Practical Approaches to Implementation of HEFCE OA Policy - Challenges for publishers
Helen EllisRegional Manager
September 2014
Outline• IOP Publishing
• IOP and open access
• Delivering open access in the UK
• The challenges for learned society publishers
About The Institute of Physics
• A scientific society, established in 1874
• Worldwide membership of 50,000+
• Mission is to advance physics education, research and application
• Engages with policymakers, students and educators, and the general public
• www.iop.org
1994First IOP journals go online
1998NJP launches –first gold OA physics journal
2002Budapest open access initiative
2003Berlin Declaration on open access
2004Journal of Physics:Conference Series launches
2005ERL launches
2008Two new OA conference series titles and
Science and Technology of Advanced Materials
2010Advances in Natural Sciences: Nanoscienceand Nanotechnology
2011Finch Committee meets
20 years of open access
2012Finch ReportCC BY licenceGreen embargo policyHybrid option
2013IOP RCUK compliantOSTP MemorandumIOP signs up to CHORUS
2014FWF and RLUK pilotsAccess to Research andSCOAP3 launchesReferee creditsFigshare pilotHEFCE complianceNSFC policyHorizon 2020 policyFundRef
2002
1998
2003 2004
2005
1994
2008
2010
2011
2014
2012
2013
Delivering open access in the UK• Access to research pilot
• JISC NHS pilot
• Referee credits
• Green, gold, hybrid, CC BY in place
• Fundref and ORCID compliance
• No double dipping (annual adjustment statement)
• MD part of Finch committee
• Workshops with other societies/organisations
• SCOAP3 for high energy physics community
• Funder compliance
Delivering open access in the UK-pilot
• 22 Universities participating
• IOP will offset hybrid APC payments made by institutions in one year against their subscription and licence fees in the following year
• Sliding scale of local offsets and global adjustments
• Starts at 90% local at current low levels of hybrid uptake
• Early days but initial challenges are around the administration as institutes have different approaches to managing open access
The challenges for publishers
• Top level– What is OA?
– UK researchers operate in a global economy
– Publishers operate in a global economy
– OA policies do not
– Everything we do has to be fair and has to scale on a global level
Systems
• Transitions are difficult and costly
• New financial tracking and reporting systems have to be developed and bedded in
• New processes for staff and authors to get used to
• How to work with multiple repositories/requirement for automatic deposit for some but not all authors and on different embargos?
Finance
• More staff in finance
• New system
• New reporting requirements for publishing partners, library customers, staff etc.
• Potential for increased bad debt
• New financial modelling for business planning
• Authors interacting with finance staff for the first time
Staff
• Asking editorial staff to monitor financial transactions
• Need more staff in finance in credit control
• Different role for sales team
• Different emphasis for marketing
• Have to keep up with nuance of debate
Customers
• Changes your relationship with authors
• Tension in customer relationships
• Corporate customers don’t get it
• Multiple payers for invoices
• How does copyright relationship work?
Summary• One size does not fit all
• Transitions are complex
• Needs more buy-in from researchers
• Needs all interested groups to work together
• In house systems are being developed but its not a quick fix
• Better communication and better use of technology and infrastructure essential e.g. Fundref
Thank you for your attention