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November 22, 2018
2019 – 2020Environmental Scan
Presented to:
The Finance Committeeof the
Board of Governors
Outline• Context Setting
• Planning Framework
• Enrolment Trending
• Infrastructure
• Aboriginal Education
• All About Student Supports
• Spotlight on International Education
• Resourcing Our Future
• Advancement and Alumni Relations
• Social Innovation in Action
• Continued Success
• Q & A2
Presentation Schedule
Senate Retreat (Preliminary) August 27
President’s Council
Leaders of BCGEU, CUPE, VIUFA and VIUSU
September 13
October 12
Planning and Priorities Committee of Senate October 15
Planning and Priorities brings comments to Senate November 1
Finance Committee of the Board of Governors November 22
3
Purpose
Within the context of budgeting, the Environmental Scan:
• Informs planning and strategic decision making
• Disseminates data from central sources to budget holders and stakeholders
• Establishes community consideration of constraints and opportunities
• Highlights and reinforces alignment and support of the Academic Plan and integrated plans
• Provides opportunities for dialogue and clarification
4
Creates line-of-sight for VIU employees to take actions to support student and employee success
Value-BasedLearning
We support student success, access to education, appropriate development and use of technologies, collaboration and engagement with communities, development of literacies, communication and exchange of ideas across disciplines and locations, exploration andapplication of new thought and pursuit of lifelong learning
RespectWe promote respectful engagement and support for internal and external relationships, and are committed to promoting respectful,informed discourse about reciprocity and reconciliation as identified by the Truth and Reconciliation Commission of Canada Calls to Action
Discovery We promote respectful, ethical, transformative learning and research, scholarship and creative activity by fostering open inquiry that engages learners and supports contributions to knowledge
Engagement We value respectful on-going cooperation and collaboration that builds relationships with our partners in education, with communities in our region and with colleagues throughout the world
Achievement We believe in the potential of our community of learners and are committed to promoting the excellence and success of our students, faculty, staff and alumni
Diversity We value human diversity in all its dimensions and are committed to achieving and ensuring learning and working environments that are equitable, diverse and inclusive
Celebration We recognise and actively celebrate the achievements of all our students, faculty, staff, alumni and communities we serve
Sustainability and Well-
being
We foster sustainability in our institution through progressive sustainable operational practices, promotion of environmental awareness, delivery of supporting pedagogy, and provision for wellness in our employees and students
5
Planning Framework
VIU Integrated Planning informs Budget (CRP)
7
Geo-specific Action Plans (renewal)
Recruitment Management Plan (MARCOMM)
Teaching, Learning and Administrative Systems Renewal – AURORA & Borealis
Campus Master Plan (Updated 2017)
5-Year Capital Plan (Annual)
Aboriginal Education Plan
VIU People Plan (underway)
Library Strategic Plan
Scholarship, Research and Creative Activity Strategy Plan
Student Affairs Strategic Framework
Faculty/Unit Plans
Consolidated Resource
Plan (CRP)2019-2020
ACADEMIC PLAN: Access to Excellence(Updated 2016)
VIU Mandate, Visionary Purpose, and Values
BU
DG
ETIN
G
The VIU Academic Plan: Access to Excellence
Student engagement, learning, and
success
Academic community
Indigenous commitment
Program quality
Community engagement
Institutional effectiveness
8
Enrolment Trending
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Enrolment Trending
Enrolment – Total FTEs – Fiscal YearStudent FTEsDomestic, Industry Training Authority (ITA), and International FTEs by fiscal year
5,873 5,874 5,885 5,817 5,956
1,096 1,141 1,118 1,230 1,018
1,359 1,394 1,548 1,591 1,673
8,328 8,409 8,551 8,638 8,647
-
1,000
2,000
3,000
4,000
5,000
6,000
7,000
8,000
9,000
10,000
2013/14 2014/15 2015/16 2016/17 2017/18
Domestic ITA International 10
STUDENT RECRUITING
Targeted
Social Media geo-target
Data informed/feedback loop (transitioning to program focus)
School Finder templates
Student Ambassadors
Tours
Event Assistance
CTA call-backs
Website
CTA responses
Student Appointments
Website feedback loop
On-campus Events
Discovery Days
Grade 12 Days NEW
It’s Not Too Late NEW
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Digital Infrastructure
12
Project Aurora
Board of GovernorsBoard of Governors
Project AURORA
Targeted Go-Live Dates
Earned Value Analysis (as of October 31, 2018)
Employee Recruitment January 3, 2019
Finance October 1, 2019
HR/Payroll January 1, 2020
Student Management October 1, 2020
Project Borealis
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Emerging on the Horizon…
Project BorealisAddressing the Digital Infrastructure Situation
To date:
• 75% of server infrastructure has been either remediated, or currently being remediated with expected completion by end of 2018.
