postgraduate handbook 2020spel2.upm.edu.my/webupm/upload/dokumen/20200604134148...the handbook is...

Postgraduate Handbook 2020

i

CONTENTS


ii

INTRODUCTION

This handbook provides important information for students (local and international) planning to pursue or

currently are pursuing postgraduate studies at the Universiti Putra Malaysia (UPM) as well as visiting and

exchange graduate students to UPM. The content covers information on admission, international

collaborative programmes, student mobility, academic matters, financial assistance, thesis, student affairs,

learning support, visa and student pass and other useful information on a range of available services and

facilities on-campus. The handbook is designed to guide students on the academic requirements and

procedures that will ensure successful completion of postgraduate studies.

The postgraduate programmes (research and coursework) included in this handbook are of doctoral

degrees and master’s degrees offered by various faculties and institutes at UPM. This handbook should be

read together with the UPM Graduate Studies Rule 2003 (Revision 2015 – 2016), individual programme

regulations and other general academic regulations set by UPM. General enquiries about the programmes

and admission can be directed to the School of Graduate Studies and the relevant faculties or institutes.

THE SGS HISTORY

The School of Graduate Studies (SGS) is a service and administration centre that is established to assist

postgraduate students from admission to completion of their studies. SGS is the core support system which

helps ease and enhance the postgraduate experiences for UPM students and plays a crucial role in

fostering the relationship between UPM and its graduates.

SGS has been set up initially as a Graduate Study Unit in 1978, then progressed to become a fully

functioning Graduate School Office (GSO) in February 1993, to serve the growing population of

postgraduate students at UPM. In March 2002, it was officially renamed as the School of Graduate Studies

(SGS) which coordinates all postgraduate programmes at UPM and its related activities. SGS also plays

an active role in bolstering UPM’s status as a research university.

Among its main roles are:

i) To develop policy for the university to produce competent graduates.

ii) To cultivate and nurture a research culture through efficient and effective management of

postgraduate activities.

iii) To ensure quality of postgraduate programmes are in line with the national education standard.

iv) To increase the international student population that would contribute towards UPM’s

internationalization initiative.


1

POSTGRADUATE STUDY GOVERNANCE IN UPM


2

SGS’ ORGANIZATIONAL STRUCTURE


3

SGS ADMINISTRATION I. Academic Unit:

The unit provides academic services such as registration of courses, development and review of

programmes, appointment of Supervisory Committee, monitoring of student’s progress, and managing of

examination results, records, and convocation.

II. Financial Assistance Unit:

This unit manages the financial assistance available for postgraduate students such as GRA, GRF, IGSS,

and PASS. The roles include advertisement of scholarship (internal and external), scholarships selection

and award, and management of contract and monthly stipends.

III. Thesis Unit:

The unit manages the process for thesis examination that includes appointment of Thesis Examination Committee, submission of thesis to examiners, compilation of examination reports, and arrangement of Viva Voce.

IV. Student Affairs, Learning Support& Publication Unit:

The unit provides learning support to enhance academic development and experience of students,

oversees students’ general welfare, and manages the Pertanika Journal of Scholarly Research Reviews

(PJSRR).

V. Admission Unit:

The unit manages processing of admission applications, registration of new students and promotion of postgraduate programmes. VI. International & Mobility Unit:

The unit coordinates the linkages with international community and industry, promotes international academic programmes and mobility, and manages financial assistance for students’ research attachment and participation in international conference abroad.


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MANAGEMENT TEAM CONTACT DETAILS

Name Designation Telephone E-mail Office – SGS Building

Dean’s Office

Prof. Dr. Zalilah Mohd Shariff Dean, SGS 03-9769 4201 [email protected] [email protected]

1st Floor

Ms. Zainaf Udin Deputy Registrar 03-9769 4204 [email protected] 1st Floor

Academic & Financial Assistance Unit:

Assoc. Prof. Dr. Nor Azowa Ibrahim Deputy Dean (Academic) 03-9769 4205 [email protected] Ground Floor

Mr. Nasrul Amri Selamat Sr. Assistant Registrar Academic Unit

03-9769 4211 [email protected] Ground Floor

Thesis, Student Affairs, Learning Support & Publication Unit:

Prof. Ts. Dr. Zuriati Ahmad Zukarnain Thesis, Student Affairs, Learning Support and Publication 03-9769 4208 [email protected] 1st Floor

Ms. Maizatul Afzan Tajul Ariffin Sr. Assistant Registrar Thesis Unit 03-9769 4212 [email protected] Ground Floor

Mr. Mohamad Hafiz Mohamad

Assistant Registrar Student Affairs, Learning Support and Publication Unit

03- 9769 4245 [email protected] 1st Floor

Admission, International & Mobility Unit:

Prof. Dr. Firdaus Mukhtar Deputy Dean (Admission and International) 03-9769 4203 [email protected] 1st Floor

Mr. Saiful Azlin Maskan Sr. Assistant Registrar International Unit 03-9769 4216 [email protected] 1st Floor

Ms. Rahmawati Umar Sr. Assistant Registrar Admission Unit 03-9769 4228 [email protected] 1st Floor

mailto:[email protected]












5

POSTGRADUATE PROGRAMMES

(a) Programme by Coursework

UPM offers 62 programmes by coursework at 12 faculties.

Faculty of Agriculture

1. Master of Land Resource Management

2. Master of Plantation Management

Faculty of Computer Science and Information Technology

1. Master of Computer Science

2. Master of Information Security

3. Master of Software Engineering

Faculty of Design and Architecture

1. Master of Architecture

2. Master of Landscape Architecture

3. Master of Tropical Urban Design

4. Master of Sustainable Landscape Management

Management (

Faculty of Economics and Management

1. Master of Economics

2. Master of Entrepreneurship

3. Master of Finance

Faculty of Educational Studies

1. Master of Education (Curriculum and Instruction)

2. Master of Education (Educational Administration)

3. Master of Education (Educational Psychology)

4. Master of Education (Guidance and Counselling)

5. Master of Education (Instructional Technology and

Innovation)

6. Master of Education (Physical Education)

7. Master of Education (Sport Science)

8. Master of Education (Teaching of English as a Second

Language [TESL])

9. Master of Education in Malay Language

10. Master of Education (Technical and Vocational

Education)

11. Master of Human Resource Development

Faculty of Modern Languages and Communication

1. Master of Applied Linguistics

2. Master of Corporate Communication

3. Master of Malay Language

4. Master of Malay Literature

5. Master of World Literature

Faculty of Engineering

1. Master of Communication Engineering

2. Master of Emergency Response and Planning

3. Master of Engineering Management

4. Master of Environmental Engineering

5. Master of Environmental Technology Management

6. Master of Highway and Transportation Engineering

7. Master of Innovation and Engineering Design

8. Master of Manufacturing System Engineering

9. Master of Process Safety and Loss Prevention

10. Master of Remote Sensing and GIS

11. Master of Structural Engineering and Constructions

12. Master of Water Engineering

13. Master of Electrical Power Engineering

Faculty of Forestry and Environment

1. Master of Environment

Faculty of Food Science and Technology

1. Master of Food Technology

2. Master of Food Safety and Quality Assurance

Faculty of Medicine and Health Sciences

1. Doctor of Public Health

2. Master of Pathology

3. Master of Medicine (Family Medicine)

4. Master of Medicine (Family Paediatrics)

5. Master of Medicine (Psychiatry)

6. Master of Medicine (Radiology)

7. Master of Medicine (Internal Medicine)

8. Master of Medicine (Anaesthesiology)

9. Master of Public Health

10. Master of Surgery (Orthopaedics)

11. Master of Surgery (General Surgery)

12. Master in Nutritional Sciences

13. Master in Environmental and Occupational Health

Faculty of Science

1. Master of Applied Statistics

2. Master in Analytical Chemistry

3. Master in Materials Physics

4. Master in Tropical Biology

Faculty of Veterinary Medicine

1. Master of Veterinary Medicine


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(b) Programme by Research

UPM also offers more than 294 fields of study for programme by research.

