Early Years Foundation Stage Setting Checklist Children learn best when they are healthy, safe and secure, when their individual needs are met and when they have positive relationships with the adults caring for them. The EYFS safeguarding and welfare requirements, specified in this section, are designed to help providers create high quality settings which are welcoming, safe and stimulating, and where children are able to enjoy learning and to grow in confidence (EYFS, 2012). The EYFS requirements do not override or remove any obligations providers have arising from other health and safety legislation or any other relevant legal requirements.

This EYFS setting checklist can be used to support you in reviewing your working practices, including paperwork and documentation. It is not an exhaustive list of Ofsted or EYFS requirements and you should ensure you have a working

knowledge of these at all times. We suggest that you have a copy of the EYFS Statutory Guidance available when working through this checklist. Information to some supporting documents can be accessed via http://www.suffolkcpd.co.uk

Please note- ‘The information contained in this guidance is for general information purposes only. While every effort has been made to keep the information up to date and correct, Suffolk County Council (SCC) make no representations or warranties of any kind, express or implied, about the completeness, reliability, accuracy or suitability with respect to the information contained within the guidance. Any reliance placed on such information is therefore strictly at the organisations own risk. SCC is not responsible for, and expressly disclaims all liability for, damages of any kind arising out of use, reference to, or reliance on any information contained within this guidance (January 2014)’

EYFS Setting checklist January 2014 1

BUSINESS MANAGEMENT

Item Requirement reference

Links & further information

Evidence Action, if required, and person responsible

1. What is the legal structure/management structure of your setting?

If voluntary committee run, you should have a Chairperson, Secretary, Treasurer and other committee members. Do Ofsted have an up-to-date list of the members of the committee?

EYFS p. 28 – 29 (3.76)

For further information visit the PLA or NDNA website &/or the Charities Commissionhttps://www.pre-school.org.uk

www. ndna .org.uk

Starting an Early Years setting:https://www.pre-school.org.uk/document/3975Charity structures:https://www.pre-school.org.uk/document/5461Guide to Charitable Incorporated Organisation status 2013:https://shop.pre-school.org.uk/A127/charitable-incorporated-organisations

http://www.ofsted.gov.uk/resources/guide-registration-early-years-register-childcare-provider-domestic-or-non-domestic-premises

Registered person: Nominated person:Manager/Supervisor:

Chairperson: Secretary: Treasurer: Other committee members:

2. Are you a member of the Suffolk County LoP- http://

EYFS Setting Checklist January 2014 2

Council ‘List of Providers’ (LoP)? Section A www.suffolklearning.co.uk/3-11-learning-teaching/early-years/list-of-providers

3. Ofsted Inspection-

Are you ready for your inspection?

What was the outcome of your last Ofsted inspection? Have you completed all Ofsted recommendations from your inspection?

LoP- Section ASection B, 1, 2 Section E Section F

http://www.ofsted.gov.uk/resources/are-you-ready-for-your-inspection-guide-inspections-of-provision-ofsteds-childcare-and-early-years-r

http://www.ofsted.gov.uk/resources/conducting-early-years-inspections

http://www.ofsted.gov.uk/inspection-reports/find-inspection-report

Ofsted Action Plan Example -http://www.suffolklearning.co.uk/suffolklearning_images/users/Early_Years_Team_CYP//2013-08-22CBOfstedActionPlanExample.docx

Date:Outcome:

4. Do you have copies of:o ‘Statutory Framework for the Early

Years Foundation Stage’o ‘Development matters in the Early

Years Foundation Stage’o ‘Early Years Outcomes’o ‘A Know How Guide: The EYFS

progress check at age two’

www.foundationyears.org.ukN.B. Development Matters and Early Years Outcomes are not statutory but are useful guides

EYFS Setting Checklist January 2014 3

o ‘The EYFS parents’ guide’5. How do you offer funded early education for 2,

3 & 4 year olds in a way which offers flexibility to parents/carers?

LoP- Section B, 3 Section C

6. Can a child access their full free entitlement with no conditions of access?

LoP Section B, 4 Section C

http://media.education.gov.uk/assets/files/pdf/e/la%20role%20statutory%20guidance%20final.pdf

How do you make it clear to parents what they are paying for above the free entitlement?

7. Are mandatory policies and procedures in place?

Policies and procedures should be reviewed annually, signed and dated by the Chairperson/Director.

All staff (and committee) should be aware of and follow these policies and procedures to effectively meet the Welfare Requirements.

