Pre-Application Technical Assistance (TA) Webinar

Ryan White HIV/AIDS Program National Training and Technical Assistance Programs for Resource Dissemination, Improved Data, and Organizational Development

Announcement Type: New and Competing Continuations Funding Opportunity Number: HRSA-17-043Catalog of Federal Domestic Assistance (CFDA) No. 93.145

Application Deadline: January 19, 2017

December 5, 20161PM EST

Agenda

• Overview • Purpose of Funding• Program Requirements and Eligibility• Focus Areas for Technical Assistance• Application Submission• Program Specific Information• Budget• Application Review by HRSA• Contacts• Questions & Answers

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Acronyms

• ADAP AIDS Drug AsstProg

• ADR ADAP Data Report• DPD Division of Policy

and Data• DGMO Division of Grants

Management Operations

• DUNS Data Universal Numbering System

• EHB Electronic Handbooks

• SAM System for Award Management

• FOA Funding Opportunity Announcement

• GMS Grants Management Specialist

• HAB HIV/AIDS Bureau• PO Project Officer • PLWH People Living with HIV• RWHAP Ryan White HIV/AIDS

Program• RSR Ryan White Services

Report• T/TA Training and Technical

Assistance 3

HIV/AIDS Bureau Overview

The mission of the HIV/AIDS Bureau is to provide leadership and resources to assure

access to and retention in high quality, integrated care and treatment services for vulnerable people living with HIV and their

families.

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Webinar Objective

The purpose of the webinar is to familiarize potential applicants in understanding the requirements of the FOA HRSA-17-043.

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Background

• This program is authorized by Sections 311(c) (42 U.S.C. § 243(c)), 2606 (42 U.S.C. § 300ff-16), and 2654 (42 U.S.C. § 300ff-54) of the Public Health Service Act, as amended by the Ryan White HIV/AIDS Treatment Extension Act of 2009 (P.L. 111-87)

• RWHAP supports a comprehensive system of care that ensures ongoing access to high quality HIV care, treatment, and support services to ensure low-income PLWH achieve positive outcomes

• RWHAP works toward these goals by funding direct service, local and state programs that provide core medical and support services, health care provider training, and technical assistance to help funded programs address implementation and emerging HIV care issues

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Background cont’d

• RWHAP aims to integrate its recipients within the health care delivery landscape, support implementation of the National HIV/AIDS Strategy: Updated to 2020 (NHAS 2020), and leverage data to better serve people who are not receiving regular HIV care

• HAB designs, coordinates, and administers RWHAP T/TA activities• HAB responds to the evolving need for up-to-date HIV information,

health care delivery, and management capabilities among RWHAP recipients and sub-recipients

• HAB provides T/TA through a comprehensive portfolio of contracts, grants, and cooperative agreements

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Summary of FOA HRSA-17-043

• Type of Award: Cooperative Agreement• Start Date: July 1, 2017• Project period: 3 years (July 1, 2017– June 30, 2020)• Funding beyond the first year is dependent on:

• Availability of appropriated funds in subsequent fiscal years• Satisfactory performance in the best interest of the Federal

Government• Decision that funding is in the best interest of the Federal

government

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Summary of FOA HRSA-17-043 cont’d

• $1,350,000 is expected to be available annually to fund three (3) cooperative agreements. Applicants may apply for a ceiling amount of:

• Funding requests must not exceed the ceiling amount• If funding amount exceeds this ceiling, the application will be deemed non-

responsive and will not be considered for funding

TARGET Center $600,000 per year

Data and Reporting Technical Assistance $450,000 per year

Enhancing Community Organization Models within the Health Care Delivery System for People Living with HIV

$300,000 per year

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Eligibility

• Public and nonprofit entities, including:• Institutions of higher education and academic health

science centers involved in addressing HIV related issues on a national scope

• Faith-based and community-based organizations and• Tribes and tribal organizations

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Purpose of FOA HRSA-17-043

To fund training and technical assistance (T/TA) in 3 focus areas:1. Technical Assistance Resources, Guidance, Education, and Training

(TARGET) Center which provides a web-based central site for T/TA products that support providers of HIV care and support services

2. Data and Reporting Technical Assistance which assists RWHAP recipients in improving data reporting for the Ryan White Services Report (RSR) and the AIDS Drug Assistance Program (ADAP) Data Report (ADR) and

