planning commission agenda - town of hayden,...

NOTICE: Agenda is subject to change. If you require special assistance in order to attend any of the

Town’s public meetings or events, please notify the Town of Hayden at (970) 276-3741 at least 48 hours

in advance of the scheduled event so the necessary arrangements can be made.

AGENDA

HAYDEN PLANNING COMMISSION

THURSDAY, JUNE 22, 2017

7:00 P.M.

HAYDEN POLICE STATION – 249 HAWTHORNE STREET

REGULAR MEETING

1. CALL TO ORDER, MOMENT OF SILENCE & PLEDGE OF ALLEGIANCE

2. ROLL CALL

3. CONSIDERATION OF MINUTES

a. Decision: March 23, 2017

4. PUBLIC COMMENTS

5. OLD BUSINESS

6. NEW BUSINESS

a. Review and Consider Recommendation to Town Council for Approval of Planning

Consultant for Land Use Code Update Phase 1 in accordance with Associated

Governments of Northwest Colorado (AGNC) Technical Grant

7. STAFF AND COMMISSION MEMBER REPORTS

8. ADJOURNMENT

Tim Frentress

Donna Hellyer

Chuck VeDepo

Amy Williams

Angie Robinson

Roll Call

Town of Hayden

Planning Commission Agenda Item

MEETING DATE: June 15, 2017

AGENDA ITEM TITLE: Review and Consider Recommendation to Town Council for Approval

of Planning Consultant for Land Use Code Update Phase 1 in accordance with Associated

Governments of Northwest Colorado (AGNC) Technical Grant

AGENDA SECTION: New Business

PRESENTED BY: Mathew Mendisco

CAN THIS ITEM BE RESCHEDULED: Yes, but not recommended.

BACKGROUND REVIEW: In March 2017 it was identified by Town Council and Town staff that

the Town of Hayden land use code was in need of some updates and revisions. Several

developers and business people in Hayden have made several comments that the land use

code and process was confusing, redundant, cumbersome, and slightly outdated.

Responding to this need Town staff applied for a technical assistance grant from AGNC which

has a category for land use planning and community projects. Staff broke the project out into

two phases (2017 and 2018 work) and worked with current planning to establish a scope of

work list for phase one. Phasing was used to break up the costs between 2017 and 2018.

On May 2nd 2017 the Town of Hayden was notified by AGNC that it was awarded $2,500.00

for a two phase land use code update (see attached award letter). The total budget for phase

one is $10,000. As part of the grant the Town was required to seek three proposals from

qualified firms to assist the Town with the land use code update. Firms were sent the following

proposed scope of work for phase one which is what the proposals are based on:

1. Conduct assessment of current code, prepare assessment memo and discuss list of

known corrections and desired revisions with Staff

2. Propose revised outline and format of Development Code to streamline the code.

3. Prepare Draft 1 of revised Development Code.

4. Discuss Draft 1 of Development Code with Town Staff, revise and prepare Draft 2 to

incorporate staff comments.

5. Present Draft 2 of Development Code to Hayden Planning Commission at work

session (2 meetings).

6. Revise Draft 2 per Planning Commission work sessions, prepare Draft 3.

7. Conduct notice and public hearing for Draft 3 of Development Code before Planning

Commission (2 meetings).

8. Planning Commission makes recommendation to Town Council.

9. Conduct notice and public hearing for Town Council to adopt Development Code by

Ordinance (2 meetings).

10. Firms were requested to list similar experience on projects, team members, and cost

of the work.

Below staff has listed the firms that submitted proposals along with breakdowns of cost and

analysis of each person/firm. Staff recommendation follows the breakdown.

Heil Law & Planning LLC: Mr. Eric Heil was referred to staff by the City Manager of Avon CO.

He is AICP certified (American Institute of Certified Planners) and is a land use attorney for

several rural and mountain clients in Colorado. Mr. Heil’s resume illustrates his experience as

both working in law and planning work for communities. He currently sits on the AICP Board

of Colorado and has written several articles on land use cases. Mr. Heil has participated in

both land use code updates and drafted one as well. His resume and bio are included along

with his email that has his proposal of $10,000.

Safebuilt Colorado LLC: Safebuilt is the current firm representing the Town as the building

department and also has a planning division. Safebuilt submitted their proposal via email

which is attached with several proposed pricing line items based on what was submitted that

range from $10,000 to $125,000. There email illustrates some of the different approaches they

took.

RG and Associates Inc: RG is the current planning company contracted by the Town for three

years and Ross Culberson has been in his role now for 1.5 years as the Town’s planner. They

do both planning and engineering for rural and metropolitan area clients. The experience

level of RG is comparable with the other firms that submitted proposals and they do have

direct experience with the Town of Hayden. RG’s response is included for review. RG has

quoted a cost for phase one of $9,985.00.

After review of all of the proposals staff is not recommending Safebuilt Colorado Inc. They did

not respond to the requested information completely nor did they provide some of the other

things like team and project examples.

Mr. Heil is very qualified to do the work and staff was surprised that he will be able to do this

work for the cost. His experience in Avon and drafting code that is applicable to rural areas

was a huge plus. While staff is not recommending him as the firm to be selected if the PC was

more inclined to use his services we would be very comfortable working with him. In addition

he has worked with RG on several projects so he is familiar with our team.

