portfolio snapshot
DESCRIPTION
A brief sampling of design projects.TRANSCRIPT
customers and employees. I was recruited as an expert in a systems thinking methodology that the organization was looking to test and integrate into its own design methodology.
Prior to my year in New Zealand, I co-chaired the ID Design Research Conference held in September 2008, attended to a full course load while maintaining a 4.0 GPA, and worked as a Teaching Assistant. I am able to manage many simultaneous demanding projects that require differ-ent skills and know how to prioritize my time. I continually push myself to explore new areas and ways of thinking, not shying from difficult challenges beyond my comfort zone.
I’ve included some samples of my work in this document to exemplify the breadth of the types of projects that I have been involved in and the depth of tools and methods that I have applied. I am interested in continuing to work in areas that disintegrate the boundaries of the traditional design domain, applying user-centered approaches and design thinking toward complex human problems.
— Amber Lindholm
My background is in visual communications with a BFA in Graphic Design and several years working as a senior graphic designer, provid-ing me with solid skills in visualizing complex information and ideas. I am in my final semester of the Master of Design program at the IIT Institute of Design (ID), where I am concentrating on Communication Design and Design Research and Planning to enhance my design thinking skills and process.
My projects at the Institute of Design have given me a working knowledge of how to develop and implement a research plan; collect, analyze, and synthesize data; translate insights into design principles; and generate concepts. I have also been involved in developing research methods, having prototyped and conducted participatory workshops for a sponsored healthcare research initiative.
Over the past year, I was in a contract position with New Zealand’s tax and social policy administration, Inland Revenue, working within its Service Design department on a future view of compliance for
amber L indhoLm portfol io 2010
+ dedicated to applying design thinking to reframe complex problems.
+ experienced in research and innovation methods with a clear focus on understanding people.
+ accomplished in visualizing complex ideas to facilitate communication.
+ adept at translating insights into actionable ideas and long-term strategic direction.
[email protected] +1 773 558 3786 Chicago, illinois
pAGE 2amber LindhoLm portfolio 2010
O’HARE EXPERIENCE RESEARCH BRIEFING • IIT INSTITUTE OF DESIGN • PAGE 12
Airport Journey User TypesEXPLANATION
In Navigation and Wait Time activities, travelers are best understood by look-ing at the influence of the context of the situation.
INSIGHT
Traveler interaction with airport information and services differs de-pending on the amount of time they have and the level of unexpected events during their journey.
As Planned
Navigation
Unexpected
Lots of time
Little Time
GET ME TO/OUT MY GATE
HELP!
ENTERTAIN ME
WHAT DO I DO NOW?
Wait Time
Traveler is exploratory, feels relaxed, and seeks options to fulfill needs.
Traveler is frustrated, feels anxious, and seeks
options to fill time.
Traveler is very focused and not likely to seek off-course options.
Traveler is emotional, feels stressed, and seeks the quick, expert advice.
INSIGHT: Traveler aims to discover available options within a spe-cific need category.
INSIGHT: Traveler seeks direct, accurate information through any available channel.
INSIGHT: Traveler seeks problem resolution and if unsuccessful, seeks coping strategy.
INSIGHT: Traveler prefers direct advice from experts.
+ Conducted primary and secondary research to uncover user and business needs.
+ immersed team and stakeholders in contextual awareness of problem areas.
Rethinking the O’Hare Experience with the Department of Aviation, VSA Partners, and Carolyn Grisko & Associates
OUTCOMES Engaged O’Hare representatives throughout the process, expanding their understanding of the traveler situation. Delivered key opportunity areas for O’Hare to focus on, along with short- and long-term action strategies.
AIM To provide concepts and strategic direc tion to the Department of Aviation to both enhance the passenger experience and increase revenue at Chicago O’Hare International Airport.
STraTeGiC deS iGn PLanninG (1 of 2)
Traveler modes
O’Hare experience recOmmendatiOns • iit institute Of design • page 7
CustomerService
CHECK IN
SECURITY
GATE
BAGGAGECLAIM
ENTRY/ EXIT
Eatery
Store
Restrooms
Phone
CUSTOMS
Workstation
Airporttransit
Seating
Pick up / Drop
Private transport/
Parking
Public transport
Customer journey
CustomerCustomerServiceService
BAGGAGECLAIM
Y/ EXIT
PhonePhone
CUSTOMS
WWorkstationorkstation
AirportAirporttransittransit
SeatingSeating
Pick up / Pick up / DropDrop
PrivatePrivate transport/ transport/
ParkingParking
PublicPublic transport transport
START
END
Departure Scenario
EateryEatery
RestroomsRestrooms
CHECK IN
SECURITY
ENTRY/ EXITRY/ EXITR
SECURITY
GATEATEA
EateryEatery
StoreStore
RestroomsRestroomsPublicPublic
transport transport RestroomsRestroomsRestroomsRestrooms
PrivatePrivate transport/ transport/
ParkingParking
PublicPublic
START
END
Navigation
Wait Time
Extension
Preparation
Activities in any traveler’s journey fall into four main categories, which are defined by similarities in activity goal or outcome.
The O’Hare Experience Airport Journey Activity Categories
Journey modes
O’Hare experience recOmmendatiOns • iit institute Of design • page 17
theme #2: reliance Observations and Insights
O’Hare experience recOmmendatiOns • iit institute Of design • page 12
theme #1: complexity Observations and Insights
O’Hare experience recOmmendatiOns • iit institute Of design • page 17
theme #2: reliance Observations and Insights
Field research included contextual inquiry and participant observation, traveler intercepts and follow-alongs, and staff interviews.
pAGE 3amber LindhoLm portfolio 2010
+ reframed the problem and identifi ed three key opportunity areas for o’hare.
+ developed communication strategies to meet needs of diverse stakeholders.
STraTeGiC deS iGn PLanninG (2 of 2)
Incr
ease
d A
uton
omy
O’H
AR
E E
XP
ER
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T
HE
CU
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D J
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DESIGN PRINCIPLES
Incr
ease
d A
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omy
O’H
AR
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XP
ER
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T
HE
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D J
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Easing Transitions
Enable travelers to smoothly transition at touchpoints.
Provide spaces for travelers to prepare or organize their belongings before and after touchpoints.
Incorporate waiting areas for travelers to regroup after touchpoints.
Make transition at touchpoints smoother for families without encumbering other travelers.
Enable travelers to smoothly transition at touchpoints.
Provide spaces for travelers to prepare or organize their belongings before and after touchpoints.
Incorporate waiting areas for travelers to regroup after touchpoints.
Make transition at touchpoints smoother for families without encumbering other travelers.
Spaces before security for travelers to prepare and access important information about procedures; consider added values like free baggies, hand sanitizer, and booties.
Incr
ease
d A
uton
omy
O’H
AR
E E
XP
ER
IEN
CE
T
HE
CU
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TE
D J
OU
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SAMPLE C ONCEPT
Sim
plifi
ed C
ompl
exity
O’H
AR
E E
XP
ER
IEN
CE
TH
E C
UR
ATE
D J
OU
RN
EY
Improving Situation Control
Support travelers to regain control of their
situation.
Ensure that information is provided through
multiple access channels.
Clarify airport processes and wait time at
various touchpoints for all airport users.
Provide up-to-date information on delays and
renovations affecting airport and connecting
transport services.
Provide information in different forms
(visual, audio, tactile) for the disabled.
Provide centralized resources and services
geared toward intl. travelers at all terminals.
Create a feedback channel for customers to
suggest improvements in the experience.
DESIGN PRINCIPLES
Ensure that information is provided through
multiple access channels.
Clarify airport processes and wait time at
various touchpoints for all airport users.
Provide up-to-date information on delays and
renovations affecting airport and connecting
transport services.
Provide information in different forms
(visual, audio, tactile) for the disabled.
Provide centralized resources and services
geared toward intl. travelers at all terminals.
Create a feedback channel for customers to
suggest improvements in the experience.
Short, engaging videos that help clarify processes throughout the airport and make waiting lines more enjoyable; think about bringing in Chicago personalities to narrate.
Use Case: Hong Kong International Airport —videos and mascot appearances of McDull, a made-in-Hong-Kong animation character
Sim
plifi
ed C
ompl
exit
yO
’HA
RE
EX
PE
RIE
NC
E
TH
E C
UR
AT
ED
JO
UR
NE
Y
SAMPLE C ONCEPT
O’Hare experience recOmmendatiOns • iit institute Of design • page 29
O’Hare can provide a memorable, curated journey by clarifying complex information, fostering customer independence and creating engaging activities.
The O’Hare Experience Value Statement
SimplifiedComplexity
Memorable Experience
Increased Autonomy
curated JOurney
clarify
EMPOWERengage
O’Hare experience recOmmendatiOns • iit institute Of design • page 29
O’Hare can provide a memorable, curated journey by clarifying complex information, fostering customer independence and creating engaging activities.
The O’Hare Experience Value Statement
SimplifiedComplexity
Memorable Experience
Increased Autonomy
curated JOurney
clarify
EMPOWERengage
O’Hare experience recOmmendatiOns • iit institute Of design • page 29
O’Hare can provide a memorable, curated journey by clarifying complex information, fostering customer independence and creating engaging activities.
The O’Hare Experience Value Statement
SimplifiedComplexity
Memorable Experience
Increased Autonomy
curated JOurney
clarify
EMPOWERengage
idea generation and evaluation cards
Sketches: Gauri Verma, team member
Rethinking the O’Hare Experience with the Department of Aviation, VSA Partners, and Carolyn Grisko & Associates
OUTCOMES Engaged O’Hare representatives throughout the process, expanding their understanding of the traveler situation. Delivered key opportunity areas for O’Hare to focus on, along with short- and long-term action strategies.