• Migration off the legacy provincial learning network to the more robust and reliable BCNet.
• Library Commons computers replaced with virtual desktop infrastructure for improved service.
• Completed an AEST-funded network assessment - 3 year strategy and business case to remediate entire VIU data network.
More to do:
• 81% of VIU desktops are past vendor warranty level and industry standard replacement age.
• 80% of VIU is serviced by a past end-of-life telecom system.
• 25% of VIU server infrastructure remaining to remediate.
• Execution of the network remediation strategy including a complete network re-architecture and replacement of end-of-life hardware.
• Creation and execution of a cloud services strategy. 15
Physical Infrastructure16
Centre for Health and Science
Capital Projects – Complete Sept 2018Centre for Health and Science
• 6900m2 of new space (no lights on funding)• Expanded research labs and teaching labs for
nursing and other health programs• State of the art chemistry labs• Modern classrooms• Student commons space• Faculty office space
Capital Projects – Complete Fall 2018Automotive and Marine Trades Redevelopment (AMTR) Project
• Redevelopment of existing Automotive Facility
• Trades Discovery Centre includes space for all trades and student commons space
• New Carpentry Shop and Motorcycle and Marine Shop (no lights on funding)
• New addition on Heavy Duty for LNG/CNG vehicles and boats (no lights on funding)
Geo-Exchange District Energy System• Provides heating and cooling energy to HSC
and Shq'apthut using abandoned coal mines below the VIU campus
• Future expandability to CHS Phase 2 and B205
Parking and Transportation
• Nanaimo Campus Transportation• Final recommendations made by the VIU
Mobility Taskforce for short, medium and long term improvements
• Many short term recommendations implemented for September 2018
• New parking management infrastructure in place this summer
• Longer term plans under development based on consultations completed
Government Student Housing Action Plan • $450m loan program • 5,000 new beds• Lower cost option to free up rental space
in the community Criteria:
• Local demand• Land availability• Project readiness• Capacity to operate and fund
VIU Residences status • Unmet demand at the Nanaimo Campus
• 650 single beds plus 60 – 100 units of graduate and family housing • Business case development in progress • Solid operating model in place to support new residences
Need for VIU Student Residences
Cafeterias• Largest public space with few updates since 1978• Unable to meet food service demands with constraints on
food preparation space • Food Service sales per full time student 12% under
national average • Additional residents on campus will add demands on
already stretched operation• Estimated cost of renovations for 20/21 capital budget
ask is $3m
Starbucks • Fully operational and functioning unit• VIU operated• Revenue projections will be exceeded • Average sale 4% higher than national average
VIU Food Services
Indigenous Commitment
22
Aboriginal Education
A2E now EleV
EleV is a partnership with MasterCard Foundation
Year 1 – 67 funded with 58 students completed (target for funding 66)
Programs accessed: BSc – Nursing, BA, BBA, BSW, BEd, Carpentry, RMOT, Welding and Automotive
23
Indigenous CommitmentGROWTH• Aboriginal Eco-tourism and Stewardship community-based program cohorts
• BCBC Indigenous Internship Leadership Program
• New Curriculum – Leadership; Business Fundamentals
ONGOING• Centre for Pre-Confederation Treaties and Reconciliation
• Fulbright Canada Jarislowsky Visiting Research Chair in Aboriginal Studies• Dr. Virginia Drywater-Whitekiller
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Indigenous Commitment (con’t)
ONGOING (con’t)
• Aboriginal University Bridging Program (AUBP)
• Indigenous/Xwulmuxw Studies (First Nations Studies Program)
• Shq’apthut – A Gathering Place
• Elders in Residence as full faculty members
• Youth in Care (high impact) & Canada Learning Bond (high impact)
• Truth and Reconciliation Report – response in Academic Plan Update
25
Institutional Culture
26
VIU People Plan
Consultation TypeNumber of
Sessions # of Employee Participants
Survey Open 10 days 663 (out of 1303)
Town Halls 4 125
Focus Groups 9 75
World Café Sessions 28 181
Communication, Engagement &
Circular Planning Process
• Planned
• December 2018
Iterative Review, Plan Finalization
• On Track
• October 2018
Consultation, Engagement,
Data Collection
• Completed
• May 2018
Committee Formation, Initial
Dialogue
• Completed
• February 2018
Initial Planning, Research, Project
Definition
• Completed
• October 2017
