ppt training template

8/8/2019 PPT Training Template

1/57

Microsoft OfficePowerPoint 2003 Training

Create your own template

[Your company name] presents:


2/57


3/57


Are there elements that you want touse over and over again in your slideshow design? For example, the logofor your organization, a font that youprefer for slide text, or a specific colorscheme?

Overview: Creating templates

This course tells you how to save allthese preferences in a customized

PowerPoint template that you canapply to any future PowerPoint showyou create.


4/57


Course goals

Create a new template based on the Default Designtemplate in PowerPoint.

Get the background images, colors, fonts, and text youwant.

Add variety by giving title slides their own design.

Make your templates available for future use.


5/57


6/57


7/57


PowerPoint templates: what and where

First, lets look at the designtemplates that are in PowerPoint sothat its clear what we mean bytemplates.

The place you go for templates isthe Slide Design task pane,shown in the picture.

Applying a design

template


8/57



The task pane has a gallery ofthumbnails that represent theavailable design templates. All youdo is click one of these to apply itsdesign to the slides in your show.

Applying a design

template

Each template has a name andexists as a file on its own, with a.pot file name extension.


9/57



To apply a design template usingthe Slide Design task pane:

Applying a design

template

1. Select a slide thumbnail on theSlides tab.

2. Click a template thumbnail toapply the template to all slides orselected slides.


10/57


Start with an existing template

To create a new template inPowerPoint, you start with one thatsalready there and then modify it asyou choose.

To give yourself the cleanest slatepossible, start with the designtemplate that PowerPoint defaults toany time you click the New button

on the Standard toolbar.

Use the Default Design

template as the basis foryour new one.


11/57



As the picture shows:



1. The Default Design template isapplied to a new, blankpresentation. Use this design as

the basis for your new template.

2. This is how the Default Designtemplate is represented in theSlide Design task pane, which

shows currently used templates.


12/57



The templates name is DefaultDesign.pot, and although it hasstyles applied already and even hascolor schemes, it uses a very basicdesign.



So do you just make your changesdirectly in the slide thats displayed?No. You change a special slide calledthe slide master, a kind of workingface for the design template.


13/57


Make changes to the slide master

Every design template in PowerPointincludes a slide master. The masterstores the styles for the designtemplate.

The slide master is the place you goin any presentation to changeaspects of the design thats applied.It sits behind the scenes in its own

place, called master view.

Styles on the slide

master and reflected onthe slide


14/57



The picture illustrates therelationship between the slidemaster and a slide in the show:

Styles on the slide


1. The slide master shows the styles

for title text and all levels of bodytext, plus layout, colors, andbackground design.

2. On a slide in the show, the fonts

and font styles for the title andbulleted body text reflect thestyles on the master.


15/57



So if you want to change the fontfor the title text in the show, youdjust change the title texts font onthe master.

Styles on the slide


While you can change the master toeffect design changes throughoutany presentation, saving thosechanges as a template preservesthem as a design that can beapplied to any presentation.


16/57


Getting to master view

So to create your template, what arethe steps, exactly? First open a new,blank presentation (New button,Standard toolbar). Then:

1. Open master view by pointing toMaster on theView menu, andthen clicking Slide Master.

2. In master view, a thumbnail of

the slide master appears in theupper left.

Master view


17/57


Getting to master view

So to create your template, what arethe steps, exactly? First open a new,blank presentation (New button,Standard toolbar). Then:

3. The slide master is displayed inthe slide pane, ready for you tomake changes to it.

Master view


18/57


Change the font

The slide master displays all thefonts and font styles in use,including the title text and five levelsof body text.

Font refers to the typeface design,such as Times New Roman or Arial.Font Style refers to formatting,such as bold, italic, and small caps.Changing the font on the

slide master


19/57


Change the font

The picture shows the steps forchanging the font and font style byusing the options in the Font dialogbox:

Changing the font on the

slide master

1. Click the text paragraph whosefont you want to change, andopen the Font dialog box(Format menu, Font command).

2. Select a different font.


20/57


Change the font

About choosing fonts

Changing the font on the

slide master

Avoid using a font that might not beavailable on the computer whereyour template may be used.

A safe way to go when you choose afont for your template is to use onethat is included with Microsoft Office2003.