EYFS p. 13 (3.3) Policies required by Ofsted:http://www.ofsted.gov.uk/resources/factsheet-childcare-records-policies-and-notification-requirements-of-early-years-register

Policy Tracking Grid -http://www.suffolklearning.co.uk/suffolklearning_images/users/Early_Years_Team_CYP//2014-01-08WGPolicyTrackingGridforCDPOnline.docx

When were your policies and procedures last reviewed and readopted?

It is good practice for staff (and committee) to individually sign the original copy of each policy to confirm that they have read it.

8. Have you completed a Self-Evaluation Form (SEF)?

Optional but good practice

http://www.ofsted.gov.uk/resources/early-years-online-self-evaluation-form-sef-and-guidance-for-settings-delivering-early-years-foundat

How often is this reviewed?

Who is involved in completing this?

9. Do you have an Operational Plan containing all working documents of the organisation?

Optional but good practice

Operational Plan Guidance -http://

EYFS Setting Checklist January 2014 4

www.suffolklearning.co.uk/suffolklearning_images/users/Early_Years_Team_CYP//2014-01-24WGOperationalPlanGuidanceEYFS2012forCDPOnline.docx

LEARNING AND DEVELOPMENT

Item Requirement reference

Links & further information Evidence

Action, if required, and person responsible

10.How do you ensure that your setting meets the needs of the children, and promotes their learning and development?

For further support/training needs see Suffolk CPD online

EYFS p.4 (1.1) http://www.suffolklearning.co.uk/suffolklearning_images/users/Early_Years_Team_CYP/2012-08-16PlanningSupportGridv2.pdf

www.foundationyears.org.uk

https://www.education.gov.uk/publications/standard/publicationdetail/page1/DfES%200581%202001

11.Do you provide ‘wrap around’ and/or holiday care?If so, how do you liaise with other providers to ensure the support you offer complements learning in the settings where children spend more time?

EYFS p.4 (1.3) http://www.outofschoolalliance.co.uk/welcome

12.How do you link My Learning Journey (or other developmental records) documents with

EYFS p.6 (1.7, 1.10) p.10 (2.1)

http://www.suffolklearning.co.uk/3-11-learning-

For example, observations, key child planning, child review, environment review

EYFS Setting Checklist January 2014 5

on-going planning? teaching/early-years/early-years-foundation-stage

ASSESSMENTS

Item Requirement reference

Links & further information Evidence

Action, if required, and person responsible

13.What arrangements are in place to manage ‘The EYFS progress check at age 2’?

EYFS p.10 (2.3 -2.5) & ‘A Know How Guide: The EYFS progress check at age two’

www.foundationyears.org.uk

14.Do you have any children attending at the end of the EYFS (attending in the summer term of the reception year or the academic year in which their fifth birthday falls)?

EYFS p.11 – 12 (2.6 – 2.11)LoP-Section B, 8

If yes, you must complete their EYFS Profile and submit data to SCC by the annual deadline

For further support contact the Suffolk Families Information Service on 0845 60 800 33.

SAFEGUARDING AND WELFARE REQUIREMENTS

Item Requirement reference

Links & further information Evidence

Action, if required, and person responsible

CHILD PROTECTION15.You MUST have and implement a policy and

procedures to safeguard children – this must be in line with the guidance and procedures of Suffolk Safeguarding Children Board (SSCB) and include:

a named ‘Lead Practitioner’; an explanation of the action to be

taken in the event of an allegation about a member of staff;

and MUST cover the use of mobile phones & cameras in the setting

good practice would be to include social networking sites

EYFS p.13 (3.4)LoP-Section B - 6

CUSTOMER FIRST NUMBER:

0808 800 4005

www.suffolkscb.org.uk – follow the link to ‘procedures’ and then ‘SSCB protocols’

Safeguarding Statement Example -http://www.suffolklearning.co.uk/suffolklearning_images/users/Early_Years_Team_CYP//

EYFS Setting Checklist January 2014 6

2013-08-24WGSafeguardingStatement.docx .

16.You MUST have a practitioner designated to take lead responsibility for safeguarding children?

Have they attended a child protection training course?

EYFS p.13 - 14 (3.5) Name of Leading Practitioner for Safeguarding:

Date of most recent course attended:

Name of Deputy Practitioner for Safeguarding:

Date of most recent course attended:

17.How do you ensure that all staff have up-to-date knowledge of safeguarding policies and procedures?

