pms(hqs) manual

8/18/2019 Pms(Hqs) Manual

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Operation Manual of ADMA

Planned Maintenance Syste(Headquarters System)

CAUTION

THIS DRAWING IS THE PROPERTY OF IHIMARINE CO.,LTD., AND AS SUCH CLAIMS

TREATMENT AS A CONFIDENTIAL DOCUMENT.REPRODUCTION, COPYING, TRACING,

UTILIZATION FOR PURPOSES OTHER THAN AGREED, DISCLOSURE TO A THIRD PARTY,

ARE STRICTLY SUBJECT TO PRIOR WRITTEN AGREEMENT BY IMC.

ABC Marine Co., LTD.

M X M X

Planned Maintenance System


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IHI Marine Co., Ltd.

INDEX

1. System Outline

1.1 Main Function

1.2 Basic Operational Flow

2. System Start/Stop

3. Screen Description

3.1 [Menu] screen

3.2 [Long Term Plan] screen3.3 [Short Term Plan] screen

3.4 [Work History] screen

3.5 [Equipment Run Hrs] screen

4. Data Import / Export

4.1 Data Import

4.2 Data Export

5. Approval of Long Term Plan6. Input of Company's Comments

7. Confirmation of Work Report

8. Review Equipment Run Hour

9. Modification of Maintenance Item Data

10. Setting of User Authority and Password

11. Setting of Controls

12 Database Backup / Restore


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Output Sample

Long Term Plan

Short Term Plan

Work Procedure

Work Report (Repair & Maintenance)

Work Report (Trouble)Equipment Running Hour



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1. System Outline


This system facilitates the maintenance management for onboard machinery. There are major functio

schedule, reporting of maintenance/repair work and data export/import etc. It consists of Headquarte

installed on the ships managed under this system. Moreover, the user are restricted for each function

－Update

S

S

S

SInput Company's Comment

Confirmation

Equipment Run Hour

－CheckShort Term Plan

－ Approval

Approval

－UpdateLong Term Plan

－InputWork Report

Confirmation

HeadquarterFunctionItem

1.1 Main Function User ： Administrator Approval A B

B

C

B

C


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1.2 Basic Operational Flow

Data Import

（Sec.4.10）

Headquarters

Sending of export data to

Headquarters via E-mail

First of every month

User ： Administrator A B

Input of Company's Comments

（Sec.6 P.13)

C

Approval of Long Term Plan

（Sec.5 P.12）

B

C

Long Term Plan

Screen

Data Export

（Sec.4 P.11）

D

Work History

Screen

Work History

Screen

- Che

- Rep

- Inp

App


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IHI Marine Co. Ltd.

XGA (1024 x 768) or higher-resolution monitor with 25Monitor50MB （Depend on Package software number and kindsFree hard-disk space

128MB (256MB recommended)RAM

Windows98SE/2000/XPOS

IBM PC/AT compatible with Intel Pentium II processorPC

The system requirement is as follows.

1.3 System requirement

1.4 About the version up of program


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1. On the MS-Windows Desktop screen, double-click "ADMAX"folder and “Planned Maintenance System" icon in that folder.

.

2. ”Password Input Dialog”(Fig.2-1) is displayed.Enter password and press [Enter] key.

As default set, “MAN" Manager) for administrator authority is

registered. Please change user authority and password before

actual operation.

As for user authority and password, refer to Section 10(P.17).

"Guidance Dialog”(Fig.2-2) is displayed.

3. Confirm your login name and authority.

4. If you want to skip "Guidance Dialog” at next time, put checkmark on the check box of ④.

Fig.2-2 Guidance DialogIHI Marine Co., Ltd.

5. Select [Close] button.

”PMS Main Screen”(Fig.2-3)

6. If you want to end the system

button of right upper corner.

