pmp training project time management part 1
TRANSCRIPT
PMI Project Management
Professional (PMP)® Workshop
Project Time Management
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Project Time Management
Integration
Scope
Time
Cost
Quality
Human Resource
Communications
Risk
Procurement
Stakeholder
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Introduction – Project Time Management
Any management plan contains information on HOW the
project team intends to perform something
Schedule management plan has the details on how to
perform time management processes like how to define
activities, how to estimate duration etc.
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Introduction – Project Time Management
PMP encompasses all subsidiary plans and schedule
management plan is one of the subsidiary plans
Schedule management plan preparation effort is included as
part of overall PMP preparation effort
Schedule management plan contains information on what
scheduling tools and what methodology to be used
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Project Time Management
Plan Schedule Management
Define Activities
Sequence Activities
Estimate Activity Resources
Estimate Activity Durations
Develop Schedule
Control Schedule
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Plan Schedule ManagementIn
puts • Project
management plan
• Project charter
• Enterprise environmental factors
• Organizational process assets
Too
ls &
Tec
hniq
ues • Expert
Judgment
• Analytical techniques
• Meetings
Outp
uts • Schedule
management plan
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Introduction: Plan Schedule Management
Plan schedule management has the details of how the processes
of time management knowledge area will be performed
Schedule management plan is a subsidiary plan which forms
part of PMP
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Inputs: Plan Schedule Management
Project management plan contains scope baseline which
comprises of project scope statement, WBS and WBS
dictionary which aids in preparing schedule management plan
Schedule related cost, risk is also used while developing
schedule management plan
Project charter has the high level schedule which aids in
preparing the schedule management plan
As part of EEF - organization culture, PMIS, work
authorization systems will influence this process
As part of OPA - Templates, guidelines, processes, tools
influence this process
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Tools & techniques: Plan Schedule
Management
Expert judgment utilizes expert’s knowledge of domain,
industry etc. in preparing schedule management plan
Analytical techniques such as estimating methodologies ,
scheduling software are evaluated and selected
Meetings may be held among relevant stakeholders to perform
this process
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Outputs: Plan Schedule Management
Schedule management plan which is a subsidiary plan of
PMP has the information on how to perform the processes
of time management knowledge area
Schedule management plan various from project to project
based on the project needs
This contains the level of accuracy, units of measure,
permissible variation or limits, method used for measuring
performance, reporting formats etc.
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Introduction – Define Activities
Defining activities specifies a list of actions that would
accomplish a deliverable
Deliverable is called as work package in Work Breakdown
Structure
Usually, the list of activities is denoted directly below a work
package
Activities are actions to be performed. Best way to differentiate
between deliverables and activities is to document activities in
verb-noun format as shown in the diagram below
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Introduction – Define Activities
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Define ActivitiesIn
puts • Schedule
management plan
• Scope baseline
• Enterprise environmental factors
• Organizational process assets
Too
ls &
Tec
hniq
ues • Decomposition
• Rolling wave planning
• Expert judgment
Outp
uts • Activity list
• Activity attributes
• Milestone list
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Inputs – Define Activities
How to perform the process Define activities is provided in the
schedule management plan which is part of PMP
Project scope statement, WBS, WBS dictionary form the scope
baseline document
EEF has the information on which system
the project management information is
stored. OPA has the templates etc…
Project scope
statementWBS
WBS dictionary
Scope baseline
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Tools & techniques – Define Activities
Decomposition is the act of dividing the work packages into
activities. This should always be done along with the team
members for better results
Rolling wave planning is a form of progressive elaboration.
Detailed planning is performed for the immediately occurring
activities and high level planning is performed for activities
occurring at a later stage
Expert judgment includes suggesting activities to accomplish a
work package. Even team members can
provide the expertise
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Outputs: Define Activities
Activity list is performed to accomplish a work package
Activity attributes provide more information about activities
mentioned in activity list. For example, Activity attributes for
send email activity are:
1. This activity should be performed before gather
requirements activity
2. This activity should be performed on 31st Dec 2013
Milestones are important events in the activity list. In the
example provided, Design completion can be marked as a
milestone
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Introduction: Sequence Activities
Each activity will have one or more predecessor and successor.
This ensures that all activities are connected
Exception is that first activity will not have a predecessor and
last activity does not have a successor
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Sequence ActivitiesIn
puts • Schedule
management plan
• Activity list
• Activity attributes
• Milestone list
• Project scope statement
• Enterprise environmental factors
• Organizational process assets T
oo
ls &
Tec
hniq
ues • Precedence
diagramming method (PDM)
• Dependency determination
• Leads and lags
Outp
uts • Project schedule
network diagrams
• Project documents updates
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