RG included a very through proposal response to our request. They have a team in place,

work in Hayden now, and the cost proposed is within the budget that the Town has allocated.

While they don’t carry the legal experience I have confirmed that they would get review from

a legal professional to ensure the updates recommended would pass statute muster and the

Town’s attorney will also review the changes. Overall staff felt that this proposal was the most

comprehensive and responsive. Their scope is not exactly what we as staff requested but it will

get us to the ultimate goal of phase one which is a streamlined updated code on the first

phase. Due to that staff is recommending RG as the selected firm for this land use code

update.

RECOMMENDATION: Town of Hayden Planning Commission make a recommendation to the

Town Council that they hire RG & Associates for the phase one process of the update to the

Town of Hayden land use code and direct staff to make that recommendation and draft a

professional services agreement and resolution supporting the recommendation.

MANAGER’S RECOMMENDATION/COMMENTS: Staff concurs with the recommendation

above.

May 5, 2017

Dear Tim Redmond,

The AGNC Executive Committee has approved the Town of Hayden’s technical assistance grant request for the Hayden

Land Use Code Update in the amount of $2,500.00. Please be aware that AGNC receives the money for this technical

assistance under a grant from the Department of Local Affairs and is, therefore, bound by the grant

requirements. Consequently, as a recipient of funds from this grant, you must comply with this letter of

agreement. Please read, sign and return a copy of this letter to AGNC, PO Box 593, Grand Junction, CO 81502.

REQUIREMENTS OF A TECHNICAL ASSISTANT GRANT:

1. The staff person managing this grant should keep a separate file on it in the event that AGNC is audited. If we are

audited on this project you might need to present your file for inspection. The file should be retained for five years. Please

title the file “2017 AGNC Technical Assistance, EIAF grant # 8344” and the name of the project.

2. Expenses charged to the project may not be incurred prior to May 15, 2017. Please keep an accurate accounting of

expenses charged to the project in the file, including in kind expenses.

3. If you are hiring a contractor to do the work you must do so through a competitive process. Since your grant is

less than $10,000, you may simply document three verbal bids. The bids must be documented in writing in your file with

the amount of the bid, name of the bidder/contractor, date and signature of the person receiving the bid.

4. Your project must be complete by January 31, 2018. In order to receive payment for the project, you must submit

all invoices related to the project, proof of payment, and a one-page summary of the accomplishments of the project, no

later than January 31, 2018. We will not guarantee that you will be reimbursed for the project if the final report and

invoice are not received by January 31, 2018.

Please sign and return a copy this letter to the AGNC office. Acceptance of the grant and grant requirements are indicated

by your signature.

If you have any questions, you can reach me at (970) 665-1095.

Sincerely,

Tiffany Pehl

Grant Administrator

Agreed:

______________________________________________________________________________

Signed Date

______________________________________________________________________________

Title Jurisdiction

HEIL LAW & PLANNING, LLC

RESUME FOR ERIC J. HEIL, ESQ., A.I.C.P.

PROFESSIONAL OVERVIEW

Mr. Heil has 25+ years experience working with all aspects of land use regulations and local

government comprehensive plans, including representation of both local governments and private land

owners. In addition to drafting land use regulations, Mr. Heil regularly advises planning departments,

planning commissions and elected officials on the administration, interpretation, application and

enforcement of land use regulations. This first-hand experience with administering land use regulations

in Colorado enables Mr. Heil to focus on pragmatic and effective land use regulations and minimize

theoretical and bureaucratic approaches that may undermine community acceptance. In addition, Mr.

Heil’s broad experience with local government representation enables Mr. Heil to appreciate the

importance of many different local government service providers, such as fire, police, water, sewer and

recreation. Mr. Heil offers a balanced perspective of both a certified land planner and a licensed

Colorado attorney with decades of local government experience. Mr. Heil is actively involved the

Colorado Chapter of the American Planning Association as a board member, co-chair of the Legislative

Committee and President of the Planning Institute of Colorado.

REPRESENTATIVE PROJECTS

A short list of representative land use regulation projects for Mr. Heil includes:

Participated and reviewed drafting of Development Code for the Town of Avon along with

Clarion Associates.

Drafted Land Use Codes for the towns of Creede, Rico, Ophir and Sawpit.

Drafted regional water resource protection regulations for Cave Creek karst in Arkansas with

Wight Water Engineers.

Drafted water resource protection regulations for town of Silverthorne (which are cited by the

State of Montana as model regulations).

Drafted and negotiated new Planned Unit Development Plan for the Village (at Avon) as part of

litigation settlement over land use and financial matters.

PROFESSIONAL EXPERIENCE

Mr. Heil’s legal and planning career began in 1992 with the representation of the Town of Ophir, Mr.

Heil’s first client and Colorado’s smallest home rule municipality. Mr. Heil’s career has involved

representation of numerous municipal clients and other local government clients on a wide variety of

contracts, real estate transactions, public financing, public infrastructure construction, land use regulatory

matters and litigation. In addition, Mr. Heil has served an instrumental role in implementing solutions to

large-scale real estate projects and complex community growth issues. Mr. Heil offers 25 years of diverse

experience with local government representation ranging from some of the smallest municipalities in

Colorado to some of its largest cities.

