p:/phaseiii/organization design/course 1/presentations/module 1.1.ppt 1 module 1.1: introduction

p:/phaseiii/organization design/course 1/presentations/module 1.1.ppt

1

Module 1.1:

INTRODUCTION


2

Our purpose for the day is to...

Provide an overview of the Organizational Design process

Ensure that every agency within the Commonwealth is provided with the tools and training in organizational and workforce transition required to prepare for MARS implementation

Ensure that every agency knows which design tools to use given their specific needs for Administrative Services


3

When you leave here today you will...

Understand the timing and scope of the organization design process

Have a plan that guides your team through the key initial data collection activities

Understand how to conduct a baseline as-is activity analysis and position assessment

Know what you need to do and by when Know who to call with questions and issues


4

Definition of some key terms

Agency MARS BIPs Organization Design Workforce

Transition

Administrative Services

Business Case Infrastructure EMPOWER Course 1


5

Roles of Your Agency’s Team

• Communication with Agency Leaders• Communication with Central A.S. Team• Communication with Agency Employees • Data Collection Support• Data Assimilation


6

How will you interact with other groups?

Central Administrative Services Team

AILs

Agency Leadership

Agency InfrastructureTeam

•Bonnie Howell•Ed Ross•Don Speer•MARS, BIPS & Change Leadership Project Managers


7

How will we get to where we need to be?

Organizational Redesign and Workforce Transition for Cabinets and Agencies

De

taile

d W

ork

pla

n As-Is Assessment of Affected Agencies

As-Is Assessment of Affected Agencies

Baseline assessmentof positions in

affected agencies

Baseline assessmentof positions in

affected agencies

Workforce Transition

Plan

Workforce Transition

Plan

To-Be Activities and Processes Developed

Skill Requirements Defined

To-Be Activities and Processes Developed

Skill Requirements Defined

July-September 1998 October - January 1999 Feb. 1999 April 1999 May 1999 July 1999

To

-Be

Org

aniza

tion

Policies,Roles,

and Responsibilities

Policies,Roles,

and Responsibilities

Employees Mapped to New and Changed Tasks.

End-Userand

Procedures Training

End-Userand

Procedures Training

Required Computer Training

New Structures Designed


8

What data are we collecting and why?

Data includes:– Information about people and positions to ensure a solid

baseline understanding of your current Administrative Services environment.

– Information that is critical to preparing your workforce transition plans.

Data will be analyzed by the Central A. S. Team to identify activities that will go away. All analyses will be shared and validated with each agency.


9

Agenda for the Day

Module 1.2: The Future Simplified Administrative Services Model

Module 1.3: As-Is Activity Analysis Module 1.4: Position Assessment Module 1.5: Integrated Data Collection


10

Some Ground Rules for the Day

Participate in all exercises Help us to stick to the schedule Please ask (or write) questions at any time Make sure you understand what the trainers mean Challenge assumptions Recognize that we are all in this together


11

What information would you like to go away with today?

p:/phaseiii/organization design/course 1/presentations/module 1.1.ppt 1 module 1.1: introduction

Documents