AIM To provide concepts and strategic direc tion to the Department of Aviation to both enhance the passenger experience and increase revenue at Chicago O’Hare International Airport.
pAGE 4amber LindhoLm portfolio 2010
+ applied a rigorous systems methodology to understand the tax and social policy system.
+ interviewed over 50 employees at all levels of the business to uncover insights.
SYSTemS ThinKinG For innoVaT ion (1 of 3)
Horizon 3: Compliance � inking with Inland Revenue, the tax and social policy administration of New Zealand
OUTCOMES Delivered extensive documentation of insights and ideas. Created a framework to infl uence the way the organization approaches tax compliance, broadening the perspective beyond the traditional focus on enforcement.
AIM Project sponsors initiated this R&D project to take a broad look across the whole tax and social policy system to explore new compliance directions and to test implemention of an innovation planning process within their organization.
Horizon 3: Compliance Thinking | Inland Revenue 7
Positioning
01Setting Strategic
Direction
001 Define the problem space
002 Review delivery capability
003 Develop guiding principles
004 Articulate a vision
005 Define strategic aims and objectives
006 Identify and manage organisational risks
007 Determine organisational and legislative priorities
008 Develop policy options
009 Assess policy options
010 Provide advice to government
02 Creating Awareness
011 Signal the purpose of the system
012 Create shared understanding of common good
013 Communicate desired norms
014 Create awareness of roles and responsibilities
015 Communicate rights
016 Clarify expectations and requirements
04Cultivating
Administrative Culture
024 Establish shared attitudes and practices
025 Display top management commitment
026 Document for institutional memory
027 Spread desired culture through positive engagement
028 Balance internal culture with external environment
029 Socialise staff
030 Define ethical standards and code of conduct
05Fostering Collaborative
Relationships
031 Establish a foundation for relationship building
032 Inventory relationships
033 Develop a relationship-building strategy and action plans
034 Align systems and structures to support collaboration
035 Form collaborative groups
036 Leverage relationships
037 Evaluate and continuously improve relationships
The guiding principles, rules, and procedures of the system are established, and system users are brought into alignment on how to view, understand, and participate in the system.
03 Increasing
Public Influence
017 Identify appropriate parties
018 Determine level of engagement
019 Provide relevant information
020 Encourage dialogue and participation
021 Accept and consider feedback
022 Recognise and communicate all viewpoints
023 Communicate how input affected decision
ConneCtion
Ongoing informational exchanges spanning user entry through exit maintain user awareness and knowledge, and allow and enhance necessary transactional exchanges.
06Conferring Status
038 Recognise need to activate/deactivate
039 Authenticate identity
040 Receive and verify information
041 Determine eligibility or liability
042 Update user status
043 Provide confirmation
044 Confirm required information
07Orienting
045 Provide detailed information on responsibilities
046 Clarify consequences of not complying
047 Encourage self-management
048 Determine knowledge level
049 Provide appropriate instruction
050 Familiarize with processes and tools
051 Determine what is still needed or unknown
09 Assisting to Comply
059 Determine user need
060 Assess context of situation
061 Access appropriate internal stored information and knowledge
062 Clarify information or process
063 Respond to need
064 Provide targeted education
065 Record interaction
08Promoting New
Services and Products
052 Identify and understand audience
053 Identify partners and competitors
054 Develop message
055 Determine delivery strategy
056 Provide internal support
057 Create brand strategy
058 Launch product or service
exChange
A transaction occurs in which required information is gathered, assessed and corrected before final submission and documentation. When required user actions are not taken, the system takes steps to ensure that user obligations and entitlements are fulfilled.
10 Preparing for Transaction
066 Collate information
067 Make known information available
068 Issue prompts
069 Seek guidance and instruction
070 Determine effort and resource requirements
071 Organize and manage information
072 Manage account preferences
073 Check and correct system accounts
11Assessing Correctness
of Information
074 Verify user identity
075 Check information
076 Verify source documentation
077 Warn about potential discrepancies or errors
078 Provide information to the system
079 Amend information
080 Confirm information
12 Finalising Exchange
081 Accept information into system
082 Record contextual notes
083 Provide transaction status to user
084 Correct previously accepted information
085 Store information
086 Transfer money and information
15Imposing Consequences
099 Determine level of culpability
100 Determine appropriate sanctions
101 Impose sanctions
102 Communicate decision rationale
13 Monitoring Compliance
087 Track user compliance behaviour
088 Rate user status
089 Detect non-compliance
090 Respond to behaviour
091 Surveil response
14 Seeking Resolution
092 Investigate situation
093 Present arguments
094 Reach agreement
095 Escalate dispute
096 Review impartially
097 Resolve through judicial process
098 Negotiate settlements
ProteCtion
The overall integrity and fairness of the system is upheld by understanding and responding to today’s compliance risks and providing accountability of actions to system users.
16Assessing
Compliance Risk
103 Establish context
104 Identify risks
105 Analyse identified risks
106 Assess and prioritise risks
107 Determine measures and indicators for major risk types
17Analysing
Compliance Behaviour
108 Monitor compliance levels
109 Gather and assess information about users
110 Segment users
111 Understand factors that influence compliance behaviours
112 Determine barriers to compliance
113 Assess positive compliance behaviours
114 Identify causes of non-compliance
18Developing Response
Strategies
115 Assess intent
116 Define design criteria
117 Identify solution options
118 Establish evaluation criteria
119 Select best solution option
19Demonstrating Accountability
120 Gather and respond to feedback
121 Report on performance and outcomes
122 Meet financial reporting requirements
123 Ensure adherence to rules
124 Maintain transparent channels to customers and stakeholders
125 Ensure lawful and ethical use of resources
126 Conduct performance review
adaPtation
To anticipate and prepare for tomorrow’s needs, the system undertakes a continual process of building knowledge, assessing internal and external environments, recognizing the need for change, and determining the best course of action.
20Managing Knowledge
127 Generate new knowledge
128 Access knowledge from outside sources
129 Use accessible knowledge for decision making
130 Inventory knowledge
131 Disseminate knowledge internally
132 Share knowledge externally
21 Assessing Current State
133 Analyse key external influences and emerging issues
134 Assess effectiveness and efficiency of processes
135 Measure performance of system components
136 Evaluate management of system
137 Evaluate system progress toward achieving overall goals
138 Determine overall system health
22 Incorporating Change
139 Determine need for improvement
140 Assess ability to change
141 Determine action
142 Develop implementation roadmap
143 Develop resources and capabilities
144 Plan and implement change strategies
145 Implement policies and projects
146 Evaluate impact of change
ComPlianCe systemhorizon 3: Compliance thinkinginland reVenUe
Function StructureFinal: 02 July 2009
Research and analyse the nature of the problem at all levels.
2
> Captures qualitative insights about problems.> Prompts immediate development of design
strategies and solutions.
10Preparing for Transaction
066 Collate information
067 Make known information available
068 Issue prompts
069 Seek guidance and instruction
070 Determine effort and resource requirements
071 Organize and manage information
072 Manage account preferences
073 Check and correct system accounts
Assessing Correctness
074 Verify user identity
075 Check information
076 Verify source documentation
077 Warn about potential discrepancies or errors
078 Provide information to the system
079 Amend information
080 Confirm information
Positioning
01Setting Strategic
Direction
001 Define the problem space
002 Review delivery capability
003 Develop guiding principles
004 Articulate a vision
005 Define strategic aims and objectives
006 Identify and manage organisational risks
007 Determine organisational and legislative priorities
008 Develop policy options
009 Assess policy options
010 Provide advice to government
02 Creating Awareness
011 Signal the purpose of the system
012 Create shared understanding of common good
013 Communicate desired norms
014 Create awareness of roles and responsibilities
015 Communicate rights
016 Clarify expectations and requirements
04Cultivating
Administrative Culture
024 Establish shared attitudes and practices
025 Display top management commitment
026 Document for institutional memory
027 Spread desired culture through positive engagement
028 Balance internal culture with external environment
029 Socialise staff
030 Define ethical standards and code of conduct
05Fostering Collaborative
Relationships
031 Establish a foundation for relationship building
032 Inventory relationships
033 Develop a relationship-building strategy and action plans
034 Align systems and structures to support collaboration
035 Form collaborative groups
036 Leverage relationships
037 Evaluate and continuously improve relationships
The guiding principles, rules, and procedures of the system are established, and system users are brought into alignment on how to view, understand, and participate in the system.
03 Increasing
Public Influence
017 Identify appropriate parties
018 Determine level of engagement
019 Provide relevant information
020 Encourage dialogue and participation
021 Accept and consider feedback
022 Recognise and communicate all viewpoints
023 Communicate how input affected decision
ConneCtion
Ongoing informational exchanges spanning user entry through exit maintain user awareness and knowledge, and allow and enhance necessary transactional exchanges.