EYFS p.14 (3.6)p.16 (3.18)

Good practice would be to include safeguarding knowledge and practice as an agenda item at each staff meeting and supervisions

18.Do you have a copy of the Government’s statutory guidance ‘Working together to Safeguard Children’? (current version October 2013)

EYFS p.14 (3.7)LoP-Section B, 6

http://www.workingtogetheronline.co.uk/

https://www.gov.uk/government/publications/what-to-do-if-youre-worried-a-child-is-being-abused-summary

19.Do you have an up-to-date ‘Safeguarding Children Referral Chart?’ (currently April 2012)

http://suffolksafeguardingchildrenboard.onesuffolk.net/assets/files/2013/Referral-flowchart.pdf

20.You MUST inform OFSTED of any allegations of serious harm or abuse “by any person living, working, or looking after children at the premises or elsewhere within 14 days of the allegation(s) being made”, and of the action taken in respect of the allegations?

EYFS p.14 (3.8) http://suffolksafeguardingchildrenboard.onesuffolk.net/information-and-links/leaflets-and-posters/

Also, CPD online

Local Area Designated Officer (LADO) Contact Details: West – Suzanna Bedford,

Area Safeguarding Manager – 01284 758816

North – Allison Hassey,

EYFS Setting Checklist January 2014 7

Safeguarding Resources: Child Disclosure checklist and Allegations made against an adult checklist

Area Safeguarding Manager – 01502 674612

South – Lorna Jackson, Area Safeguarding Manager – 01473 260112

21.You should have an Absence Policy which includes the procedure for reporting the unexplained absence of children known to Children’s Social Care.

LoP-Section B, 6

Suitable People22.How do you ensure that people looking after

children are suitable to fulfil the requirements of their roles?

EYFS p.14 - 15 (3.9) http://suffolksafeguardingchildrenboard.onesuffolk.net/assets/files/KSESreviseddec09.pdf

23.You must follow ‘Safe Recruitment practices’. LoP-Section B, 6

http://www.suffolklearning.co.uk/3-11-learning-teaching/early-years/safeguarding

24.You should have an enhanced Disclosure and Barring Service (DBS) check for every person aged 16 or over who works directly with the children or works on the premises, either as a member of staff or a regular volunteer.

EYFS p.15 (3.10) https://www.gov.uk/government/organisations/disclosure-and-barring-service

What procedures are in place to ensure compliance with these requirements?

25.How do you ensure staff are aware that they are expected to disclose any convictions, cautions, court orders, reprimands and warnings which may affect their suitability whether received before or during their employment at the setting?

EYFS p.15 (3.11)

26.How do you ensure that people whose suitability has not been checked, including through a DBS check, do not have unsupervised contact with the children being cared for?

EYFS p.15 (3.11)

27.Where do you store confidential staff information?Providers must keep records of staff

EYFS p.15 (3.12) http://www.ico.org.uk/

EYFS Setting Checklist January 2014 8

qualifications, identity checks and DBS checks for all staff including the manager.Settings should hold the name, address and telephone number of all employees and anyone else who has regular unsupervised contact with the children.

Disqualification 28. In the event of the disqualification of a

registered provider, a person living in the same household as the registered provider, or a person employed in that household, the provider must not continue as an early years provider - nor be directly concerned in the management of such provision. Where an employer becomes aware of relevant information which may lead to disqualification of an employee, the provider must take appropriate action to ensure the safety of children. In the event of disqualification of a person employed in early years provision, the provider must not continue to employ that person.

EYFS p.15 - 16 (3.14 - 16)

How do you ensure that you meet the requirements of the EYFS in the event of disqualification?

Staff taking medication/other substances29.How do you ensure that staff working with

children are not under the influence of alcohol or any other substance which may impair their ability to care for children? How do you ensure that staff medication is stored securely out of the reach of children?

EYFS p.16 (3.17) How do you ensure staff are aware of this requirement?

Staff qualifications, training, support & skills30.You should have an induction process in place

for new staff/volunteers/students.EYFS p.16 (3.18) Staff Induction Pack

Example -http://www.suffolklearning.co.uk/suffolklearning_images/users/Early_Years_Team_CYP//2014-01-08WGInductionPackforCPDOnline.docx

What is the induction process and how is this implemented?

EYFS Setting Checklist January 2014 9

31.What systems are in place for staff supervisions and appraisals?

EYFS p.17 (3.19, 3.20, 3.22)

32.What qualifications does the manager hold?Who acts as named deputy in the absence of the manager?

EYFS p.17 (3.21) www.education.gov.uk/eypqd/qualification-search

Manager:Qualifications:

Named deputy:Qualifications:

33.Has the Early Years Qualifications Audit Tool been completed and do staff have written training plans in place?