3. Enhancing Community Organization Models within the Health Care Delivery System for People Living with HIV which assists AIDS Service Organizations (ASOs) and community-based organizations (CBOs) to increase capacity to provide direct HIV care and treatment through partnerships with health care organizations by providing T/TA to developing business plans and service models that support the provision of HIV care and treatment for specific vulnerable populations and to improve HIV health outcomes at different stages of the HIV care continuum

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Focus Area 1: TARGET CenterProgram Expectations

Purpose:To serve RWHAP recipients and sub-recipients by providing readily accessible, up-to-date T/TA tools and resources, via a web-based platform, that address the needs of providers of HIV care and support services. Objectives:1. Advertise and promote multimedia T/TA products. This includes,

but is not limited to, webcasts, podcasts, and web-based learning modules developed by RWHAP T/TA programs

2. Host RWHAP recipient-developed T/TA products. This allows providers access to current T/TA products that can be modified for local use

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Focus Area 1: TARGET CenterProgram Expectations (cont.)

3. Provide a forum to examine the usefulness of current T/TA products and identify T/TA needs. This identifies the strengths and weaknesses of frequently used T/TA products and helps identify T/TA needs

4. Provide a helpdesk to assist with the identification and dissemination of products and resources resulting from other RWHAP T/TA activities and

5. Support access to ongoing communication and key resources on federal, state, local, and tribal issues specific to PLWH and RWHAP recipients and sub-recipients related to the current and changing health care landscape

FOA pages 1-2

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Focus Area 2: Data and Reporting Technical Assistance

Program ExpectationsPurpose: To help RWHAP recipients and sub-recipients improve the ease, timeliness, and quality of RSR and ADR data reporting. The goals to improve these datasets are:• Improve the processes recipients and sub-recipients use to collect,

report, and use data• Improve the quality of the data reportedObjectives:1. Ensure broad understanding and use of current RSR and ADR

requirements among all recipients and sub-recipients 2. Assist recipients in using T/TA tools to train their sub-recipients

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Focus Area 2: Data and Reporting Technical Assistance

Program Expectations (cont.)3. Increase the use of automatic data transfer between various data

systems to reduce duplication of effort and increase data quality 4. Increase recipients’ testing of their systems during the year to help

identify system problems and improve quality and5. Develop T/TA curricula and tools that will help recipients and sub-

recipients analyze data to identify disparities in care and/or develop specific steps to improve health outcomes

FOA pages 2-3

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Focus Area 3: Enhancing Community Organization Models within the Health Care Delivery System for People Living with HIV

Program Expectations

Purpose: To help organizations at the community level, specifically ASOs and CBOs, support the delivery of HIV care and treatment through partnerships with health care organizations. The recipient shall provide T/TA to assist ASOs and CBOs with developing business plans and service models that support the provision of HIV care and treatment for vulnerable populations and to improve HIV health outcomes at the different stages of the HIV care continuum.

Objectives:1. Assist ASOs/CBOs in revising their service models to increase engagement in

services among vulnerable populations, and improve HIV-related health outcomes

2. Support ASOs/CBOs in developing fiscal plans that diversify funding streams

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Focus Area 3: Enhancing Community Organization Models within the Health Care Delivery System for People Living with HIV

Program Expectations (cont.)

3. Assist ASOs/CBOs in establishing formal business agreements with core medical and support service providers to deliver services targeted at specific points on the HIV care continuum: retention in care; improved HIV-related health outcomes; improved rates of viral suppression

4. Assist ASOs/CBOs in understanding the current health care delivery landscape

5. Support access to ongoing communication and key resources on federal, state, and local issues specific to PLWH and RWHAP recipients

FOA pages 3-417

Application Submission

• Funding Opportunity Announcement (FOA) focuses on the program-specific content, including goals, expectations, and requirements of the program

• SF-424 Application Guide contains general “boilerplate language” and instructions as referenced in the FOA (http://www.hrsa.gov/grants/apply/applicationguide/sf424guide.pdf updated May 26, 2016)

You must use both the FOA and the SF-424 Application Guide to successfully complete and submit an application

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Application Submission Registration Requirements Obtain a Data Universal Numbering Systems number (DUNS)

Register with the System for Award Management (SAM)

Identify the organization’s E-Business Point of Contact (E-Biz POC)

Confirm the organization’s SAM registration is active and the “Marketing Partner ID Number (M-PIN)” is current.

