practical proctor
TRANSCRIPT
Practical Proctor Class
Colorado Division of Fire Prevention & Control (DFPC)
Class Presented By
Instructor:
Department:
Phone:Email Address:
Introductions
Name
Department
Years in the Fire Service
What does it mean to be a Proctor?
What is a proctor?
proc·tor (pr k t r)
Noun (n) proctor, monitor (someone
who supervises an examination)
Verb (v) invigilate, proctor (watch over
students taking an exam to prevent cheating)
Types of Proctors
Practical Proctor:Proctor who holds current certification with DFPC is able to evaluate others at or below their certification level.
Driver Operator Practical Proctor:Proctor who holds a current driver operator certification type with DFPC is able to evaluate others at or below their certification level
Proctor Prerequisites
Attend and successfully complete a Division approved proctor Practical and/or Driver
Operator training program
Practical and Driver Operator Proctors must maintain a valid Colorado certification at or
above the level that they are proctoring
All Proctors must be affiliated with a Colorado Emergency Service Agency or
Educational Institution
Certification Program History & Purpose
The “Voluntary Certification Program for Fire Fighters” began on June 21, 1979,
when House Bill 1243 was signed into law.
The general purpose of the certification program is to measure the level of knowledge,
skills and abilities possessed by firefighters and first responders and to attest that
these individuals meet nationally recognized standards.
These competency-based standards permit evaluation of training programs and
promotes uniformity in firefighter and first responder training.
Organizational Structure of Certification Program
Director of the Division of Fire
Prevention & Control
Colorado Fire Service Training and Certification Advisory
Board
Colorado Fire Training Officers AssociationThe goal of the Colorado Fire Training Officers Association (CFTOA) is to promote a safe and professional Colorado Fire Service through the use of professional standards and quality, centralized, and uniform training and education. The CFTOA will adhere to this doctrine and willingly share their knowledge to decrease the incident of firefighter injury and death.
In addition, CFTOA coordinates committees and assists in the development of policies and procedures in conjunction with the DFPC certification program.
If you are interested in joining or learning more about the CFTOA, please visit their website at
www.cftoa.org
NFPA Standards or DOT CurriculumNFPA 472, Professional Competence of Responders to Hazardous Materials IncidentsNFPA 1000, Fire Service Professional Qualifications Accreditation and Certification SystemsNFPA 1001, Fire Fighter Professional QualificationsNFPA 1002, Fire Department Vehicle Driver/Operator Professional QualificationsNFPA 1003, Airport Fire Fighter Professional QualificationsNFPA 1021, Fire Officer Professional QualificationsNFPA 1035, Professional Qualification for Public Fire and Life Safety EducatorNFPA 1041, Fire Service Instructor Professional QualificationsEmergency Medical Responder, U.S. Department of Transportation NHTSA, National EMS Education Standard
International Fire Service Accreditation Congress (IFSAC)
National Board on Fire Service Professional Qualifications (Pro Board)
AccreditationAccreditation is a process in which certification of competency,
authority, or credibility is presented. DFPC certifies third parties against official standards that are formally accredited by accreditation bodies.
CDFPC is accredited from the following bodies:
Proctor Class Paperwork
Complete the Proctor Application Form
Complete the Proctor Affidavit
Pay initial application fee-Checks should be made payable to the Division of
Fire Prevention and Control.-DFPC can invoice your department
Proctor Application
Form
Email Address
ProctorAffidavit
FormThis is a permanent record and must be
returned to the Division with every exam.
Must be filled out at every exam (each proctor)
Compensation
Remember to Plan Ahead….
The Division will not compensate any proctor for their time, meals and lodging expenses under any
condition.
Black and WhiteAs a proctor you have to be objective.
Each task step is based on the applicable NFPA Standards, individual department methods or
guidelines may not be applicable
EXAM TIME IS NOT TEACHING TIMEThe candidates need to be
prepared prior to the examination
It is not your job to get them through the JPRs; its their job to be prepared for the JPRs
The most important rule…
As a state certified Practical ProctorYOU MAY NOT
AT ANY TIME PROCTOR A PRACTICAL EXAMINATION ABOVE THE
LEVEL TO WHICH YOU ARE CERTIFIED
IMPORTANT NOTE: Should you proctor an examination above your present certification level, you will be unable to test at that level and are subject to revocation of your Proctor certification.
Questions? Clarification?
