Power Point Review

View as slide show to see animations

File extension of PowerPoint as of 2007 is .pptx

Self Explainatory

Identify the main views of PowerPoint and why each is necessary

Normal◦To edit and create slides

Slide Sorter◦To view order and rearrange slides

Notes Page◦Useful for creating index cards for presentation

Reading View◦To present while fitting within a window

Slide Master◦To create universal edits on all slides

Identify and use the ribbon in PowerPoint 2007

Ribbon◦Located at the top, abouve the slide area◦Used for various formatting options◦Specific items have specific tabs

Imported pictures have a picture format tab

Identify the parts of a PowerPoint window

Ribbon

Tri-pane

Office Button

Presentation SlideSlide/Outline Area

Notes Area

How to select a design theme, color scheme, and font scheme

Design tab on RibbonSelect desired design either from scroll or

drop down boxColour scheme is to right of design schemeFont Scheme is below colour schemeEach scheme can be applied to either all

slides or independent slides. Nonadjacent slides can be selected via control clicking on slide pane

How to delete/insert a slide

Ribbon◦Home tab

New Slide◦Slides can be sorted via slide sorter view or

clicked and dragged via slide paneControl + M

◦Shortcut for making new windows

How to enter/edit text in a slide

Ribbon◦Home tab◦Layout

Select desired layout and click within text box to create/edit

◦Insert Tab Select Insert Text box to create sizeable textbox

How to control bullet styles

Tab demotes bulletsShift + Tab promotes bulletsCan also be promoted/demoted on home

tab of ribbon

How to change the slide layout

Ribbon◦Home Tab

Layout and select desired layout

How to move around in a presentation

Within a Slide Show◦Click to advance◦Use down/right arrow keys

How to create a footer on a PowerPoint slide (but not on the Title slide!)

Ribbon◦Insert

Header & Footer◦Tick Don’t Show on title slide

How to insert notes in PowerPoint and print them out in notes view

Tripane◦Notes

Located at bottomOR Notes page ViewPrinted Via office button

◦Print Select Notes from drop down menu

How to change the order of a slide using the slide sorter view

Ribbon◦View

Slide Sorter◦Click and drag

How to add transitions to a slide show

Ribbon◦Animations

Transitions are located mid ribbon Additional options on the right

How to animate text, images, and smart art in a slide show

Ribbon◦Animations

Animate drop down menu (left of transitions) OR Custom Animations for advanced making

◦Select custom animations◦Select the element◦Add effect

Timing and other options can be edited from the additional drop down menus

How to add sounds to a slide show and attach the sounds to animation

Ribbon◦Animations

To the right of the transition bar Transition sounds

◦Select from drop down◦ If no desireable sounds are located, select other sounds

to browse for

How to play a sound file for the entire slide show

Same as inserting a sound◦Select apply to all

This applies a sound to every slide, which ends as soon as the sound is done. Might not be what he’s asking for. If he’s asking for playing a single sound for the entire slide show, you can insert a sound and then tick loop sound until next sound from the drop down menu to make that sound repeat each and everytime until the next sound. Sound starts playing from selected slide until the end.

How to insert clip art to a slide

Two ways◦Ribbon

Insert◦Clip art

Home Tab◦Layout

From the layout select it within the empty content box

How to insert and manipulate smart art and word art in your presentation

Same as clip art, just select smart art.

How to insert an organization chart using smart art

Insert the smart chart using the pre mentioned methods◦Select hierarchy

Edit to your desire

How to use and edit images other than clip-art in a slide show (.jpg, .gif, .bmp)

Insert via same way as clipart/smart art, just select the option picture from ribbon or insert picture from file from empty content box

How to use the slide master to change the slide design

Ribbon◦View

Slide Master◦Each and every edit to the slide master will effect EVERY

slide of the same type.◦Edit the other slide master types to effect every other

slide of the same type.

How to enter hyperlinks to your slide show

Ribbon◦Insert

Hyperlink

How to insert action buttons to jump around your slide show

Ribbon◦Insert

Action◦NOTE: This must be done while an object is selected

How to publish your slideshow on your web page as a .pptx file and .html files

Don’t think he’ll cover this on the quiz. But just in case◦Office

Save as◦Select from drop down menu

Web Page – This saves as an html you can use to publish on website. Be sure to upload both the file folder and html

Power Point Presentation – This saves as a pptx you can up to website.

How to print your slides "6 per page

File tab◦Print

Select hand outs◦Select 6