Register an Authorized Organization Representative (AOR)

Obtain a username and password from the Grants.gov Credential Provider

Register online at www.Grants.govRegistration can take at least one month: Start Now!

See Section 3.1 of the Application Guide for detailed instructions.19

Application Submission Format Requirements The total size of all uploaded files may not exceed the equivalent

of 80 pages when printed by HRSA

This 80-page limit includes the abstract, project and budget narratives, attachments, and letters of commitment and support. Standard forms are NOT included in the page limit

Applications that exceed the specified limits (that exceed the equivalent of 80 pages when printed by HRSA) will be deemed non-compliant

It is strongly recommended that applicants print their proposals before submitting to ensure the 80-page limit is met

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Application Submission

• HRSA requires applicants for this funding opportunity announcement to apply electronically through Grants.gov

• Applicants must download the SF-424 application package associated with this funding opportunity following the directions provided at Grants.gov

• Application due date in Grants.gov January 19, 2017 11:59 p.m. EST

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Application Submission

• Multiple applications from an organization are allowable. However, please note:

• Applicants interested in applying for more than one of the program focus areas must submit separate applications for each area (i.e., if applying for TARGET Center and Data and Reporting Technical Assistance program focus areas, you submit one application for TARGET Center and a separate application for Data and Reporting Technical Assistance)

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Application Structure

• Project Abstract• Project Narrative

• Introduction• Needs Assessment• Methodology• Work Plan• Resolution of Challenges • Evaluation and Technical

Support Capacity• Organizational Information

Applicants must include the following sections in their application:

• Budget• Budget Narrative• Line Item Budget

• Attachments (7)

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Program Specific Instructions

• The following slides will review the application requirements and instructions for the following sections:

• Project Abstract• Project Narrative• Budget• Line Item Budget• Budget Narrative• Attachments

Program Specific Instructions: Project Abstract

• Should follow Section 4.1.ix of HRSA’s SF-424 Application Guide

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Program Specific Instructions: Project Narrative

• The Project Narrative provides a comprehensive framework and description of all aspects of the proposed project.

• It contains the following (7) sections: • Introduction• Needs Assessment• Methodology• Work Plan• Resolution of challenges• Evaluation and Technical Support Capacity• Organizational Information

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Program Specific Instructions: Project Narrative cont’d

• Follow FOA pages 10-20 to respond to the (7) sections that corresponds to the focus area(s) of your proposed project(s)

• Your response should be succinct, self-explanatory and well organized so that reviewers can understand the proposed project(s)

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Budget | Overview

• See Section 4.1.iv of HRSA’s SF-424 Application Guide. • Please note: the directions offered in the SF-424 Application Guide may

differ from those offered by Grants.gov. Please follow the instructions included in the Application Guide and, if applicable, the additional budget instructions provided below

• In addition, the Ryan White HIV/AIDS Program National Training and Technical Assistance Programs for Resource Dissemination, Improved Data, and Organizational Development program requires the following:

• Project Activity Budget• Applicants must submit a separate program-specific line item budget

for the first year of the proposed project period. Ensure that the key staff listed above are included in the project budget

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Budget | SF 424A Section A – Budget Summary

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Budget | Section B – Budget Categories

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Budget | Salary Rate Limitation

• The General Provisions in Division H, § 202, of the Consolidated Appropriations Act, 2016 (P.L. 114-113), includes provisions for a salary rate limitation

• Award funds may not be used to pay the salary of an individual at a rate in excess of $185,100 annually (base salary exclusive of fringe)

• The salary limitation applies to sub-recipients/sub-awards/sub-contracts

• Please see Section 4.1.iv Budget – Salary Limitation of HRSA’s SF-424 Application Guide for additional information

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Example: Salary Limitation

• Individual’s full time salary: $255,000.

• Amount that may be claimed on the Federal grant due to the legislative salary limitation:

• Individual’s base full time salary adjusted to Executive Level II: $185,100.