Loss of Proctor CertificationAny certification issued by the Division, including Proctor certification, may be denied, suspended, summarily suspended, revoked, or limited, for good cause in accordance with the Administrative Procedures Act, C.R.S. 24-4-101 et seq., as amended.
Upon the denial, revocation, suspension, annulment, limitation, or modification of any member of a fire service unit or applicant, the person shall return to the Board all certificates, cards, patches or other identification issued by the Board for said certification and accreditation levels.
Attorney General will investigate violations per C.R.S.
THE CODEYou agree to maintain the utmost security with practical examinations in your possession.
Security begins from the time you receive the examinations (electronically) until all form are emailed back to DFPC to be uploaded to the Records Management System
You agree to follow all Proctor requirements and instructions provided by the Division
You agree to abide by all rules and regulations adopted by the Advisory Board
Remember…this is our program!
Security Means-Security At All Times.
Audit
Please be advised that random audits may be performed by DFPC or designee
For more information on the Auditing Process, please refer to DFPC Certification Policy & Procedure Manual
Certification Policy Manual Link
Proctor Renewal
You must apply for renewal during the three (3) month period before, or the three (3) month period after your expiration date
Proctors that let their proctor certification expire after the 90 day grace period, will be required to retake the entire proctor class over again in order to continue being a proctor(There is no reinstatement process for proctor
certification) To renew certifications use the Records Management System at: https://cdps.force.com/Certification
The fee for renewal of Proctor certification is the same as for renewal of any other level of certification
through DFPC
Renewal Requirements
Practical Proctor: Documentation of proctoring a minimum of one (1) practical examination per year.
Driver Operator Proctor: Documentation of proctoring a minimum of one (1) DO, DOP or DOA practical examination per year.
Proctoring of Driver Operator practical exam(s) during the renewal period will count towards the renewal requirements for Practical Proctor
Proctor Resources
“Who you gonna call?”
Colorado Division of Fire Prevention & Control
690 Kipling Street, Suite 2000Lakewood, CO 80215
DFPC Main Line: 303-239-4600DFPC Fax: 303-239-5887
Mark Quick State Fire Training Director 303-239-5862
Marianne MaxfieldCertification
Manager 303-239-5878
Laura Renville Certification 303-239-5827
Regional ProctorsThe Division has designated
regional proctors to assist in the administration of state Practical and/or Driver Operator Practical Proctor training classes, assist with Colorado certified audits, and Certified Practical Proctors and local emergency services departments may contact these individuals with questions regarding the administration of state certification examinations. Should you wish to contact the regional proctor coordinator for your area, please see listing under proctor resources
Proctor Resources
http://dfs.state.co.us/programs-2/emergency-management/certification-programs/proctor-resources
Requesting a Practical ExamPractical examination requests may be submitted the following ways:
• Practical requests should be requested through the Records Management System at: https://cdps.force.com/Certification; or
• If email is not available, please make arrangements directly with the CDFPC.
MUST BE COMPLETED
30 Days Prior to the Test Date
Records Management System https://cdps.force.com/Certification
Logging In
1. Open a browser….Chrome is preferred.2. Browse to cdps.force.com/Certification and click Login at the
top right.3. You will be taken to a Salesforce login screen where you can
enter your credentials.4. The first time you login, you’ll receive an email that will walk
you through the initial login process.
Creating a Practical Exam● Use the Practical Request tab to find existing Practical's
or create practical requests instead of sending emails.● CDFPC staff will review all Practical Requests and
provide the Lead Proctor with the Job Performance Requirements, Practical Proctor Affidavit, Facility and Equipment Verification Form, and Practical Results Form
Creating a Practical Exam● Anything with a red bar on the left side must be completed● Remember to hit save when finished
Assigning Proctors to a Practical
● From the Practical Request Home Page, click the Practical ID number for the Practical you wish to assign Proctors
Assigning Proctors to a Practical● Click the ‘New Proctor Assigned’ button to assign new or additional Proctors
Assigning Proctors to a Practical
● Proctors need to be assigned to your new Practical● Use the All Fields search to find Proctors by their Active Certifications.
Proctoring the Actual Practical Test
Reminder!!!!!!!!!!!Pursuant to the Colorado DFPC
Practical Examination Proctor Guidelines:
-Proctors and Assistant Proctors shall not be used as evaluators for skill test areas that they have
instructed
-Proctors and Assistant Proctors are required to hold a valid Colorado certification at or above the level of practical examination they are proctoring
No Exceptions!