Mr. Heil currently serves as the Town Attorney for the Town of Avon, CO and the City Attorney for

the City of Creede, CO. Mr. Heil also represents private clients on real estate transaction and land use

matters. In addition to his legal career, Mr. Heil has served as a community development planner, town

manager, project manager and grant writer. Mr. Heil is admitted to practice law in Colorado and is a

member of the American Institute of Certified Planners.

EDUCATION

B.A., Political Science, University of Wisconsin, Madison, WI, 1989

J.D., University of Denver, School of Law, Denver, CO, 1992

RESUME FOR ERIC JAMES HEIL, ESQ., A.I.C.P.

Page 2 of 2

SPECIAL PROFESSIONAL ACHIEVEMENTS

2009 – Received award from Colorado Chapter of the American Planning Association for

contribution to the 8th version of the Colorado Land Planning and Development Law book.

2001 - Received Governor’s Smart Growth Award on behalf of the Town of Rico for Capital

Improvements Planning.

1996 – Received Governor’s Smart Growth Award on behalf of the Town of Rico for Best Urban

Design in a Master Plan.

SPEAKING ENGAGEMENTS

2016 American Planning Association/Colorado Chapter Annual Conference. Presentations entitled,

“Ethics Re-Visited.” And “Legislative and Land Use Case Law Update.”

2015 American Planning Association/Colorado Chapter Annual Conference. Presentation entitled,

“Legislative and Land Use Case Law Update.”


“Legislative Update,” “Municipal Real Estate Transactions,” “Regional Planning Workshop,” and

“Water Planning Roundtable.”


“Legislative Update” and “Evaluating Tax Increment Financing.”

2012 Department of Local Affairs. Presentation entitled, “Right Code, Right Place,” Planning

Commission Workshop, September, 2012, Golden, CO.

2012 Downtown Colorado Inc. Presentation entitled, “Real Estate Transactions with

Municipalities,” September, 2012, Golden, CO.

2011 Colorado Brownfields Inc. Presentation entitled, “Buying and Selling Property with

Environmental Liabilities,” May, 2011, Grand Junction, CO.

2010 Western Planners Annual Conference, “Professional Ethics in Planning,” August, 2010,

Vancouver, WA.


“Legal Issues Related to Annexation and Development Agreements,” October, 2009, Estes Park, CO.

2009 Colorado Municipal League Annual Attorney Conference. Presentation entitled, “Legal

Issues Related to Annexation and Development Agreements,” October, 2009, Estes Park, CO.


“The Planning, Environmental, and Legal Challenges of Mining Claims,” September, 2006, Telluride,

CO.

PUBLICATIONS

Edited and updated “Chapter 5: Exactions, Dedications, Impact Fees, and Regulatory Takings”

of Colorado Land Planning and Development Law, 8th, 9

th and 10

th editions.

“Backlash of Kelo in the West” Planning, June, 2006.

“Home Rule Adoption” Colorado Municipalities, 2001

Eric Heil of Heil Law & Planning LLC is an attorney and certified land planner with 25 years of

experience representing municipalities and local governments in Colorado. Over the course of

his career Mr. Heil has served as a municipal attorney, community development planner, town

manager and project administrator. Mr. Heil has presented on the topics of Legal, Planning and

Environmental Issues Associated with Mining Claims; Annexation and Development

Agreements; Ethics for Planners; Brownfields Redevelopment Law; The Role of Non-Profits in

Brownfields Redevelopments; Recent Land Use Law in Colorado; Buying and Selling Property

with Environmental Liabilities; Real Estate Transactions with Municipalities; and Right Code,

Right Place; and Evaluating Tax Increment Financing at state and regional planning

conferences. Mr. Heil has published articles on home rule authority in Colorado in the Colorado

Municipal League Magazine and the effect of Kelo v. City of New London on legislation in

western states. Mr. Heil is the author of the chapter on “Exactions, Dedications, Impact Fees,

and Regulatory Takings” in the Colorado Land Planning and Development Law book. Current

clients include the Town of Avon, Colorado, the City of Creede, Colorado and private clients on

real estate and development matters. Mr. Heil has previously represented the towns of Lochbuie,

Norwood, Ophir, Rico, and Silverthorne; served as the assistant city attorney for the City of

Centennial and special counsel for the City of Lakewood; and represented numerous special

districts and non-profit corporations. Mr. Heil serves on the Board of Directors for the Colorado

Chapter of the American Planning Association and serves as a Co-Chair on the Legislative

Committee. Mr. Heil received his law degree from the University of Denver in 1992 and his

Bachelor of Arts degree in Political Science from the University of Wisconsin, Madison, in

1989.

Dillon•Del Norte•Wheat Ridge303-293-8107

www.rgengineers.com

Town of HaydenLand Use Code assessmenT and UpdaTe proposaL

rG and assoCiaTes, LLCenGineerinG pLanninG ConsTrUCTion adminisTraTion

Town of Hayden Land Use Code Assessment and Update Proposal • 3

Town of HaydenRGA’s Proposal for Land Use Code Assessment and Update

SectionCollective Qualifications of FirmQualifications of Staff/Similar ServicesReferencesApproachProject Budget

Page511192125

TABLE OF CONTENTS

4 • Town of Hayden Land Use Code Assessment and Update Proposal


.