EYFS p.17 (3.22)EYFS p.15 (3.12)

https://www.education.gov.uk/wqat/login

34.How do you ensure (and demonstrate) that at least one person who has a current paediatric first aid certificate is on the premises at all times (and also on outings)?

EYFS p. 17 (3.24) Staff with a current paediatric first aid certificate:

35.All staff should have sufficient understanding of English to ensure the well-being of the children.

EYFS p. 17 – 18 (3.25)

Key Person36.How do you assign a Key Person to each

child?How is the Key Person role explained to parents/carers?

EYFS p. 18 (3.26) &p.7 (1.11)

Staff: child ratios37.How do you ensure, and demonstrate, that the

correct ratio and qualification requirements are ALWAYS in place?

EYFS p. 18 – 21 (3.27 - 3.38)

Staff Ratios Guidance http://www.suffolklearning.co.uk/suffolklearning_images/users/Early_Years_Team_CYP//2014-01-08WGStaff_ratiosforCPDonline.docx

Floor Space Mixed Aged Rooms Guidance - http://www.suffolklearning.co.uk/suffolklearning_images/users/

EYFS Setting Checklist January 2014 10

Early_Years_Team_CYP//2013-07-10Floorspacemixedageroom.docx

HEALTHMedicines38.You MUST promote the good health of

children in your setting.

You MUST have a procedure for responding to children who are ill or infectious.

EYFS p.21 – 22 (3.42)

http://www.hpa.org.uk/Publications/InfectiousDiseases/InfectionControl/1004GuidanceonInfControlinSchoolsandChildCare/

What is your procedure for dealing with children who are ill or infectious, and how is this discussed with parents/carers?

39.You MUST have and implement a policy and procedures for administering medicines which includes systems for keeping up-to-date information about a child’s needs for medicines. Medicines MUST NOT usually be administered unless prescribed by a doctor, dentist, nurse or pharmacist.

EYFS p.22 (3.43)

40.You MUST only administer medicine (both prescription and non-prescription) with written permission and you MUST keep a written record each time a medicine is administered and inform parents/carers of this.

EYFS p.22 (3.44) PLA medication administration record:https://shop.pre-school.org.uk/A094

41.How and where is medication stored? Is children’s medication clearly labelled with their names?

Food and drink42.Any meals, snacks & drinks provided for

children MUST be healthy, balanced and nutritious.

How do you implement this?

EYFS p. 22 (3.45) How do you involve parents and carers in supporting children’s healthy eating?

43.How do you obtain information about children’s special dietary requirements, preferences and food allergies, and any special health requirements?

EYFS p. 22 (3.45) Is information displayed on staff notice board, kitchen/snack area? Is it up to date? Are photos of the

EYFS Setting Checklist January 2014 11

How do you ensure that all staff know about these and act upon the information?

children included?How do you do this whilst respecting confidentiality?

44.Fresh drinking water MUST be available and accessible for children at all times. How do you do this?

EYFS p. 22 (3.45)

45. Is the setting registered with the local Environmental Health Department Food Rating Scheme?

Contact your Local Borough Council

If yes, what is your star rating?

46.You MUST ensure that the food preparation area is adequately equipped and hygiene standards are maintained.

EYFS p. 22 (3.46)

47.You MUST ensure that all staff involved in preparing & handling food have food hygiene training.

EYFS p. 22 (3.46)

48.How are children’s packed lunches stored?

49.You MUST inform Ofsted of any incident of food poisoning affecting two or more children within 14 days of the incident.

EYFS p. 22 (3.47) What procedures or protocols are in place to ensure you comply with this requirement?

Accident or injury50.You MUST ensure that the first aid box is

accessible to all staff at all times? Is there a separate first aid kit available for outings?

EYFS p. 22 - 23 (3.48)

How do you ensure that the contents are appropriate for children? How often is it checked?For information about the contents of First Aid boxes please refer to your Paediatric First Aid Training provider

51.How do you ensure that the contents are appropriate for children? Who is responsible for this? How often is it checked?

52.How do you keep a written record of accidents or injuries and first aid treatment? How does your setting ensure that parents/carers are informed of any accident or injury and first aid treatment given, on the same day or as soon as reasonably practicable?

EYFS p. 22 - 23 (3.48)

https://shop.pre-school.org.uk/A097

http://suffolksafeguardingchildrenboard.onesuffolk.net/assets/files/2013/

What procedures are in place to ensure parents/carers sign this written record to prove that you have shared this information?