Special CircumstancesThe candidate(s) examination(s) must be rescheduled if any of the following occurs: If test is unable to be conducted on the scheduled dateSudden illnessChange in work scheduleSevere weatherEmergency response Other unexpected family emergency
(e.g. illness, death)Unauthorized leaving of the test site
Contact the Division for direction and documentation needs regarding these circumstances.
Examination Challengereference page 23 see page 31 for form
The Lead Proctor will arbitrate the dispute and make the final decision at the testing site. If unsatisfied the candidate can appeal
to DFPC.
Challenge of a practical must be made in writing, by using the “Examination Challenge/ Appeals/Suggestion Form.”
This form must be completed and submitted to the CDFPC within thirty (30) days after the test date. The candidate must fill out this form completely and independently. In other words, the challenge is not a group effort.
Appeal process is outlined in Section 3.5. of the Certification Policy and Procedure Manual.
Cheating During the Practical Examreference page 21
Individual not allowed to finish exam
Notify the Division immediately
Prepare a written statement
Certification Manager will review and determine the actions
Department and individual may not be allowed to continue in the certification program until the issue is resolved
Lead ProctorWill ensure that:o All candidates wear the appropriate PPE for the tasko The test site is properly set-up to meet NFPA
Standardso All necessary JPRs are printed and that all necessary
blanks are filled ino Is accountable for the practical skill evaluations that
he/she is assigned too Has full responsibility and authority to direct and
supervise all components, candidates and assistant proctors
o Is responsible for all paperwork
Assisting Proctor
The assisting proctor is accountable for the practical skill evaluations that he/she is assigned during the testing processThe Assistant Proctor will take the role of lead proctor during re-tests Other Helpful Position:
RunnerThe runner will assist with shuttling candidates and paperwork to and from stations and/or proctors Preferably a person who holds the level of certification being tested or higher
After the PracticalThe practical skill sheet(s) should be retained by the Lead Proctor for a minimum of 3 years
Copies of the practical check-off sheets should be given to the academy coordinator and/or specific departments involved(For auditing purposes, the skills sheets should be kept in a secured area)
The Lead Practical Proctor is responsible to transfer the candidates’ scores (Pass or Fail) to the Practical Results Form
Recording Practical ResultsPractical Results FormWill be sent to Lead Practical Proctor by DFPC staff
Practical Results FormLead Proctor Must fill in Last 4 of Candidates SSN, First
and Last name in the appropriate FieldsHint: Print out Practical Results Form and use as sign in sheet or bring a computer and fill in.
Practical Results FormUse the Drop Down Menus to get the correct information in
the Field
Getting it back to the DFPCOnce you have completed the Practical Results Form, please
submit it in .xlsx format along with the Proctor Affidavit and Facility and Equipment Verification in .pdf format to:
DFPC Personnel will upload the results to the RMS
NO EXCEPTIONS! (DO NOT EMAIL SKILL SHEETS OR JPRS)
The Prep… Putting a Practical Together
Prepare, prepare, prepare…
Items Proctor should bring with.Proctor card
Accordion file or some form of storage folder
Candidate Briefing
Challenge forms
Candidate Instructions
Current Proctor Guidelines
Manila envelopes
Copies of the Practical JPRs in sheet protectors
Proper PPE
Water and food
Portable talk-about (optional)
Clipboard or 3-ring binder
Pencils, bubble sheets and paper
Practical Keys to SuccessNo later than 72 hours prior to the test date, the Division will send a random selection of JPRs (via email) to the Lead Proctor
One or more scenarios may be built around the selected JPRs using the training aids and devices available at the testing location
Use Proctor Checklist to help
If possible visit the testing site prior to the test date
Contact AHJ Liaison Notify of Apparatus and equipment needed for the practical evaluation, Including - tools, proper books or resources, and equipment operators if needed Confirm candidate scheduling
Arrive early on the test date:Set Up JPR Stations
More Keys to SuccessDefine candidate staging area
Define rules and procedures with AHJ
Allow time for retakes and breaks
Review roles and responsibilities for all helpers and proctors
Document everything especially any problems
Report any problems ASAP to DFPC
PROCTOR CHECK LIST
Once the proctor receives the random selection of JPRs by email, he/she may NOT inform the Coordinator
and/or candidate(s) of the JPRS that will be tested Prior to the start of practical examination
(The proctor may inform the AHJ Liaison of the equipment that may be needed to complete the JPRs, but not the exact nature of the JPRs)
No Exceptions!