• Airport Engineering• Building Inspection• Certified Operator in Responsible

Charge• Civil and Structural Engineering• Comprehensive Planning• Construction Administration • Development Review Services• Drainage and Hydrologic

Engineering• Economic Development• Flood Recovery Experience• Geographic Information Systems

(GIS)

• Grant Application and Implementation

• Highway and Roadway Engineering• Land and Site Development• Land Use Planning• Multi-Use Trail Engineering• Municipal Engineering and Planning• Parks and Recreation Planning• Special District Management• Transportation Engineering• Urban Design• Water and Wastewater Engineering• Zoning Code Updates

RGA has the Disadvantage Business Enterprise (DBE), Minority/Women Business Enterprise (W/MBE) and Small Business Enterprise (SBE) certifications through the City and County of Denver.

The RG and Associates, LLC (RGA) team has been providing planning, engineering, and construction administration for communities throughout Colorado since 1986. It is our goal to provide services that are efficient and cost-effective while implementing industry best practices. RGA is an established local firm, with a proven track-record of satisfied clients. In addition to our two principals, many of our 22 employees have worked together for 10+ years, resulting in a depth and versatility not normally found in smaller firms.

www.rgengineers.com 303-293-8107

firm experienCe

Company Headquarters4885 Ward Road, Suite 100

Wheat Ridge, CO 80033

West ColoradoRegional Office

256 Dillon Ridge Road, Suite 206PO Box 2963

Dillon, CO 80435

Southwest Colorado Regional Office

655 Grand AvenueDel Norte, CO 81132

RGA provides expertise in the following disciplines:

Ricardo Goncalves, [email protected]

James R. Landry, P.E.Chief Operating [email protected]

Office Locations:

Planning ServiceS

RGA’s Principals


.

RGA planners’ broad national planning knowledge and experience provides our clients with specialized services such as community context analysis, implementation strategies, document writing, graphic support and strong land use/regulatory code interpretation and enforcement. Our passion for planning and community development allows us to translate best practices from around the country into locally-implementable strategies. Municipalities served by RGA include:

Reviews• On-Call Services• Customized Planning “101” Training

Programs • Development Review• Comprehensive and Master Plans/

Updates• Customized Citizen Involvement

Campaigns

Plans and Studies• Code Updates• Urban Renewal Activities• Economic Development Studies and

Management• Grant Writing and Administration• Resiliency Programming• Housing Needs Assessments • Enterprise Zone Administration

RG and Associates, LLC (RGA)’s passion is serving Colorado communities. We provide a wide range of professional planning and engineering services to towns, cities, counties and special districts across the state. Our responsiveness, unparalleled customer service, professional expertise and long-term commitment to our clients provides consistency through periods of political change and economic uncertainty. The RGA team of AICP certified planners brings a broad depth of municipal experience and best practice planning knowledge to each project that we develop. Our personal touch and focus on the specific needs, wants, and desires of our clients sets us apart from large, national firms. With a combined 40+ years of planning experience in multiple states, we offer a very broad selection of professional services which include:


mUniCipaL experienCe“RGA has excelled at integrating themselves into the City organization and community. They understand their roles and are very responsive to direction and guidance from City management. Their conduct with the public and the City’s elected officials is considerate and professional. I regularly ask RGA to make presentations and have direct interaction with our City Council, Planning Commission and citizens and I’m always impressed by their professionalism and quality of work. They have shown me that they are interested in providing quality services to our City and community at a fair and reasonable price.”

C. Devin GranberyCity Manager

City of Sheridan

Planning ServiceS


. RG and Associates, LLC (RGA) provides on-call development review services to municipalities or special districts that may have limited staff or resources and have a variable workload associated with the review of private developments. This partnership can not only improve response time by the entity, but also reduce the time required for review and approval. To provide quality reviews, our team utilizes the following:

1. Familiarity with entity’s codes, standards, master plans and reports. As an integral component of our on-boarding process of new clients, we will be become familiar with the entities’ guiding documents and standards.

2. Review team. Many of our staff members have worked together, as a team performing development reviews for a variety of client communities spanning many years. This results in an efficient and quick turnaround of reviews.

3. Maintaining the same review team. This increases efficiency, assists with a quick review and helps maintain consistent comments.

4. Adhering to City review time-frames. RGA has developed internal procedures in order to adhere to short review time-frames and is accustomed to re-prioritizing work to meet deadlines.


deveLopmenT review

Our team of veteran planners and engineers are well versed at reviewing land development documents, such as: preliminary and final subdivision plats, zone changes, use by special reviews, variances, site plans, construction documents, subdivision improvements, annexations, oil and gas and Planned Unit Development (PUD) applications. This may include review of: conformance to zoning district regulations and uses, building form, architectural design, conformance with subdivision regulations, subdivision improvement agreements, development agreements, legal descriptions, drainage, grading, traffic, utilities and infrastructure. By providing these reviews, we become an extension of an entity’s staff. We are accessible to meet with applicants, referral agencies and citizens at any time, either in person, by phone or by email. We never impose our ideals onto our clients, but rather offer our expertise, support and guidance towards a collaborative solution that will benefit our client, not only at the completion of each project, but well into the future.