06Conferring Status
038 Recognise need to activate/deactivate
039 Authenticate identity
040 Receive and verify information
041 Determine eligibility or liability
042 Update user status
043 Provide confirmation
044 Confirm required information
07Orienting
045 Provide detailed information on responsibilities
046 Clarify consequences of not complying
047 Encourage self-management
048 Determine knowledge level
049 Provide appropriate instruction
050 Familiarize with processes and tools
051 Determine what is still needed or unknown
09 Assisting to Comply
059 Determine user need
060 Assess context of situation
061 Access appropriate internal stored information and knowledge
062 Clarify information or process
063 Respond to need
064 Provide targeted education
065 Record interaction
08Promoting New
Services and Products
052 Identify and understand audience
053 Identify partners and competitors
054 Develop message
055 Determine delivery strategy
056 Provide internal support
057 Create brand strategy
058 Launch product or service
exChange
A transaction occurs in which required information is gathered, assessed and corrected before final submission and documentation. When required user actions are not taken, the system takes steps to ensure that user obligations and entitlements are fulfilled.
10 Preparing for Transaction
066 Collate information
067 Make known information available
068 Issue prompts
069 Seek guidance and instruction
070 Determine effort and resource requirements
071 Organize and manage information
072 Manage account preferences
073 Check and correct system accounts
11Assessing Correctness
of Information
074 Verify user identity
075 Check information
076 Verify source documentation
077 Warn about potential discrepancies or errors
078 Provide information to the system
079 Amend information
080 Confirm information
12 Finalising Exchange
081 Accept information into system
082 Record contextual notes
083 Provide transaction status to user
084 Correct previously accepted information
085 Store information
086 Transfer money and information
15Imposing Consequences
099 Determine level of culpability
100 Determine appropriate sanctions
101 Impose sanctions
102 Communicate decision rationale
13 Monitoring Compliance
087 Track user compliance behaviour
088 Rate user status
089 Detect non-compliance
090 Respond to behaviour
091 Surveil response
14 Seeking Resolution
092 Investigate situation
093 Present arguments
094 Reach agreement
095 Escalate dispute
096 Review impartially
097 Resolve through judicial process
098 Negotiate settlements
ProteCtion
The overall integrity and fairness of the system is upheld by understanding and responding to today’s compliance risks and providing accountability of actions to system users.
16Assessing
Compliance Risk
103 Establish context
104 Identify risks
105 Analyse identified risks
106 Assess and prioritise risks
107 Determine measures and indicators for major risk types
17Analysing
Compliance Behaviour
108 Monitor compliance levels
109 Gather and assess information about users
110 Segment users
111 Understand factors that influence compliance behaviours
112 Determine barriers to compliance
113 Assess positive compliance behaviours
114 Identify causes of non-compliance
18Developing Response
Strategies
115 Assess intent
116 Define design criteria
117 Identify solution options
118 Establish evaluation criteria
119 Select best solution option
19Demonstrating Accountability
120 Gather and respond to feedback
121 Report on performance and outcomes
122 Meet financial reporting requirements
123 Ensure adherence to rules
124 Maintain transparent channels to customers and stakeholders
125 Ensure lawful and ethical use of resources
126 Conduct performance review
adaPtation
To anticipate and prepare for tomorrow’s needs, the system undertakes a continual process of building knowledge, assessing internal and external environments, recognizing the need for change, and determining the best course of action.
20Managing Knowledge
127 Generate new knowledge
128 Access knowledge from outside sources
129 Use accessible knowledge for decision making
130 Inventory knowledge
131 Disseminate knowledge internally
132 Share knowledge externally
21 Assessing Current State
133 Analyse key external influences and emerging issues
134 Assess effectiveness and efficiency of processes
135 Measure performance of system components
136 Evaluate management of system
137 Evaluate system progress toward achieving overall goals
138 Determine overall system health
22 Incorporating Change
139 Determine need for improvement
140 Assess ability to change
141 Determine action
142 Develop implementation roadmap
143 Develop resources and capabilities
144 Plan and implement change strategies
145 Implement policies and projects
146 Evaluate impact of change
ComPlianCe systemhorizon 3: Compliance thinkinginland reVenUe
Function StructureFinal: 02 July 2009
Idea
Positioning
01Setting Strategic
Direction
001 Define the problem space
002 Review delivery capability
003 Develop guiding principles
004 Articulate a vision
005 Define strategic aims and objectives
006 Identify and manage organisational risks
007 Determine organisational and legislative priorities
008 Develop policy options
009 Assess policy options
010 Provide advice to government
02 Creating Awareness
011 Signal the purpose of the system
012 Create shared understanding of common good
013 Communicate desired norms
014 Create awareness of roles and responsibilities
015 Communicate rights
016 Clarify expectations and requirements
04Cultivating
Administrative Culture
024 Establish shared attitudes and practices
025 Display top management commitment
026 Document for institutional memory
027 Spread desired culture through positive engagement
028 Balance internal culture with external environment
029 Socialise staff
030 Define ethical standards and code of conduct
05Fostering Collaborative
Relationships
031 Establish a foundation for relationship building
032 Inventory relationships
033 Develop a relationship-building strategy and action plans
034 Align systems and structures to support collaboration
035 Form collaborative groups
036 Leverage relationships
037 Evaluate and continuously improve relationships
The guiding principles, rules, and procedures of the system are established, and system users are brought into alignment on how to view, understand, and participate in the system.
03 Increasing
Public Influence
017 Identify appropriate parties
018 Determine level of engagement
019 Provide relevant information
020 Encourage dialogue and participation
021 Accept and consider feedback
022 Recognise and communicate all viewpoints
023 Communicate how input affected decision
ConneCtion
Ongoing informational exchanges spanning user entry through exit maintain user awareness and knowledge, and allow and enhance necessary transactional exchanges.
06Conferring Status
038 Recognise need to activate/deactivate
039 Authenticate identity
040 Receive and verify information
041 Determine eligibility or liability
042 Update user status
043 Provide confirmation
044 Confirm required information
07Orienting
045 Provide detailed information on responsibilities
046 Clarify consequences of not complying
047 Encourage self-management
048 Determine knowledge level
049 Provide appropriate instruction
050 Familiarize with processes and tools
051 Determine what is still needed or unknown
09 Assisting to Comply
059 Determine user need
060 Assess context of situation
061 Access appropriate internal stored information and knowledge
062 Clarify information or process
063 Respond to need
064 Provide targeted education
065 Record interaction
08Promoting New
Services and Products
052 Identify and understand audience
053 Identify partners and competitors
054 Develop message
055 Determine delivery strategy
056 Provide internal support
057 Create brand strategy
058 Launch product or service
exChange
A transaction occurs in which required information is gathered, assessed and corrected before final submission and documentation. When required user actions are not taken, the system takes steps to ensure that user obligations and entitlements are fulfilled.
10 Preparing for Transaction
066 Collate information
067 Make known information available
068 Issue prompts
069 Seek guidance and instruction
070 Determine effort and resource requirements
071 Organize and manage information
072 Manage account preferences
073 Check and correct system accounts
11Assessing Correctness
of Information
074 Verify user identity
075 Check information
076 Verify source documentation
077 Warn about potential discrepancies or errors
078 Provide information to the system
079 Amend information
080 Confirm information
12 Finalising Exchange
081 Accept information into system
082 Record contextual notes
083 Provide transaction status to user
084 Correct previously accepted information
085 Store information
086 Transfer money and information
15Imposing Consequences
099 Determine level of culpability
100 Determine appropriate sanctions
101 Impose sanctions
102 Communicate decision rationale
13 Monitoring Compliance
087 Track user compliance behaviour
088 Rate user status
089 Detect non-compliance
090 Respond to behaviour
091 Surveil response
14 Seeking Resolution
092 Investigate situation
093 Present arguments
094 Reach agreement
095 Escalate dispute
096 Review impartially
097 Resolve through judicial process
098 Negotiate settlements
ProteCtion
The overall integrity and fairness of the system is upheld by understanding and responding to today’s compliance risks and providing accountability of actions to system users.
16Assessing
Compliance Risk
103 Establish context
104 Identify risks
105 Analyse identified risks
106 Assess and prioritise risks
107 Determine measures and indicators for major risk types
17Analysing
Compliance Behaviour
108 Monitor compliance levels
109 Gather and assess information about users
110 Segment users
111 Understand factors that influence compliance behaviours
112 Determine barriers to compliance
113 Assess positive compliance behaviours
114 Identify causes of non-compliance
18Developing Response
Strategies
115 Assess intent
116 Define design criteria
117 Identify solution options
118 Establish evaluation criteria
119 Select best solution option
19Demonstrating Accountability
120 Gather and respond to feedback
121 Report on performance and outcomes
122 Meet financial reporting requirements
123 Ensure adherence to rules
124 Maintain transparent channels to customers and stakeholders
125 Ensure lawful and ethical use of resources
126 Conduct performance review
adaPtation
To anticipate and prepare for tomorrow’s needs, the system undertakes a continual process of building knowledge, assessing internal and external environments, recognizing the need for change, and determining the best course of action.
20Managing Knowledge
127 Generate new knowledge
128 Access knowledge from outside sources
129 Use accessible knowledge for decision making
130 Inventory knowledge
131 Disseminate knowledge internally
132 Share knowledge externally
21 Assessing Current State
133 Analyse key external influences and emerging issues
134 Assess effectiveness and efficiency of processes
135 Measure performance of system components
136 Evaluate management of system
137 Evaluate system progress toward achieving overall goals
138 Determine overall system health
22 Incorporating Change
139 Determine need for improvement
140 Assess ability to change
141 Determine action
142 Develop implementation roadmap
143 Develop resources and capabilities
144 Plan and implement change strategies
145 Implement policies and projects
146 Evaluate impact of change
ComPlianCe systemhorizon 3: Compliance thinkinginland reVenUe
Function StructureFinal: 02 July 2009
Establish the functions that the system and users must perform.