Any violation of this procedure may result in the proctor being suspended or revoked and ALL practical's may be deemed invalid
Practical Skills Testing Security
Integrity of our programDo not leave DFPC randomly selected JPRs at the Fire House
The rules prohibit proctoring any topic you have instructed
It is not advised to proctor friends / crew / relatives
If you have any questions, concerns or problems call your regional proctor or DFPC immediately
What Are We Testing???
JPRsOnline
The Job Performance Requirements currently used by the
CDFPC are basedon the level-appropriate National Fire
Protection Association (NFPA) standard .
JPRs are available online for training purposes.
In order to test for Certification, a formal request must be made through CDFPC.
DPFC Websitewww.dfpc.state.co.us
Job Performance Requirements
(JPRs)
Breaking Down the JPR
Task steps are breakdowns of the
Task. The candidate must
successfully complete and pass all of the task steps
of the JPR
NFPA reference being tested
Equipment needed to perform the JPR
Skill to be performed
The specific direction to the candidate defining how the task will be accomplished
Explains how the JPR should be completed
DAY OF TEST… To Dos
Lots to Do
Lead and Assisting Proctor Responsibility
A pre-test briefing of all proctors for each practical evaluation must be held covering the following items:
1) Review of acceptable test performance criteria for that practical
2) Proper completion of any forms used in the evaluation
3) Procedures for handling questions or problems which arise during testing
Practical Skills Testing Procedures
All evaluation stations with in a structure or on the drill ground will be separated using physical barriers or distance. Runners may be used to help with logistics needed for these evaluation stations.Once the evaluations begin, the configuration of the evaluation stations shall not be altered in any way
AHJ Administer JPR’s
The AHJ shall use the JPR sheet for each JPR completed and sign as the evaluator, This JPR sheet shall be turned into the Lead Practical Proctor in advance of the start of the practical examination.
It is the lead practical proctor’s responsibility to transfer the results to the practical check sheets. The Lead practical proctor must retain Practical Examination Check Sheet(s) for a period of 3 years for Internal/Auditing Purposes Only
Candidate Check inPresent picture identification (Driver’s License or I.D.) before being tested
Use Practical Results Form as sign in sheet or bring a computer and fill in
Candidate BriefingThis should be done by lead Proctor
Timeline of the dayStaging and the flow of stationsProctor must read:
Candidate Briefing instructions - pages 15-17 in DFPC Practical Examination Proctor Policies
Practical Skills Testing ProceduresOnce the proctors, candidates and evaluation sites are ready, the JPR(s) may begin
Note: once the test begins the evaluation sites may not be altered
JPRs will be evaluated on a Pass / Fail basis
Candidates must successfully complete 100% of the JPRs in order to pass all practical's
Proctors will initially record candidates’ performance on the candidate check sheet
Candidates shall sign skill sheet once they have completed all JPRs including retests
PracticalCheckSheet
Candidates signature
Practical ID #
Last 4 of SSN
DO Series
PracticalCheckSheet
Candidates signature
Practical ID #
Last 4 of SSN
Testing the JPRs
Prior to the start of the JPR evaluation:
Proctor must read to candidate the task and performance outcome Candidates will be advised whether they may work as team member and, if so, that they will be permitted to communicate with in their team Candidate will complete all task steps:
JPR Testing Procedures
Any Task Step in Bold font indicates a question that must be asked of the candidate by the proctor
When the candidate indicates that he/she has completed the JPR; the proctor should ask the candidate “is there anything else you would like to do?” If not, proceed to the next JPR.
JPR TestDuring the practical exam, the candidate
WILL NOT be informed of pass/fail at any JPR station
If a candidate fails the maximum allowable number of JPRs for the type of practical, they have failed the practical. The candidate shall continue testing on the same day though they have fail. They will not retest any JPRs but can complete all stations. The exception is the DO series Practical's.