EYFS Setting Checklist January 2014 12

Accidental-poisoning-Practitioners-Guide.doc

53.You MUST inform Ofsted and Suffolk Safeguarding Children’s Board of any serious accident, or injury to, or death of any child.

EYFS p. 23 (3.49) http://suffolksafeguardingchildrenboard.onesuffolk.net/

What procedures are in place to ensure you comply with this requirement?

MANAGING BEHAVIOUR54.You MUST have & implement a behaviour

management policy & procedures. This should include a named practitioner with responsibility for behaviour management.

EYFS p. 23 (3.50) For training and support materials - http://earlyyears.suffolkcpd.co.uk/cpd/default.asp

Named practitioner with responsibility for behaviour management:

55.You MUST NOT use or threaten to use corporal punishment. You MUST keep a record of any occasion where physical intervention is used & inform parents/carers.

EYFS p. 23 (3.51 – 3.52)

What procedures are in place to ensure parents/carers are informed of any such intervention?

SAFETY AND SUITABILITY OF PREMISES, ENVIRONMENT AND EQUIPMENTSafety 56.You MUST ensure that your premises,

including outdoor spaces, furniture, equipment and toys, are fit for purpose, safe for children to use, secure. You MUST comply with health and safety legislation, including hygiene requirements.

EYFS p. 23 – 24 (3.53)

www.hse.gov.uk/pubns/books/lawposter.htm

www.hse.gov.uk/ riddor /

How do you ensure that you comply with this?

57.You MUST have and implement a health and safety policy & procedures.

EYFS p. 23 – 24 (3.53)

58.You MUST have an emergency evacuation policy and procedures, and take reasonable steps to ensure the safety of everyone on the premises.

EYFS p. 24 (3.54)

59.How do you ensure that everyone (children and adults) experiences fire drills and knows the correct procedures?

EYFS p. 24 (3.54) Are they clearly displayed? Does everyone know them? When and how often are they practiced? How do you record the drill?

Smoking60.You MUST have a no smoking policy and

prevent smoking where children are present or about to be present.

EYFS p. 24 (3.55) How do you ensure that you comply with this?

Premises

EYFS Setting Checklist January 2014 13

61.How do you ensure that, as far as is reasonable, the facilities, equipment and access to the premises are suitable for children with disabilities?

EYFS p. 24 (3.57)

62.What procedures are in place to provide access to an outdoor play area?

EYFS p. 24 (3.57)

63.How do you make provision for children who wish to relax, play quietly or sleep?Do you have a separate baby room?

EYFS p. 24 – 25 (3.58)

How do you ensure that sleeping children are frequently checked?How do you ensure an adequate supply of clean bedding is available?

64.Are there adequate toilets and wash basins for children & adults?

EYFS p. 25 (3.59)

65.Are there changing facilities available for children who are in nappies?

EYFS p. 25 (3.59)

66. Is there an area where staff may talk to parents/carers confidentially and/or for staff to take breaks away from areas being used by children?

EYFS p. 25 (3.60)

67.What systems are in place to ensure only authorised persons collect children and that no child leaves the premises unsupervised?

EYFS p. 25 (3.61) For example - password system; other system for parents to notify who will collect

68.You MUST take all reasonable steps to ensure that only authorised persons enter the premises.

EYFS p. 25 (3.61) What procedures are in place to comply with this?

69.You MUST have a procedure for checking the identity of visitors.

EYFS p. 25 (3.61) Does the visitors’ book include arrival and departure times? Is ID checked?

70.You MUST have public liability insurance. It is good practice to display the certificate (or a copy) for parents/carers/visitors to see.

EYFS p. 25 (3.62)

Risk assessment71.You MUST have a policy and procedures in

place for assessing risks to children’s safety, and risk assessments should be reviewed regularly.

EYFS p.23 (3.53)and p.25 (3.63, 3.64 - outings)

http://www.hse.gov.uk/risk/fivesteps.htm

http://www.ofsted.gov.uk/resources/factsheet-

How do you comply with this?Do you assess security, hygiene, equipment, routines, indoor and outdoor environment and outings?

EYFS Setting Checklist January 2014 14

childcare-requirements-for-risk-assessments

Outings72.Children MUST be kept safe and you MUST

obtain written permission from parents/carers for outings/visits. You MUST assess risks or hazards and take steps to minimise these. You MUST consider adult: child ratios. The risk assessment does not necessarily need to be in writing.

EYFS p.25 - 26 (3.64, 3.65)

How do you comply with this?

73.Vehicles in which children are being transported, and the driver of that vehicle, MUST be adequately insured.