Accounting

Advanced Materials

Aerospace Engineering

Agribusiness

Agricultural Economics

Agricultural Extension

Agricultural Genomics

Agricultural Mechanization and Automation

Agricultural Policy

Agricultural Process Engineering

Agricultural Technology

Agricultural Waste Engineering

Agronomy

Anesthesiology and Analgesic

Analytical and Structural Mathematics

Analytical Chemistry

Anatomy and Histology

Animal Behavior and Welfare

Animal Biotechnology

Animal Nutrition

Animal Physiology

Animal Production

Animal Science

Animal Waste Management

Animal Welfare

Applied and Computational Statistics

Applied Comparative Linguistics

Applied Mathematics

Applied Physics

Aquaculture

Aquainformatics

Aquaculture Biotechnology

Aquaculture Engineering

Aquatic Animal Health

Aquatic Biotechnology

Arabic Language

Architecture Studies

Automotive Engineering

Avian Medicine

Bacteriology

Biochemical Engineering

Biochemistry

Biocomposite Technology and Design

Biodiversity and Conservation of Natural Resources

Bioinformatics and System Biology

Biomedical Engineering

Biopolymer, Pulp and Paper Technology

Bioresource and Technology

Bioresource Management

Biotherapeutics

Business Economics

Business Law

Cancer Biology and Oncology

Catalysis

Cell Biotechnology

Chemical Engineering

Chemical Pathology

Chinese Literature

Clinical Nutrition

Clinical Pathology

Clinical Psychology (PhD Only)

Communication Technology

Community Development

Community Education and Development

Community Nutrition

Computable Structures and Scientific Computing

Computational Electromagnetics

Computational Mathematics

Computational Methods in Engineering

Computational Operations Research

Computer and Embedded Systems Engineering

Computer Networks

Consumer Science

Control System Engineering

Corporate Leadership

Curriculum and Instruction

Database Systems

Development Communication

Developmental Psychology

Discourse Studies

Ecology

Economics

Education in Malay Language

Educational Administration

Educational Psychology

Educational Technology


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Electrical Engineering

Electrical Power Engineering

Energy

English Language

English Literature

Entomology

Environmental Biotechnology

Environmental Economics, Planning and Management

Environmental Education and Ethics

Environmental Engineering

Environmental Health

Environmental Hydrology and Hydrogeology

Environmental Policy and Governance

Environmental Pollution Control Technology

Environmental Quality and Conservation

Environmental System and Modeling

Enzyme Biotechnology

Epidemiology and Biostatistics

Epidemiology and Public Health

Equine Medicine

Ethnomathematics

Extension Education

Family Ecology

Family Economics and Management

Farm Structures

Finance

Financial Mathematics

Fisheries Science

Fishery Science

Fluid Dynamics

Food Biotechnology

Food Engineering

Food Management

Food Safety

Food Science

Food Security and Climate Change

Food Service

Food Technology

Forensic Science

Forest Management and Ecosystem Sciences

Gender and Development

Genetics

Genetics and Breeding

Geographic Information System (GIS)

Geospatial Engineering

Geotechnical and Geological Engineering

Green Engineering

Guidance and Counselling

Halal Products Development

Halal Products Management

Halal Products Science

Health Education and Communication

Health Promotion

Health Service Management

Hematology

Highway and Transportation Engineering

History and Philosophy of Mathematics

Horticulture

Hospitality

Housing Studies

Human Anatomy

Human Communication

Human Computer Interaction

Human Development

Human Genetics

Human Physiology

Human Resource Development

Human Resource Management

Immunobiology

Immunopharmacology

Industrial Biotechnology

Industrial Design Studies

Industrial Engineering

Information Systems

Inorganic Chemistry

Instructional Technology and Innovation

Integrated Design Studies

Intelligent Systems

Journalism

Laboratory Animal Medicine

Land Resource Management

Landscape Studies

Leadership Studies

Literacy Studies

Literary and Cultural Studies

Malay Language

Malay Literature

Management

Manufacturing Systems Engineering

Mariculture

Marine and Freshwater Ecosystem


8

Gerontechnology

Marine Biology

Marine Ecology and Biodiversity

Marketing

Mass Communication

Materials Engineering

Materials Science

Mathematic Cryptography

Mathematical and Computational Biology

Mathematical Cryptography

Mathematical Physics and Engineering

Mathematics Education

Mechanical Engineering

Medical Biotechnology

Medical Gerontology

Medical Microbiology

Medical Parasitology

Medical Sciences

Medicinal Chemistry

Metabolomics

Microbial Biotechnology

Microbiology

Molecular Biology and Genetic Engineering

Molecular Biotechnology

Molecular Imaging

Molecular Medicine

Moral Education

Multimedia Computing

Music

Nano Biotechnology

Nanomedicine

Nanoscience

Nanotechnology

Natural Resource Policy

Neuroscience

Numerical Analysis

Nursing

Nutrition

Nutritional Sciences

Occupational Health and Safety

Organic Chemistry

Organizational Communication

Packaging Engineering

Parallel and Distributed Computing

Parasitology

Pathology

Persian Language

Pharmacology and Toxicology

Philosophy and Civilization Studies

Photonics Engineering

Physical Chemistry

Physical Education

Physics

Phytochemistry

Plant Biotechnology

Plant Pathology

Plant Physiology

Plant Science

Plantation Technology

Politics and Government

Post-Harvest Technology

Project Management

Psychological Medicine

Psychology of Child Development

Public Health

Pure Mathematics

Radiology and Imaging

Remote Sensing

Ruminant Medicine

Rural Advancement

Safety, Health and Emergency Management

Security in Computing

Sensor Technology

Shariah and Halal Laws

Signal Processing

Small Animal Medicine

Social Gerontology

Social Psychology

Sociology of Education

Software Engineering

Soil and Water Engineering

Soil Science

Sport Science

Statistics

Stem Cell

Structural Biology

Structural Engineering

Surgery

Sustainable Plantation Management

Sustainable Recreation and Ecotourism

Swine Medicine

Teaching of English as a Second Language


9

Pest Management

Teaching of Malay Literature

Technical and Vocational Education

Theoretical and Computational Chemistry

Theoretical and Computational Physics

Theriogenology and Crytogenetics

Tourism

Translation and Interpretation

Tropical Rainforest Ecosystem Services

Urban Planning and Design

Vaccine and Therapeutics

Virology

Water Resources Engineering

Weed Science

Wildlife and Exotic Animal Health

Wildlife Ecology and Management

Wireless Communication and Networks Engineering

Youth Studies


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(c) UPM International Collaborative Programme

(d) Industrial PhD

Industrial PhD offers an alternative route for industry practitioners who wish to pursue a doctorate

degree without leaving their workplace. There is a wide range of fields of study available that

students can choose from particularly in engineering, business and economics, agriculture, food

technology, computer science, biotechnology, etc.


11

SERVICES PROVIDED BY SGS


12

(a) Admission


13

(b) English Language Requirement


14

(c) Registration Flow for New Postgraduate Students


15

(d) Visa and Student Pass


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1. How do I apply for a postgraduate programme at UPM?

Application for postgraduate programme at UPM is via online at

http://sgsportal.upm.edu.my:8080/sgsportal/. Prior to application for admission, prospective

student is strongly advised to visit the website of School of Graduate Studies for more information

at http://www.sgs.upm.edu.my/prospective_students-2964.