Practical RetestingIf during the retested JPR a candidate fails any task within the failed JPR sheet, they will not be allowed to continue testing
Candidates who do not pass the practical, will be required to retake the ENTIRE examination. A minimum 30-day waiting period is required between examination attempts
Fire, Hazmat
and EMRPracticals
Team EvaluationOnly JPRs that state “as a member of a team”…
Anytime a candidate must serve as a member of a team, the following procedures will be followed:Prior to start of the evaluation, candidates will be advised that as team members they will be permitted to communicate back and
forth
During a team evaluation, if an individual is unsuccessful in completing a JPR, but the team's overall task is successful, only the candidate who was unsuccessful will need to be re-evaluated. All candidates who fail a given JPR will be teamed with one another and re-evaluated. (If there are an insufficient number of individuals who fail that JPR to form a new team, other candidates may be tasked to complete the team; however, only the candidates who failed will be evaluated during the retest)
Practical Skills Testing Procedures
All testing locations must have a Lead ProctorIf more than one candidate is being tested at the same time, more proctors will be needed
The student ratio WILL NOT exceed 5:1 (5 candidates to every 1 proctor) if all candidates are active in JPR testing at the same time. Exception to this rule is Live Fire and DO series, which may only need two proctors
Practical Testing Reference
The Fire Fighter I live burn evaluation will consist of one (1) random JPRThe Lead Proctor at the Live Burn Evaluation
must be a current certified State of Colorado Fire Instructor I and a state certified proctor
Assistant Proctor must be certified at State Fire Fighter I level or above and a state certified proctor
Live Burn SHALL follow NFPA 1403 guidelines for live fire
Fire Fighter I practicals are organized into fourteen (14) JPRs• Ten (10) JPRs are mandatory and four (4) are randomly
selected
Practical Testing Reference
Fire Fighter II practicals are organized into seven (7) JPRs• Five (5) JPRs are mandatory and two (2) are
randomly selected Hazardous Materials Operations practical's are organized into five (5) JPRs• Two (2) JPRs are mandatory and three (3)
randomly selected
Hazardous Materials Technician practicals are organized into nine (9) JPRs• Six (6) JPRs are mandatory and three (3) randomly
selected
Practical Testing Reference
The Fire Instructor I practicals are organized into Five (5) JPRs• All Five (5) JPRs are mandatory
Emergency Medical Responder practicals are organized into thirteen (13) JPRs• Seven (7) JPRs are mandatory and six (6) are
randomly selected
Practical RetestingCan Retest if:
Fire Fighter I: Can fail 2 JPRs Fire Fighter II: Can fail 1 JPRFire Instructor I: Can fail 1 JPRHaz-Mat Ops: Can fail 1 JPRHaz-Mat Tech: Can fail 2 JPRsLive Burn: Can fail 1 JPREMR : Can Fail 2 JPRs
Practical Skills Testing ProceduresCan NOT retest if…
Fail any retested JPR Firefighter I: candidate fails a 3rd JPRFirefighter II: candidate fails a 2nd JPR Haz-Mat Ops: candidate fails a 2nd JPR Haz-Mat Tech: candidate fails a 3rd JPRFire Instructor I: candidate fails a 2nd JPREMR : candidate fails any critical criteria or fails a 3rd JPR
DFPC has updated certification testing to meet the 2009 Department of Transportation National Highway Traffic Safety Administration National EMS Education Standard, 2009 Edition of Emergency Medical Responder. The program formerly known as First Responder, is now Emergency Medical Responder (EMR)
Emergency Medical Responder Transition
Initial EMR Certification
Effective 7/1/2013 all candidates pursuing
initial certification through an approved EMR Training Center (formerly known as First Responder Training Center), shall be required to complete a state
practical in addition to the written examination
Expiration 7/1/2013 1/1/2014 7/1/2014 1/1/2015 7/1/2015 1/1/2016
Required Hours*
30 24 18 12 6 0
Minimum JPRs
5 9 14 19 23 28
The EMR certification will transition to a JPR based renewal. We recognize that individuals may have already completed hours towards their upcoming expiration, but
during the transition hours & JPRs will be accepted based on the following table
Effective 1/1/2016, 100% completion of JPRs we will be required to be eligible for renewal. As always, the hours
must be completed by an approved training center
Renewal of EMR Certification
Let’s Go Over How It Should Look!!
Lets Get Hands On Putting It All Together
Step by StepProctor Briefing
What proctor is doing what station(s)Timeline of dayAny other housekeeping
Candidate Briefing Candidate briefing must follow pages 15-17 out of the CDFPC Practical Proctor Polices
Once the proctors, candidates and evaluation sites are ready, the scenario(s) may begin
Note: once the test begins the evaluation sites may not be altered
JPR Review
FFI 3A Don SCBA in less than one minute
Pass or Fail
What would you do as the Proctor
FF / Hazmat BasedLive DemoYou tube
Summary
You have a responsibility to follow the unwritten code…..
ANY Questions?
Practical Proctor Class
Thank You!!!
Questions?