLO 0:06:46 0:04:04 0:08:39 0:03:52 0:06:19 0:06:18

GLI 0:07:32 0:06:30 0:06:04 0:09:29 0:07:45 0:10:27 0:07:24

HZ 0:07:53 0:08:23 0:05:42 0:06:47

RESWA 0:05:29 0:07:49 0:10:27 0:07:55

SC 0:07:55 0:07:08 0:07:44 0:07:46 0:07:49 0:08:37 0:07:53

SUBTOTAL 0:07:22 0:07:18 0:06:35 0:08:28 0:06:38 0:08:20 0:07:09

TOTAL AVG 0:06:52 0:06:48 0:07:00 0:07:00 0:06:55 0:07:21 0:06:59

90th Percentile 0:10:31 0:10:32 0:10:50 0:10:07 0:10:07 0:10:32 0:10:28

EMS


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ALS/BLS TRANSPORTS

2019

ALS BLS TOTAL TOTAL +/(-)

Jan 150 342 492 472 20

Feb 118 315 433 457 (24)

Mar 85 281 366 562 (196)

Apr 74 267 341 490 (149)

May 121 309 430 508 (78)

Jun 116 328 444 559 (115)

Jul 0 547

Aug 0 518

Sep 0 506

Oct 0 483

Nov 0 414

Dec 0 497

Total 664 1842 2506 6013 (542) -21.8%

2020

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

342 315281 267

309 328

150 11885 74

121 116

Providence 95.59%

Cascade Valley 4.17%

Other Facility 0.24%

PATIENT DESTINATION


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MUTUAL AID GIVEN

ARRIVED ON SCENE


FD 15 16 12 8 13 13 13 75

ARL 9 10 4 5 8 7 43

FD 7/8 2 4 7 7 9 5 34

EV 3 5 4 6 8 4 30

FD 22 3 4 3 1 4 3 18

NCF 1 2 5 2 3 5 18

FD 19 2 3 3 1 3 - 12

FD 21 3 - 2 2 - 2 9

FD 17 - - 1 - 2 3

FD 24 - - - - - -

OTHER 5 - 3 2 1 3 14

TOTAL 44 40 39 40 49 44 - - - - - - 256

TOTAL MUTUAL AID GIVEN BY MFD

Arrived 44 40 39 40 49 44 256

Cancelled 62 51 52 57 58 44 324

TOTAL 106 91 91 97 107 88 - - - - - - 580

A68

A68A

BR68A

BR68C

CH68

CH69

E68

-

10

20

30

40

50

60

70

80

FD 15 ARL FD 7/8 EV FD 22 NCF FD 19 FD 21 FD 17 FD 24 OTHER


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APPARATUS RESPONSE TOTALS

1. Includes all dispatched alarms


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CALL COUNT BY GRID – ARRIVED AT SCENE

1. Excludes dispatched and cancelled alarms


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INCIDENT TYPE CODES

*Incident types with an asterisk are classified as emergent.

TYPE DESCRIPTION TYPE DESCRIPTION

AID Generic Aid Call MAF Mutual Aid Fire Type

BLS * BLS Response MCI * Mass Casualty Incident

BLSN BLS Non-code Response MED * Medic Response/ALS

COA Carbon Monoxide Alarm MEDX * Medic Upgraded Response

COAM * Carbon Monoxide Medic MU Move Up

FAC * Fire Alarm Commercial MVC * Motor Vehicle Collision—Code

FAR * Fire Alarm Residential MVCE * Motor Vehicle Collision—Entrap

FAS * Fire Alarm—Sprinkler Flow MVCF * Motor Vehicle Collision—Fire

FB * Fire—Brush Response MVCM * Motor Vehicle Collision—Medic

FC * Fire - Commercial Response MVCN Motor Vehicle Collision—Non Code

FCC * Fire - Commercial Confirmed MVCP * Motor Vehicle Collision—Pedestrian

FIRE Fire Call RESA * Rescue—Aircraft

FR * Fire—Residential RESST* Rescue -- Structure

FRC * Fire --Residentail Confirmed RESSW * Rescue—Swift Water

FS Fire—Single RESWA * Rescue—Water

FTU Fire—Type Unknown SC Service-Call

GLI * Gas Leak Inside Structure TRA * Technical Rescue High/Low Angle

GLO * Gas Leak Outside TRWR * Technical Rescue Water—River

HZ * Hazmat Response TRWS * Technical Rescue Water/Surface Water

MAA Mutual Aid Aid Type

MARYSVILLE FIRE DISTRICT

Regional Fire Authority

AGENDA BILL

BOARD MEETING DATE: July 15, 2020

AGENDA ITEM: Appointment of Personnel Resolution Update

AGENDA SECTION: New Business

PREPARED BY: Chelsie McInnis, Finance Director ATTACHMENTS:

MFD Resolution 2020-005 – Authorizing the Establishment of Funds and the Appointment of Personnel

BUDGET CODE: N/A

AMOUNT: N/A

SUMMARY: Former Medical Services Administrator, Terry Matsumura retired effective June 30, 2020. He has been removed as a signer from the District’s ambulance billing account with Key Bank. Therefore, the District needs to update existing resolution 2019-009 to reflect recent changes. There will not be a signer added, as the two remaining signers are sufficient for the administrative needs of the account.