2. System Start / Stop

Fig.2-3 PMS Main Screen

④

Fig.2-1 Password Input Dialog


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Ship List

Workflow


3. Screen Description

Fig.3-1 PMS Main Screen3.1 [Menu] screen Department

Menu


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Maintenance

Item Data

Fig.3-2 Long Term Plan Screen

Menu

Calendar view stile

Operation button


3.2 [Long Term Plan] screen

(1) CODE : Equipment code and

(2) ITEM : Maintenance item

(3) PIC : Person In Charge

(Deck:D0-D9, Engin(4) SMS : Safety Management

(A-N, P-U)

(5) D/S/L : Worker (D: Dry Dock

(6) INTERVAL : Interval and Unit of m

H (Hour), M (Month)

(7) LAST : Last completion date

(8) DUE : Due date ("LAST"+"

(9) OVER DUE O D (DUE


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Calculation Method for "DUE DATE" of running hour based maintenance

I : Interval (H)

Ld : Last DateLh : Total Run Hrs at Last Date (H)

Ud : Latest Update Date of Total Run Hrs (H)

Uh : Total Run Hrs at Latest Update Date

Ave : Averaged Run Hrs per Month (H)

Dd : Due Date

Ld

Lh

I/Ave

Ld

Lh

Ud, Uh

(I-(Uh-Lh))/

Case 3: Ld＜Ud & Lh＞＝Uh

Case 2: Ld＜Ud & Lh＜Uh & I＞(Uh-Lh)

Case 1: Ld＜Ud & Lh＜Uh & I＜＝(Uh-Lh)

Ld

Lh

Ud, Uh

I/Ave


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Maintenance

Item Data


Fig.3-3 Short Term Plan Screen

3.3 [Short Term Plan] screen

Menu

Displayed data view stile

Operation button





(A-N, P-U)

(5) D/S/L : Worker (D: Dry Dock

(6) INTERVAL : Interval and Unit of m

H (Hour), M (Month)

(7) LAST : Last work date

(8) DUE : Due date ("LAST"+"

(9) OVER DUE O D (DUE


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Work History

Data


Fig.3-4 Work History Screen

3.4 [Work History] screen

Menu

Operation button





(A-N, P-U)

(5) WORK DATE : Worker (D: Dry Doc

(6) FILE NO : Interval and Unit of m

H (Hour), M (Month)

(7) VOY NO : Last work date

(8) DR : Docking Repair

(9) PR P di f R i


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Equipment List


Fig.3-5 Equipment Run Hrs Screen

3.5 [Equipment Run Hrs] screen

Menu

Operation button

Update date of total runnin

(1) CODE : Equipment code(2) EQUIPMENT : Equipment name

(3) RUN HOURS PER MONTH :

Ave = Uh / ( (Ud - Sd) / 30.5 )

(4) TOTAL RUN HOURS :

Total Run Hrs at Update Date

(5) EXPECTED RUN HOURS PER MON

E t d R H M th


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"Long Term Plan" and "Work Report" shall be approved or confirmed

by Headquarters' responsible person regularly.

For that purpose, when receive the reported data from each ship and

import those data.

1. On the “PMS Main Screen”(Fig.4-1), select [Data Import].

"Open File Screen"(Fig.4-2) is displayed.

4. Data Import / Export



Fig.4-2 Open File Screen

①

2. Select file for import. Then, sele

File name is decided by your co

Standard file name of our systePMS_SBS_aaa_yymmdd-m

aaa: Ship code

yymmdd-mmdd: Export p

3. Select [OK] at completion mess

4. Import history is recorded on "Im

④

4.1 Data Import


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"Long Term Plan" and "Work Report" shall be approved or confirmedby Headquarters' responsible person regularly. This information shall be

informed to the ship.

For that purpose, please export data and send to the subject ship.

1. On the “PMS Main Screen”(Fig.4-3), select [Data Export].

"Export Period Dialog" is displayed.

2. Enter export period or select from calendar by [▼]button.Then, select [OK] button.

"Save File Screen"(Fig.10-2) is displayed.



Fig.4-4 Save File Screen

3. Select folder for saving export

File name is given as below.

