post project review
TRANSCRIPT
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Jomo Kenyatta University of Agriculture
and TechnologyMASTERS IN LEADERSHIP AND
GOVERNANCECourse Code: HECG 3205Course Title: Project Management
Facilitator: Dr. Samuel Obino Mokaya, PhD
Type of work : Group work26-Mar-15
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PARTICIPANTS Vinold John HD 319 C003-2327/2014. Esther E. Laly HD 319 C003-2342/2014. Christopher W. Mbise HD 319 C003-
4248/2014. Delton Elimwema HD 319 C003-
2314/2014. Sifuna Chris HD 319 C003-2323/2014.
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QUESTION.
As a professional project manager, you have been requested by both legal representatives to conduct a Post-Project Review. Bear in mind that you are acting independently, may be asked to give evidence, and must reflect strict impartiality.
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REQUIREMENTS OF THE QUESTION
• How would you set about conducting such a review?.
• How would you structure your report, i.e. on what basis?.
• Would the assignment of an ACME project manager have made a difference? Give reasons to support your answer.
• If you had not been acting impartially, but on behalf of ACME alone, what advice would you give to ACME and Arbor?
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DEFINITION OF POST PROJECT REVIEW
Post Project Review (PPR) is the assessment of the completed project and find lessons learnt on what went well and what could be done better.
This review is not a process or session to apportion blame for any issues affecting the project. However it is intended to promote collaboration and agreement on what and why there were advantages and disadvantages to doing things a certain way.
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1. HOW WOULD YOU SET ABOUT CONDUCTING SUCH A REVIEW?
To conduct the post project review, you: Measure how closely the project meets
customer needs.› Going the extra mile is not restricted to only
customer services, it's also a magic word for project management. A top most important factor for a project success criterion is to exceed customer's expectations by completing the project within the stated deadline, budget and quality.
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Conducting such a review cont’d…
Identify what worked well and what needs improvement.› Here it needs to identify what went exactly
as it is was planned and what showed weakness during the action and from here you will be able to set base of improvement to the next project.
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Conducting such a review cont’d…
Document patterns and trends. › In assessing this it is advised to document
all the agreements and resolutions that have been reached before and during the implementation of the project so as to create reference in future when reporting the project to donors/stake holder or evaluation of the whole process.
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Conducting such a review cont’d…
Articulate methods for improvement.› Here it involves suggestions of which
methods/ways to be put in place for future project improvements.
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Conducting such a review cont’d…
Formulate/share Lessons Learned and Best Practices from feedback› After assessing the whole project is good
to share with stakeholders the experience from the project practice so as to improve the future projects of the same kind or transferring experience to other deferent projects
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Conducting such a review cont’d…
Ensure material is archived for easy access by managers of future projects.› This will help to preserve remains for the
future use of administration
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Who is involved in conducting project post project review.
Project Manager Moderator/Facilitator Meeting Participants:
Project Team Members Project Sponsor Project Stakeholders
Vendors Contractors Independent Reviewer Quality Assurance Representative Process
Improvement team member Scribe26-Mar-15
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Rationale/Purpose Conducting a post project review
Conducting a post project review assesses the success of the project: This information is used to improve future projects and organizational processes.
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2. How would you structure your report, i.e. on what basis?
The report will be structured in the following bases
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Post Project Review Survey during the Close stage of the project
Project title LANDSCAPING September 2000 - April 2002
Background:<This project takes place in South Australia. In September 2000, ACME Fabricators advised its staff that their new factory and offices out in semi-rural Angle Vale would be ready for completion by the end of April 2002. ACME was a responsible company and liked to keep their premises clean and tidy and their staff happy. The new premises at Angle Vale were developed on a 4.5-hectare site, previously used for grain crops. Consequently, ACME decided that significant landscaping would be required to enhance the amenity of the otherwise bare land> 26-Mar-15
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Report cont’d…
Attending: <FINANCIAL MANAGER,STAKE HOLDERS,CONTRACTORS,BENEFICIARIES, POLITICIANS >
What went well?<the preparation of site including weeding and its eradication was in place.
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Report cont’d…
What could have been improved?< documentation of the resolutions, budgeting (
contingence and miscellaneous), they should have done critical path matrix, also the planning of the project it should be involved both parts>
Themes that emerged?< misunderstandings, corruptions, lack of communication between the two managers the new one and the previous one, the big trees were not planted.>
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Report cont’d…
Recommendations for the next phase? a successful project should be participatory, Good risk management planning should be observed Any agreement should be documented for reference
in a future Also series of activities which they can go
simultaneous they have to be implemented and those which needs to hold have to wait until the end of the others( this can easily be explain with the critical path matrix)
Expertise stuff should be assigned to work as project officers
Effective monitoring in each step of the project26-Mar-15
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Report cont’d…
Facilitated by: <group three.>
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3.Would the assignment of an ACME project manager have made a difference? Give reasons to support your answer.
A Project Manager is a professional in the field of project management. Project managers can have the responsibility of the planning, execution, and closing of any project, typically relating to construction industry, architecture, computer networking, telecommunications or software development26-Mar-15
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Cont’d…
lifts us up, gives us a reason for being and gives the vision and spirit to change
Good Communicator Project leadership calls for clear communication about goals, responsibility, performance, expectations and feedback.
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Cont’d…
Integrity, One of the most important things a project leader must remember is that his or her actions, and not words, set the modus operandi for the team.
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Cont’d…
Enthusiasm We tend to follow people with a can-do attitude, not those who give us 200 reasons why something can't be done.
Enthusiastic leaders are committed to their goals and express this commitment through optimism.
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cont’d
Empathy Competence Ability to Delegate
Tasks Team Building Skills Problem Solving
Skills
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According to the evidence above the answer is
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If you had not been acting impartially, but on behalf of ACME alone, what advice would you give to ACME and Arbor?
Planning is number one before doing anything, therefore the successful project could should have a participatory plan between ACME and Arbor
The company should have a procurement and tendering committee whose member should have technical skills on both companies.
The company should ensure it has proper documentation on the progress of its works.
The company should have monitoring and evaluation committee which will evaluate the project before and after to avoid under budgeting/ over budgeting.
There should be a proper way on how to handle an expected situation.
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The end
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