1
AN
ALY
SIS
InSIGHT
Horizon 3: Compliance Thinking | Inland Revenue 7
Positioning
01Setting Strategic
Direction
001 Define the problem space
002 Review delivery capability
003 Develop guiding principles
004 Articulate a vision
005 Define strategic aims and objectives
006 Identify and manage organisational risks
007 Determine organisational and legislative priorities
008 Develop policy options
009 Assess policy options
010 Provide advice to government
02 Creating Awareness
011 Signal the purpose of the system
012 Create shared understanding of common good
013 Communicate desired norms
014 Create awareness of roles and responsibilities
015 Communicate rights
016 Clarify expectations and requirements
04Cultivating
Administrative Culture
024 Establish shared attitudes and practices
025 Display top management commitment
026 Document for institutional memory
027 Spread desired culture through positive engagement
028 Balance internal culture with external environment
029 Socialise staff
030 Define ethical standards and code of conduct
05Fostering Collaborative
Relationships
031 Establish a foundation for relationship building
032 Inventory relationships
033 Develop a relationship-building strategy and action plans
034 Align systems and structures to support collaboration
035 Form collaborative groups
036 Leverage relationships
037 Evaluate and continuously improve relationships
The guiding principles, rules, and procedures of the system are established, and system users are brought into alignment on how to view, understand, and participate in the system.
03 Increasing
Public Influence
017 Identify appropriate parties
018 Determine level of engagement
019 Provide relevant information
020 Encourage dialogue and participation
021 Accept and consider feedback
022 Recognise and communicate all viewpoints
023 Communicate how input affected decision
ConneCtion
Ongoing informational exchanges spanning user entry through exit maintain user awareness and knowledge, and allow and enhance necessary transactional exchanges.
06Conferring Status
038 Recognise need to activate/deactivate
039 Authenticate identity
040 Receive and verify information
041 Determine eligibility or liability
042 Update user status
043 Provide confirmation
044 Confirm required information
07Orienting
045 Provide detailed information on responsibilities
046 Clarify consequences of not complying
047 Encourage self-management
048 Determine knowledge level
049 Provide appropriate instruction
050 Familiarize with processes and tools
051 Determine what is still needed or unknown
09 Assisting to Comply
059 Determine user need
060 Assess context of situation
061 Access appropriate internal stored information and knowledge
062 Clarify information or process
063 Respond to need
064 Provide targeted education
065 Record interaction
08Promoting New
Services and Products
052 Identify and understand audience
053 Identify partners and competitors
054 Develop message
055 Determine delivery strategy
056 Provide internal support
057 Create brand strategy
058 Launch product or service
exChange
A transaction occurs in which required information is gathered, assessed and corrected before final submission and documentation. When required user actions are not taken, the system takes steps to ensure that user obligations and entitlements are fulfilled.
10 Preparing for Transaction
066 Collate information
067 Make known information available
068 Issue prompts
069 Seek guidance and instruction
070 Determine effort and resource requirements
071 Organize and manage information
072 Manage account preferences
073 Check and correct system accounts
11Assessing Correctness
of Information
074 Verify user identity
075 Check information
076 Verify source documentation
077 Warn about potential discrepancies or errors
078 Provide information to the system
079 Amend information
080 Confirm information
12 Finalising Exchange
081 Accept information into system
082 Record contextual notes
083 Provide transaction status to user
084 Correct previously accepted information
085 Store information
086 Transfer money and information
15Imposing Consequences
099 Determine level of culpability
100 Determine appropriate sanctions
101 Impose sanctions
102 Communicate decision rationale
13 Monitoring Compliance
087 Track user compliance behaviour
088 Rate user status
089 Detect non-compliance
090 Respond to behaviour
091 Surveil response
14 Seeking Resolution
092 Investigate situation
093 Present arguments
094 Reach agreement
095 Escalate dispute
096 Review impartially
097 Resolve through judicial process
098 Negotiate settlements
ProteCtion
The overall integrity and fairness of the system is upheld by understanding and responding to today’s compliance risks and providing accountability of actions to system users.
16Assessing
Compliance Risk
103 Establish context
104 Identify risks
105 Analyse identified risks
106 Assess and prioritise risks
107 Determine measures and indicators for major risk types
17Analysing
Compliance Behaviour
108 Monitor compliance levels
109 Gather and assess information about users
110 Segment users
111 Understand factors that influence compliance behaviours
112 Determine barriers to compliance
113 Assess positive compliance behaviours
114 Identify causes of non-compliance
18Developing Response
Strategies
115 Assess intent
116 Define design criteria
117 Identify solution options
118 Establish evaluation criteria
119 Select best solution option
19Demonstrating Accountability
120 Gather and respond to feedback
121 Report on performance and outcomes
122 Meet financial reporting requirements
123 Ensure adherence to rules
124 Maintain transparent channels to customers and stakeholders
125 Ensure lawful and ethical use of resources
126 Conduct performance review
adaPtation
To anticipate and prepare for tomorrow’s needs, the system undertakes a continual process of building knowledge, assessing internal and external environments, recognizing the need for change, and determining the best course of action.
20Managing Knowledge
127 Generate new knowledge
128 Access knowledge from outside sources
129 Use accessible knowledge for decision making
130 Inventory knowledge
131 Disseminate knowledge internally
132 Share knowledge externally
21 Assessing Current State
133 Analyse key external influences and emerging issues
134 Assess effectiveness and efficiency of processes
135 Measure performance of system components
136 Evaluate management of system
137 Evaluate system progress toward achieving overall goals
138 Determine overall system health
22 Incorporating Change
139 Determine need for improvement
140 Assess ability to change
141 Determine action
142 Develop implementation roadmap
143 Develop resources and capabilities
144 Plan and implement change strategies
145 Implement policies and projects
146 Evaluate impact of change
ComPlianCe systemhorizon 3: Compliance thinkinginland reVenUe
Function StructureFinal: 02 July 2009
Research and analyse the nature of the problem at all levels.
2
> Captures qualitative insights about problems.> Prompts immediate development of design
strategies and solutions.
Positioning
01Setting Strategic
Direction
001 Define the problem space
002 Review delivery capability
003 Develop guiding principles
004 Articulate a vision
005 Define strategic aims and objectives
006 Identify and manage organisational risks
007 Determine organisational and legislative priorities
008 Develop policy options
009 Assess policy options
010 Provide advice to government
02 Creating Awareness
011 Signal the purpose of the system
012 Create shared understanding of common good
013 Communicate desired norms
014 Create awareness of roles and responsibilities
015 Communicate rights
016 Clarify expectations and requirements
04Cultivating
Administrative Culture
024 Establish shared attitudes and practices
025 Display top management commitment
026 Document for institutional memory
027 Spread desired culture through positive engagement
028 Balance internal culture with external environment
029 Socialise staff
030 Define ethical standards and code of conduct
05Fostering Collaborative
Relationships
031 Establish a foundation for relationship building
032 Inventory relationships
033 Develop a relationship-building strategy and action plans
034 Align systems and structures to support collaboration
035 Form collaborative groups
036 Leverage relationships
037 Evaluate and continuously improve relationships
The guiding principles, rules, and procedures of the system are established, and system users are brought into alignment on how to view, understand, and participate in the system.
03 Increasing
Public Influence
017 Identify appropriate parties
018 Determine level of engagement
019 Provide relevant information
020 Encourage dialogue and participation
021 Accept and consider feedback
022 Recognise and communicate all viewpoints
023 Communicate how input affected decision
ConneCtion
Ongoing informational exchanges spanning user entry through exit maintain user awareness and knowledge, and allow and enhance necessary transactional exchanges.
06Conferring Status
038 Recognise need to activate/deactivate
039 Authenticate identity
040 Receive and verify information
041 Determine eligibility or liability
042 Update user status
043 Provide confirmation
044 Confirm required information
07Orienting
045 Provide detailed information on responsibilities
046 Clarify consequences of not complying
047 Encourage self-management
048 Determine knowledge level
049 Provide appropriate instruction
050 Familiarize with processes and tools
051 Determine what is still needed or unknown
09 Assisting to Comply
059 Determine user need
060 Assess context of situation
061 Access appropriate internal stored information and knowledge
062 Clarify information or process
063 Respond to need
064 Provide targeted education
065 Record interaction
08Promoting New
Services and Products
052 Identify and understand audience
053 Identify partners and competitors
054 Develop message
055 Determine delivery strategy
056 Provide internal support
057 Create brand strategy
058 Launch product or service
exChange
A transaction occurs in which required information is gathered, assessed and corrected before final submission and documentation. When required user actions are not taken, the system takes steps to ensure that user obligations and entitlements are fulfilled.
10 Preparing for Transaction
066 Collate information
067 Make known information available
068 Issue prompts
069 Seek guidance and instruction
070 Determine effort and resource requirements
071 Organize and manage information
072 Manage account preferences
073 Check and correct system accounts
11Assessing Correctness
of Information
074 Verify user identity
075 Check information
076 Verify source documentation
077 Warn about potential discrepancies or errors
078 Provide information to the system
079 Amend information
080 Confirm information
12 Finalising Exchange
081 Accept information into system
082 Record contextual notes
083 Provide transaction status to user
084 Correct previously accepted information
085 Store information
086 Transfer money and information
15Imposing Consequences
099 Determine level of culpability
100 Determine appropriate sanctions
101 Impose sanctions
102 Communicate decision rationale
13 Monitoring Compliance
087 Track user compliance behaviour
088 Rate user status
089 Detect non-compliance
090 Respond to behaviour
091 Surveil response
14 Seeking Resolution
092 Investigate situation
093 Present arguments
094 Reach agreement
095 Escalate dispute
096 Review impartially
097 Resolve through judicial process
098 Negotiate settlements
ProteCtion
The overall integrity and fairness of the system is upheld by understanding and responding to today’s compliance risks and providing accountability of actions to system users.