PMS_HQS_aaa_yymmdd-

aaa: Ship code

yymmdd-mmdd: Export

Modify file name if necessary.

4. Select [OK] at completion mes

5. Export history is recorded on "

6. Send export file to the subject

4.2 Data Export

⑤ Over Due Rate


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"Long Term Plan" shall be approved by Headquarters' responsible

person regularly according to the following step.

1. On the “PMS Main Screen”(Fig.5-1), select [Approve Long Term Plan].

"Long Term Plan Screen"(Fig.5-2) is displayed.

At that time, [Approve Plan] button is blinked several times for your

guidance of next operation.

2. Check situation of "Long Term Plan".

3. Screen scrolling can be made by each scroll bars.4. If you select option button of "View", displayed calendar is changed

for "1 Year" or "5 Years".

5. If you select [Menu] button, screen is returned to "PMS Main Screen".

5. Approval of Long Term Plan



Fig.5-2 Long Term Plan Sc

①

6. If calculated "Due Date" is alre

Term Plan", Over Due mark"*"

Over Due => Due Date < U

⑦


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"Work Report" shall be confirmed by Headquarters' responsible

person regularly. And then, input company's comments according

to the following step, if necessary.

1. On the “PMS Main Screen”(Fig.6-1), select [Input Company's

Comment]. "Work History Screen"(Fig.6-2) is displayed.

At that time, [Modify] button is blinked several times for your

guidance of next operation.

2. Select maintenance wok item and [Modify] button.“Work Report Screen”(Fig.6-3) is displayed.

3. Enter Company's Comments. Then, select [Save].

4. Select [Close].

5. If you select [Menu] button, screen is returned to "PMS Main

Screen".

6. Input of Company's Comment


IHI Marine Co., Ltd. Fig.6-2 Work History Scree

①

②

Fig.6-3 Work Report Scree


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"Work Report" shall be confirmed by Headquarters' responsible person

regularly according to the following step.

1. On the “PMS Main Screen”(Fig.7-1), select [Confirm Work Report].

"Work History Screen"(Fig.7-2) is displayed.

At that time, note is blinked several times for your guidance of next

operation.

2. Select item and [Detail Work Report] button.

"Work Report Screen"(Fig7-3) is displayed.3. Confirm detail work report. Then, [Close] button.

4. Select check box of maintenance item to be confirmed.

Check mark is put on check box for confirmation.

If you select same check box again, check mark is taken off.

5. If you select [Confirm All] button, check marks of all report are put

on the block.

7. Confirmation of Work Report


IHI Marine Co., Ltd.Fig.7-2 Work History Scree

①

②

Fig.7-3 Work Report Scree

④

⑤

6. If you select [Menu] button

Screen".


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1. On the “PMS Main Screen”(Fig.8-1), select [Equipment Run Hrs] tab."Equipment Run Hrs Screen"(Fig.8-2) is displayed.

2. Review total running hour and actual running hour per month.

"Equipment Running Hour" can be updated only Shipboard System.

3. The actual average value of run hour per month are calculated

according to the following formula for your reference.

Run hour per month =Total run hour / (Update date - Ship's delivery date) x 30.5

4. If you select [Menu] button, screen is returned to "PMS Main Screen".

8. Review of Equipment Run Hour



Fig.8-2 Equipment Run Hr

①


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"Maintenance Item Data" can be modified only by Shipboard System.However, only SMS category can be modified by Headquarters System.

Please modify according to the following step if necessary.

1. On the “PMS Main Screen”(Fig.9-1), select [Long Term Plan] tab.

"Long Term Plan Screen"(Fig.9-2) is displayed.

2. Select [SMS] button.

"SMS Dialog" is displayed.3. SMS codes are preset as A～N and P～U (total 20 codes).User can change only category name.

Select [Modify] button. Then, enter category name.