21/57


Change the layout

Layout refers to how the variousplaceholders are arranged on theslide. For example, in the DefaultDesign template:

Working with the layout

of a slide

The title text is in a placeholderthat runs across the top of theslide.


22/57


Change the layout

Layout refers to how the variousplaceholders are arranged on theslide. For example, in the DefaultDesign template:


of a slide

The body text placeholderencompasses the bulk of the slide;its the area for all the levels ofbulleted points.

Each footer is in a placeholder.


23/57


Change the layout

Moving and resizing a placeholdereffectively changes the slide layout.As the animation shows:

Animation: Right-click, and click Play.

Working with the layoutof a slide

To resize a placeholder, click its

border, and then point to a sizinghandle on a corner or side. Whenthe pointer becomes a two-headedarrow, drag the handle.

To move a placeholder, click itsborder. When the pointer becomesa four-headed arrow, drag theplaceholder to a new position.


24/57


Change the layout

Moving and resizing a placeholdereffectively changes the slide layout.


of a slide

To resize a placeholder, click itsborder, and then point to a sizing

handle on a corner or side. Whenthe pointer becomes a two-headedarrow, drag the handle.

To move a placeholder, click its

border. When the pointer becomesa four-headed arrow, drag theplaceholder to a new position.


25/57


Vary the design for title slides

Suppose you open a new, blankpresentation, which by default hasthe Default Design template applied.When you go to master view, thereis one master displayed: the slidemaster.

But theres another master availabletoo, the title master. Its purpose isto give you additional options for thelook and placement of content onthe title slide (or multiple titleslides) in your show.

Example of a title master


26/57



What is the title slide? Any slide inyour show that uses a Title Slidelayout. The default slide in a new,blank presentation has this layout.


As the picture shows, the layoutincludes a title and a subtitle.Starting from there, you can use thisslide to create a unique layout or

design look, such as moving thefooter text or adding art.


27/57



In master view, if you wantsomething on the title slide (orslides) to be different from the restof the slides, make the change onthe title master.



28/57


Suggestions for practice

1. Get a sense for templates.

2. Go to master view.

3. Change the font.

4. Change the layout.

5. Insert and make a change to the title master.

6. See the effect of this change on title slides.

Online practice (requires PowerPoint 2003)


29/57


Test 1, question 1

To create your own design template, whats agood way to start? (Pick one answer.)

1. Go to master view.

2. In normal view, add several slides to a show, andthen apply any design template.

3. In normal view, click the New button on the

Standard toolbar.


30/57


Test 1, question 1: Answer

In normal view, click the New button on the Standardtoolbar.

This opens up a new, blank presentation, which has just thedefault slide and which applies the Default Design template.

That template is a good starting point because it's theplainest of the templates offered.


31/57


Test 1, question 2

Youre using the De

fault Design template in yourshow, and you want to change the font for the

title text on all your slides. Whats the process?(Pick one answer.)

1. In master view, insert a title master. On the titlemaster, change the font for the title text.

2. In master view, on the slide master, change thefont for the title text.

3. In normal view, select each slide in the show, andthen change its title text, slide by slide, to the fontthat you want.


32/57



In master view, on the slide master, change the font for thetitle text.

Assuming you have not made changes to the title master,

the change that you make to the slide master will affect thetitle text for all slides, regardless of layout.


33/57


Test 1, question 3

When you change a title master, which slides inthe show are affected? (Pick one answer.)

1. Only those slides that have a Title Slide layout.

2. Any slide that starts the show.

3. Any slide with title text and body text.


34/57



Only those slides that have a Title Slide layout.

The default slide in a new, blank presentation uses this

layout. Otherwise, you can apply it from theS

lide Layouttask pane; its the first layout in the gallery.


35/57

Lesson 2

Color scheme, background,

and logo


36/57


Color scheme, background, and logo

Its time to round out your templatewith a great design. First, use thepicture of your choice to create aneffective background. Then changethe color scheme to suit your

design preference and thebackground youve chosen.

Next, add a logo or other image for

the title slides. And finally, saveyour work as a new template that'salways available in PowerPoint.

Get an airtight design foryour template.


37/57


38/57


Add a background

To apply a background to yourtemplate:

Options in theB

ackground dialog box

1. Open the Background dialogbox by clicking Background on

the Format menu.

2. Click the arrow in the box underBackground fill.


39/57


Add a background

To apply a background to yourtemplate:

Options in theB

ackground dialog box

3. Either select a differentbackground color for slides in

your show (the currentbackground is selected), or...