• City of Sheridan• City of Brighton• City of Leadville• City of Littleton• Clear Creek County• Rio Grande County• Town of Buena Vista• Town of Gilcrest• Town of Hayden• Town of Hot Sulphur Springs• Town of Johnstown• Town of Lochbuie• Town of Meeker• Applewood Sanitation District• Crestview Water & Sanitation District

• Westridge Sanitation District

Sample Development Review Clients:

Our planners are active members of these professional organizations:


Qualifications of Staff/Similar ServicesOur team of planners is experienced and well versed in reviewing development applications, analyzing alternatives, facilitating communication among stakeholders, and administering land use regulations.

Our combined 40+ years of experience includes all facets of municipal planning. We are regularly asked by our clients to assist in administering zoning ordinances, recommending and facilitating zoning ordinance updates, and reviewing development plans, subdivision plats, commercial developments, PUD’s, site plans, large residential subdivisions, and annexations. The greatest benefit of our team is our breadth and depth of knowledge spanning a large range of planning services.

Our areas of expertise include: • Comprehensive Plans• Citizen/Stakeholder Engagement• Development Review• Economic Development• Geographic Information Systems

(GIS)

• Grant Writing and Administration• Land Use Planning• Municipal Experience• Parks and Recreation Planning• Urban Design• Zoning Code Updates

TJ Dlubac, AICP

Town of Timnath, Colorado

While employed by the Town of Timnath as the Town Planner, TJ worked directly with the Community Development Director and Community Development Coordinator to review code content and process discrepancies regarding the town’s Land Development Code. The assessment came as a result of the Town Council’s desire to create a streamlined and business friendly development review processes and accompanying application requirements. The review team pulled from personal experience over the years in Timnath, council and community goals, and development pressures for business, retail, and residential land uses. With a goal to increase tax base and a fair and equitable development review process, the code requirements were assessed and amendments were recommended to the Planning Commission.

Town of Mountain View, Colorado

The Town of Mountain View, a small village boarding the western edge of Denver, has been faced with increased development pressures as homeownership affordability increased demand on the Town’s 1950’s bungalow and cottage homes. To ensure the community character was continued through the redevelopment process, the Town Board called for a code update process. While at a previous employer, TJ managed and oversaw the assessment of the Town of Mountain View Municipal Code. The assessment took national best practices, land use case law doctrines, and the community vision, goals and objectives to recommend updated policies, processes, and code organization. The recommendations were rooted in facilitating growth by creating clear and streamlined processes while also ensuring the proper review process for development applications. In addition to the assessment, TJ also worked directly with town staff to produce application checklists, review forms, template letters, and standardizing review processes to streamline development review.


City of Cheyenne, Wyoming:

While employed with the City of Cheyenne, Wyoming, TJ was tasked to analyze the city’s Sign Code and make recommendations to meet the increased political pressure to limit billboards, address electronic message signs, and allow for temporary sidewalk signs in the downtown core. The assessment of the Sign Code culminated with recommendations to remove inconsistencies between various chapters of the municipal code, reorganize the sign code regulations to be more usable and understandable and develop a streamlined sign permit application processes to increase efficiency. Since the recommendations impacted a variety of chapters of the development regulations, the city undertook a comprehensive re-write to address the widespread inconsistencies and inefficient processes encountered through the assessment process. The resulting Unified Development Code has subsequently been adopted by the city and is a model for other communities around the nation.

Jennifer Henninger, AICP

City of Sheridan, Colorado

RGA has been the City Engineer, City Planner, and Chief Building Official for Sheridan for over 10 years, providing a variety of engineering, planning, building inspection and business license on-call services. Our planners are the planning staff for the city and in that capacity facilitate the development review process, represent the city in meetings with landowners and developers and present all land use cases to Planning Commission and City Council. RG and Associates was instrumental in completing a municipal code review and revision in 2009, and updating the city’s Comprehensive Plan in 2015. Jennifer is currently tracking code updates for a re-write of the Zoning Code next year. Additionally, under Jennifer’s leadership, the city has been able to secure nearly a million dollars of grant funding; of which funds have been used on parks, trail connections and for the completion of the 2015 Comprehensive Plan.

City of Lakewood, Colorado

During Jennifer’s five years working as planner for the City of Lakewood, she was involved in several zoning code updates. She wrote the first residential design guidelines for the City, vetting them through staff and Planning Commission prior to formal adoption by Council. Jennifer also conducted extensive research on technology and best practices for telecomunications facilities which resulted in Lakewood’s adpotion of their first telecommunications ordinance. As a development review planner Jennifer was instrumental in tracking necessary code revisions and ensured the adoption and intergration of these revisions into the Lakewood Municipal Code.

Ross Culbertson

Town of Kersey, Colorado

As part of the RGA Planning Team, Ross contributed his community assessment analysis and technical writing skills to several sections of the 2016 Kersey Comprehensive Plan Update. RGA lead a robust community engagement process of which preference surveys, priority mapping, and land use strategies were used to formulate a Plan document with actionable steps for achieving a vibrant community. Ross used his analysis of the existing code, combined with the community input to create Chapter 5 – Image and Design, Chapter 6 – Housing, and Chapter 10 – Parks, Recreation and Open Space of the Kersey Comprehensive Plan. The recommendations found in these chapters have led to land use code revisions for the Town.