9. Modification of Maintenance Item Data




4. Select [Save] button.

5. Select [Close] button..

①

③

④


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"User Authority and Password" can be set for each user.Management of password only can be performed by the user

who has administrator authority. Other users can't select

[Password Change] button.

1. Select [Password Change] button on the "PMS Initial Screen"

(Fig.10-1).

“Password Control Dialog"(Fig.10-2) is displayed.

10. Setting of User Authority and Password

Fig.10-2 Password Cha

Fig.10-1 PMS Initial Screen

① 2. Select [Modify] button.

3 Ch "P d" "N


④

②


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"Various Controls" can be set by the user who has administrator or approve authority. Other users can't select [Control Change]

button.

1. Select [Control Change] button on the "PMS Initial Screen"

(Fig.11-1).

“Control Dialog"(Fig.11-2) is displayed.

11. Setting of ControlsFig.11-2 Controls Dialo


①

2. Select various setting for t

- Guidance View

Sh T Ti l


②


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12. Database Backup / Restore

1. Select [Database Backup & Restore] button on the "PMS

Initial Screen"(Fig.12-1).

“Backup & Restore Dialog"(Fig.12-2) is displayed.


12.1 Database Backup

If the PC using ADMAX is troubled, the PC must be repaired or renewed. In such case, it's impossible to recover the database in

the hard disk. Therefore, we recommend that you should take

database backup into outside media (MO, CD, DVD etc.)

periodicalｌy.The database in the install CD is a only initial database. Therefore,

the database can’t be recovered for operational data.

Fig.12-2 Backup & Restore

2. [Database Backup] tab is

S

③


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1. Before restore operation, PC shall be repaired or renewed. And, ADMAX PMS shall be installed.

Then, database backup file shall be copied into proper folder on

the PC.

2. Select [Database Backup & Restore] button on the "PMS

Initial Screen"(Fig.12-3).

“Backup & Restore Dialog"(Fig.12-4) is displayed.


12.2 Database Restore

Fig.12-4 Backup & Restore

3. Select [Database Restore

⑤


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13. Common Utility Functions

Fig.13-1 Long Term Plan Screen

①


③

On the “Long Term Plan Screen”, "Short Term Plan Screen" and

"Work History Screen", "Code Search" function can be used for

searching objective data easily.

1. Select [Code Search] button on the “Long Term Plan Screen”

(Fig.13-1).

2. Select [+]mark of equipment and maintenance item data.

Then, select [Ok].

3. Selected data is displayed on top of data list.

②

13.1 Code Search Function


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On the “Long Term Plan Screen”, "Short Term Plan Screen" and

"Work History Screen", "Filter" function can be used for extracting

by setting of extraction conditions.

1. Select [Filter] button on the “Long Term Plan Screen”(Fig.13-3).

2. Select or enter extracting conditions.

Then, select [Ok].

Multiple extracting conditions can be set at the same time.3. Extracted data are displayed.

Fig.15-4 Long Term Plan S

③

Fig.13-3 Long Term Plan Screen①


(1) Code : Equipment cod

(2) Item : Maintenance it

(3) Interval : Maintenance in

(4) Unit : Unit for mainte

H (Run Hour),

13.2 Filter Function


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Fig.13-5 Work History Screen①

On the "Work History Screen", "Sort" function can be used for

sorting of work history data.

1. Select [Sort] button on the “Work History Screen”(Fig.13-5).

2. Select sort key and sort order of "Ascend" or "Descend".

Then, select [Ok].

Sort keys can be set up to 3rd priority at the same time.

3. Sorted data are displayed.

②

13.3 Sort Function


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14. Appendix of Managed Ship

Fig.14-1 PMS Initial Screen ②


4. If you want to modify ship

Modify ship list data, then

5. If you want to delete ship l

[Delete] button. Then, sele

If you want to append the new managed ship into ADMAX PMS(HQS), database for subject ship should be made and set into

proper database folder on your PC by IMC.

As for the detail, please contact to IMC.