Human Resources - Context• Executive Transitions – President, Interim Provost, new Deans, pending
senior level changes (AVPs, Directors)
• Overall succession and recruitment challenge:• Compensation for all levels of positions causing recruitment difficulties
• Forthcoming bargaining – all three collective agreements expire in 2019
• Funding constraints affect VIU’s ability to fully effect recommendations from VIU People Plan
• Implementation challenges of Excluded Compensation Plan (CoSEC); pursuing autonomy
• Increased attention on sexual misconduct, “Me Too”, Workplace Bullying and Harassment, Health and Safety reporting, Fairness and Equity
27
Student-Centric28
All About Students
Registration Centre ActivityInitiatives and Collaborations• Working with provincial colleagues
including EducationPlannerBC on efforts to bring electronic transcript exchange to active production between BC post-secondary institutions and to revitalize transcript delivery from BC high school system to post-secondary:
• A leader within the project, we are now actively trading with three post-secondary partners and awaiting others to complete testing
• BC high school transcript implementation of revised methodology is imminent
• Working as a key partner in Project Aurora
• Revised business practices in an attempt to increase conversion rate of applicants to registered students, including evening telephone campaigns
29
8 Convocation Ceremonies1,180 grads
participated and 5,700+ family & friends attended
12,499 Applications
for Fall 2018 & Spring 2019
8,045 Domestic & 4,454
International
3,256 Degrees,
Diplomas, Certificates
Granted
15,000+ students registered
800 in ElderCollege & 176 in Grandkids
University
5,194 Transcripts Produced
25 sent electronically
Student Affairs
Education Advising
contacts with 15,014
students*
Sept 01, 2017 – June 30, 2018: 900
patients, 2373 appointments
completed
Centre for Experiential Learning
376 students were enrolled in co-op/internship in 2017/18 –
Nearly 600 employers offered co-op/internship opportunities for VIU
students.
In 2017-18 academic year added 210 NEW co-op/internship
employers.
VIU students in co-op/internship in 16 countries past 3 years.
CEL engaged with employers in round table discussion
Sexual Conduct Education and
Response Steering
Committee (SCERSC) –
many initiatives
2028 Counselling
Appointments
30
Source: 2018 Student Affairs*3,627 in-person, 3,376 phone, 8,011 email; 32% increase over previous year
Financial Aid and Awards
31
$18,759,307 student loans
disbursed - 1689 students
accessed full time loans (150 part
time)
$109,203 disbursed to
61 VIU Tuition Waiver Program
students to assist with living costs
$3,419,100 funds disbursed,
4455 online applications -total of 1636
Recipients
14 President’s Continuing
Scholars (6 new, 8 continuing)
(full tuition 3rd and 4th year)
166 VIU and BC Tuition Waiver
Program students
funded to date
Financial Aid and Awards (con’t)
32
$141,192 disbursed to
assist VIU youth with living costs
Aboriginal Emergency
Assistance Fund (AEAF)
disbursed $80,425.95 to 124 students
Adult Upgrading Grant (AUG) 2017/2018
disbursed $363,201 expenditures to
learners (tuition, fees, books)
• $6,000 Student Union Health and Dental Fund disbursed to 22 students
• $9,600 Student Union Grocery Cards disbursed
to 115 students • $10,000 (ministry
matching $5,000 + $5,000 VIUSU disbursed to 10 students ($500 each)
Disability Access Services (DAS)
33
1,000+ Registered students with
Disability Access Services (DAS),
475 new students last year
Member of the newly formed
Universal Access Committee to
improve campus accessibility
6,500 direct contacts with the Access Team including:
1,734 accommodated exams, 1,900 face to face meetings, 1,835 e-mails, 1,031 phone calls
Successfully completed a Peer Access Coach pilot project with 4 Peer Coaches and 8 first
year students
DAS provides direct support to over 7%
of our student population
Athletics and Recreation Program
34
• Mariners are the only 2 time National Champions in 2017-2018
• 2017 CCAA Men’s Soccer and 2018 CCAA Women’s Volleyball National Champions
• 19 PACWEST Academic Excellence recipients
• 33 CCAA National Scholars (up from 23 in 2017)
• 8 CCAA Academic All-Canadians (up from 5 in 2017)
• 2300 students participated in activities organized by Campus and Outdoor Recreation
• 22,328 entrance scans were recorded for use of the gym, 20% increase over last year
• November - VIU hosted the CCAA Men’s Soccer Nationals; Mariners
raised $45,000+ from over 50 community businesses/individual
sponsors
• VIU Mariners take an active role in post-secondary education sport
governance.