Town of Hayden Land Use Code Assessment and Update Proposal • 13www.rgengineers.com 303-293-8107

ProfeSSional exPerience

Town of Hayden, colorado

Consulting town Planner

• On-Call Planning/Development Review (including Zoning, PUD’s, Annexations, Variances, Conditional Use, Site Plans, Plats & Building Permits)

• Development Process Guidelines, Checklists, & Procedures• Research Projects & Graphic Presentations

ciTy of liTTleTon, colorado

Consulting City Planner

• On-Call Planning/Development Review

Town of JoHnSTown, colorado


• On-Call Planning/Development Review (Landscape Plan Review)

Town of locHbuie, colorado



SySTemS ProPerTieS, elberT counTy, colorado

Consulting Planner for Private DeveloPment Client

• Project Management• Consultant Management/Budgeting• Project Deliverables

Town of KerSey, colorado


• 2016 Kersey Comprehensive Plan

ciTy of denTon, TexaS

senior Planner

• Development Review • Development Process Guidelines, Checklist, & Procedures• Historic Planning Code Amendments

ciTy of friSco, TexaS

Planner/senior Planner

• Development Review • 2012 Zoning Code Update• 2014 Comprehensive Plan Update• Public Realm Design Research

Tbg ParTnerS inc., HouSTon, TexaS

lanD Planner/urban Designer

• Imperial Sugar Tract PUD Master Plan, Sugar Land, Texas• Edgewater Master Plan, Webster, Texas• Edgewater Hike & Bike Trail Head Design, Webster, Texas• Grand Lake Estates Land Plan, Montgomery County, Texas

ciTy of HouSTon, TexaS

City Planner

• Development Review • Development Code Revisions

cra arcHiTecTure, inc., HouSTon, TexaS

arChiteCtural ProjeCt manager

• General Services Administration (GSA) Architecture Contracts• Commercial Architecture Design and Development

llewelyn-davieS, SaHni, inc., HouSTon, TexaS

arChiteCtural ProjeCt manager

• Houston Theater District Master Plan, Houston, Texas• Commercial Architecture Design and Development

Bachelor of Architecture (BARCH)University of Houston

Education

American Planning Association

organizations

Place-MakingOn-Call Planning ServicesCommunity EngagementSite/Land PlanningUrban DesignDesign StandardsFaçade ReviewPhotography

arEas of ExpErtisE

Mr. Culbertson is an experienced planning consultant with nearly 20 years of combined professional work in both the public and private sectors of municipal planning, land planning, and urban design. He excels in collaborating with municipal leaders, boards/commissions, and public and private stakeholders to strategically implement efficient land use management and planning principles which can be applied to both urbanized cities and rural mountain towns. Ross provides RGA with strong consensus building and analytic skills to synthesize historic, cultural, social, and physical land characteristics. All of this helps to better formulate plan implementation strategies for community growth. He also brings experience with community place-making, urban design strategies, and architectural detailing skills to enhance municipal regulatory documents or more directly enhance current local building projects.

Having 12 years of direct municipal planning experience in Colorado and Texas, Ross is well versed in administering an entitlement development review process. He provides code analysis, project reviews and recommendations steeped in best-practice methods. Ross’ design background uniquely provides our clients with practical site development experience in addition to technical advisement over comprehensive or zoning code amendment contracts and form-based code applications.

ross CULberTsonPlanning Project Manager



ciTy of leadville, colorado



Town of meeKer, colorado


• On-Call Planning/Development Review• Development Process Guidelines, Checklists and Procedures

ciTy of liTTleTon, colorado



Town of HoT SulPHur SPringS, colorado



Town of fireSTone, colorado

DireCtor of Community DeveloPment

• Water Initiatives• Intergovernmental Agreement (IGA) • Department Management

Town of mounTain view, colorado



• Development Process Guidelines, Checklists, & Procedures• Zoning Board of Appeals Training

colorado deParTmenT of TranSPorTaTion

Div. of transit anD rail - grants CoorDinator

• Federal Transit Administration Grants• Process Streamlining

Town of TimnaTH, colorado

town Planner

• Development Review• Walkability Audit• Parks, Recreation and Open Space Master Plan• Community Visioning• Land Use Code Re-write• Community Engagement/Public Participation• Development Process Filing/Tracking System

Community DeveloPment DireCtor

• Development Agreements Management• IGAs• Growth Management Area Negotiations• Land Use Analysis• GIS Mapping

ciTy of cHeyenne, wyoming

City Planner

• Development Review• Sign Code Review/Permitting• Code Enforcement

Masters of Urban and Regional PlanningUniversity of Colorado at Denver

Certificate in Planning and Facilities ManagementOhio State University

Geography, B.AUniversity of Connecticut

Education

American Planning Association

organizations

Code EvaluationPolicy WritingCommunity DevelopmentDevelopment ReviewEconomic DevelopmentTourism PlanningExisting Conditions

arEas of ExpErtisE

rEgistration

American Institute of Certified Planners (AICP)

Analysis

With a strong background in municipal management, planning, and development review, TJ brings a wide array of community development and project management experience to the team. TJ’s experience in the public and private sector has allowed him to develop a well-rounded approach that is rooted in reaching practical solutions in furtherance of client goals. TJ’s impressive work roles include being an executive management team member in small and mid-sized communities, coordinator of over 120 Federal Transit Administration grants for over 30 plus rural transit agencies while at the Colorado Department of Transportation, and manager of long-range planning and development review functions. TJ’s broad experience in economic development, community planning, land use and zoning policy has afforded him a clear understanding of the web of impacts policy decisions have on communities.

