pmp refresher course

PMI, PMP and PMBOK are registered marks of the Project Management Institute, Inc.

Edureka is a Global Registered Education Provider (R.E.P ID : 4021) of Project Management Institute (PMI)®.

ID: 4021

PMP Refresher course

PMI, PMP and PMBOK are registered marks of the Project Management Institute, Inc. www.edureka.in/pmpSlide 2

Know Your Instructor

Nishant Shukla, PMP, ITIL

® 24+ Years of industry experience across various industries like IT – Application Development, Telecommunication, Back Office , BPO/KPO, Banking (Credit/Debit Card domain)

® 11+ Years on Project/Program Management positions® 7000+ Managers trained across industries® Over 11,000 hrs. of classroom training experience® 700+ Management workshops conducted® Training conducted for clients like GMR, ABB, Wipro, Oracle, HP,

Mphasis, SAP, IBM, Cisco Systems, Unisys Global, Cinepolis, Satyam, Accenture, ITC InfoTech, NIIT Technologies, Honda Motors, Logica to name few from list of hundreds


Agenda® Myths about PMP®

® Tips to crack PMP ® Exam in first attempt® Introduction to Project Management® Factors influencing Projects® Process and Project Management framework® 3600 Overview of The PMBOK® Guide – 5th Edition® Q & A

PMI, PMP and PMBOK are registered trademarks of the Project Management Institute, Inc.www.edureka.in/pmpSlide 4

Myths about PMP® Exam® Aspirants need 35 PDUs to apply for the PMP® exam

» Contact hours are required to apply for the PMP® exam and PDUs are required to maintain the PMP® credential once you clear the PMP® exam

» The minimum score needed to pass is determined by the overall difficultly of your individual exam

® Passing score for PMP® exam is 61%» There is no documented set marks or percentages to pass the PMP® exam» From November 2005 onwards, PMI® stopped publishing the passing percentage and adopted

psychometric analysis to calculate the passing score hence this assumption is not valid anymore

® You must memorize the Inputs, Tools & Techniques, and Outputs (ITTOs)» There are more than 500 ITTOs in The PMBOK® Guide and to the key is to fully understand the

concepts of each process not the memorization of the ITTOs» Most of the questions relate to how or why a specific ITTO is used in a process and memorization

will be of no use to you when answering those types of questions


Submit Application

Schedule Exam

Application

Formalities1-3

Weeks

Attend the PMP Exam

Prep Training

Application Approval

Continue Study2-3

Weeks

Continue Study / Mock

Test2-3 Weeks

T – 1 Day

Relax!!!

Take the Exam & Clear it!!Ideal Time Gap

Between Training and Exam

6 – 8 WeeksPMP

Certification Renewal

Renewal Cycle

Every 3 Years

24 x 7 Assistance from edureka!

Online Virtual

Training by

edureka!

Application and audit assistance from

edureka!

Personalized guidance by SME

from edureka!

More than 1000 mock questions by

edureka!Assistance in

earning PDUs byedureka!

Ideal Preparation Time


Tips to Crack PMP® Exam ® Understand PMI’sm:

» Around 80% of the questions in PMP® exam are situational questions. Remember what The PMBOK® Guide recommends and based on that figure out how you would the situation.

» You might have used different approaches in past to handle those situations but for PMP® Exam stick to what The PMBOK® Guide says.

® Seek support from experts whenever needed:» When in doubt, try to get them clarified by experts or from the most authenticated source.

Books, support groups, and going through recording of your trainings are some of the ways you can help yourself pass. You can drop in a mail to [email protected] if you have any doubt.

® Practice mock tests:» It is must to take mock tests after going through The PMBOK® Guide cover-to-cover to test your

understanding of the concepts. This will help you identify your areas of improvement. Take help of more than 1200 questions available on edureka LMS.

» If you can consistently score 90 percent in practice exams, then you should feel confident about the real exam.


Tips to Crack PMP Exam Contd… ® Use tiered testing strategy:

» Make a strategy to complete one set of mock test in multiple rounds. On the first pass, try not spending more than 20 seconds on a question, and flag it if you are not confident about the answer.

» During the second pass, give a minute to each question. During third pass give 3-4 minutes to a question.

» This will allow you to get through the entire exam quickly and have more time to focus on the questions where you need little extra time to think.

® Answer all the questions:» There is no negative marking hence no penalty for incorrect answer. Even if you have no clue about

the answer, your best guess has 25% chances of being right.

® Take breaks during study as well as exam:» Do not try to cover entire PMBOK Guide overnight. Try to cover maximum one knowledge area during

one study session.» Take breaks during the exam as well. Make a exam strategy where you take minimum 2 breaks of 5

minute break every 90 minutes.


Introduction to Project and

Project Management


Project Management also needs generic

management skills and professional ethics

“Project Management is the application of knowledge, skills, tools and techniques to meet the project requirements.”

Project requirement

s

Project Management


® Project Manager has to balance the competing factors (included but not limited to) like Scope Schedule and Cost along with Quality.

® It is the project manager‘s duty to balance and achieve key-competing factors.

® Competing factors» Scope » Schedule (Time)» Budget (Cost)» Quality» Resources» Risk

Project Constraints

Scope

Cost Quality

Risk

Resource Time


Factors Influencing Projects


® Projects are typically part of an organization that is larger than the project.® The maturity of the organization with respect to following elements can influence the project

significantly.

Organizations may have a robust project based system that derive revenue primarily from performing projects for others e.g. engineering firms, consultants and construction contractors.