2. When can I submit my application for admission to UPM?

Application for admission is open throughout the year and UPM offers 2 intakes per year i.e.

September (First Semester) and February (Second Semester). If you miss the closing date of

application for admission into a semester, your application for admission is automatically

transferred to the following semester.

3. What is the minimum academic admission requirement for Master’s or PhD programme in

UPM?

Generally, UPM requires a CGPA of 3.00/4.00. However, admission into the programme is also

subject to requirements specified by the faculty / institute (refer to the faculty’s / institute’s website)

4. I have a Higher National Diploma (HND). Can I use this to apply for a Master’s programme at

UPM?

No. UPM only accepts a Bachelor’s degree for Master’s programme.

5. I am in my final semester of undergraduate programme. Can I apply for admission for

postgraduate study at UPM?

Yes. A final year student of undergraduate programme can apply provided his current CGPA meets

the programme admission requirement.

6. How do I find a research supervisor for my study programme?

You can identify a potential research supervisor from the faculty’s or SGS’s website. There is a

‘List of Experts’ listed under each fields of study offered by the Faculty / Institute. If you are not able

to identify a research supervisor, the faculty will assign one for you.

7. I have received an offer letter to study at UPM next semester. Can I defer for one semester?

Yes. You can defer to the following semester by replying to the offer via online.

8. I was terminated from my study programme at UPM? Can I re-apply?

Yes. The criterion for application is as follows:

Type of Programme Criterion

Same programme/field of study 2 Semesters after being terminated

Different programme/field of study The following semester

You can use the same username and password for application at

http://sgsportal.upm.edu.my:8080/sgsportal/.

9. I am an international student and I took an IELTS 6 years ago. Is the test score still valid to

be used for my application for admission?

No. The validity period for IELTS or any other English Language Proficiency Test score which is

equivalent to CEFR should not be more than 5 years.

10. I am an international student with a degree from a Malaysian university. Can I be exempted

from English requirement for admission into postgraduate programme at UPM?

Yes. An applicant with a degree from any public / private university in Malaysia shall not be subject

to the English language proficiency requirement.

http://sgsportal.upm.edu.my:8080/sgsportal/

http://www.sgs.upm.edu.my/prospective_students-2964



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11. I do not have any IELTS / TOEFL. Can I still apply to UPM?

Yes. If you meet the academic admission requirements, you will be granted a provisional offer

letter. However, you still need to fulfill the English language requirement before you can register in

the programme.

12. Can I take English programme at UPM if my IELTS / TOEFL does not meet the language

requirement?

Yes. You can join the Postgraduate Intensive English programme at the Centre for the

Advancement of Language Competence (CALC) or Certified Intensive English Programme (CIEP)

at ELS Centre. For more information, please refer to this link:

http://www.sgs.upm.edu.my/content/english_language_requirement-40581

13. What documents should I bring to UPM for registration of new postgraduate students?

You must bring the original and photocopy of certificate and transcript of Bachelor and/or Master’s

degree, identification document, English language proficiency test score and other related

documents and forms as listed in the registration checklist:

http://reg.upm.edu.my/eISO/docs/2017061616364220170620PU-S-BR02-GS-04d%20(1).pdf

14. I have arrived at UPM to register as a new postgraduate student, but I have not applied for

VAL. Can I still register?

No. An international student must have a valid VAL to proceed with programme registration. You

are advised to contact Putra International Centre for more information or refer to

http://www.sgs.upm.edu.my/content/visa_and_pass-40593

15. I have just finished my Master’s programme in a Malaysian university and I have been

offered a PhD programme at UPM. Do I need to go back to my home country to apply for

VAL?

Generally, if you finish your Master’s programme less than 2 months before registration of PhD

programme, you can proceed with the registration without leaving Malaysia. For more information,

please refer to Putra International Centre at http://www.intl.upm.edu.my/.

http://www.sgs.upm.edu.my/content/english_language_requirement-40581

http://reg.upm.edu.my/eISO/docs/2017061616364220170620PU-S-BR02-GS-04d%20(1).pdf

http://www.sgs.upm.edu.my/content/visa_and_pass-40593

http://www.intl.upm.edu.my/


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(e) Registration and Candidature

1) How to apply for a Supervisory Committee nomination?

• You may apply for a Supervisory Committee nomination by:

- Login to Student Portal

- Click Form–> GS10a –> Fill the form

- Choose the supervisor’s name

- State the role of the main supervisor

- State the adding members of supervisory committee

- Submit the application.

• The application must be:

- Recommended by the main supervisor/ members of the supervisory committee

and supported by the faculty.

- Approved by the JKPSU

• The application must be made within the first semester of study.

• Refer to Section 35, 36, and 37 UPM Rules 2003 (Graduate Studies) revision 2015-

2016) for more info.

2) How to apply for reconstitution of Supervisory Committee or appoint external

supervisor?

• You may apply for change of supervisor by:


- Click Form–> GS10b –> Change Supervisor

- Choose the external supervisor’s name or new supervisor name

- The external supervisor’s CV must be provided to the faculty and SGS.

- State the role of the new external supervisor (You may need to see the Change

Role of Supervisors section).

- State the justification for adding new supervisor.



- Recommended by the main supervisor/ members of the supervisory committee

and supported by the faculty.

- Approved by the JKPSU.

• The application must be made within the first seven weeks of the semester. Application

must be made not more than 3 semesters for Master and 5 semesters for PhD.

• Refer to Section 39 and 40, UPM Rules 2003 (Graduate Studies) revision 2015-2016).

3) How to defer my study?

• You may apply for Deferment of Study by:


- Click Form–> Deferment of Study (GS07)

- State the deferment reason.

- Upload the written approval letter by the sponsor (only for sponsored student by

KKM).

- Recommended by supervisor and supported by faculty.

- Approved by SGS

4) Will the deferred number of semesters be counted into the period of study?

• No, the number of semesters deferred will not be considered in the calculation of study

duration.


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5) What are the consequences of a deferment?

• For international students, the visa will be revoked and they must leave the country.

• The student will not be allowed to use UPM’s facilities.

6) How do I change my programme/field of study?

• You may apply for change of programme/field of study by:


- Click Form–> Transfer (GS08)

- Click New Application

- State the justification for change the programme.


• The application must be made within seven (7) weeks of the current semester.

• The application must be recommended by supervisors (current and new – if applicable)

and supported by both faculties/institutes (current and new).

• Refer to Section 27, UPM Rules 2003 (Graduate Studies) revision 2015-2016) for more

info.

7) I am a Master by research student. I would like to convert my Master to a PhD level. How

do I do that?

• You may apply for conversion if you fulfil conversion requirement:

(a) have completed at least two (2) semesters or one (1) year but not more than

four (4) semesters or two (2) years of the Master’s degree programme;

(b) have completed the coursework requirements of the Faculty/Institute and

obtained a minimum CGPA of 3.670 (if applicable).

(c) have published or show proof of acceptance of an article in a refereed journal

or its equivalent (e.g. book chapter) based on research done during candidacy;

(d) submit an extended research proposal that meets the scope of a PhD degree;

(e) have passed the conversion examination.

• If qualified, the conversion process is as below:


- Click Form–> Conversion (GS09)


- The application must be:

✓ Recommended by the main supervisor/ members of supervisory committee.

✓ the faculty must arrange for the evaluation process comprises of appointment

of Independent Committee for Conversion to access both written and oral

examination

✓ Supported by the faculty.

✓ Approved by the JKPSU.

• Refer to Section 28 UPM Rules 2003 (Graduate Studies) revision 2015-2016) for more

info.

8) I am a full-time student. What do I have to do to become a part time student?