EYFS p. 26 (3.64) Date insurance due:Date MOT (if applicable) due:

EQUAL OPPORTUNITIES74.You MUST have and implement a policy and

procedures to promote equality of opportunity, including support for children with SEN or disabilities.The policy should include the name of the SENCo.

EYFS p.26 (3.66) & p.24 (3.57) LoP-Section B, 5 Section G

https://www.education.gov.uk/publications/standard/publicationdetail/page1/DfES%200581%202001

Named SENCo:

75.You MUST have a written policy which clearly describes how and when decisions about the allocation of places are taken, and how places will be allocated should there be more children than places available.

LoP-Section B, 5 Section G

76.You MUST have a written Equality Action Plan.Under the Equality Act 2010 ALL children are entitled to attend any provision & have their needs identified and met.

LoP-Section B, 5 Section G

http://www.suffolklearning.co.uk/suffolklearning_images/users/Early_Years_Team_CYP/SettingsEqualitiesInformationAnalysis.pdf

INFORMATION AND RECORDS77.You MUST maintain records and obtain and

share information in order to ensure the safe and efficient running of the setting, and help to ensure the needs of the children are met.

EYFS p.26 (3.67) All About Me Example -http://www.suffolklearning.co.uk/suffolklearning_images/users/

What systems are in place to ensure that you comply with this?

EYFS Setting Checklist January 2014 15

Early_Years_Team_CYP//2014-01-24WGAllAboutMeEYFS2012forCPDonline.docx

78.You MUST enable a regular two-way flow of information with parents/carers.

EYFS p.26 (3.67, 3.69)

How do you ensure that this happens? How do parents/carers access their child’s ‘My Learning Journey’ document?

79.You MUST enable a regular two-way flow of information between providers if a child is attending more than one setting.

EYFS p.26 (3.67) How do you do this?

80.Are all records kept on site? If not, do you have prior agreement with Ofsted?When, and where, do staff complete ‘My Learning Journeys’?

EYFS p.26 (3.68) If they are taken home what arrangements are put in place to ensure they are secure?

81.How do you keep confidential records secure? – staff, children, safeguarding, records of concern, financial records and so on.

EYFS p.26 (3.68, 3.69)Data Protection Act 1998LoP-Section C (Financial Documentation)

82.How long do you retain records relating to individual children after they have left the setting?

EYFS p.27 (3.70) LoP-Section C (Financial Documentation)

83. It is your responsibility to ensure that every parent/carer has a copy of the ‘Privacy Notice’ in order to ensure compliance with the Data Protection Act 1998.

LoP-Section B, 7

Privacy notice- http://www.suffolklearning.co.uk/3-11-learning-teaching/early-years/early-years-funding-for-3-and-4-year-olds

Information about the child84.The registration form for each child should

include: full name; date of birth; name and address of every parent/carer; details of who has legal contact and parental responsibility

EYFS p.27 (3.71) . Amend your registration form as necessary to ensure all this information is gained on entry

EYFS Setting Checklist January 2014 16

for the child, and emergency contact details for parents/carers

Information for parents and carers85.What systems are in place to share

information with parents/carers? Formal/informal discussion opportunities, notice-board, newsletters, diaries, communication board/book, website/text alerts, parents’ consultations, Learning Journeys.

86.You MUST tell parents/carers how the EYFS is being delivered in your setting and how they can access more information.

EYFS p.27 (3.72) http://www.foundationyears.org.uk/early-years-foundation-stage-2012/

How do you do this?

87.You MUST tell parents/carers about the range and type of activities and experiences provided for children in your setting, the daily routine, and how parents/carers can share learning at home.

EYFS p.27 (3.72) Parent Prospectus Example (you will need to adapt this as it refers to a pre-school setting) http://www.suffolklearning.co.uk/suffolklearning_images/users/Early_Years_Team_CYP//2014-01-08WGExampleParentProspectusEYFS2012forCPDOnline.docx

MLJ Notice board Statement for settings -http://www.suffolklearning.co.uk/suffolklearning_images/users/Early_Years_Team_CYP//2014-01-08WGMLJnoticeforsettingsforCPDonline.docx

How do you do this?

88.You MUST tell parents/carers how you EYFS p.27 (3.72) How do you do this?

EYFS Setting Checklist January 2014 17

support children with SEN and disabilities.89.You MUST tell parents/carers what food &

drinks are provided for the children.

EYFS p.27 (3.72)

How do you do this?

90.You MUST give parents/carers details of your policies & procedures, including :

o procedure to be followed if a child is not collected at the appointed time

o procedure to be followed in the event of a child going missing at, or away from, your setting.

