UK ANTARCTIC HERITAGE TRUSTPort Lockroy Base LeaderAPPLICATION FORM

Please consider the following preliminary requirements and key information:

Application Process:

You must be available to attend the mandatory interview and selection process held 13th- 15th May 2020 in the UK (please note, all travel and related costs for the interview/selection process will be at your own expense).

If appointed, you must also be available to attend the mandatory training week scheduled for 3rd – 9th October 2020 in Cambridge, UK. The training will include a 2 day (16 hour) Bespoke Outdoor First Aid course. A reasonable contribution to UK travel expenses will be made for training (please note that we do not reimburse international travel expenses).

If you are unable to attend the interview or training dates, your application will be unsuccessful. Applications are made on an individual basis and we are unable to accept joint applications.

Right to Work Documentation:

You must be in possession of a valid passport (of any nationality). If invited, you will need to be able to travel to the UK for selection and training. If selected, you will need to be able to travel through South America.

Medical Requirements:

To work in Antarctica, you must be deemed medically fit. Upon appointment, you will be required to complete a medical questionnaire provided by our Occupational Health Team. On completing this you will need to provide medical information and then obtain confirmation and clearance from your own GP and dentist.

Please be aware that as the team share meals and cooking duties it is very hard to cater for special dietary requirements, food allergies and/or intolerances.

Please note, UKAHT can cater for vegetarians at Port Lockroy but other dietary requirements are extremely difficult to accommodate. This is due to the team sharing meals, time available to prepare food and the type of food available. Please consider this before applying.

Non-Smoking:

Port Lockroy is a non-smoking environment. Smoking (traditional cigarettes, e-cigarettes, and any other form of inhalation/vapours) is categorically prohibited at the site.

First Aid:

Given the remote location, it would be desirable for applicants to already have a first aid qualification/experience, however if selected you will be required to attend a 2 day (16 hour) Bespoke Outdoor First Aid course during training in October.

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UK ANTARCTIC HERITAGE TRUSTPort Lockroy Base LeaderAPPLICATION FORM

Health & Safety:

Given this role, it would be desirable for applicants to already have a health & safety qualification, such as the IOSH Managing Safely course, however, given the nature of the role and if selected, you will be required to complete this course or similar.

To Apply for the position of Port Lockroy Base Leader:

Please complete the application form and declaration box in Section A. (Please note that all sections must be completed, within the allocated word limit, for your application to be considered).

Please also read the medical process and requirements information in Section B. All details will be processed in accordance with Data Protection legislation.

Send your completed application form to jobs@ukaht.org by 5pm (GMT) on Monday 9th March 2020. Email applications only please.

Please note: Due to the large number of applications received each year we are not able to provide any individual feedback at the application stage.

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UK ANTARCTIC HERITAGE TRUSTPort Lockroy Base LeaderAPPLICATION FORM

SECTION A

1. Additional informationAdditional information

First Name(s): Last Name:

Additional information

Additional information

Evening phone No:

Additional information

Email address:

Additional information

How did you find out about working at Port Lockroy?

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UK ANTARCTIC HERITAGE TRUSTPort Lockroy Base LeaderAPPLICATION FORM

2. Employment History (most recent first, please add extra rows if required)Dates Employer name and

addressPosition Key responsibilities

From To

3. Education and Qualifications (most recent first, please add extra rows if required)Dates Educational Establishment Qualifications & Grades

From To

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UK ANTARCTIC HERITAGE TRUSTPort Lockroy Base LeaderAPPLICATION FORM

4. Base Leader positionThe Base Leader is responsible for managing the small team at Port Lockroy to most effectively run the post office, merchandise and museum operation at Port Lockroy during the Austral summer.

In this role you will:

- Actively manage the base and team of 4 or 5 on site throughout the occupancy period (November to early March)

- Coordinate contract staff on site that may be there for shorter periods of time to carry out other work, such as an electrical maintenance program

- Work alongside the Conservation Project Manager (when on site) or conservation staff to coordinate the conservation maintenance programme and ensure this fit within the Port Lockroy daily schedule

- Lead or co-lead a brief daily morning meeting to ensure all staff on site are aware of plans for the day and discuss any health & safety matters

- Ensure all staff on site have a site safety induction and are all familiar with how to use all the communications equipment on site

- Take the lead on site in the event of an emergency and act as the key point of contact with the UKAHT Operations team in the UK

- Act as the key point of contact and ensure regular communications with the UKAHT Operations team in the UK

- Oversee the workload and responsibilities of all members of the team and assist where necessary- Coordinate all vessel visits to the island in adherence to Antarctic Treaty guidelines- Ensure the team always operates in a safe and diligent manner and in line with all UKAHT Health,

Safety & Welfare policies and guidelines- Manage all day to day on health & safety matters on site, working closely with the UKAHT