16Assessing
Compliance Risk
103 Establish context
104 Identify risks
105 Analyse identified risks
106 Assess and prioritise risks
107 Determine measures and indicators for major risk types
17Analysing
Compliance Behaviour
108 Monitor compliance levels
109 Gather and assess information about users
110 Segment users
111 Understand factors that influence compliance behaviours
112 Determine barriers to compliance
113 Assess positive compliance behaviours
114 Identify causes of non-compliance
18Developing Response
Strategies
115 Assess intent
116 Define design criteria
117 Identify solution options
118 Establish evaluation criteria
119 Select best solution option
19Demonstrating Accountability
120 Gather and respond to feedback
121 Report on performance and outcomes
122 Meet financial reporting requirements
123 Ensure adherence to rules
124 Maintain transparent channels to customers and stakeholders
125 Ensure lawful and ethical use of resources
126 Conduct performance review
adaPtation
To anticipate and prepare for tomorrow’s needs, the system undertakes a continual process of building knowledge, assessing internal and external environments, recognizing the need for change, and determining the best course of action.
20Managing Knowledge
127 Generate new knowledge
128 Access knowledge from outside sources
129 Use accessible knowledge for decision making
130 Inventory knowledge
131 Disseminate knowledge internally
132 Share knowledge externally
21 Assessing Current State
133 Analyse key external influences and emerging issues
134 Assess effectiveness and efficiency of processes
135 Measure performance of system components
136 Evaluate management of system
137 Evaluate system progress toward achieving overall goals
138 Determine overall system health
22 Incorporating Change
139 Determine need for improvement
140 Assess ability to change
141 Determine action
142 Develop implementation roadmap
143 Develop resources and capabilities
144 Plan and implement change strategies
145 Implement policies and projects
146 Evaluate impact of change
ComPlianCe systemhorizon 3: Compliance thinkinginland reVenUe
Function StructureFinal: 02 July 2009
Idea
Positioning
01Setting Strategic
Direction
001 Define the problem space
002 Review delivery capability
003 Develop guiding principles
004 Articulate a vision
005 Define strategic aims and objectives
006 Identify and manage organisational risks
007 Determine organisational and legislative priorities
008 Develop policy options
009 Assess policy options
010 Provide advice to government
02 Creating Awareness
011 Signal the purpose of the system
012 Create shared understanding of common good
013 Communicate desired norms
014 Create awareness of roles and responsibilities
015 Communicate rights
016 Clarify expectations and requirements
04Cultivating
Administrative Culture
024 Establish shared attitudes and practices
025 Display top management commitment
026 Document for institutional memory
027 Spread desired culture through positive engagement
028 Balance internal culture with external environment
029 Socialise staff
030 Define ethical standards and code of conduct
05Fostering Collaborative
Relationships
031 Establish a foundation for relationship building
032 Inventory relationships
033 Develop a relationship-building strategy and action plans
034 Align systems and structures to support collaboration
035 Form collaborative groups
036 Leverage relationships
037 Evaluate and continuously improve relationships
The guiding principles, rules, and procedures of the system are established, and system users are brought into alignment on how to view, understand, and participate in the system.
03 Increasing
Public Influence
017 Identify appropriate parties
018 Determine level of engagement
019 Provide relevant information
020 Encourage dialogue and participation
021 Accept and consider feedback
022 Recognise and communicate all viewpoints
023 Communicate how input affected decision
ConneCtion
Ongoing informational exchanges spanning user entry through exit maintain user awareness and knowledge, and allow and enhance necessary transactional exchanges.
06Conferring Status
038 Recognise need to activate/deactivate
039 Authenticate identity
040 Receive and verify information
041 Determine eligibility or liability
042 Update user status
043 Provide confirmation
044 Confirm required information
07Orienting
045 Provide detailed information on responsibilities
046 Clarify consequences of not complying
047 Encourage self-management
048 Determine knowledge level
049 Provide appropriate instruction
050 Familiarize with processes and tools
051 Determine what is still needed or unknown
09 Assisting to Comply
059 Determine user need
060 Assess context of situation
061 Access appropriate internal stored information and knowledge
062 Clarify information or process
063 Respond to need
064 Provide targeted education
065 Record interaction
08Promoting New
Services and Products
052 Identify and understand audience
053 Identify partners and competitors
054 Develop message
055 Determine delivery strategy
056 Provide internal support
057 Create brand strategy
058 Launch product or service
exChange
A transaction occurs in which required information is gathered, assessed and corrected before final submission and documentation. When required user actions are not taken, the system takes steps to ensure that user obligations and entitlements are fulfilled.
10 Preparing for Transaction
066 Collate information
067 Make known information available
068 Issue prompts
069 Seek guidance and instruction
070 Determine effort and resource requirements
071 Organize and manage information
072 Manage account preferences
073 Check and correct system accounts
11Assessing Correctness
of Information
074 Verify user identity
075 Check information
076 Verify source documentation
077 Warn about potential discrepancies or errors
078 Provide information to the system
079 Amend information
080 Confirm information
12 Finalising Exchange
081 Accept information into system
082 Record contextual notes
083 Provide transaction status to user
084 Correct previously accepted information
085 Store information
086 Transfer money and information
15Imposing Consequences
099 Determine level of culpability
100 Determine appropriate sanctions
101 Impose sanctions
102 Communicate decision rationale
13 Monitoring Compliance
087 Track user compliance behaviour
088 Rate user status
089 Detect non-compliance
090 Respond to behaviour
091 Surveil response
14 Seeking Resolution
092 Investigate situation
093 Present arguments
094 Reach agreement
095 Escalate dispute
096 Review impartially
097 Resolve through judicial process
098 Negotiate settlements
ProteCtion
The overall integrity and fairness of the system is upheld by understanding and responding to today’s compliance risks and providing accountability of actions to system users.
16Assessing
Compliance Risk
103 Establish context
104 Identify risks
105 Analyse identified risks
106 Assess and prioritise risks
107 Determine measures and indicators for major risk types
17Analysing
Compliance Behaviour
108 Monitor compliance levels
109 Gather and assess information about users
110 Segment users
111 Understand factors that influence compliance behaviours
112 Determine barriers to compliance
113 Assess positive compliance behaviours
114 Identify causes of non-compliance
18Developing Response
Strategies
115 Assess intent
116 Define design criteria
117 Identify solution options
118 Establish evaluation criteria
119 Select best solution option
19Demonstrating Accountability
120 Gather and respond to feedback
121 Report on performance and outcomes
122 Meet financial reporting requirements
123 Ensure adherence to rules
124 Maintain transparent channels to customers and stakeholders
125 Ensure lawful and ethical use of resources
126 Conduct performance review
adaPtation
To anticipate and prepare for tomorrow’s needs, the system undertakes a continual process of building knowledge, assessing internal and external environments, recognizing the need for change, and determining the best course of action.
20Managing Knowledge
127 Generate new knowledge
128 Access knowledge from outside sources
129 Use accessible knowledge for decision making
130 Inventory knowledge
131 Disseminate knowledge internally
132 Share knowledge externally
21 Assessing Current State
133 Analyse key external influences and emerging issues
134 Assess effectiveness and efficiency of processes
135 Measure performance of system components
136 Evaluate management of system
137 Evaluate system progress toward achieving overall goals
138 Determine overall system health
22 Incorporating Change
139 Determine need for improvement
140 Assess ability to change
141 Determine action
142 Develop implementation roadmap
143 Develop resources and capabilities
144 Plan and implement change strategies
145 Implement policies and projects
146 Evaluate impact of change
ComPlianCe systemhorizon 3: Compliance thinkinginland reVenUe
Function StructureFinal: 02 July 2009
Establish the functions that the system and users must perform.
1
AN
ALY
SIS
InSIGHT
pAGE 5amber LindhoLm portfolio 2010
+ identifi ed key areas the organization needs to address in future compliance initiatives.
+ Provided high-level concepts to illustrate the application of these strategies.
SYSTemS ThinKinG For innoVaT ion (2 of 3)
Inland Revenue • December 200928
learninglabs
ilearn
gurus
Ir educates account works
1
$$
$$$
2
work It out
Self-management Planner
Q&a
your Plan!
1
2Profiler
key deSIred aSPeCTS
Progressive confi dence-building + tailored optionsfiltered information + networked tools and services
Customer-centric processes + simple + supportive + easy to navigate
Simplify complexity + effi cient and transparent processes
ConneCTIon
exCHangeConfi rmation + confi dence
orIgInaTIng mode
Self-managemenT maTUraTIonempowers customers to self-manage through a process of learning and growth.
ConCePTS
Builds knowledge and familiarises with processes.
Aids customer decision-making.
Matches people up with the right resources.