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50% of time will be devoted to project Direct salary: $92,550 Fringe (25% of salary): $23,137.50 Total: $115,687.50

Budget | Funding RestrictionsFunds may not be used for the following purposes:

• Provision of direct healthcare or support services

• Cash payments to intended recipients of RWHAP services

• To purchase, construct or permanently improve any building or other facility

• To purchase or improve land• To develop materials designed to

promote or encourage, directly, intravenous drug use or sexual activity, whether homosexual or heterosexual

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• Pre-Exposure or Post Exposure Prophylaxis medications

• Cash payments to intended recipients of RWHAP services

• Syringe services programs• To purchase vehicles• Fundraising expenses• Lobbying activities and expenses• International travel

www.ecfr.gov 45 CFR 75 Subpart E

Budget | Justification Narrative

• See Section 4.1.v. of HRSA’s SF-424 Application Guide.• List ALL staff names and position titles to be funded and be consistent with

names and position titles

• Clearly describe each line-item in the budget justification narrative, specific to the cost category

• Include details of contracts, by cost category in both the line-item budget and budget justification narrative

• Include calculations for all items in the budget justification narrative (unit cost, total number of units)

• Provide a Budget Justification for Year One, then summarize any changes in Years Two through Three

• If you have a federally-negotiated indirect cost rate and you are including indirect costs in your application budget, a current negotiated indirect cost rate agreement must be submitted as Attachment 7 34

Program Specific Instructions: Attachments

• Attachment 1: Work Plan• Attachment 2: Staffing Plan and Job Descriptions for Key

Personnel (see Section 4.1. of HRSA’s SF-424 Application Guide)• Attachment 3: Biographical Sketches of Key Personnel• Attachment 4: Project Organizational Chart• Attachment 5: Developed Evaluation Tools (optional)• Attachment 6: Program Specific Line Item Budget• Attachments 7: Indirect Cost Rate Agreement (if applicable) • Attachments 8– 15: Other Relevant Documents

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HRSA Application Review Process

• HRSA’s Division of Independent Review (DIR) is responsible for managing objective reviews within HRSA

• Applications competing for HRSA funds receive an objective and independent review performed by a committee of relevant and qualified experts through an Objective Review Committee (ORC)

• Applications submitted by the published deadline that pass the initial HRSA eligibility and completeness screening will be reviewed and rated by a panel based on the review criteria in Section V of the FOA

• The competitive objective review process is based solely on the merits of the application. It is critical that the applicant paint a clear picture of the approach and the specific work plan proposed and the capabilities that the applicant brings to the work

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Application Review| Review Criteria

• Critical indicators have been developed for each review criterion to assist you in presenting pertinent information related to that criterion and to provide the reviewer with a standard for evaluation. Review criteria are outlined below with specific detail and scoring points

• These criteria are the basis upon which the reviewers will evaluate the application. The entire proposal will be considered during objective review

• These review criteria are listed under the Application Review Information, Review Criteria section of the FOA pages 24-28

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Application Review | Scoring Criteria

Criteria PointsCriterion 1: Need 5Criterion 2: Response 50Criterion 3: Evaluative Measures 15Criterion 4: Impact 10Criterion 5: Resources/Capabilities 10Criterion 6: Support Requested 5Criterion 7: Specific Program Criteria 5

Total Points 100

Review Criteria are used to review and rank applications. For this FOA, there are 7 review criteria:

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Award Administration | Award Notices

• Anticipated that awards will be announced prior to the start date of July 1, 2017

• Notices will be sent electronically to the applicant’s Authorized Organization Representative (AOR) and reflects the only authorizing document

• Any other correspondence announcing that a application has been selected for award is not an authorization to begin performance

• See Section 5.4 of HRSA’s SF-424 Application Guide for additional information

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Application Submission | Registration and How to Apply

For Final Guidance and other application-related information, Go to: www.Grants.gov

Announcement #: HRSA-17-043CFDA: 93.145

For assistance submitting application, contact Grants.gov Phone: 1-800-518-4726 E-mail: support@grants.goviPortal: https://grants-portal.psc.gov/Welcome.aspx?pt=Grants

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Submission Dates and Times

The due date for applications under this FOA is

January 19, 201711:59 P.M. Eastern Time

See Section 8.2.5 – Summary of e-mails from Grants.gov of HRSA’s SF-424 Application Guide for additional information.

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Contact Information

Program or Technical Assistance Questions

Stacy CohenBranch Chief

Evaluation, Analysis, and Dissemination Branch

(301) 443-3259SGagne@hrsa.gov

Business, Administrative, or Fiscal Questions

Beverly SmithGrants Management Specialist

Division of Grants Management Operations, OFAM

(301) 443-7065BSmith@hrsa.gov

For an archive of this session, go to the TARGET Center Website:https://careacttarget.org/

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Questions?

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