• You may apply for change of type registration by:

- Login SGS Web Site

- Click Useful Information –> Part Time Mode


- Recommended by supervisor and endorsed by faculty.

Note: International Students are NOT allowed to change their type of registration.


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9) This is my last semester, but I need more time to complete my thesis. How to apply for

extension?

• You may apply for extension beyond the maximum study period by:


- Click Form –> Extension of Study Period

- State the reason why you have to extend especially the progress of your

study/thesis.



- Recommended the main supervisor/ member of the supervisory committee and

supported by the faculty

- Endorsed by SGS

• The application must be made within four (4) weeks of the maximum semester.

• Maximum period of extension is 3 semesters for Master’s and PhD students but each

application will be approved only for one semester.


info.

10) How to Add / Drop Courses?

• You may apply for Add/Drop Courses by:


- Click Registration –> Add/Drop Course

- Click Add or Drop relevant course

• The application is subject to the minimum and maximum credit allowed for a student.

• Student must add course within two (2) weeks of the semester.

• Student may drop course within seven (7) weeks of the semester.


info.


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(a) Assessment

1) How do I submit progress report GS11 (SPS5999/6999)?

• You may submit for progress report GS11 by:


- Click Form–> Progress Report (GS11)

- Click New Progress

- Complete the report based on research done every semester.


• The progress report must be submitted before the deadline stated in the current

academic calendar.

• The report must be recommended by the Chairman of Supervisory Committee/Advisor

and supported by the faculty/institute.

• Refer to Section 20 (iv), UPM Rules 2003 (Graduate Studies) revision 2015-2016) for

more info.

2) How do I apply for Review Against Termination?

• You may apply for Review Against Termination by:


- Click Form–> Review Against Termination (RAT) (GS13b)


- Complete the form and provide the justification for RAT.


• The application must be made within two (2) weeks after the current semester result is

endorsed by Senate.

• The application must be recommended by the Chairman of Supervisory

Committee/Programme Coordinator and supported by the faculty/institute.

• Refer to Section 54 (iii) and 55, UPM Rules 2003 (Graduate Studies) revision 2015-

2016) for more info.

3) I have completed all the courses. What should I do to confirm my graduation?

• For graduation confirmation, please follow the process below:


- Click Form–> Study Scheme (GS05b) –> Graduation form (GS17)



- Make a payment of RM200 for Graduation Fees

• The application must be made within two (2) weeks after the result for current semester

is announced.

• The application must be recommended by Programme Coordinator and supported by

the faculty.

• The Senate letter and transcript can be collected at the SGS in 7 days after Senate

endorsement.

• Refer to Section 57, UPM Rules 2003 (Graduate Studies) revision 2015-2016) for more

info.


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THESIS EXAMINATION PROCESS


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1) When should I apply for Notification of thesis submission? Notification of Thesis Submission must be made at least 3 months before thesis submission.

2) What are the requirements for Notice of Thesis Submission?

i. Study status must be “Continue” ii. Passed all compulsory courses with a minimum CGPA of 3.00 iii. Appointment of Supervisory Committee iv. Passed Comprehensive Examination (CE) for PhD programme v. Settled all outstanding fees.

3) What is the process for Notice of Thesis Submission?

i. Complete GS-14a form online through student portal. ii. Print the form and get endorsement from the supervisory committee and the

faculty/institute. iii. Submit the form to the faculty/institute together with thesis abstract and table of contents.

4) How long should I wait to submit my thesis for examination after submission of GS-14a?

You must submit within 6 months after submission of GS-14a. After submission of GS-14a, your faculty/institute will recommend the Thesis Examination Committee to the University for approval. The examination committee must fulfill the criteria set forth by the University.

5) What should I do before submitting my thesis for examination?

i. Complete GS-15a form online through student portal. ii. Print the form and get endorsement from the supervisory committee and the

faculty/institute. iii. Submit the form to SGS, together with 4 (for PhD)/3 (for Master) hard copies of thesis

6) How much tuition fee do I have to pay after thesis submission?

Your tuition fee after thesis submission is RM400 (for local student)/RM450 (for international student). However full fees will be charged if submission is made after the deadline.

7) How long do I have to wait before the examination take place?

The examination usually take place within 3 months after thesis submission. You will be notified if the examination is delayed due to unforeseen circumstances.

8) What if I need longer time to do my thesis corrections?

Students must apply for extension in writing to the Dean of SGS through the Chairman of the Supervisory Committee should they require a longer time. Failure to submit thesis within the prescribed time, will result in termination of student candidature.

9) Can I submit thesis without any journal publication?

Yes you can. However, you are required to show proof of publication or acceptance of journal articles when you submit the corrected thesis after viva. The Senate will endorse the conferment of a Master’s or PhD degree once all requirements for graduation (including publication) have been fulfilled.

10) What are the alternative formats for thesis?

There are 3 styles of thesis format: (i) Style 1 – Conventional Format

(See Appendices F1 and F2 in Guide to Thesis Preparation)

Chapter Item

1 Introduction (including objectives) 2 Literature Review 3 Materials and Methods/Methodology 4 Results/Findings 5 Discussion 6 Summary, Conclusion and Recommendations for Future Research

https://www.deakin.edu.au/students/research/your-thesis-and-examinations/examination-procedures/hdr-examinations-faqs-for-students#question24


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(ii) Style 2 – Conventional Format (See Appendices F3 and F4 in Guide to Thesis Preparation)

Chapter Item

1 Introduction (including objectives). The relationship between the research chapters should also be explained in this chapter.

2 Literature Review

#3-5 Research chapters. Each chapter represents a separate study that has its own Introduction (including objectives), Materials and Methods/Methodology, Results/Findings,* Discussion,* and Conclusion

6 Summary, Conclusion and Recommendations for Future Research

* Results/Findings may be combined with Discussion in a single chapter for Style 1, or as a sub-heading within a research chapter for Style 2.

# More of these chapters may be added if necessary.

(iii) Style 3 – Alternative Thesis Format (See Appendices F5a and F5b in Guide to Thesis Preparation)

Chapter Item

1 General Introduction 2 Literature Review 3 Materials and Methods/Methodology 4-7 *Article 1 – 4

• Copyright Permission/Acceptance Letter 8 Conclusion

• Summary and Link to Articles

• Significant Findings/Contribution

• Recommendations

* A minimum of two (2) articles are required for a Master’s thesis, and four (4) for a PhD

thesis. Data published in the articles must not overlap.

* Articles accepted/published must be original and should normally be in citation-indexed journals. Review articles are not considered as articles that count towards thesis submission.

11) I received a letter from a publisher who wants to publish my thesis as a book. What should

I do? The intellectual property from the thesis and copyright of thesis are fully-owned by Universiti Putra Malaysia in accordance to the Universiti Putra Malaysia (Research) Rules 2012. The publisher must obtain written permission from supervisor and the Office of Deputy Vice-Chancellor (Research and Innovation) before the thesis can be published in any form.


25


26

(i) Financial Assistance

1. Where can I get information on financial assistance / scholarships?

The Financial Assistance Unit, SGS will be able to assist or visit the SGS website:

http://www.sgs.upm.edu.my/financial_assistance_scholarships-1893 . All scholarship are

subject to availability of funds and details given here are subject to change at any time. Potential

applicants are urged to check information regularly for current procedures and deadlines.

2. When are the application deadlines?

Students may refer to the advertisement posted in the SGS website for the application deadline.

Applications submitted after the deadlines will not be considered.

3. How do I apply?

Application instruction is provided in the scholarships advertisement which can be found at

(https://sgs.upm.edu.my/financial_assistance_scholarships-1893) or in printed materials

distributed to the faculty/institute. Please read and follow the instructions carefully. If you need

any assistance, please email to [email protected].