System Element TITLE Self-Management Planner
Version: 2 Date: 18 Sept 2009 Date of first version: 11 Sept 2009 Pg 2
people are thinking about using or are using and their satisfaction and success with them) • Supports development of customised suites of options based on discrete micro-segmented customer groups [Self-management spectrum indicators]
FULFILLED FUNCTIONS
F47. Encourage self-management F50. Familiarise with processes and tools F59. Determine user need F60. Assess context of situation F63. Respond to need
F69. Seek guidance and instruction F70. Determine effort and resource requirements
ASSOCIATED DESIGN FACTORS
Total self-management does not suit everyone No common definition of self-management System viewed as too complex Financial literacy and its perceived value is low
DISCUSSION
The Self-Management Planner is a toolkit that empowers customers to identify and make decisions on the best methods to prepare for and meet their responsibilities. It is designed with the understanding that customers may have different levels of self-sufficiency when managing their responsibilities due to a number of factors, including: personality traits or personal habits, existing knowledge and skills, and cultural or language requirements. The aim is to promote self-management behaviours early so that customers do not unintentionally fail to do the right thing.
The Self-Management Planner is an online, interactive resource that presents itself to customers at various points in their long-term relationship with Inland Revenue. It is accessible via the web site as a general resource for anyone, but is also able to be accessed, stored, and updated via a customer’s own Account Manager. Proactive prompting to access the Self-Management Planner results from a customer’s change in system status (e.g. entering into a student loan agreement, registering for a business, accessing Working for Families entitlements). The planner is particularly valuable for the self-management set-up process; however, the Self-Management Planner is more than a one-time interaction with a customer. It helps customers follow-through on decisions that they have made about how to meet their obligations by providing ongoing prompts and cues, and gives opportunities for a customer to reassess the decisions they have made. The Self-Management Planner contains a Self-Management Profiler which gathers information about a customer in a number of categories in order to assess their needs. The main method to gather this information is through a multiple-choice, question and answer format that uses easy-to-understand language. The cumulative resulting answers place the customer at a point along a spectrum for each indicator. Indicators might include Technical Capability, Risk Aversion, Financial Literacy, Self-Reliance, and Institutional Aversion; a customer is placed along a spectrum from high to low for each indicator. Information gathered from the Self-Management Profiler is stored by the IntelliAction System and associated with the User Profile of the customer. A customer’s self-management profile is continually refined by information gathered by the IntelliAction System (e.g. automatic capture of actual usage of various services, manual adjustment by frontline staff). [The categories of information in the Self-Management Profiler are derived from the Self-Management Model. This model is an Inland Revenue framework that is based on considerable user research and insights. It helps to create a shared organisational understanding of the different factors that affect self-management.] When a customer is logged in to online services, the Self-Management Planner is able to access a customer’s unique User Profile, which also contains data about a customer’s specific obligations and personal data such as income level, gender, and language preference. Once the customer has completed the Self-Management Profiler, the Self-Management Planner assesses all of the information to present a suite of options (e.g. information sources, support and educational resources, financial management tools) to the customer. The recommendations address various customer needs and link to resources provided by Inland Revenue, as well as
SysSysSy tetet m ElElE ement TITLE Self-Management Planner
Version: 2 Date: 18 Sept 2009 Date of first version: 11 Sept 2009 Pg 2
people are thinking about using or are using and their satisfaction and success with them)• Supports development of customised suites of options based on discrete micro-segmented customer[Self-f-f management spectrum indicators]
FULFILLED FUNCTIONS
F47. Encourage self-f-f managementF50. Familiarise with processes and toolsF59. Determine user need
F60. Assess context of situationF63. Respond to need
F69. Seek guidance and instructionF70. Determine efffff ort and resource requirements
ASSOCIATED DESIGN FACTORS
Total self-f-f management does not suit everyoneNo common definition of self-f-f managementSystem viewed as too complexFinancial literacy and its perceived value is lo
DISCUSSION
The Self-Management Planner is a toolkit that empowers customers to identify and make decisions on tmethods to prepare for and meet their responsibilities. It is designed with the understanding that customhave difffff erent levels of self-f-f sufffff ifif ciency when managing their responsibilities due to a number of factorsincluding: personality traits or personal habits, existing knowledge and skills, and cultural or languagerequirements. The aim is to promote self-f-f management behaviours early so that customers do not unintefail to do the right thing.
The Self-Management Planner is an online, interactive resource that presents itself to customers at varioin their long-term relationship with Inland Revenue. It is accessible via the web site as a general resourcanyone, but is also able to be accessed, stored, and updatetet d via a customer’s own Account Manager. Proaprompting to access the Self-Management Planner results from a customer’s change in system status (e.entering into a student loan agreement, registering for a business, accessing Working for Families entitlThe planner is particularly valuable for the self-f-f management set-t-t up process; however, the Self-ManagePlanner is more than a one-time interaction with a customer. It helps customers follow-through on decisiothey have made about how to meet their obligations by providing ongoing prompts and cues, and givesopportunities for a customer to reassess the decisions they have made.The Self-Management Planner contains a Self-Management Profiler which gathers information about acustomer in a number of categories in order to assess their needs. The main method to gather this informthrough a multiple-choice, question and answer format ththt at uses easy-to-understand language. The cumresulting answers place the customer at a point along a spectrum for each indicator. Indicators might incluTechnical Capability, Risk Aversion, Financial Literacy, Self-f-f Reliance, and Institutional Aversion; a custoplaced along a spectrum from high to low for each indicator. Information gathered from the Self-ManageProfiler is stored by the IntelliAction System and associated with the User Profile ofofo the customer. A cusself-f-f management profile is continually refined by information gathered by the IntelliAction System (e.gautomatic capture of actual usage of various services, manual adjdjd ustment by frontline stafffff ).[The categories of information in the Self-Management Profiler are derived from the Self-ManagementThis model is an Inland Revenue framework that is based on considerable user research and insights. It hcreate a shared organisational understanding of the difffff efef rent factors that afffff ect self-f-f management.]When a customer is logged in to online services, the Self-Management Planner is able to access a customeunique User Profile, which also contains data about a customer’s specific obligations and personal data suincome level, gender, and language preference. Once the customer has completed the Self-ManagementProfiler,r,r the Self-Management Planner assesses all of the information to present a suite of options (e.g.information sources, support and educational resources, financial management tools) to the customer. Therecommendations address various customer needs and link to resources provided by Inland Revenue, as
System Element TITLE Self-Management Planner
Version: 2 Date: 18 Sept 2009 Date of first version: 11 Sept 2009 Pg 1
PROJECT
Horizon 3: Compliance Thinking
ORIGINATOR
Amber Lindholm
CONTRIBUTORS
7 August 2009 Full team
17 Sept 2009 Sharon Campbell
SUPERSET ELEMENTS
IntelliAction System (system
that collects, stores, analyses
customer interactions to gain broad
customer understanding and to
allow tailored interactions and
interventions directed to specific
individuals from all parts of the
business)
STATUS
Modified – Self-Management Profiler
SOURCE
‘Money Personality Profiler’ on
www. sorted.org.nz; Developed by NZ
Retirement Commission
SUBSET ELEMENTS
Self-Management Model
Self-Management Profiler
RELATED ELEMENTS
Account Manager
User Profile (stores who they are, what
their preferences are, interactions, history,
compliance grade, etc.)
Resource Network Database
DESCRIPTION
An online toolkit to help customers self-manage their IR responsibilities by: a) optimising customers’ capacity to
acquire needed skills and access the appropriate resources, b) supporting decision-making, and c) building
confidence in their ability to use support services. Provides services that respond to individual preferences and
circumstances, and caters to particular needs and cultural requirements.
PROPERTIES – WHAT IT MUST BE
• Interactive, online decision-making tool for customers
• Data collection of customer’s self-management style, preferences, and needs [Self-Management Profiler]
• Personalised recommendations on customer self-management options
• Self-management option tips, case studies, and testimonials
• Direct connection and access to self-management options
• Tracking of customer fulfilment of recommendations
• Ongoing intelligent prompts and cues
• Comprehensive catalogue of customer self-management options, both internal and external
• Self-management spectrum indicators
FEATURES – WHAT IT MUST DO
• Supports customers in decision-making on how to set up and prepare for transactions with Inland Revenue
• Helps customers determine the processes and systems that a customer will use to self-manage
• Communicates the benefits of specific self-management options, channels, etc. (e.g. time, money, personal risk,
environmental concerns, safety and security)
• Suggests education, support and resources based on a customer’s needs and profile
• Tracks and reviews activities to help understand customer’s progression in self-management
• Directs customers to pursue self-management recommendations and helps advance customers into more
advanced or better-suited options for self-management [Ongoing intelligent prompts and cues]
• Contributes to understanding of spectrum of self-management and enhances knowledge about types of
options customers are interested in for self-management in order to improve suggestions (i.e. tracks what
Concept documents specify requirements for design team to take forward in next phase.
Horizon 3: Compliance � inking with Inland Revenue, the tax and social policy administration of New Zealand
OUTCOMES Delivered extensive documentation of insights and ideas. Created a framework to infl uence the way the organization approaches tax compliance, broadening the perspective beyond the traditional focus on enforcement.
AIM Project sponsors initiated this R&D project to take a broad look across the whole tax and social policy system to explore new compliance directions and to test implemention of an innovation planning process within their organization.
pAGE 6amber LindhoLm portfolio 2010
+ delivered visual frameworks for conversation-building inside and outside the organisation.
+ incorporated research from international academics and tax departments in deliverables.
SYSTemS ThinKinG For innoVaT ion (3 of 3)
Individuals are surrounded by a complex, shifting ecosystem that infl uences tax morale – attitudes, beliefs, and motivations – about the tax system over time. Understanding these dynamics is crucial to design for long-term, sustainable compliance.
MORAL AND SOCIAL DYNAMICS OF TAX COMPLIANCE
SUPPORT NETWORKS
GOVERNMENT DEPARTMENTS
TRADITIONALMEDIA
COMMUNITY ORGANISATIONS
Civic Duty
public goods and services
Social Contract
societal responsibilities
trust and integrity
Our contributions collectively support a better society.