Sharing Policies with Parents Noticeboard Statement -http://www.suffolklearning.co.uk/suffolklearning_images/users/Early_Years_Team_CYP//2013-01-08WGPolicysharingwithparentsstatementforCPDonline.docx

How do you do this?

91.You MUST give parents/carers information about staffing, including the name of their child’s key person and their role.

EYFS p. 27 (3.72) How do you do this?

92.You MUST give parents/carers a telephone number for them to contact you in an emergency.

EYFS p. 27 (3.72)

Complaints93.You MUST have a written procedure for

dealing with concerns and complaints from parents/carers.

EYFS p.27 – 28 (3.73)

http://www.ofsted.gov.uk/resources/information-for-parents-about-ofsteds-role-regulating-childcare

94.You MUST keep a written record of any complaints, and their outcome.

EYFS p.27 – 28 (3.73)

How do you do this?

95.You MUST investigate written complaints relating to the EYFS requirements and notify complainants of the outcome of the investigation within 28 days of having received the complaint.

EYFS p.27 – 28 (3.73)

96.The record of complaints must be made available to Ofsted on request.

EYFS p.28 (3.74)

EYFS Setting Checklist January 2014 18

97.You MUST give parents/carers contact details for Ofsted.

EYFS p.28 (3.74) http://www.ofsted.gov.uk/resources/poster-for-parents-childcare

For example, display the Ofsted Parents Poster

98. If you become aware that you are to be inspected you MUST notify parents/carers and after an inspection you MUST supply a copy of the report to parents/carers. LoP members must inform Suffolk County Council immediately following an Ofsted inspection if the outcome is less than GOOD. This should be done by e-mail to childcareplanning@suffolk.gov.uk with the subject marked as List of Providers- Ofsted outcome.

EYFS p.28 (3.74)

LoP- Section E

Information about the provider99.You MUST hold the following documentation:

o name, home address and telephone number of the provider and any other person living or employed on the premises

o name, home address and telephone number of anyone else who will regularly be in unsupervised contact with the children

o a daily record of the names of children attending, their hours of attendance (include times of arrival and departure in the register) and the names of each child’s key person(including a buddy key person if used)

o your Ofsted registration certificate MUST be displayed

EYFS p 28 (3.75)

EYFS p. 7 (1.11) & p.18 (3.26)EYFS p. 18/20 (3.27 – 3.33)EYFS p.17 (3.24)

LoP-Section B, 4

Changes that must be notified to Ofsted100. You MUST notify Ofsted of:

o any change in the address of the premises; to the premises which may affect the space available to the children and the quality of childcare; in the name, address or any other

EYFS p. 28 – 29 (3.76)

http://www.ofsted.gov.uk/resources/factsheet-childcare-records-policies-and-notification-

If voluntary committee run, do you have a Chairperson, Secretary, Treasurer and other committee members?

EYFS Setting Checklist January 2014 19

contact details of the provider; to the person who is managing the provision

o any proposal to change the hours during which childcare is provided

o any significant event likely to affect the suitability of the provider or any person who cares for, or who is in regular contact with, the children

o where the provision is provided by a company, any change in the name or registered number of the company

o where the provision is provided by a charity, any change in the name or registration number of the charity

o where the provision is provided by a partnership, body corporate or unincorporated association any change to the ‘nominated individual’

o where the provision is provided by a partnership, body corporate or unincorporated association whose sole or main purpose is the provision of childcare, any change to the individuals who are partners in, or a director, secretary or other officer or members of its governing body.

requirements-of-early-years-register

Do Ofsted have an up-to-date list of the members of the committee?

101. Where you are required to notify Ofsted about a change of person except for managers (see above) you must give the new person’s name (including former names or aliases), date of birth and address.

EYFS p.29 (3.77)

102. If there is a change of manager you must notify Ofsted that a new manager has been appointed. Where practicable notification must be made in advance, otherwise as soon as possible and ALWAYS within 14 days.