4. What types of financial assistance are available for the graduate students?

No. Local Students: No. International Students:

1 Graduate Research Fellowships

(GRF)

1 International Graduate Research

Fellowships (IGRF)

2 Graduate Research Assistantships

(GRA)

2 Graduate Research Assistantships (GRA)

3 Special Graduate Research

Allowance (SGRA)

3 Special Graduate Research Allowance

(SGRA)

4 International Graduate Student Scholarship

(IGSS)

5 Putra Alumni Scholarship Scheme (PASS)

Other Sponsorships Website

Khazanah Foundation: https://www.yayasankhazanah.com.my/scholarship/khazanah-watan-scholarship-programme

PTPTN (Perbadanan Tabung Pendidikan Tinggi Nasional)

http://www.ptptn.gov.my/

Organization for Women in Science for The Developing World (OWSD)

https://owsd.net/career-development/phd-fellowship

Human Life Advancement Foundation (HLAF) https://www.hlaf.org.my/scholarships.html

Southeast Asian Regional Center for Graduate Study and Research in Agriculture (SEARCA)

https://www.searca.org/scholarship/graduate-scholarship

Queen Elizabeth Commonwealth Scholarships https://www.acu.ac.uk/funding-opportunities/for-students/scholarships/queen-elizabeth-commonwealth-scholarships/

5. What are the general criteria for application of financial assistance / scholarships?

a) Registered as a UPM student;

b) Current status of study must be in ‘Good Standing’; status of ‘Probation’ or ‘Defer’

are not eligible to apply;

c) Successful applicant is not allowed to receive any other financial support or

scholarship/fellowship and should not be engaged in any type of employment.

http://www.sgs.upm.edu.my/financial_assistance_scholarships-1893

https://sgs.upm.edu.my/financial_assistance_scholarships-1893

http://www.ptptn.gov.my/

https://owsd.net/career-development/phd-fellowship

https://www.hlaf.org.my/scholarships.html




27

6. Summary of Scholarship/Financial Assistance available under UPM’s sponsorship:

No. Scheme: Program of Study: Duration: CGPA

requirement: Monthly Stipend:

Tuition Fees-waived: Others:

1. Graduate Research Fellowships (GRF)

• Masters (research) or PhD

• Masters not > 4 semesters

• PhD not > 6 semesters

• Not Split program

Masters: per semester PhD: per semester

Science/Technical: CGPA at Bachelor’s: 3.000 & > Arts/ Social Science: CGPA at Bachelor’s: 3.500 & >

Masters: RM1,000.00 PhD: RM1,300.00

Partial waiver:

• Masters: RM1,200 (medicine), RM900 (science), RM700 (humanities).

• PhD: RM1,600 (medicine), RM1,400 (science), RM1,200 (humanities)

• Masters students must have one (1) journal article published or accepted in JCR; and PhD students must have two (2) journal articles published or accepted at least one (1) in Q1 or Q2 journal before completing the study & allowed to graduate.

• To assist in teaching, tutorial, practical activities, lab works, supervising final year bachelor students.

• NOT exceeding 6 hrs per week including semester breaks.

• To record daily attendance at Faculty/Institute.

• Is allowed to take a max of 2 days leave per month with approval by Supervisor.

• Absence shall be deducted RM77/- per day. Absent for 10 days or more, are not eligible for allowance for the month.

2. International Graduate Research Fellowships (IGRF)

PhD only

• Candidate must be at end of 2nd semester of PhD program.

• Not enrolled on split postgrad. Program.

PhD: per semester

Science/Technical: CGPA at Bachelor’s: 3.000 & > Arts/ Social Science: CGPA at Bachelor’s: 3.500 & >

PhD: RM1,300.00

Partial waiver: PhD: RM1,600 (medicine), RM1,400 (science), RM1,200 (humanities)

• Students must have at least two (2) journal articles published or accepted in Q1 or Q2 journal.

• Must have a research proposal approved by supervisor.

• Must have progress report from supervisor.

• Supporting Documents: o Letter from Embassy verifying

that applicant is not a recipient of any financial assistance from any agencies or gov’t.


28

3. Graduate Research Assistantships (GRA)


• Masters not > 4 semesters

• PhD not > 6 semesters

Duration of research project.

• RM1,125 (3 teaching hrs/week)



Partial waiver: Masters: RM1,200 (medicine), RM900 (science), RM700 (humanities). PhD: RM1,600 (medicine), RM1,400 (science), RM1,200 (humanities)

• Research grants balance of at least RM10k.

• Applicant nominated/ approved by Head of Research Project & Dean of Faculty/Inst.

• Students receiving this scheme are required to assist in teaching/ tutoring and or demonstrating as agreed accordingly.

4. Special Graduate Research Allowance (SGRA)


• Master: Max 6 semester

• PhD: Max 10 semester

Duration of research project.

Masters: RM1,800.00 PhD: RM2,300.00

No waiver • Students receiving this scheme are not required to assist in teaching/ tutoring and or demonstrating BUT shall assist in research works as instructed by the supervisor.

• Research grants balance of at least RM10k

• Applicant nominated/ approved by Head of Research Project & Dean of Faculty.

5. International Graduate Student Scholarship (IGSS)

• PhD only

Up to 6 semesters of study subject to annual review of academic progress.

• CGPA Masters 3.50 and >

30% of tuition fees waived.

• Has published at least 1 article in an academic journal and or has received strong recommendation from institutions.

• Priority to applicants from academic staff members of institutions which have MoUs with UPM

• Supporting Documents: Letter from Embassy verifying that applicant is not a recipient of any financial assistance from any agencies or gov’t.

6. Putra Alumni Scholarship Scheme (PASS)

• Program by research only

Up to 2 years for Master & 3 years for PhD

Bachelor or Master’s degree with minimum CGPA of 3.500

UPM Alumni’s children: up to 50% tuition fee waive. UPM Alumni: 10% tuition fee waive.

• Recipient must graduate on time (GOT).


29

(j) International Collaborative Programme (ICP)


30

1) What is the difference between Dual and Joint degree programme?

For a Dual degree, upon graduation student will get two certificates issued by each university.

A linking statement is stated on both certificates that the degree was obtained through a

collaboration between the two universities.

For a Joint degree, upon graduation student will get only one certificate with both universities’

logo on the certificate.

2) What are the entry requirements?

The entry requirements are shown below:

Programme Minimum Entry Requirement

Additional Requirements

English Requirements

PhD A First Class Bachelor degree or Master Degree or its equivalent

Fulfil other academic programme requirements as specified by the relevant faculty or institute

• 550 for the TOEFL Paper-based Test (Academic Version); or

• Band 6.0 for IELTS (Academic Training); or

• 79-80 for TOEFL Internet-based Test (Academic Version); or

• Level 109 for CIEP at ELS Language Centre;

• Any other English language proficiency test equivalent to B2 of the Common European Framework of Reference for Languages (CEFR)

Master A Bachelor’s degree in a relevant field with a minimum CGPA of 3.000 or its equivalent

3) Is this a full-time or a part-time programme?

This is a full-time programme.

4) What is the duration of the programme?

Programme Duration

Master 1-3 years (2 – 6 semesters)

PhD 2-5 years (4 - 10 semesters)

5) Do I need to register as a student with the partner university where UPM signed the

ICP agreement?

Yes, you need to register in person at the partner University.

6) How long do I need to spend at the partner University?

In general, the minimum duration is 6 months for Master and 12 months for PhD. However,

for some ICP programmes different minimum duration is imposed:

University Master PhD

Kyushu Institute of Technology 1 year 2 years

Sharif University of Technology 1 year 2 years

University of Alberta - 6 months


31

7) What are the programme requirements that I should fulfil?