LibraryInitiatives and Collaborations
• Developed a transformational Strategic Plan, with five key objectives:• Welcoming & Inclusive Spaces• Supporting Student Success• Engaged Community & Informed
Practice• Evolving Resources & Collections• Decolonizing our Services (UNDRIP &
TRC recommendations)
• Received a major newspaper digitization grant
• Deepened our digitization and preservation tools and capacity
• Staff member recognized with a major award from Western Canadian peers for exemplary contributions to the profession
35
Research help queries; students
and faculty: 8500+
Classes Taught:
230
Total Students Taught:5200+
Almost 6500 Photo
ID Cards Issued
8000 bookings of technology-
enabled library study spaces
500,000 visitors to the Library
2016 Annual Survey, VIU Library
1M+ uses of library
managed e-Resources
Scholarship, Research and Creative Activity
36
• Secured 1 Canada Research Chair and have 2 in nomination stages
• Renewed 1 BC Regional Innovation Chair and have 1 in nomination stage
• Hosted 15 training sessions to build research capacity
• Hosted the Council for Undergraduate Research (CUR) with 50 delegates and 7 CDN institutions
• Created a set of new President Awards for Community Engagement and Provost Awards for Scholarship, Research and Creative Activitywhich recognized 19 outstanding individuals
• Created new REACH Awards (merit based) for Student Research which were awarded to 10 students
• Held VIU’s first Research Week in April and our largest CREATE Conference ever with 250 student registrants and 25 faculty presentations.
• Created a new Research Report to communicate research highlights to the public
• Created 20 short videos to mobilize knowledge.
Submitted 67 grants and contracts (59% increase) with a 55% success rate (5%) increase totaling $1,968,218 in funding to the institution.
• Launched a new “Regional Initiatives Fund” and funded 17 projects with 26 community partners resulting in $880,311 in leveraged funding for applied research in the region and engagement of 253 VIU students.