1. Set database for new managed ship. (by IMC)

2. Select [Append] button on the "PMS Initial Screen"(Fig.14-1).

New record is appended on ship list.

3. Enter "SHIP NAME", "CODE" and "DELIVERY".

Then, select [Save] button.

③


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Updated by on

Approved by on

Captain 2007/01/29

CODE PIC SMS D/S/L INTERVAL LAST DUE'07Jan

__ Feb

__ Mar

'07 Apl

__ May

__ Jun

'07Jul

__ Aug

__ Sep

'07Oct

__ Nov

_ Dec

Work comletion date O Due date * Over dueLong Term Plan (1 Year) n

ITEM

E100Z 000 XXEMain Engine

E100Z 010 CE 1 M 05/07/08 05/08/08 * n O O O O O O O O O O OM/E General Condition check

E100Z 020 E 12 M 05/07/08 06/07/08 * OM/E Bed Check Foundation Bolt

E100Z 030 E 12 M 05/07/08 06/07/08 * OM/E Frame Check Tie Rod & Bolt

E100Z 040 E 700 H 05/07/08 05/07/08 *M/E Crankcase Check Inside of Crankcase

E100Z 050 E 6 M 05/07/08 06/01/08 * O OM/E Crankcase Measurement of Crank Deflection

E100Z 060 E 700 H 05/07/08 05/07/08 *M/E Crankcase Check Tim'g Gear

E100Z 07A E 700 H 05/07/08 05/07/08 *M/E #1 Piston Check Piston Ring

E100Z 07B E 700 H 05/07/08 05/07/08 *M/E #2 Piston Check Piston Ring

E100Z 07C E 700 H 05/07/08 05/07/08 *M/E #3 Piston Check Piston Ring

E100Z 07D E 700 H 05/07/08 05/07/08 *M/E #4 Piston Check Piston Ring

E100Z 07E E 700 H 05/07/08 05/07/08 *M/E #5 Piston Check Piston Ring

E100Z 07F E 700 H 05/07/08 05/07/08 *M/E #6 Piston Check Piston Ring

E100Z 07G E 700 H 05/07/08 05/07/08 *M/E #7 Piston Check Piston Ring

Demo System (Exp.date:2007/7/31)

Date:2007/01/29

ADMAX2000

IHI-MARU (Engine)

- 26 -


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E100Z

010

E

C

1

M

07/01/29

07/02/28 nM/E General Condition check

E100Z

300

E

B

1

M

05/07/08

05/08/08 * OM/E Protection Equip. Operation Test

E100Z

310

E 1

M

05/07/08

05/08/08* OM/E Over Speed Device

E100Z

320

E 1

M

05/07/08

05/08/08* OM/E Auto-stop & Alarm LO Supply or Press Drop

E100Z

330

E 1

M

05/07/08

05/08/08* OM/E Other Safety Device

E200Z

010

E

C

1

M

05/07/08

05/08/08* OShafting General Condition Check

F100Z

090

E 1

W

05/07/08

05/07/15* O O O O O Aux. Boiler Water Gauge Blow

F100Z

100

E 1

M

05/07/08

05/08/08* O Aux. Boiler Protection Equip. Operation Test & Adjustment

G100A

010

E

C

1

M

05/07/08

05/08/08* O#1 G/E General Condition Check

G100A

230

E 1

M

05/07/08

05/08/08* O#1 G/E Protection Equipment Operation Test & Adjustment

G100B

010

E

C

1

M

05/07/08

05/08/08* O#2 G/E General Condition Check

G100B

230

E 1

M

05/07/08


G100C010

EC

1M

05/07/0805/08/08

* O#3 G/E General Condition Check

G100C

230

E 1

M

05/07/08


G400Z

010

E

C

1

M

05/07/08

05/08/08* OEm'cy G/E. Operation Test & Battery Check

H200A

050

E 1

M

05/07/08

05/08/08* O#1 FO Purifier Bowl Overhaul

CODEPIC

SMSD/S/L


Date:2007/01/29

ADMAX2000

IHI-MARU (Engine)