The followings are the programme requirements:

(a) Register as a full-time student every semester at both universities. UPM requires that

students register every semester and pay the fees at the beginning of the semester

unless stated otherwise.

(b) Complete Seminar, Malay language and compulsory coursework [six (6) credit for

Master / nine (9) credit for PhD)] including Research Methodology.

(c) Complete other courses as required by the faculty or supervisory committee;

(d) Nominate the members of supervisory committee. The supervisor at the host university

must be included when nomination is submitted to SGS.

(e) Submit progress report (GS-11) at the end of every semester. The progress report must

be presented to both supervisors prior to submission to SGS.

(f) Pass the Comprehensive Examination within 4 semesters of enrolment (PhD students

only). The process can be done either at UPM or partner university subject to agreement

by both supervisors.

(g) Produce a thesis and defend it in the oral examination (viva voce). For double degree,

two theses will be required and two vivas will be conducted.

(h) Produce journal papers (1 paper accepted/published for Master / 2 papers

accepted/published for PhD).

8) How will the viva be conducted?

For dual/joint degree, in general only one viva will be conducted, either at UPM or partner

university. The examination process will be arranged by the university where the thesis is

submitted. A joint Examination Committee will be formed which consist of 1 examiner from

UPM, 1 examiner from the host university and 1 examiner from independent university.

However, the viva for Joint PhD programme with University of Newcastle, Australia will be

conducted at UPM and therefore the thesis must also be submitted to UPM.

For Double Degree, the student will be required to produce two theses. One thesis will be

submitted to UPM and partner university. Each university will form a separate Joint

Examination Committee to examine the thesis.

9) How can I apply for this programme?

There are two options available:

Option 1: Apply the normal programme via http://sgsportal.upm.edu.my:8080/sgsportal/ and

convert to ICP programme within 1 year of enrolment.

Option 2: Download and complete the ICP Application form from SGS’ website at

http://www.sgs.upm.edu.my/programme_of_study/upm_international_collaborative_program

me_upm_icp/dual_joint_degree_programme-30853 and submit to Mr. Saiful Azlin Maskan at:

[email protected] or Ms. Farah Edura at: [email protected].

Note:

i) The admission approval process for ICP programme may take 1- 3 months as the process

requires approval from the two universities.

ii) The faster route is to apply for a normal programme and later convert to ICP programme.

iii) The application is open throughout the year. However, there are only two intakes per year

which is in September (First Semester) and February (Second semester).

iv) For ICP programme with universities in Canada, UK and Australia, any interested applicant

must identify potential supervisor in UPM and in the partner university. Both supervisors


http://www.sgs.upm.edu.my/programme_of_study/upm_international_collaborative_programme_upm_icp/dual_joint_degree_programme-30853

http://www.sgs.upm.edu.my/programme_of_study/upm_international_collaborative_programme_upm_icp/dual_joint_degree_programme-30853




32

must have agreed to collaborate as supervisors to supervise the project proposed by the

applicants.

10) What are the documents required to apply for the programme?

The documents required to apply for the UPM ICP programme are:

• A certified copy of Bachelor / Master degree certificate;

• A certified copy of Bachelor / Master degree transcript;

• A certified copy of Identification Card/Passport;

• A certified copy of TOEFL/IELTS result(s)

• Research proposal;

• Letter of scholarship/sponsorship award (if any);

• Passport-sized photograph.

• Proof of processing fee payment of RM60.00 (for local applicants) or USD60.00

(international applicants). For method of payment, please visit:

http://www.sgs.upm.edu.my/content/methods_of_payment-30092.

11) How much is the programme fee?

Programme Fees at UPM Fees at Partner University

UPM-University of

Newcastle (UoN) Australia

For UPM students, UPM standard fees will be charged for

the whole duration of study and paid to UPM only.

Tuition fee at UoN is waived.

UPM–University of Alberta

(UAlberta), Canada

PhD Amount Per Semester (RM)

Local Students RM 3,550.00

International Students RM 8,100.00

Tuition fee will be paid by the

host supervisor at UAlberta.

UPM–Maejo University

(MJU), Thailand

• Thai & Malaysian students will

be charged at the local rate.

•

• Students from other countries

will be charged at the

international rate.

UPM-Prince of Songkla

University (PSU), Thailand

UPM–Kasetsart University

(KU), Thailand

Students Cluster

Master

(RM) Per

semester

PhD

(RM) Per

semester

Local

(Thai &

Malaysian

Students)

Science 2,750.00 3,550.00

Social

Science 2,450.00 3,050.00

International

Science 6,600.00 8,100.00

Social

Science 5,850.00 7,100.00

UPM–Naresuan University

(NU), Thailand

UPM-University of Science

and Culture (USC), Iran

Students Amount Per Semester (RM)

Master’s PhD

Local 2,750.00 3,550.00

International 6,600.00 8,100.00

USC standard fees will be

charged.

Ataturk University, Turkey

PhD Amount Per Semester (RM)

Local Students RM 3,550.00

International Students

RM 8,100.00

Tuition fee at Ataturk

University is waived.

http://www.sgs.upm.edu.my/content/methods_of_payment-30092


33

Kyushu Institute of

Technology, Japan

Students Cluster

Master

(RM) Per

semester

PhD

(RM) Per

semester

Local

Science 2,750.00 3,550.00

Social

Science 2,450.00 3,050.00

International

Science 6,600.00 8,100.00

Social

Science 5,850.00 7,100.00

Tuition fee at KYUTECH is

waived.


34

(k) Industrial PhD

1) I am a government staff. Can I enrol into this programme?

This programme is only open for those from the industry. Civil servants or staff from private

college / university are not eligible to apply.

2) Is this a full-time or a part-time programme?

This is a full-time programme.

3) What is the duration to complete this programme?

The duration is 2-5 years (4 – 10 semesters)

4) Do I have to leave the workplace to attend classes for this programme?

You are still required to attend classes for the compulsory courses like research methodology,

seminar and Malay language (international students only). However, the courses may be

offered in an intensive mode.

5) When can I apply for Industrial PhD programme?

The application is open throughout the year via http://sgsportal.upm.edu.my:8080/sgsportal/.

However, there are only two intakes per year which is in September (First Semester) and

February (Second semester).

6) What are the documents required to apply for the programme?

Submit your application to UPM through the UPM online application system at

http://sgsportal.upm.edu.my:8080/sgsportal/Admission/RegisterApplicant.jsp. The following

documents must be uploaded when application is made:

• A certified copy of Master’s degree certificate;

• A certified copy of Master’s degree transcript;

• A certified copy of Identification Card/Passport;

• A certified copy of TOEFL/IELTS result(s) – International candidates only

• Research proposal;

• Supporting letter from employer;

• Letter of scholarship/sponsorship award/proof of financial ability to pay fees to UPM;

• Passport-sized photograph.

• The proof of processing fee payment of RM60.00 (for local applicants) or USD60.00

(international applicants). For method of payment, please visit:

http://www.sgs.upm.edu.my/content/methods_of_payment-30092.

7) Can I apply for this programme if I do not have a Master’s degree?

No, you cannot unless you secured a first-class Bachelor degree.

8) What should be included in the supporting letter from my employer?

The supporting letter should include the following:

i) that the company allows and acknowledges your application to join the Industrial PhD

programme in UPM;

ii) that the company will provide you with necessary support (facilities, funding to conduct

research, etc).

9) How much is the programme fee?

The fee is RM5,550.00/semester (local student) or RM8,100.00/semester (International

student)



35

10) Why is the fee so expensive as compared to normal PhD programme?

Your Main Supervisor from UPM will make regular visits to your workplace. The cost of his /

her visit is included in the fee.