37
Spotlight on International Student Education
Enrolment – International
38
• From 12/13 to 17/18 International Student FTEs has increased 39% in the last 5 years
• As of early September 2018:
• September 2, 2017 headcount for International students was 1,671, and September 2018 was 1,954 (a 17% increase)
• Using International student FTE the increase is 20%
International Student Education ConsiderationsRecruitment
39
Need to maintain focus on diversity in
source countries
Potential for recruitment into some limited entry programs (e.g. Fisheries, Graphic
Design)
2+2 articulation agreements with
international partners require more availability
of seats in 3rd and 4th year
Graduate programs are popular with international
students
Pathway from The High School to VIU programs
increasingly popular
International Student Education ConsiderationsStudent Support and Services
40
Continuing need for intercultural
competency training across the campus, for faculty, staff and
students
International students need
more support with accessing work opportunities and career preparation;
• majority of international students are planning to work in Canada following graduation
Financial and mental health
issues are on the increase; always need to ensure
effective intervention and support services
Limited vibrant student life on
campus in summer and
weekends
Appropriate student housing
is increasing challenge
Re$ourcing Our Future
41
2017-2018 All Funds/No Deficit
42
$120
$125
$130
$135
$140
$145
$150
2012/13 2013/14 2014/15 2015/16 2016/17 2017/18
Mill
ion
s
2017-2018 All Funds/No Deficit
Expenses Revenue
BC Government Base Operating Grant compared to Overall Revenue Budget (Grant - 6.8% over 5 years; less than 1.4% average increase per year – CA related)
(Budget – 13% over 5 years; average 2.6% per year – new revenue related)
0 20 40 60 80 100 120 140 160
2014 - 2015
2015 - 2016
2016 - 2017
2017 - 2018
2018 - 2019
Total Budget BC Gov Base Operating Grant (millions)43
44
Advancement and Alumni Relations
University Relations
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
2013-2014 2014-2015 2015-2016 2016-2017 2017-2018
Advancement – 5-year Fundraising History
$
45
Advancement - Funding Priorities
• Capital Campaign • $4.25-$6M required
• Annual Campaigns
• VIU Accelerator Project
• Annual Scholarships• $3.3M disbursed in 2017-2018 – still a significant shortfall against need
• Giving Tuesday
• VIU Endowment Fund
• Program Specific Priorities
• Significant need for equipment, capital, tools and research
46
AlumniFocus
• Develop a value proposition for Alumni Engagement and build connection points with Alumni
Challenges
• Close to 50% of our alumni have had a name change since graduation
• Roughly 2/3 of alumni received their terminal degree from a different PSE
• 34% of VIU’s current student population are first generation PSE learners
Opportunities
• VIU Alumni call centre engagement
• Restructuring of support, services, and governance47
Social Innovation in ActionInfluencers and Social Impact
48
Social Innovation: Influencers & Social Impact
49
BC Collaborative for Social Infrastructure/ Innovation with 4 universities and support from the JW McConnell Family Foundation
Leading the Champions Table Indigenous Employment Initiative in partnership with BCBC, the BCAFN
Organizing and facilitating the first indigenous social innovation panel at SOCAP, the world’s largest gathering of impact investors, foundations and philanthropists
Developed comprehensive program initiative to capture VIU’s contributions to meeting the UN Sustainable Development Goals (SDG’s) – measuring our strengths
In August - delivered and hosted the Emerging Leaders Community Development Program in partnership with the Duke of Edinburgh’s Emerging Leaders Dialogue and McGill University to align with reconciliation recommendations
Social Innovation (con’t)
50
Working with FOM to develop an executive education institute and build strategic partnerships with universities, Foundations and think tanks (ELD, McGill, CBI, MIT-Harvard Project, Fulbright)
Collaborating with The Harvard Project on American Indian Economic Development to establish its flagship policy research program, Honoring Nations in Canada
Deepening VIU’s engagement with strategic partners including the Fulbright Foundation, the Association of Commonwealth Universities and various levels of government
Initiating discussions to develop a Social Impact Bond
51
Continued Success
Increased and New Revenue Sources
MasterCard Foundation EleV (Social Innovation)
Partial coverage of Tuition Waiver Program (Social Innovation)
VIU Initiatives Trust
International and Domestic Tuition Increases
Growth in Ancillary Sales / Income• Summer Hoteling at Residences• Food Services
52
Increased and New Expenses
Lights-on Centre for Health and Science and AMTR
Wi-Fi ‘like water’
Replacement of legacy information systems and underlying infrastructure
Implementation of VIU People Plan
Scholarship, Research and Creative Activity Plan Implementation
53
OpportunitiesIncrease fill-rates in classes with available seats; cost structure does not shift
Retain an even higher percentage student into years 3 & 4
Increase social innovation support from targeted funders
Engage with AEST to reform/replace block funded model; seek operating funding for graduate programs (+318 domestic FTEs)
Enhance our 3rd semester
Grow executive education programs
54
Continued Success Summary
Academic Plan: Promoting and Celebrating Access to Excellence implementation
Recruitment, enrolment, and retention institutional focus – Grow Together!
Enabling student, faculty and employee success
Planning and budgeting
Resources aligned with Academic Plan and integrated plans
Diversification, innovation and extension of income streams
Research - investing in people in their respective capacities
Renewal of infrastructure
Digital - Project AURORA…Borealis
Physical – CHS and AMTR
55
Questions?56