Operations Manager- Report back health & safety incidents as soon as possible to the UKAHT Operations Manager- Adhere to all Standard Operating Procedures and risk assessments and update these as required

throughout the season- Oversee onsite inventories and ensure they are updated as necessary- Manage and organise the site work task list as necessary and make plans for future work needed- Liaise with Expedition Leaders to arrange appropriate pre-landing briefings and lectures on board

ships where possible- Oversee the museum display in accordance with the guidelines given- Liaise with Expedition Leader/ships to arrange taking a mobile shop and post-office on-board

larger vessels (up to 500 pax) - To promote the work of UKAHT- Taking responsibility for ensuring good time management, both short term and long term, to

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UK ANTARCTIC HERITAGE TRUSTPort Lockroy Base LeaderAPPLICATION FORM

ensure all these tasks are completed within the season- To undertake other services from time to time as required by the UKAHT Operations team

Please outline the reasons why you wish to apply for the role of Port Lockroy Base Leader with UKAHT and how you could apply your skills and experience to this position at Port Lockroy (word limit: maximum of 750 words).

Please answer the following questions with examples from your experience in academic, social or working life (word limit: each answer is limited to a maximum of 250 words).

1. Describe a good team leader?Feb 2020 Page 6 of 10

UK ANTARCTIC HERITAGE TRUSTPort Lockroy Base LeaderAPPLICATION FORM

2. Tell us about a time you have managed/led a small team. Describe your role as a team leader. What did you like about managing people? Have you managed a difficult team and if so, why were they difficult and how did you manage these issues?

3. Tell us about a time when you had to complete a task you had never completed before. How did you go about it? Were you successful?

4. Port Lockroy is located on a small, remote island in Antarctica. Please tell us about any previous experience you have had working in a remote and/or cold location.

5. Antarctica experiences rapidly changing environmental conditions and in conjunction with an extremely busy day to day schedule, operations and organising can be challenging for the team, please detail an example of a time you managed competing priorities or dealt with last

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UK ANTARCTIC HERITAGE TRUSTPort Lockroy Base LeaderAPPLICATION FORM

minute changes in a fast paced environment.

6. A large part of the Base Leader’s role at Port Lockroy is liaising with the expedition teams (via plain text email and VHF radio) to arrange a smooth and safe visit at Port Lockroy. Briefly share an experience in which you successfully coordinated with others. How about a coordination effort that was not as successful?

7. What would you anticipate being the most challenging thing about this role? And what would be the best thing about this role if you were successful?

8. Is there anything we have not already asked you that you believe would make you a valuable addition to the team?

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1. ReferencesPlease provide the names and requested details of two professional referees, including your current or most recent employer and one-character reference. No approach will be made to your present employer before an offer of employment is made to you.

Professional Referees

Name:

Organisation:

Position:

Email:

Contact No:

Address:

Name:

Organisation:

Position:

Email:

Contact No:

Address:

Character Reference

Name:

Email:

Contact No:

UK ANTARCTIC HERITAGE TRUSTPort Lockroy Base LeaderAPPLICATION FORM

5. DeclarationYour signature confirms

1 that the information you have given is accurate and complete2 that you can attend the mandatory interview and selection process held 13th – 15th May 2020

near Wellingborough, Northamptonshire (at your own expense) and, if successful, to also attend the mandatory training session held 3rd – 9th October 2020 in Cambridge

3 that you believe you are fit and able to work in Antarctica4 You have no dietary requirements, food allergies or food intolerances that would prevent you

from living with a remote team in Antarctica for around 5 months 5 your consent for a UKAHT Occupational Health Expert to assess your medical fitness 6 your consent for UKAHT to require you to undertake a dental examination with your own

dentist at the appointment stage7 your consent for UKAHT to seek further medical information and ask you to undertake a

medical from your own GP if recommended by the Occupation Health Expert at the appointment stage

8 that you will inform UKAHT of any change in your medical details prior to departure, if appointed

Signature:

Date:

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UK ANTARCTIC HERITAGE TRUSTPort Lockroy Base LeaderAPPLICATION FORM

SECTION BMedical Process and requirements

As this role will be based in Antarctica which is an extremely challenging, remote and isolated environment where medical facilities are not readily available, all applicants who progress through to the second selection stage will be required to undertake the following:

- Completion of a confidential medical questionnaire which will need to be completed and sent to our Occupational Health expert for assessment and review at the selection centre.

- Successful completion of a thorough medical and dental assessment (physical and mental health) with your GP to be submitted upon appointment.

- Where there is a significant medical condition, we reserve the right to take this into consideration when determining the suitability of an application. We will base this decision upon medical guidance.

Please note that whilst all information received during the selection process is treated as confidential, any or all of it may be shared with suitably qualified third parties if this is deemed necessary for the safety or well-being of you or others.

Please detail here if there are any reasonable adjustments that you need UKAHT to make to assist your application either during the telephone interview (first stage) or selection centre (second stage):

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