TJ has managed numerous land use, zoning, and parks projects for local governments. He is well versed with both commercial and residential development review of projects, intergovernmental agreements, and developer negotiations - all of which ensure community character and vision are embodied with each development application. His portfolio of projects includes: master planning, transportation network connectivity, land use code rewrites, public engagement strategies, transit feasibility analysis, and existing conditions studies and analysis.

TJ dLUbaC, aiCpPlanning Project Manager



ciTy of SHeridan, colorado



• Development Process Guidelines, Checklist, & Procedures• Development Code Revisions• Grant Application and Administration• 2016 Sheridan Comprehensive PlanTown of locHbuie, colorado



Town of HoT SulPHur SPringS, colorado


• On-Call Planning/Development Review• Parks, Recreation and Open Space Master Plan

rio grande counTy, colorado


• On-Call Planning/Development Review• 2016 Joint Master Plan Update

la PlaTa counTy, colorado

Consulting Planner

• On- Call Planning/Development Review

Town of KerSey, colorado


• 2016 Kersey Comprehensive Plan

Town of buena viSTa, colorado



Town of Kremmling, colorado


• Comprehensive Plan Update

clean energy collecTive, llcConsulting Planner

• Solar Site Selection

Town of blacK HawK

Community DeveloPment Consultant

• On-Call Planning/Development Review• Grant Application and Administration

noble energy and anadarKo PeTroleum

Consulting Planner

• Special Use Permit applications and presentations to municipalities in Weld County

ciTy of laKewood

Community Planner

• Development Review• Neighborhood Meeting Facilitator• Board Presentations• Zoning Ordinance Amendments• Telecommunications Ordinance

Masters in Public Administration (MPA)University of Colorado at Denver

B.S., City and Regional PlanningCornell University

Education

American Planning AssociationTransit AllianceDowntown Colorado, Inc.

organizations

Community EngagementGrant Writing and

arEas of ExpErtisE

cErtifications

American Institute of Certified Planners (AICP)

VisioningComprehensive PlansEntitlement Guidance

Administration

Ms. Henninger has nearly 20 years of broad based experience in both the public and private sectors of community planning. She has a strong command of the municipal planning process, a critical eye for development review, a personable approach to community engagement and a library of knowledge pertaining to code, ordinance and plan implementation. Her work has been with private planning and engineering firms, suburban and rural municipalities and military installations.

While working as a municipal planner for the City of Lakewood, she honed her development review skills and passion for community engagement. Here she had the opportunity to work on neighborhood plans and development projects, facilitating frequent meetings with citizens and potential project developers. Ms. Henninger also wrote, presented and implemented several new policies, design guidelines, and amendments for the Lakewood Zoning Ordinance. Her keen ability to educate the public on planning practices led to her to start the still operational Citizen’s Planning Academy.

In Europe, Ms. Henninger was the staff planner on the Forward Base Planning initiative, where she negotiated land and building purchases with local German town officials and property owners. In 2011, Ms. Henninger took her passion for serving communities to the private sector, offering unique planning expertise to smaller towns throughout Colorado. Her specialties include grant writing and administration services, economic development guidance, community engagement methods, and development review assistance. Her passion for planning and improving the future of Colorado communities is evident in every plan she writes and every community she serves.

Jennifer Q. HenninGer, aiCp, mpaSenior Planning Manager


City of Leadville: Sarah Dallas, Administrative Services Manager 800 Harrison Ave. Leadville, CO 80461 719-486-2092 [email protected]

City of Littleton: Carol Kuhn, Principal Planner 2255 W. Berry Ave Littleton, CO 80120 303-795-3763 [email protected]

City of Sheridan: Devin Granbery, City Manager 4101 S. Federal Blvd, Sheridan, Colorado 80110 303-762-2200 [email protected]

Town of Mountain View: John Pughes, Public Works 4176 Benton Street Mountain View, Colorado 80212 303-421-7282 [email protected]

References


Approach

General Planning Approach:

The objective of this project is to assess the town’s Land Use Code (LUC), make recommendations on priorities, and implement Phase 1 of the LUC update to create a more modern ordinance which:

1. Utilizes best management planning practices, 2. Eliminates redundancies and conflicts, and 3. Streamlines the review and approval of development applications to better implement the

goals and policies of the Town of Hayden.

Stakeholder Involvement:

The town will solicit the Planning Commission, town staff, and a select group of stakeholder’s familiar with the LUC to offer guidance and feedback for this project. Public input gathered at previous planning efforts will be utilized to avoid “planning fatigue”.