Work ethics and work hours

Shared values, norms, beliefs,

and expectations

Organizational Cultures and Styles

Policies and procedures

View of authority relationships

Organizational Structure

Organizational Systems:

Organizational Influences


® Organizational Structure:» The organizational structure sets the level of

authority, roles and responsibilities and the reporting structure within the project

» Organizations are structured into one of six models, the organizational structure of which will affect the project in some aspect

» Project Manager’s authority varies based on the type of organization structure

» Apart from five models in the adjacent diagram, sixth one is Composite Organizational Structure

® Organizational Communications:» Important factor in project success in the face of

globalization» E-mail, texting, instant messaging, social media,

video and web conference etc.

Organizational structure

Projectized

Strong matrix

Balanced matrix

Weak matrix

Functional

Proj

ect M

anag

er

Functional Manager

Authority

Authority

Organizational Influences (Contd.)


Project Management Institute, A Guide to the Project Management Body of Knowledge (PMBOK ® Guide) Fifth Edition, Project Management Institute, Inc., 2013, Page 22

Organization Structure

Project Characteristic

Functional Matrix Projectized

Weak Matrix Balanced Matrix

Strong Matrix

Project Manager’s Authority

Little or None

Limited Low to Moderate

Moderate to High

High to Almost Total

Who controls the project budget

Functional Manager

Functional Manager

Mixed ProjectManager

ProjectManager

Project Manager’s Role

Part – time Part – time Full – time Full – time Full – time

Project Management Administrative Staff

Part – time Part – time Part– time Full– time Full– time

Organizational Influences (Contd.)


® Organizational Process Assets are all the organization specific to and used by the performing organization such as formal or informal plans, processes, policies, procedures, and knowledge bases

® They may also include artifacts, practices, or knowledge from any or all of the organizations involved in the project, which can be used to influence the success of the project

® The organization process assets may be knowledge bases such as lessons learned and historical information, or it may include completed schedules, risk data or Earned Value data

® Organizational process assets (OPA) are input to most planning processes

® OPA Categories» Processes and Procedures» Corporate Knowledge Base

Organizational Process Assets (OPA)


OPA Corporate Knowledge

Base

Project files from previous projects Configuration

management knowledge bases

Financial databases

Historical information and lessons learned knowledge bases

Issues and defect management databases

Process measurement databases

OPA Corporate Knowledge Base


Enterprise Environment Factors (EEF)® These are conditions, not under the control of the project team that influence, constrain, or direct

the project. ® They are inputs to most planning processes and may have positive or negative influence on the

project outcome. ® They may include:

» Organization culture, structure, and governance; » Geographic distribution of facilities and resources; » Government or industry standards; » Infrastructure; » Existing human resources & personnel administration; » Company work authorization; » Market conditions;

® Political climate; ® Organization’s established communications channels; ® Commercial databases; and ® Project management information systems.


Processes and

Project Management Framework


PMBOK® Guide is a “distilled version” of Project Management Body of knowledge and it coexists with the corresponding application area knowledge ,general management skills and interpersonal skills.

PMBOK ® Guide is published by PMI and inputs from practitioners and academics have been included

The Project Management Framework

® Introduction® Organizational

Influence and Project Life Cycle

The Project Management Knowledge Areas

® 10 Distinctive Knowledge Area

The standard for Project Management of a Project

® PM Process Groups (5 process Groups)

® Project Management processes for a project (47 processes)

The PMBOK® Guide – 5th Edition

PMBOK ® Guide is organized into 3 sections:


Domain Current Distribution of Questions

Revised Distribution of Questions

Initiation 13% 13%Planning 24% 24%Execution 30% 31%Monitoring & Controlling 25% 25%

Closing 8% 7%

PMP® Examination Blueprint


® There are 10 Knowledge Areas covered in PMBOK® Guide 5th edition. These 10 Knowledge Areas are:

1. Integration project management2. Project Scope Management3. Project Time Management4. Project Cost Management5. Project Quality Management6. Project Human Resource Management7. Project Communications Management8. Project Risk Management9. Project Procurement Management10. Project Stakeholders Management

Project Management Knowledge Areas


Overview of The PMBOK® Guide:5 Process Groups


Plan(Develop Project

management Plan)

Do(Direct & Manage

Project Work)

Check(Monitor & Control

Project Work)

Act(Decision Point for

PM and Team)

Change(Integrated Change

Control Process)

Close(Close Project or

Phase)

Deming Cycle and PM Processes


Overview of The PMBOK® Guide:47 Processes

http://www.edureka.co/pmp

Direct & Manage

Project Work

Control Scope

Control Schedule

Control Cost

Control Quality

Control Communicatio

ns

Control Risk

Control Procurements

Control Stakeholders

Deliverable

Monitor & Control Project

Work

WPI(Work Performance Information)

WP Reports/Project

Dashboards

The Logical Sequence: High levelDevelop

Project Charter

Develop PM Plan

ProjectCharter

Project

Plan

WPD(Work Performance Data)

Close Project

7 Days

200$

- 2 Days

- 25$

Develop Subsidiary Project Management

PlansChange

Management Plan

Requirement Management Plan

Configuration Management Plan

Scope Management Plan

Cost Management Plan

Human Resource Plan

Communication Management Plan

Risk Management Plan

Procurement Management Plan

Process Improvement Plan

Quality Management Plan

Scope Baseline

Schedule Baseline

Cost Baseline

Integrated Change Control

Process

Change Request

Approved Change Request

Project Progres

s Update


And That’s All

Questions

Slide 27 http://www.edureka.co/pmp

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pmp refresher course

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