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Fleet Management 101:Fleet Speak for the New Fleet Manager

Larry Fredrich, Mercury Associates

• AFV – Alternative Fuel Vehicle• APWA – American Public Works Association

• B20 – 20% Biodiesel, 80% Petro-diesel• CNG – Compressed Natural Gas• CPM – Cost Per Mile• E85 – 85% Ethanol, 15% gasoline• EO – Executive Order• EPAct – Energy Policy Act• FAP – Fleet Attainment Plan • FAST – Federal Automotive Statistical Tool• FedFMS – GSA’s Federal Fleet Management

System

An Introduction to Fleet Acronyms

© 2014 Mercury Associates

• FFV – Flex Fuel Vehicle (i.e. E85)• FMIS – Fleet Management Information System• FMP – Fleet Management Plan• FMR – Federal Management Regulation• FMVRS – Federal Motor Vehicle Registration

System • GGE – Gasoline Gallon Equivalent• GHG – Green House Gas• GVWR – Gross Vehicle Weight Rating• HTW – Home To Work• IFMS – Interagency Fleet Management System• LCA – Lifecycle Cost Analysis

Fleet Acronyms


• LDV – Light Duty Vehicle• LE1, 2 & 3 – Law Enforcement Vehicle

Classifications• LPG – Liquid Propane Gas• LSEV – Low Speed Electric Vehicle• MPG – Miles Per Gallon• M&R – Maintenance & Repair• MSA (and CMSA) – Metropolitan Statistical Area• MVR – Motor Vehicle Record• MY – Model Year• NAFA – National Association of Fleet

Administrators

Fleet Acronyms


• NGV – Natural Gas Vehicle• OBD – On Board Diagnostics• OEM – Original Equipment Manufacturer• OGP – Office of Government-wide Policy (GSA)• PM – Preventive Maintenance• POV – Personally Owned Vehicle• SOP – Standard Operating Procedure• SUV – Sport Utility Vehicle• VAM – Vehicle Allocation Methodology• VEU – Vehicle Equivalent Unit• VIN – Vehicle Identification Number• VMT – Vehicle Miles Traveled

Fleet Acronyms


• Auction• Benchmarking• Biofuels• Capital Cost (Net

Capital Cost)• Cost per Mile• Depreciation• Fixed Cost• Fleet Creep• Home-to-Work• Hybrid• Indirect Costs• Life Cycle Costs

• LogWorld• Motor Pool• Overfleeting• Personal Use• Replacement Cycle• Variable Cost• Vehicle Availability• Vehicle Downtime• Vehicle Utilization• Work Order• Yellow Fleet• 701 Waiver

An Introduction to Fleet Terms


• AFDC - Alternative Fuels Data Center

• API - American Petroleum Institute

• ARRA - American Recovery and Reinvestment Act

• BTS - Bureau of Transportation Statistics

• CARB - California Air Resources Board

• CEC - California Energy Commission

• CO - carbon monoxide • DOE - U.S. Department of

Energy

• EERE - Office of Energy Efficiency and Renewable Energy

• EIA - Energy Information Administration

• EPA - U.S. Environmental Protection Agency

• GM - General Motors • NMHC - non-methane

hydrocarbon • NOx - nitrogen oxides

A few more…


• EPAct 2005 – Energy Policy Act • Established a number of energy management goals for

Federal facilities and fleets • EISA 2007 – Energy Independence & Security Act

• Energy Reduction Goals for Federal Buildings• Office of Management and Budget (OMB) Reporting• Reducing Petroleum/Increasing Alternative Fuel Use

• Executive Order 13423 – Strengthening Federal Environmental, Energy, and Transportation Management• Set more challenging goals than the Energy Policy Act of

2005 (EPAct 2005) and superseded E.O. 13123 and E.O. 13149

• Executive Order 13513 – Bans texting while driving in gov’t vehicles or with gov’t provided cell phones

Important Regulations


• FMR Bulletin B-11 - U.S. Government License Plate Codes

• FMR Bulletin B-15 - Requirements for Management Information Systems in Federal Vehicle Fleets

• FMR Bulletin B-29 - Accurately Reporting Passenger Vehicle Inventory within the Federal Automotive Statistical Tool

• FMR Bulletin B-30 - Vehicle Allocation Methodology for Agency Fleets (VAM)

• FMR Bulletin B-31 - Government Motor Vehicle Fueling During Market Shortages

Important Fleet Management Bulletins


• FMR Bulletin B-32 - Posting Executive Fleet Vehicles on Agency Websites

• FMR Bulletin B-33 - Alternative Fuel Vehicle Guidance for Law Enforcement and Emergency Vehicle Fleets

• FMR Bulletin B- 35 – Home to Work Transportation

These can be accessed at: http://www.gsa.gov/portal/content/102955

Important Fleet Management Bulletins


• “Statutory law” and “administrative law” provide the foundation for Federal fleet management:Statutory Law: The United States Code (USC),

which contains the laws passed and amended by Congress.

Administrative Law: Federal, Departmental, and Agency regulations, which implement or apply the statutory law.

• “Statutory law” and “administrative law” are legally binding.

Federal Fleet Management Basis in Law (1)


• Federal Property and Administrative Services Act of 1949 Affects property management Covers procurement, utilization, disposal and

records management of personal property Established the General Services Administration

• Public Law 766 amended the Act to authorize GSA to operate motor vehicle pools

• Section 204(c) of the Act gave the Administrator of GSA authority to issue regulations



• Code of Federal RegulationsDivided into 50 sections or “titles”Each title divides into chaptersChapters carry the name of the issuing agencyChapters are divided into parts and subparts “Code” means published regulations are

integrated into the comprehensive document and adhere to its standards

Updated annually



• Code of Federal Regulations– Title 41: Public Contracts and Property

Management– Various subchapters and parts are relevant to

federal fleet management; for example:• § 102-5: Home to work transportation• § 102-34: Motor Vehicle Management

• Shortcut to Federal fleet management regulations– www.gsa.gov/federalmanagementregulation– Required reading: § 102-34, Motor Vehicle

Management



• §102-34.50—What size motor vehicles may we obtain?– Except for exempted vehicles, Executive

Agencies shall acquire vehicles that: • Achieve maximum fuel efficiency.• Meet minimum body size and engine size specifications.• Possess the minimum optional equipment needed.• Are mid-size (class III) or smaller sedans except when

larger (class IV) sedans are essential to the agency’s mission.

Regulation Examples (1)


• §102-34.340—Do we need a fleet management information system? – Yes, you must have an FMIS at the department

or agency level that — 1. Identifies and collects accurate inventory, cost and use

data that covers the complete lifecycle of each motor vehicle (acquisition, operation, maintenance, and disposal)

2. Provides the information necessary to satisfy both internal and external reporting requirements, including:

a) Cost per mile b) Fuel costs for each motor vehiclec) Data required for FAST (see § 102–34.335)

Regulation Examples (2)


MERCURY ASSOCIATES, INC.

“Specializing in the science of fleet management.”

For more information, contact:

Larry FredrichFederal Fleet Consulting

[email protected] (cell)


mailto:[email protected]

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