Please see timeline below.

Task 1: Assessment 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 41.1 Identify Known Updates1.2 Section by Section Code Assessment1.3 LUC Assessment Report

Task 2: Phase 1 LUC Update2.1 Draft LUC Updates2.2 Planning Commission Worksession2.3 PC & TC Approvals2.4 Post Approval Codification

Month 5Month 1 Month 2 Month 3 Month 4

PC MeetingTown Board Meeting


Work Program:

Since a full, comprehensive update to the LUC is not feasible at this time, the resulting LUC Assessment Report will accomplish two important tasks. First, it will lay out a plan to tackle the more time consuming and complex updates which can be added to future budgets and implemented in phases. Second, it will identify the highest priority amendments needed to be made to increase the efficiency and usability of the LUC which can be implemented as a first phase of a multi-phase process.

Task 1 – Assessment

We will conduct an analysis of the town’s existing LUC. Potential conflicts or inconsistencies between the LUC, town policy, or state and federal laws will be identified and be classified as either “Housekeeping”, “Procedural”, or “Policy” depending on the level of conflict or amendment needed. These items will be identified in an easy to follow and readable table format. The assessment will be broken down into the following tasks:

• Task 1.1 – Identify Known Updates: Throughout our tenure providing planning services to the town, we have been compiling a list of conflicts, inconsistencies and general updates needed to be made to the LUC. This list will be memorialized in a format compatible with the ensuing assessment.

• Task 1.2 – Section-By-Section LUC Assessment: Each Article of Title 16 of the Town of Hayden Municipal Code will be reviewed and evaluated in a general context. The assessment will be organized around four general categories.• General Provisions & Layout: A review of the general statements and layout of the LUC

will be conducted to ensure the concepts and regulations are laid out in a logical order to optimize clarity and understandability of specific regulations and their consistency with town land development strategies.

• Zoning Districts and Uses: Evaluate the zoning districts and permitted use classifications to ensure they clearly describe the desired development patterns, densities, and uses desired within each district.

• Design Standards & Criteria: Review landscaping, parking, sign, architectural, infrastructure, and other site design criteria to ensure development standards are adequately provided and regulations are easy to understand.

• Development Review & Approval Processes: Evaluate review and approval procedures to ensure that approvals are given at appropriate levels to be consistent with the town’s desires for an efficient and effective approval processes.

• Task 1.3 – LUC Assessment Report: The assessment will culminate with a report identifying the inconsistencies found in an easy to follow table. The report will include a summary of assessment findings, analysis of potential impacts of major findings, and a proposed strategy for updating the entire LUC given realistic funding and staff time availability. The objective of the LUC Assessment Report is to support future grant applications, inform the town’s budget process, and recommend action steps for the town to implement needed updates to the LUC.


Task 2 – Phase 1 LUC Updates

We will take what we have identified as priority updates and clerical amendments within the LUC and prepare updates to the regulations.

• Task 2.1 – Draft LUC Updates: Based on the direction provided by town staff and the stakeholders group throughout the project, we will recommend changes to the LUC ordinance. It is anticipated that most of these updates will represent clerical, administrative, and layout updates as well as streamlining and simplifying the development review and approval processes. We will recommend an updated outline and format of the code to increase usability and effectiveness of the LUC. This may also include adding additional sections to address land uses not currently contemplated in the LUC such as tiny home developments. The draft updates will be presented to town staff to provide comments and ask questions.

• Task 2.2 –Planning Commission Work Session: The draft updates, including staff recommendations, will be presented to the Planning Commission in a work session where we will present the recommended LUC updates, priorities, and implementation strategy.

• Task 2.3: Approvals: We will facilitate the public hearing process as outlined in the Town Charter. It is anticipated that this process will include one public hearing in front of the Planning Commission and two readings in front of the Town Council with the second meeting being a public hearing.

• Task 2.4 – Post Approval Codification: Following the Town Council’s decision on the ordinance updating the LUC, we will make any needed updates to the ordinance and finalize documents for the update to be published and codified.

Optional Services:

Graphics, diagrams, or models can be created and inserted within the LUC for an additional fee of $500 per graphic, diagram, or model. Examples of models which could be utilized to enhance the usability and understandability of regulations or standards are: fence height and location, architectural design standards, property setbacks, building form standards, or streetscape design.


Project Budget

Task Description Total Task CostTask 1: Assessment

1.1 Identify Known Updates 380.00$ 1.2 Section by Section Code Assessment -$

General Provisions & Layout 380.00$ Zoning Districts & Uses 570.00$ Design Standards & Criteria 570.00$ Development Review & Approval Processes 570.00$

1.3 LUC Assessment Report 1,680.00$ 4,150.00$

Task 3: Phase 1 LUC Updates2.1 Draft LUC Updates -$

Clerical & Layout 1,560.00$ Development Review & Approval Processes 1,045.00$ Priority Content Updates 1,140.00$

2.2 Planning Commission Work Session 760.00$ 2.3 PC & TC Approvals (3 mtgs) 1,140.00$ 2.4 Post Approval Codification 190.00$

5,835.00$ Total Fee: 9,985.00$

planning commission agenda - town of hayden,...

Documents