11) Can I choose my Industrial Supervisor from another company?

Yes, you can but the person must be from the same industry and meet the criteria set by the

University.

12) What are the roles and responsibilities of an Industrial Supervisor?

The Industrial Supervisor is responsible to assist the Main Supervisor from UPM to supervise

your research work at the workplace.

13) What if the Industrial Supervisor is relocated/resigned from his/her current

responsibilities?

You need to appoint a new supervisor with your employer's approval and supported by your

Main Supervisor from UPM.

14) What if I change the company or relocated to a different location?

Your Industrial Supervisor can remain the same. However, a new agreement needs to be

signed with your new company and your previous company needs to issue a withdrawal letter

to indicate that it agrees to release its rights. If there is any conflict, it must be resolved before

UPM issues a letter agreeing to the change and your research will be put on hold until the

issue is resolved.

15) What happen if the company that I am working for ceased its operation?

You need to switch to a normal PhD programme. If you choose to continue with PhD Industry

programme, item 14 above is applied.

16) Normal PhD vs Industrial PhD

NORMAL PHD INDUSTRIAL PHD

Research topic can be anything related to the area of study

Focus of the research is based on industrial issues or problems

Research can be conducted anywhere Research must be conducted at workplace / industry

Not necessarily employed Must be currently employed by a private company

Everyone is eligible to apply Civil servant, private college/university staff are not eligible to apply

UPM standard rate will be charged (according to the cluster of fields of study)

RM5,550 (local) / RM8,100 (international)

No agreement required

MoA / MoU / LoI is required between UPM, student and employer.

Minimum residential requirement is four (4) semesters or two (2) years

Minimum residential requirement for at least one month throughout study period

Intellectual property (IP) – 100% belongs to UPM Intellectual property (IP) – some percentage belongs to company

Support from UPM only (financially or academically)

Support from the company / industry (financially or academically)


36

(l) Learning Support (Putra Sarjana)

The Putra Sarjana is designed to help graduates to develop a range of skills that they can apply in their studies and subsequent careers. Besides research skills, Putra Sarjana also provides training in the cognitive, affective, psychomotor and social domains. The programme comprises four clusters, namely academic development, professional development, ethics and morals, and community service. 1) Why should I participate in Putra Sarjana Programme?

Graduate students who participate in the Putra Sarjana programme will be able to enhance their skills to lead, communicate, think critically and in problem solving. The programme will also help students to develop the emotional intelligence and sense of professional ethics necessary for personal, academic and career success.

2) What kind of activities organized throughout the year/semester?

• Seminars;

• CEO Talk;

• Workshops;

• Intensive Courses;

• Briefing and Oath-taking Ceremony for New Postgraduate Students;

• Three Minute Thesis (3MT) Competition; and

3) What kind of workshops and seminars offered? The list of seminars and workshops offered throughout the semester can be accessed at http://www.sgs.upm.edu.my/dokumen/SKPSI1_BUKU_PUTRA_SARJANA_2014.pdf

4) Is there any registration fee?

No registration fee will be charged to UPM students for seminars but a minimum fee may be charged for workshops.

5) What is the difference between workshops and seminars? Between core/thrust courses

and certificate programme Seminars are more lecture driven with less participant interaction other than answering questions. Workshops get participants fully involved in the learning process: small and large group discussions, activities & exercises, opportunities to practice applying the concepts that are presented.

6) How do I register for workshops and seminars offered?

After receiving notification from email or website, registration can be made online or contact our secretariat at (603) 9769 4245 or [email protected].

7) What is Three Minute Thesis (3MT) Competition

3MT is a competition whereby PhD students present their research projects to a non-specialist audience in just three minutes with the aid of a single slide. For more information, please visit www.sgs.upm.edu.my.

8) Who is eligible to compete in 3MT?

Only active/continuing PhD students are allowed to participate. Also, eligibility applies to semester three students onwards.

9) Who should I contact to participate in a 3MT competition?

Please send email to [email protected].

http://www.sgs.upm.edu.my/dokumen/SKPSI1_BUKU_PUTRA_SARJANA_2014.pdf




37

OTHER INFORMATION


38

(a) Mobility

All postgraduate students in UPM particularly local students are encouraged to participate in any

mobility (outbound) programmes abroad. It provides a great opportunity for students to become

global citizens, interact with different cultures and at the same time acquire knowledge and learn

distinctive skills that are useful for future development. There are two types of mobility (outbound)

programme namely short-term mobility programme and long-term mobility programme. Short-term

mobility programme activities include training, seminar, workshop, summer school, benchmarking

visit, cultural visit and competition while for the long-term mobility programme, the activities include

research attachment, credit transfer programme and internship.

1) How do I apply for mobility (outbound) programme?

It depends on the type of mobility activities or your interest.

• For mobility activities such as training, workshop, seminar, competition and summer school,

please contact the organizer of the activities directly or please refer to the application

guideline provided in the advertisement.

• For other activities such as benchmarking and cultural visit, you can propose the activities

to the host university through your faculty.

• For research attachment or credit transfer programme, you are advised to contact the host

university directly. Refer to the UPM Website (www.upm.edu.my) if you want to do your

research attachment or credit transfer activity with the university that has signed MoU/MoA

with UPM. Be ready with your documents (research proposal, CV, supporting letter from

supervisor/faculty, certificates) so that they could process your application accordingly.

• All mobility (outbound) activities require an approval from the University. Upon receiving

confirmation/invitation from the host university/organizer, please download an application

form from http://www.intl.upm.edu.my/mobility/outbound/how_to_apply-4093 and submit to

Putra International (i-Putra).

2) Is financial assistance provided for mobility outbound programme?

UPM provides several types of financial assistance as below:

Name Eligibility Amount

Financial Aid to Attend International Seminar / Conference

• Open to LOCAL and INTERNATIONAL students.

• Registered as a PhD student.

• Current status is “Good Standing”.

• Never received assistantship under this scheme.

• Priority is given to applicant who has not exceeded 6 semesters of study.

• Invited as an ORAL PRESENTER.

• The presentation is related to PhD research work.

• Application is submitted at least 40 days before the date of the seminar/conference;

• A presentation slides for the seminar/conference is attached when application is submitted (in English / approved by SV).

South East Asia (except Singapore and Brunei): Max RM1,000.00.

Asia (including Singapore and Brunei): RM1,500.00

Other countries: RM2,000.00.

http://www.upm.edu.my/

http://www.intl.upm.edu.my/mobility/outbound/how_to_apply-4093


39

• International applicant is only allowed to apply if seminars / conferences are organized outside their home country.

• Only attendance to seminar/conference/symposium organized by registered association / university / research institute / academic organization / government agency will be considered for financial support.

Financial Aid to Attend Research Attachment

• LOCAL students only.

• Registered in Masters (by research) or PhD programme.

• Current study status is “Good Standing”.

• Length of attachment is between 1-3 months (justification is needed if the duration exceeded three months).

• The research to be carried out during the attachment must be related to applicant’s Master / PhD research.

• The offer letter from the host institution must be provided when application is submitted to SGS.

• The completed application form must be submitted to the School of Graduate Studies at least 30 days before the attachment date.

• Application form (GS-42) can be downloaded from SGS website.

South East Asia (except Singapore and Brunei): Max RM3,000.00.

Asia (including Singapore and Brunei): RM4,000.00

Other countries: RM5,000.00.