Institutional Integrity
INDIVIDUAL
GOVERNMENTIR
PROFESSIONAL AND INDUSTRY BODIES
SOCIAL MEDIA
FAMILY AND FRIENDS
COMMUNITIES OF PRACTICE
FINANCIAL INSTITUTIONS
EMPLOYER
INTERMEDIARIES
IR FRONT LINE STAFF
SOCIAL NETWORKS
Alliances
attitudesbehavioursadviceconversationsvalues
We share in the role of helping make the system work.
SUPPORT NETWORKS
educationassistancetoolsinformationadvice
We share in the role of helping make the system work.
SOCIAL NETWORKS
Associations
Reciprocity
Personal Norms
INDIVIDUAL
Social Norms
SOCIAL NETWORKS
PUBLIC FORUMS
INDIVIDUAL
I have trust in IR and am not afraid to interact with them.
IR understands my world and wants me to succeed.
staff moraleProcedural Justice
trust and confi dence
respect and fairness
co-operation
responsiveness
transparency
I understand what matters to the community and incorporate it in my decisions. Image of Institution
IR and Government want to hear our voice and actually listen.
Public Acceptance
Perception of institutional integrityBelief in societal value + individual benefi tsSense of duty + sense of loyalty
Proactive mistake resolution + genuine communication Synergistic relationship with public communityLevel of customer engagement + emotional bond
TRUST + COMMITMENT
We are empowered to advocate for compliance and positively represent IR in social settings.
CO
MM
UN
ITY
PER
CEPTIO
NS
SOC
IAL
NO
RMS
GOVERNMENTIR
GOVERNMENTIR
PUBLIC COMMUNITY PUBLIC COMMUNITY
INLAND REVENUEIR
INLAND REVENUEIR
PUBLIC COMMUNITY
I contribute my fair share because I know others are too.
PUBLIC COMMUNITY
IR takes fast, fi rm, and fair action against non-compliers.
Visibility of Compliance Enforcement
The value I get in return for my contribution is fair for me.
Distributive Fairness
Quality of Experience
participation
Co-operative Attitude
Visibility of Public Value
Early Prevention of Non-Compliance
preferences
Horizon 3: Compliance ThinkingFINAL: 16 December 2009
culture
INLAND REVENUEIR
capability
Reputation of Authority
OTHER
OTHER
experiences + interactions
attitudes + beliefs
morals + values
INDIVIDUAL
TAX MORALE
COMPLIANCE
PE
RSO
N
AL CONTEXT
Knowledge level + access to resourcesAwareness of responsibilities + confi dence to actCustomer control + choice in decision-making
Understanding of roles + responsibilitiesPositive image of contributing + complianceSocial cohesion + shared sense of purpose
WILLING + ABLE
We understand the big picture and work with others to make the system better.
Horizon 3: Compliance � inking with Inland Revenue, the tax and social policy administration of New Zealand
OUTCOMES Delivered extensive documentation of insights and ideas. Created a framework to infl uence the way the organization approaches tax compliance, broadening the perspective beyond the traditional focus on enforcement.
AIM Project sponsors initiated this R&D project to take a broad look across the whole tax and social policy system to explore new compliance directions and to test implemention of an innovation planning process within their organization.
moral and social dynamics of tax compliance
pAGE 7amber LindhoLm portfolio 2010
Rethinking Healthcare | IIT Institute of Design | Spring 2008
Health Journey Collage
Why?Understand factors at play in making health and lifestyle decisions.
Explore how past behavior influences future decisions.
RESEARCH METHODSWORKSHOP
How?Participants use collage to create a view of their personal healthcare journey from perspectives of the past, present and future.
?
?
[narrative about
health situation]
?How might past
health and lifestyle decisions affect my
future choices?
RESEARCH PROTOCOL
HEALTH JOURNEY
To understand how participants view health
(short-term vs. long-term view) and to
understand choices or decisions made at
various points in the health care journey.
Participants will be asked to create
a view of their health care journey
using materials provided. They will
be asked to think about their current
health status and past points in their
life that have affected that current
status.
They will be encouraged to think
about specific events that altered
their journey and show what and
who affected decisions surrounding
those events by using the materials.
They can also create their “future
journey” and represent a path to
their ideal health status. The partici-
pants will be asked to talk about
their final creation to the group.
PR
ES
EN
TFU
TUR
E
PAS
T
?
?
“What makes me want to be healthy?What makes it hard?”
“You just get so tired. It feels like life is a never-ending task.”~50 y.o. female employee married with 3 children
“I want to be around to see my grand babies.” ~ 55 y.o. female employee with arthritis
“How did I get where I am?Where am I going next?”
“It wasn’t until my appendix burst that I really started listening to what my body was telling me.”~ 30 y.o. female
+ Formulated research questions and developed research protocols.
+ Conducted participatory research workshops and gathered insights through story-telling.
Wellness Experience Research with Pitney Bowes and the DOSSIA Consortium
OUTCOMES Conducted several workshops with staff at Pitney Bowes call centers testing fi ve research methods. Established rapport with participants, leading to further research using cultural probes and in-home studies.
AIM To develop a toolkit of design research methods that could be used with a variety of user groups to understand the eff ects and potential of technology innovations in healthcare self-management.
reSearCh meThod deVeLoPmenT
Graphic: Ruth Schmidt, team member
pAGE 8amber LindhoLm portfolio 2010
+ explored ethnographic-based research methods to understand Chicago’s artist community.
+ immersed team in the artists’ ecosystem to observe and uncover unmet needs.
Sustaining Visual Arts in Chicago
OUTCOMES Outlined core unmet needs for the artist’s community and presented a video that captured the emotional side of the problems and the deep divide within the community, creating empathy among viewers.
AIM To understand the lives of Chicago’s creatives through an in-depth exploration of the Wicker Park artist community and to identify unmet needs in the artists’ personal and professional lives.
deSiGn reSearCh
ARTIST MAP INSIGHTS
most activities center around the Flat Iron building
local business is crucial to bringing in patrons
visibility of the artists to the community is less than it used to be
meeting places that aren’t a “scene” and proximity to other artist friends is important
so...
what is going on WITHIN the artist community?
GALLERY INTERVIEW INSIGHTS
galleries provide a professional venue to display work
programs and activities are intended to help promote artists
artists should become part of the system in order to help themselves
not many artists seem to initiate contact or participate
so...
how can we LEARN about the artists’ lives?
image source: Around the Coyote
GALLERY WALK INSIGHTS
few people outside of artist community are there
going into an empty gallery is uncomfortable
information about events is hard to find (maps, times)
lack of organized marketingamong galleries
so...
what do the people who RUN the galleries think?
ARTIST MAP INSIGHTS
most activities center around the Flat Iron building
local business is crucial to bringing in patrons
visibility of the artists to the community is less than it used to be
meeting places that aren’t a “scene” and proximity to other artist friends is important
so...
what is going on WITHIN the artist community?
Primary research methods included cultural probes and follow-up contextual interviews with artists, immersive participation in art scene activities, video ethnography, and interviews with gallery owners.
CITY OF CHICAGO
ARTISTS’ ECOSYSTEM
WICKER PARK NEIGHBORHOOD
FLAT IRON ARTS BUILDING
ARTISTS (live only & live/work)
LOCAL BUSINESSES
PATRONS
NEIGHBORHOOD GALLERIES
DEPARTMENT OF CULTURAL AFFAIRS
ARTISTS (work only & live/work)
AROUND THE COYOTE GALLERY
ARTIST MAP INSIGHTS
most activities center around the Flat Iron building
local business is crucial to bringing in patrons
visibility of the artists to the community is less than it used to be
meeting places that aren’t a “scene” and proximity to other artist friends is important
so...
what is going on WITHIN the artist community?
pAGE 9amber LindhoLm portfolio 2010
+ Synthesized primary research data from elderly retirement community visits.
+ Utilized methods to ideate and evaluate solutions to synthesize into high-level concepts.
ConCePT deVeLoPmenT
Design Analysis and Synthesis with data from Toyota Robotics Workshop
OUTCOMES Developed concepts for retirement communites that engage the family, support health, and fi t into the elders social fabric. Communicated future scenarios to illustrate incorporation of concepts into communities.
AIM To synthesize fi eld data gathered from researchers working on understanding active retirement communities and utilize fi ndings to develop concepts to incorporate robotic technology into these communities.
Principle: Fit into the social fabric of communities.Initial Concept Sketches
ID534 DESIGN SYNTHESIS _ KUMAR _ S2008ENRIQUEZ _ LINDHOLM _ MORGENSTERN _ SENG 27
autobots
autobots
8ID534 DESIGN SYNTHESIS _ KUMAR _ S2008ENRIQUEZ _ LINDHOLM _ MORGENSTERN _ SENG
Concept Evaluation Point concepts were evaluated and plotted in order to compare them from a user and business perspective.
