Practical Approaches to Implementation of HEFCE OA Policy - Challenges for publishers

Helen EllisRegional Manager

September 2014

Outline• IOP Publishing

• IOP and open access

• Delivering open access in the UK

• The challenges for learned society publishers

About The Institute of Physics

• A scientific society, established in 1874

• Worldwide membership of 50,000+

• Mission is to advance physics education, research and application

• Engages with policymakers, students and educators, and the general public

• www.iop.org

1994First IOP journals go online

1998NJP launches –first gold OA physics journal

2002Budapest open access initiative

2003Berlin Declaration on open access

2004Journal of Physics:Conference Series launches

2005ERL launches

2008Two new OA conference series titles and

Science and Technology of Advanced Materials

2010Advances in Natural Sciences: Nanoscienceand Nanotechnology

2011Finch Committee meets

20 years of open access

2012Finch ReportCC BY licenceGreen embargo policyHybrid option

2013IOP RCUK compliantOSTP MemorandumIOP signs up to CHORUS

2014FWF and RLUK pilotsAccess to Research andSCOAP3 launchesReferee creditsFigshare pilotHEFCE complianceNSFC policyHorizon 2020 policyFundRef

2002

1998

2003 2004

2005

1994

2008

2010

2011

2014

2012

2013

Delivering open access in the UK• Access to research pilot

• JISC NHS pilot

• Referee credits

• Green, gold, hybrid, CC BY in place

• Fundref and ORCID compliance

• No double dipping (annual adjustment statement)

• MD part of Finch committee

• Workshops with other societies/organisations

• SCOAP3 for high energy physics community

• Funder compliance

Delivering open access in the UK-pilot

• 22 Universities participating

• IOP will offset hybrid APC payments made by institutions in one year against their subscription and licence fees in the following year

• Sliding scale of local offsets and global adjustments

• Starts at 90% local at current low levels of hybrid uptake

• Early days but initial challenges are around the administration as institutes have different approaches to managing open access

The challenges for publishers

• Top level– What is OA?

– UK researchers operate in a global economy

– Publishers operate in a global economy

– OA policies do not

– Everything we do has to be fair and has to scale on a global level

Systems

• Transitions are difficult and costly

• New financial tracking and reporting systems have to be developed and bedded in

• New processes for staff and authors to get used to

• How to work with multiple repositories/requirement for automatic deposit for some but not all authors and on different embargos?

Finance

• More staff in finance

• New system

• New reporting requirements for publishing partners, library customers, staff etc.

• Potential for increased bad debt

• New financial modelling for business planning

• Authors interacting with finance staff for the first time

Staff

• Asking editorial staff to monitor financial transactions

• Need more staff in finance in credit control

• Different role for sales team

• Different emphasis for marketing

• Have to keep up with nuance of debate

Customers

• Changes your relationship with authors

• Tension in customer relationships

• Corporate customers don’t get it

• Multiple payers for invoices

• How does copyright relationship work?

Summary• One size does not fit all

• Transitions are complex

• Needs more buy-in from researchers

• Needs all interested groups to work together

• In house systems are being developed but its not a quick fix

• Better communication and better use of technology and infrastructure essential e.g. Fundref

Thank you for your attention

helen.ellis@iop.org