Period:

INTERVAL

LAST

DUEJan1

___ 2

___ 3

___ 4

___ 5

___ 6

___ 7

___ 8

___ 9

___ 10

___ 11

___ 12

___ 13

___ 14

___ 15

___ 16

___ 17

___ 18

___ 19

___ 20

___ 21

___ 22

___ 23

___ 24

___ 25

___ 26

___ 27

___ 28

___ 29

___ 30

___ 31

2007/01/01 - 2007/01/31

Short Term Plan (Monthly Plan)Work completion date O Due date which is corresponding to DUE column * Over Duen

ITEM

- 27 -

D S t (E d t 2007/7/31)ADMAX2000


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Code E100Z010 Item M/E General Condition check

Interval 1M PIC SMSE C Worker Dry Dock Ship's Crew Port Helper

Work Procedure

Demo System (Exp.date:2007/7/31)Date:2007/01/29

ADMAX2000

IHI-MARU (Engine)

Work Procedure

- 28 -

D S t (E d t 2007/7/31)ADMAX2000


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Work Report (Repair & Maintenance)

Place

Machinery Name

Trouble Parts(Maker / Model)

Trouble Point

Outline of Trouble

Ship's Comments &Desired Articles

Ship's Hand Working Hours 0.0 Ship's Hand Nos Working Member 0

Company's Comments

Item M/E General Condition check

Total Run Hours 0

Reported by Approved by Comfirmed byCaptain

Code E100Z010 PIC E SMS C Reported Date Work Date2007/01/29 2007/01/29

File No. Voy. No.


Date:2007/01/29

ADMAX2000

IHI-MARU (Engine)

- 29 -

Demo System (Exp date:2007/7/31)ADMAX2000


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Work Report (Trouble)

Reported by Approved by Comfirmed byCaptain

Place

Machinery / Place

Reason

M/E Stop Hours 0.0

M/E Speed Reduction Hours 0.0

Delay Hours for Repair 0.0

Cargo Work Delay Hours 0.0

Outline of Trouble

Presumed Cause

Countermeasures &Disposal

Ship's Comments &Desired Articles

Ship's Hand Working Hours 0.0

Ship's Hand Nos Working Member 0

Repair by Ship's Hand. Repair by Shore

Docking Repair Pending for Repair

Company's Comments

Code E100Z010 PIC E SMS C Reported Date Work Date2007/01/29 2007/01/29

Item M/E General Condition check

File No. Voy. No. Total Run Hours 0


Date:2007/01/29

ADMAX2000

IHI-MARU (Engine)

- 30 -

Demo System (Exp date:2007/7/31)ADMAX2000


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E100Z Main Engine 0 0 0

F100Z Aux. Boiler 0 0 0

G100A #1 G/E 0 0 0

G100B #2 G/E 0 0 0

G100C #3 G/E 0 0 0

H200A #1 FO Purifier 0 0 0

H200B #2 FO Purifier 0 0 0

H230Z LO Purifier 0 0 0

H240Z G/E LO Purifier 0 0 0

H408A #1 G/E Air Cooler 0 0 0

H408B #2 G/E Air Cooler 0 0 0

H408C #3 G/E Air Cooler 0 0 0

H424A #1 M/E FO Heater 0 0 0

H424B #2 M/E FO Heater 0 0 0

H428A #1 G/E FO Heater 0 0 0

H428B #2 G/E FO Heater 0 0 0

H430A #1 Purifier FO Heater 0 0 0

H430B #2 Purifier FO Heater 0 0 0

H520Z Incinerator 0 0 0

CODE EQUIPMENT

Total Run Hours Update on: 2005/07/08


Date:2007/01/29

ADMAX2000

IHI-MARU (Engine)

Equipment Running Hour

From SHIP'S DELIVERY

RUN HOURSPER MONTH

TOTAL RUNHOURS

EXPECTED RUNHOURS PER

MONTH

31

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