BAYWORK 2014-2015

July 10, 2014

MILESTONES

BAYWORK Timeline:

FY 2008-2009 FY 2009-2010 FY 2010-2011 FY 2011-2012 FY 2012-2013

Number of Signatories

0 0 0 14 14 17 24

FY 2013-2014

7/1/2008 7/1/2009 7/1/2010 7/1/2011 7/1/2012 7/1/2013

5/2008 – First West Coast Water Utility Workshop on Workforce Development

6/2008 - Creation of Workforce Development Task Force

6/2009 – BAYWORK Kick-off Meeting

6/2010 - Creation of BAYWORK Charter

6/2011 – First BAYWORK Strategic Planning Meeting

8/2011 – Adoption of BAYWORK Business Plan

1/2012 - Creation of BAYWORK Website

7/1/2014

New Signatories

International Recognition of BAYWORK

BAYWORK Roadmap

• Develop qualified candidates for

mission-critical jobs

• Provide staff with information needed

to do quality work

• Modify work to optimize use of staff

available

• Maximize cost-effectiveness of

investments through collaboration

Maintain what’s working

Implement new initiatives

Update business plan

Add depth to our implementation

structure

Overview – Fiscal Year 2014-2015

FY 2013-2014 FY 2014-2015

BAYWORK Officers

Chair : Cheryl Davis, SFPUC

Vice-Chair: Ingrid Bella, SCVWD

Secretary: Victoria Baxter, City of San José

BAYWORK Executive Committee

Candidate Development Subcommittee

Co-Chair: Catherine Curtis, SFPUC

Co-Chair: Steve Currie, SFPUC

Staff Preparedness Subcommittee

Chair: Robert Scott, SCVWD

Website Subcommittee

Chair: Adam Feffer, San José Water

Add Depth to Implementation Structure

BAYWORK Officers

Chair: Cheryl Davis, SFPUC

Secretary: Victoria Baxter, City of San José

BAYWORK Executive Committee

Add Depth to Implementation Structure

New BAYWORK Outreach Media

• Video • Brochure

CANDIDATE DEVELOPMENT

Achievements and

Proposed Initiatives

Catherine Curtis & Steve Currie

Outreach Presentations

Providing information on careers in the water and

wastewater industry

Electronic Maintenance Technician Shawn McIntyre at the College of San Mateo

Outreach Presentations

Number of Outreach Presentations by Group

25 High Schools

9 Community Colleges

Trade School

2 Others

2 Job Centers

Middle School

2 Veterans Groups

University

Distribution of Outreach Materials

Distribution of Outreach Materials by Venue 18 Internship Orientations

16 High Schools

14 Career Fairs

9 Others

7 Community Colleges

6 Conferences

5 Utilities

3 Veterans Groups

2 City Agencies

Advisory Board

Middle School

University

Information Available on Website

75 profiles and 42

videos available on

website (20 videos

added this year)

28,684 unique

visitors to career

pages (15,827 since

July 1, 2013)

Machinist Brochure

November 2009

Engineer Brochure/Poster

August 2012

Electrician Brochure

November 2012

EMT/I&C Technician Brochure

November 2012

Skilled Trades Brochure/Poster

May 2013

Career Roadmap

April 2013

Job and Internship Posting

28 water/wastewater

agencies used this

function in 2013-2014

5,412 hits to the Job

and Internship page

this fiscal year

BAYWORK Open House

Attended by over 300

students and job-seekers

New hire Mario Hernandez

at Santa Clara Valley

Regional Water District

Responses from Attendees on Facebook

0

0

0

0

0

0

0

0

0

0 2

52

8

36

4

37

5 50

9

58

8

61

8

49

0 64

9

49

4

53

0

51

8

54

2

59

1

10

65

99

0 11

52

12

29

13

27

12

46

14

49

12

49

11

92

13

89

10

80

10

73

16

53

25

41

18

81

17

44

18

59

14

66

0

0

0

0

0

0

0

500

1000

1500

2000

2500

3000

1 2 3 4 5 6 7 8 9 10 11 12

Hit

s

Month

2011

2012

2013

2014(t

hro

ugh

6/2

6/1

4)

Impact of Open House on Visits to Website

BAYWORK Open House February 2014

Impact of Candidate Development Efforts

Photo of new ire here Photo of new ire here

0

5000

10000

15000

20000

25000

15,827 Contacts From Hits toBAYWORK Website Career Pages

3,560 Contacts From OutreachMaterials Distribution

840 Contacts From OutreachPresentations

300 Contacts From BAYWORKOpen House

Total Contacts = 20,000 +

How-To Workshop on Successful Internships

Held at the Santa Clara

Valley Water District and

attended by 44 water and

wastewater professionals

on 1/23/2014

Photo of new ire here

Outreach presentations

Distribution of outreach materials

Investigate options for informing job-

seekers about BAYWORK website

BAYWORK Open House

How-To Guide on Successful Internships

Videos and mini-videos

Outreach toolkit

Consistent use of Job and Internship

posting function

Proposed Candidate Development Initiatives

Discussion of Proposed Initiatives

STAFF PREPAREDNESS

Achievements and

Proposed Initiatives

Robert Scott

3 workshops – North Bay,

East Bay, and South Bay

138 attendees from 34

water/wastewater agencies

Workshop materials and

report posted to website

Workshops on Wheels

Rinconada Treatment Plant On Face Book

Report prepared

and published to

website

Videoconferencing Report

Staff Training Day

Workshop on Wheels tour

SFPUC Water System Improvement Program

Workshop on Wheels

Maintenance and Asset Management

Workshop

Increase use of Training Bulletin Board

Training Tools Showcase

Staff Preparedness Initiatives

Discussion of Proposed Initiatives

Achievements and Proposed

Initiatives

Adam Feffer

Website

Search Engine Optimization

Control Talk Workshop

Attended by 52 water and

wastewater professionals from

19 agencies

Presenters included Metro

Vancouver, and Metropolitan

Water District of Southern

California

Create navigation for Resources component

Proposed Initiative

Careers page: Resource page:

Discussion of Proposed Initiatives

Budget and Fee Schedule

Cheryl Davis

FY 2014-2015

Proposed Budget

Major Initiative Categories Proposed 2014-2015 Budget

Candidate Development/Outreach $23,500

Staff Preparedness $19,000

Website Maintenance/Upgrade $37,000

Transition Planning/Business Plan Update $3,000

Maintain What's Working $10,500

TOTAL PROPOSED BUDGET $93,000

Proposed Fee Schedule

Size Category FY 2013-2014

Fee Proposed FY 2014-2015*

Large (500+ FTE)

$9,900 $12,500

Medium (100-500 FTE)

$4,400 $5,550

Small (<100 FTE)

$550 $695

Other $0 $0

Total Budget $70,950 $93,010

* Reflects 3% inflation and professional services support

Distribute implementation responsibilities

more broadly

Documentation of history and business

model

In-depth strategic planning process to set

course for FY 2015-2016

Proposed Transition Plan

DISCUSSION

Adoption of Initiatives,

Budget, and Transition Plan

Cheryl Davis

DISCUSSION