EYFS p.29 (3.77)

EYFS CHECKLIST SUPPORTING DOCUMENTS

EYFS Setting Checklist January 2014 20

EYFS checklist question(s)

Title Link

1

Pre-school Learning Alliance

https://www.pre-school.org.ukStarting an Early Years setting:https://www.pre-school.org.uk/document/3975

1 National Day Nurseries Association www. ndna .org.uk

2 Suffolk County Council List of Providers information http://www.suffolklearning.co.uk/3-11-learning-teaching/early-years/list-of-providers

3 Ofsted improvement action plan template (example) http://www.suffolklearning.co.uk/suffolklearning_images/users/Early_Years_Team_CYP//2013-08-22CBOfstedActionPlanExample.docx

3 Are you ready for your inspection? http://www.ofsted.gov.uk/resources/are-you-ready-for-your-inspection-guide-inspections-of-provision-ofsteds-childcare-and-early-years-r

3 Conducting Early Years Inspections http://www.ofsted.gov.uk/resources/conducting-early-years-inspections

7 Policy tracking grid http://www.suffolklearning.co.uk/suffolklearning_images/users/Early_Years_Team_CYP//2014-01-08WGPolicyTrackingGridforCDPOnline.docx

7 Records, policies and notification requirements of the Early Years Register (January 2013)

http://www.ofsted.gov.uk/resources/factsheet-childcare-records-policies-and-notification-requirements-of-early-years-register

8 Self-Evaluation Form – updated January 2013 http://www.ofsted.gov.uk/resources/early-years-online-self-evaluation-form-sef-and-guidance-for-settings-delivering-early-years-foundat

9 Operational Plan guidancehttp://www.suffolklearning.co.uk/suffolklearning_images/users/Early_Years_Team_CYP//2014-01-24WGOperationalPlanGuidanceEYFS2012forCDPOnline.docx

10, 73 SEN Code of Practice (2001) https://www.education.gov.uk/publications/standard/publicationdetail/page1/DfES%200581%202001

15 Safeguarding statement http://www.suffolklearning.co.uk/suffolklearning_images/users/Early_Years_Team_CYP//2013-08-24WGSafeguardingStatement.docx .

18 What to do if you are worried about a child being abused? Booklet (2006)

https://www.education.gov.uk/publications/standard/publicationdetail/page1/DFES-04319-2006

19 Safeguarding Referral flowchart - April 2012 http://suffolksafeguardingchildrenboard.onesuffolk.net/assets/files/2013/Referral-flowchart.pdff

20 Local Authority Designated Officer (LADO) information http://suffolksafeguardingchildrenboard.onesuffolk.net/information-and-links/leaflets-and-posters/

23 Safe Recruitment Best Practice Guidance – see CPD http://www.suffolklearning.co.uk/3-11-learning-teaching/early-years/directory-of-

EYFS Setting Checklist January 2014 21

online providers

30 Staff Induction guidance http://www.suffolklearning.co.uk/suffolklearning_images/users/Early_Years_Team_CYP//2014-01-08WGInductionPackforCPDOnline.docx

37 Staff ratio for mixed-age rooms guidance http://www.suffolklearning.co.uk/suffolklearning_images/users/Early_Years_Team_CYP//2014-01-08WGStaff_ratiosforCPDonline.docx

37 Floor-space for mixed-age rooms guidance http://www.suffolklearning.co.uk/suffolklearning_images/users/Early_Years_Team_CYP//2013-07-10Floorspacemixedageroom.docx

38 Communicable diseases chart (2010 edition) http://www.hpa.org.uk/Publications/InfectiousDiseases/InfectionControl/1004GuidanceonInfControlinSchoolsandChildCare/

52 Accidental poisoning guide 2013 http://suffolksafeguardingchildrenboard.onesuffolk.net/assets/files/2013/Accidental-poisoning-Practitioners-Guide.doc

56 Health and Safety Law poster www.hse.gov.uk/pubns/books/lawposter.htm

76 All About Me guidancehttp://www.suffolklearning.co.uk/suffolklearning_images/users/Early_Years_Team_CYP//2014-01-24WGAllAboutMeEYFS2012forCPDonline.docx

86 Parent Prospectus examplehttp://www.suffolklearning.co.uk/suffolklearning_images/users/Early_Years_Team_CYP//2014-01-08WGExampleParentProspectusEYFS2012forCPDOnline.docx

86 ‘My Learning Journey’ notice board statement http://www.suffolklearning.co.uk/suffolklearning_images/users/Early_Years_Team_CYP//2014-01-08WGMLJnoticeforsettingsforCPDonline.docx

89 Policy sharing with parents – statement for notice boardhttp://www.suffolklearning.co.uk/suffolklearning_images/users/Early_Years_Team_CYP//2013-01-08WGPolicysharingwithparentsstatementforCPDonline.docx

96 Ofsted Parents poster http://www.ofsted.gov.uk/resources/poster-for-parents-childcare

Suffolk Families Information Service (IAA) contact details0845 60 800 33Childcare.planning@suffolk.gov.uk

EYFS Setting Checklist January 2014 22