In addition, you can also apply mobility scholarships provided by international agency known as University

Consortium (UC) SEARCA. For more information, please refer https://uc.searca.org/grants/student/travel.

https://uc.searca.org/grants/student/travel


40

(b) The Pertanika Journal of Scholarly Research Reviews (PJSRR)

The Pertanika Journal of Scholarly Research Reviews (PJSRR) is the first postgraduate journal of

Universiti Putra Malaysia, and primarily features review articles or summaries of students’ current

state of research. These review articles consist of detailed explorations of the available literature in

any fields of study. In compiling these review articles, students will be better able to acquire the

knowledge and the skills necessary for both the completion of their postgraduate theses, and their

future careers as researchers and educators.

1) Focus and Scope The PJSRR aims at the publication of review articles in all fields of Tropical Agricultural Science, Social Sciences & Humanities and Science & Technology. The journal is a peer reviewed journal and publishes original papers in English. Papers may be theoretical, experimental or both. The contribution should be unpublished before and not under consideration for publication elsewhere.

2) How do I submit my article?

The PJSRR uses an online manuscript submission and review system. Authors are required to register at www.pjsrr.upm.edu.my via Open Journal System (OJS) and login before submitting their manuscript online. They may also check the status of submissions after logging in.

3) How much does it cost to publish in PJSRR?

The PJSRR is free of charge for authors: they don't have to pay neither for the reviewing nor for the publishing processes.

4) Publication Frequency of PJSRR?

The PJSRR is published quarterly (3 issues per year - April, August and December).

5) Does PJSRR provide templates and Guidelines for preparing a journal article?

For your convenience PJSRR has developed templates to help you prepare your manuscript. Kindly access www.pjsrr.upm.edu.my for further details.

6) Does PJSRR provide English language support?

For editors and reviewers to accurately assess the work presented in your manuscript you need to ensure the English language is of sufficient quality to be understood. If you need help with writing in English you should consider:

• Asking your supervisor to review your manuscript for clarity.

• Visiting the English language tutorial which covers the common mistakes when writing in English.

• Using a professional language editing service where editors will improve the English to ensure that your meaning is clear and identify problems that require your review.

7) What happens if my paper gets rejected?

The PJSRR is committed to your publishing success: If your research is of good quality, then it may be suitable for another journal. Let us suggest an alternative journal within our esteemed publishing portfolio for resubmitting your manuscript (and any reviewer comments).

8) How can I find out about the status of my journal manuscript?

For most of our journals the corresponding author can track the article online. Article Tracking will guide you through the several stages from the moment your article has been accepted until it is published. Every step is described and will let you know whether action is required. Please log in to your personal OJS-PJSRR account to start tracking your articles. When action from your side is required, this will also be announced by e-mail.

http://www.pjsrr.upm.edu.my/

http://www.pjsrr.upm.edu.my/


41

9) What is the elapsed time from submission to publication? The elapsed time from submission to publication for the articles averages 5-6 months. A decision of acceptance of a manuscript is reached in 3 to 4 months (average 14 weeks).

10) Indexing of Journals?

As of now the PJSRR is indexed in Google Scholar, MyJurnal, Directory of Research Journals Indexing (DRJI), i-Journals and i-Focus.

Further information on PJSRR, please email to [email protected]



42

(c) Counter Services

To enable SGS to serve the students better, there are 4 Counters at the SGS’s lobby. These

counters are manned by staff for the following matters:

Counter We are here to assist on:

Counter 1: Helpdesk • General enquiry;

• EPF Withdrawal;

• Confirmation as Postgraduate Student;

• Matric Card

Counter 2: Admission • Application status;

• Offer Letter;

• Deferment Letter (before registration);

• Registration for new students

Counter 3: Academic Matters • Registration of continuing student;

• Nomination of Supervisory Committee;

• Research Progress Report (GS11);

• Deferment, extension of study, transfer programme / field of study, status of study, Comprehensive Examination;

• Senate Letter, Transcript, Certificates, Convocation.

Counter 4: Thesis • Enquiry about thesis;

• Notice of submission thesis (GS14a);

• Submission of thesis (GS15a/GS15b/GS16a/GS16b);

• Viva Voce;

• Article / Journal (GS25);

• Certification of letter for thesis submitted.


43

(d) Academic Calendar


44

(e) Accommodation

TYPE NAME DETAILS PRICERANGE PERSON IN CHARGE

On Campus

Kolej/Hostel Dormitory

Room 2-4(person max) Sharing bathroom

RM 9/ day

Mr. Azlan Ibrahim Head of Students Accommodation Section,

Student Affairs Division Tel: +603 89471325

Email : [email protected]

UPM Guest House

10 pax per apartment Air conditioned Fully Furnished 3 shared rooms

Shared bathroom Washing machine

RM 500 – RM 700/month

Mrs. Rozlinawati Abdul Wahab Tel : =603 8946 7972

Email : upm@[email protected]

KMR OnePutra Residence

Air conditioned Fully Furnished

Shared/single rooms Shared bathroom Washing machine

RM 500 – RM 1,200/month

KMR One Putra Residence, UPM Tel : +603 8959 9146 Fax : +603 8947 1165


Off Campus Private Condominium/

Apartment around UPM

N.A RM 500 – RM 1,500/month

Link to more rental house/room: 1.www.iproperty.com.my/rent/

2.www.hostelhunting.com/my/en 3.www.mudah.my

*Arrangement is to be made by student

* UPM does not arrange for OFF CAMPUS accommodation, students are required to make their own

enquiries and book with the homeowner. The above information is not meant to promote or endorse

any 3rd party accommodations.

(f) University Health Center

Phone : +603 9769 7332 (Emergency – 24 hours)

: +603 9769 7304 / 7342

Operating Hours : Monday – Friday (8.00 am – 8.45 pm)

: Saturday & Sunday (9.00 am – 11.45 pm)

Website : https://pku.upm.edu.my/

(g) Library

Phone : +603 9769 8642


Operating Hours : Monday – Friday (8.30 am – 10.30 pm)

: Saturday & Sunday (8.30 am – 3.30 pm)

Closed : Saturday (1st & 3rd week)

: Public Holiday

Website : https://lib.upm.edu.my/

https://pku.upm.edu.my/


https://lib.upm.edu.my/


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(h) Transportation

1) UPM Bus Service:

Students who wish to use the bus service are required to purchase a monthly pass at only

RM15, available at the Bursar Payment Counter, Ground Floor, Main Administration Building,

UPM. With a valid pass, students are entitled for an unlimited ride per month. The pass shall be

presented to the bus driver at all time.

2) GRAB:

The fare depends on distance of journey.

(i) Security and Emergency

1) Bilik Gerakan Polis Bantuan Kecemasan , UPM

Phone : +603 9769 1999 / 7990 / 7470 (Emergency)

Operating Hours : 24 hours

2) Other Emergency Contact Numbers

Serdang police Station : +603-9769 2222

Seri Kembangan Police Station : +603-9769 6122

Serdang Fire Brigade : +603-9769 7635, +603-894 17636, +603-894 16281

(j) Travel to UPM

Please be informed that students are required to plan their journey in advance. For night arrival,

students are advised to check-in and overnight at nearby hotels due to specific UPM

accommodation’s operation hours.

1) KLIA Express (KLIA/KLIA 2) to KL Sentral Station

First train : 4.55 am

Last train : 12.55 am

2) KTM Komuter to Serdang Station, then take a taxi to UPM

First train : 6.00 am

Last train : 11.00 pm

3) KLIA Limo, taxi, Grab from KLIA/KLIA 2 to UPM

Operation hours: 24 hours

4) Shuttle bus from KLIA / KLIA 2 to TBS, then take a taxi to UPM

Operation hours: 4.15am – 12.00pm – 1.00am

Note: The Universiti Putra Malayisa reserves the right to amend the information in this handbook without any prior notice. Such amendments will be reflected in the online version of this handbook available at the

School of Graduate Studies homepage (www.sgs.upm.edu.my).

http://www.sgs.upm.edu.my/