RECOMMENDED ACTION:

Motion to approve MFD Resolution #2020-005.

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MARYSVILLE FIRE DISTRICT A REGIONAL FIRE AUTHORITY RESOLUTION NO. 2020-005;

A RESOLUTION AUTHORIZING THE ESTABLISHMENT OF FUNDS

AND THE APPOINTMENT OF PERSONNEL

WHEREAS, in accordance with RCW 39.34.030(4)(b) it is necessary that the Board of Directors establish funds with the Snohomish County Treasurer’s Office into which all monies used to finance the joint operations will be deposited; and

WHEREAS, the Marysville Fire District finds it necessary to establish separate revolving fund and/or depository accounts to facilitate advance travel, petty cash, ambulance billing, and deposit in-transit purposes; and

WHEREAS, the Marysville Fire District finds it necessary to appoint certain administrative personnel to fill the positions of District Secretary, Auditing Officer, Investment Officer, Advance Travel Fund Custodian and Authorized Signers, Petty Cash Fund Custodian and Authorized signers, Ambulance Billing Account Custodian and Authorized Signers, Deposit In-Transit Account Custodian and Authorized Signers, and Records Retention Officer.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS FOR THE MARYSVILLE FIRE DISTRICT, A REGIONAL FIRE AUTHORITY, AS FOLLOWS:

1. The Snohomish County Treasurer’s Office is authorized and requested to establish three funds under the name of Marysville Fire District RFA to be labeled as Expense Fund, Capital/Reserve Fund, and Apparatus Fund.

2. The members of the Board of Directors are authorized to approve vouchers for the transfer and expenditure of funds from such accounts.

3. The Board of Directors authorizes the Fire Chief, Finance Director, and/or Human Resources Manager to initiate electronic transfer requests of monies from the revolving/depository accounts of the District to the County Treasurer Funds of the District.

4. Appointment of certain personnel to fill the following positions: a. District Secretary – Fire Chief, Martin McFalls b. Auditing Officer – Finance Director, Chelsie McInnis c. Investment Officer – Finance Director, Chelsie McInnis d. Advance Travel Fund Custodian – Human Resource Manager, Steven Edin e. Advance Travel Fund Authorized Signers

a. Fire Chief, Martin McFalls b. Human Resource Manager, Steven Edin c. Finance Director, Chelsie McInnis

f. Petty Cash Fund Custodian - Human Resource Manager, Steven Edin g. Petty Cash Fund Authorized Signers

a. Fire Chief, Martin McFalls

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b. Human Resource Manager, Steven Edin c. Finance Director, Chelsie McInnis

h. Ambulance Billing Account Custodian – Human Resource Manager, Steven Edin i. Ambulance Billing Account Authorized Signers

a. Fire Chief, Martin McFalls b. Human Resource Manager, Steven Edin

j. Deposit In-Transit Account Custodian – Human Resources Manager, Steven Edin k. Deposit In-Transit Account Authorized Signers

a. Fire Chief, Martin McFalls b. Human Resource Manager, Steven Edin c. Finance Director, Chelsie McInnis

l. Records Retention Manager - Human Resource Manager, Steven Edin m. Human Resource Manager, Steven Edin is designated as the alternative auditing officer and

investment officer, and is authorized to act in the absence of Finance Director, Chelsie McInnis in the respect to the above designated accounts.

5. The mailing address for all correspondence and reports relating to the above designated information and funds shall be:

Marysville Fire District 1094 Cedar Ave

Marysville, WA 98270

6. Resolution No. 2019-009 is hereby repealed in its entirety and is superseded by this Resolution No. 2020-005.

MARYSVILLE FIRE DISTRICT, A REGIONAL FIRE AUTHORITY

ADOPTED by the Marysville Fire District, A Regional Fire Authority, this 15th day of July, 2020 by majority vote of the members. BOARD OF DIRECTORS ___________________________ Board Chairperson ATTEST: ___________________________ District Secretary

Sun Mon Tue Wed Thu Fri Sat

1

2 3 4 5

6 7 8

9 10 11 12 13 Packets Distributed

14 15

16 17 18 EMS Committee Meeting

4:30 pm

19 Board Meeting 7:00 pm City Hall

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23 30

24 31

25 26 27 28 29

August 2020

preliminary agenda marysville fire district board …...jul 15, 2020 · all comments received will...

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