THEMES CONCEPTS Eng
age
Fam
ily
Sup
port
Hea
lth
Fit S
ocia
l Fab
ric
Use
r Va
lue
Tech
nica
l Fea
sibi
lity
Bra
nd A
lignm
ent
Pla
tform
Rea
dine
ss
Bus
ines
s Va
lue
Ove
rall
Sco
re
Basic (activity) monitoring and feedback
Robot Plant Care 0 4 0 4 4 0 1 5 9Activity Monitor 0 4 0 4 3 0 2 5 9Glowing/Breathing 3 3 0 6 4 0 0 4 10Tamagotchi Cocare 4 4 0 8 2 0 2 4 12Action Suggestor 0 4 2 6 2 1 0 3 9
Caring for and developing something
Adopt-A-Bot 0 2 3 5 4 2 2 8 13Robot Dog 0 4 3 7 3 3 3 9 16Robot Show 0 3 4 7 4 1 0 5 12Train-A-Bot 0 3 3 6 1 4 4 9 15Bring Your Robot to Class 0 1 4 5 4 0 0 4 9Robot Hospital 0 0 2 2 3 4 3 10 12Build-A-Bot Workshop 0 1 4 5 1 3 4 8 13
Health monitoring and triggers
Health Monitor 2 3 0 5 2 2 1 5 10Robot Pill Dispenser 0 4 0 4 4 2 0 6 10Robo-Reminders 0 3 0 3 1 0 0 1 4Robo Mood Ring/Vital Stats 0 3 0 3 1 2 2 5 8Nagging Mother 0 4 0 4 2 1 0 3 7
Creating legacy
Story/Album Synth 4 1 1 6 2 0 3 5 11Building Memories 4 1 1 6 1 0 2 3 9Storytelling 3 2 0 5 4 3 2 9 14Ask and Record Robot 2 2 0 4 4 3 2 9 13Robot Channeler 4 2 0 6 1 0 0 1 7
Friend networking
Robot Planner 2 0 3 5 2 0 4 6 11Workout Buddy Organizer 0 4 3 7 2 0 0 2 9Pet Friends 0 3 2 5 2 0 3 5 10Interactive Wall 2 1 0 3 3 1 4 8 11Family Wall 3 0 4 7 2 1 4 7 14
Doing things to-gether (with robot)
Personal Stylist 0 2 0 2 1 1 0 2 4Robot Trainer 0 4 2 6 2 3 3 8 14Adjustable Resistance 0 4 0 4 4 1 0 5 9Simon Says 0 2 0 2 3 1 0 4 6Co-Giftmaking 0 2 1 3 1 0 0 1 4Shopping Guide 0 3 1 4 2 0 1 3 7Robot Caddy 0 2 4 6 3 0 1 4 10
Connecting with family (two-way)
Family RSS Feed 4 1 0 5 4 1 2 7 12Video Conferencing 4 1 0 5 4 0 0 4 9Buy Them in Pairs 4 1 0 5 4 0 0 4 9Holographic Video 3 1 0 4 2 0 0 2 6Polling 4 0 0 4 4 0 0 4 8Grandkid Profiles 4 1 0 5 4 1 0 5 10
5 10
5
10
User Values
Busi
ness
Val
ues
Adjustable Resistance
Robot PillDispenser
Robo Mood Ring/Vital Stats
Nagging Mother
Polling Glowing/BreathingRobot Caddy
Robot ChannelerRobo-remindersCo-Giftmaking
Shopping Guide
Simon Says
Family Wall
Robot Trainer
Ask & Record Robot
Family RSS Feed
Buy Them in Pairs
Grandkid Profiles
Robot to Class
Holographic Video
Building Memories
Story/Album Synth
Storytelling
Video Conference
RobotPlant Care
Activity Monitor
Action Suggestor
Robot Dog
Health Monitor
Tamagotchi Cocare
Personal Stylist
Train-A-Bot
Robot Show
Adopt-A-Bot
Build-A-Bot Workshop
Robot Hospital
Workout Buddy Organizer
Interactive Wall
Pet Friends
Robot Planner
autobots
8ID534 DESIGN SYNTHESIS _ KUMAR _ S2008ENRIQUEZ _ LINDHOLM _ MORGENSTERN _ SENG
Concept Evaluation Point concepts were evaluated and plotted in order to compare them from a user and business perspective.
THEMES CONCEPTS Eng
age
Fam
ily
Sup
port
Hea
lth
Fit S
ocia
l Fab
ric
Use
r Va
lue
Tech
nica
l Fea
sibi
lity
Bra
nd A
lignm
ent
Pla
tform
Rea
dine
ss
Bus
ines
s Va
lue
Ove
rall
Sco
re
Basic (activity) monitoring and feedback
Robot Plant Care 0 4 0 4 4 0 1 5 9Activity Monitor 0 4 0 4 3 0 2 5 9Glowing/Breathing 3 3 0 6 4 0 0 4 10Tamagotchi Cocare 4 4 0 8 2 0 2 4 12Action Suggestor 0 4 2 6 2 1 0 3 9
Caring for and developing something
Adopt-A-Bot 0 2 3 5 4 2 2 8 13Robot Dog 0 4 3 7 3 3 3 9 16Robot Show 0 3 4 7 4 1 0 5 12Train-A-Bot 0 3 3 6 1 4 4 9 15Bring Your Robot to Class 0 1 4 5 4 0 0 4 9Robot Hospital 0 0 2 2 3 4 3 10 12Build-A-Bot Workshop 0 1 4 5 1 3 4 8 13
Health monitoring and triggers
Health Monitor 2 3 0 5 2 2 1 5 10Robot Pill Dispenser 0 4 0 4 4 2 0 6 10Robo-Reminders 0 3 0 3 1 0 0 1 4Robo Mood Ring/Vital Stats 0 3 0 3 1 2 2 5 8Nagging Mother 0 4 0 4 2 1 0 3 7
Creating legacy
Story/Album Synth 4 1 1 6 2 0 3 5 11Building Memories 4 1 1 6 1 0 2 3 9Storytelling 3 2 0 5 4 3 2 9 14Ask and Record Robot 2 2 0 4 4 3 2 9 13Robot Channeler 4 2 0 6 1 0 0 1 7
Friend networking
Robot Planner 2 0 3 5 2 0 4 6 11Workout Buddy Organizer 0 4 3 7 2 0 0 2 9Pet Friends 0 3 2 5 2 0 3 5 10Interactive Wall 2 1 0 3 3 1 4 8 11Family Wall 3 0 4 7 2 1 4 7 14
Doing things to-gether (with robot)
Personal Stylist 0 2 0 2 1 1 0 2 4Robot Trainer 0 4 2 6 2 3 3 8 14Adjustable Resistance 0 4 0 4 4 1 0 5 9Simon Says 0 2 0 2 3 1 0 4 6Co-Giftmaking 0 2 1 3 1 0 0 1 4Shopping Guide 0 3 1 4 2 0 1 3 7Robot Caddy 0 2 4 6 3 0 1 4 10
Connecting with family (two-way)
Family RSS Feed 4 1 0 5 4 1 2 7 12Video Conferencing 4 1 0 5 4 0 0 4 9Buy Them in Pairs 4 1 0 5 4 0 0 4 9Holographic Video 3 1 0 4 2 0 0 2 6Polling 4 0 0 4 4 0 0 4 8Grandkid Profiles 4 1 0 5 4 1 0 5 10
5 10
5
10
User Values
Busi
ness
Val
ues
Adjustable Resistance
Robot PillDispenser
Robo Mood Ring/Vital Stats
Nagging Mother
Polling Glowing/BreathingRobot Caddy
Robot ChannelerRobo-remindersCo-Giftmaking
Shopping Guide
Simon Says
Family Wall
Robot Trainer
Ask & Record Robot
Family RSS Feed
Buy Them in Pairs
Grandkid Profiles
Robot to Class
Holographic Video
Building Memories
Story/Album Synth
Storytelling
Video Conference
RobotPlant Care
Activity Monitor
Action Suggestor
Robot Dog
Health Monitor
Tamagotchi Cocare
Personal Stylist
Train-A-Bot
Robot Show
Adopt-A-Bot
Build-A-Bot Workshop
Robot Hospital
Workout Buddy Organizer
Interactive Wall
Pet Friends
Robot Planner
autobots
21ID534 DESIGN SYNTHESIS _ KUMAR _ S2008ENRIQUEZ _ LINDHOLM _ MORGENSTERN _ SENG
Retirement communities develop services to support the new robot industry. Sue and Bob can purchase expansion packs for their robot, take it to a Robot Hospital, or trade it in for a new one.
System Concept Scenarioautobots
21ID534 DESIGN SYNTHESIS _ KUMAR _ S2008ENRIQUEZ _ LINDHOLM _ MORGENSTERN _ SENG
Retirement communities develop services to support the new robot industry. Sue and Bob can purchase expansion packs for their robot, take it to a Robot Hospital, or trade it in for a new one.
System Concept Scenario
Sketch: Nheeda Enriquez, team member
pAGE 10amber LindhoLm portfolio 2010
+ Synthesized remote research data into frameworks for understanding and creation.
+ Created interactive tool for designers to explore and engage with research fi ndings.
reSearCh CommUniCaT ion
Advanced Communication Design Workshop
OUTCOMES Created interactive piece to communicate research fi ndings and design strategies to both client and designers, allowing them to see high-level fi ndings tied to raw data. Spurred next stage concept development in workshop.
AIM To synthesize a vast amount of actual research data from a remote research study on health and create new ways of sharing research fi ndings with designers working on next stage of concept development for client.
THE NATURALIST VIEW OF HEALTH
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mind body
spirit
THE NATURALIST VIEW OF HEALTH
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mind body
spirit
ENVIRONMENT
COMMUNITY
FAMILY
ME
ENVIRONMENT
COMMUNITY
FAMILY
ME
THE NATURALIST VIEW OF HEALTH
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“It's nice to look at the label of the natural peanut butters that say: Ingredients: Peanuts.”
—Leah1 OF 3