4. click Fill Effects to addgradient colors, a texture or

pattern, or a graphic asbackground.


40/57


Choose your colors

The Default Design template lookspretty darn colorless at the outset,but even it has a set of colorschemes built in.

A color scheme applies to thebackground color and the color ofvarious elements on a slide, such asshapes, shape borders and lines,

and title and body text.

Color scheme thumbnails


41/57


Choose your colors

You can view and change a designtemplates color scheme in the SlideDesign task pane:


1. Click the Color Schemes link in

the Slide Design task pane tosee all the schemes available forone design template.

2. The currently applied scheme is

selected amid the schemethumbnails.


42/57


Choose your colors

You can view and change a designtemplates color scheme in the SlideDesign task pane:


3. To change colors in the scheme,

click the Edit Color Schemeslink at the bottom of the pane,and select different colors fromthe options that appear.


43/57


Add a piece of art

Your organization might have agraphics file, such as a logo, for youto include in presentations.

You can insert it wherever you want

it, on the slide master or title masteror both.

Logo in a different

position on the titlemaster and slide master


44/57


Add a piece of art

If you want the logo in differentplaces on title slides and otherslides, position it in one place on thetitle master and in a different placeon the slide master:

Logo in a different


1. Slide master with the logo in theupper-left corner.

2. Title master with the logo on the

lower right.


45/57


Add a piece of art

When you insert the logo on theslide master, it will appear on everyslide except for those with the TitleSlide layout.

Logo in a different


If you insert the logo on just the titlemaster, it will appear only on thetitle master.


46/57


Save as a template

Finally, save your work as atemplate that you can use over andover again.

Before saving, return to normal view

and be sure that you have only asingle slide there.

Saving a template as a

.pot file


47/57


Save as a template

Rather than saving your template asa .ppt file, which is the default, saveit as a Design Template (*.pot):


.pot file

1. Choose the Design Template

(*.pot) option in the Save astype box, and give your templatea file name that you willrecognize. Save it to the defaultlocation that PowerPoint opens for

templates.


48/57


Save as a template

Rather than saving your template asa .ppt file, which is the default, saveit as a Design Template (*.pot):


.pot file

2. After you close and reopen

PowerPoint, your templateappears in the Available for Usearea of the Slide Design taskpane.


49/57


Suggestions for practice

1. Prepare a graphic to use as a background.

2. Apply the background.

3. Look at the current color scheme.

4. Edit the colors.

5. Add a graphic or logo.

6. Save as a template.

Online practice (requires PowerPoint 2003)


50/57


Test 2, question 1

From which menu do you open the Backgrounddialog box? (Pick one answer.)

1. The Insert menu.

2. TheView menu.

3. The Format menu.


51/57



TheFormat menu.

The Background command is on the Format menu.


52/57


Test 2, question 2

What do you do to edit the color schemes thatare part of the current design template? (Pickone answer.)

1. On the Edit menu, click Color Schemes.

2. Near the top of the Slide Design task pane, clickColor Schemes.

3. At the bottom of the Slide Design Color

Schemes task pane, click Edit Color Schemes.


53/57



At the bottom of the Slide Design Color Schemes taskpane, click Edit Color Schemes.

This opens the Edit Color Scheme dialog box, where yousee which slide elements have which colors in the scheme,

and where you can change those colors and save yourchoices as a new color scheme.


54/57


Test 2, question 3

How do you get to the Picture tab to insert a

graphics file as the background? (Pick oneanswer.)

1. Insert the graphic by using the Insert menu. Thenright-click it, and click Format Picture on the

shortcut menu.

2. In the Background dialog box, click the arrow,and then click Fill Effects in the list of fill choices.

3. In the Clip Art task pane, click a thumbnail toinsert it onto the slide master. Then click FormatPicture on the Picture toolbar.


55/57



In the Background dialog box, click the arrow, and thenclick Fill Effects in the list of fill choices.

This gets you to the Picture tab, from which you can look

for a picture on your computer or on a server and apply itas the background.


56/57


Quick Reference Card

For a summary of the tasks covered in this course, view theQuick Reference Card.


57/57

USING THIS TEMPLATE

See the notes pane or view the

full notes page (View menu) fordetailed help on this template.

ppt training template

Documents