pittsburg unified school district budget … · 2018-03-08 · pittsburg unified school district...
TRANSCRIPT
PITTSBURG UNIFIED SCHOOL DISTRICTBUDGET WORKSHOP
February 12th, 2018
PRESENTED BY: ENRIQUE E. PALACIOS, DEPUTY SUPERINTENDENT
INTRODUCTION
• ANNUAL BUDGET CALENDAR• PURPOSE OF FUNDS• ACCOUNTS STRUCTURE• BUDGET STRUCTURE• MULTI YEAR BUDGET
ANNUAL BUDGET CALENDARJULY 1-JUNE 30 FISCAL YEAR
• JULY 1- START OF FISCAL YEAR• AUGUST 15- 45 DAY BUDGET REVISION• AUGUST 30- ENROLLMENT UPDATE AND STAFFING ADJUSTMENTS• SEPTEMBER 15- UNAUDITED ACTUALS OF PRIOR FISCAL YEAR BUDGET• DECEMBER 15- FIRST INTERIM BUDGET REPORT JULY 1-OCTOBER 31• DECEMBER 15- AUDIT REPORT OF PRIOR FISCAL YEAR BUDGET• JANUARY 15- GOVERNOR’S BUDGET MESSAGE FOR UPCOMING FISCAL YEAR• FEBRUARY - ENROLLMENT PROJECTIONS • MARCH 15 - SECOND INTERIM BUDGET REPORT JULY 1-JANUARY 31• APRIL - PROJECTED ALLOCATION OF STAFFING AND FUNDS TO SCHOOLS• MAY 15 - GOVERNOR’S MAY REVISED BUDGET• MAY-JUNE- BUDGET PUBLIC HEARINGS• JUNE 30 - ADOPTION OF BUDGET
STANDARDIZED ACCOUNT CODE STRUCTURE (SACS)
The California School Accounting Manual presents the Standardized Account Code Structure (SACS) for use by school districts and county offices of education. The standardized structure has been developed to accomplish the following objectives: • Establish a uniform, comprehensive, and minimum chart of accounts statewide to improve
financial data collection, reporting, transmission, accuracy, and comparability.• Reduce the administrative burden on local educational agencies (LEAs) in preparing required
financial reports.• Meet federal compliance guidelines and increase the opportunities for California to receive
federal funding for education programs.• Ensure that school districts and county offices of education comply with generally accepted
accounting principles (GAAP) as prescribed by the Governmental Accounting Standards Board (GASB).
• Create a logical framework that can be used to determine where education funds come from and how they are used.
• Provide better information for use by administrators, parents, board members, legislators, and others interested in school finance.
FUNDS IN A SCHOOL DISTRICT BUDGET
CHILD DEVELOPMENT
12
CHILD NUTRITION
13
DEFERRED MAINTENANCE
14
SPECIAL RESERVES
17
STATE SCHOOL FACILITIES
35
ADULT ED11
CAPITAL BUILDING
BOND 21
GENERAL FUND
01
CAPITAL BUILDING RESERVES
40
BOND INTEREST & REDEMPTION
51
FOUNDATION TRUST
73
WARRANT PASS THROUGH
76
STUDENT BODY
95
Postemployment Benefits
20
CAPITAL FACIILITIES
25
GENERAL FUND
01
General Fund. This is the chief operating fund for all LEAs. It is
used to account for the ordinary operations of an LEA. All
transactions except those accounted for in another fund are accounted
for in this fund.
Restricted programs or activities within the general fund must be
identified and reported separately from unrestricted programs or
activities. This is done by using codes in the resource field that
identify whether the resources used are restricted or unrestricted.
GENERAL FUND
01LCFF BASE
& OTHER STATE
FUNDS
REGULAR ED CLASSROOM
TEACHERSCLERICAL STAFF
CUSTODIANSSITE
ADMINISTRATORSUTILITIESSUPPLIES
EQUIPMENTBOOKS
LCAP
SUPPLEMENTAL &
CONCENTRATIONFUNDS
SPECIAL EDTITLE 1 & 3RESTRICTED
MAINTENANCETRANSPORTATION
ASESPARCEL TAX
GRANTS
UNRESTRICTED RESTRICTED
ADULT ED11
Adult Education Fund. This fund is used to account separately for
federal, state, and local revenues that are restricted or committed for
adult education programs. Money in this fund shall be expended for
adult education purposes only. Except for moneys received
pursuant to the Local Control Funding Formula, moneys received for
programs other than adult education shall not be expended for adult
education.
CHILDDEVELOPMENT
12
Child Development Fund. This fund is used to account
separately for federal, state, and local revenues to operate child
development programs such as Pre-K.
CHILD NUTRITION
13
Child Nutrition Fund. This fund is used to account separately for
federal, state, and local resources to operate the food service
program.
DEFERRED MAINTENANCE
14
Deferred Maintenance Fund. This fund is used to account
separately for revenues that are restricted or committed for
deferred maintenance purposes in school facilities.
SPECIAL RESERVES
17
Special Reserve Fund for Other Than Capital Outlay
Projects. This fund is used primarily to provide for the
accumulation of general fund moneys for general operating
purposes other than for capital outlay. Amounts from this special
reserve fund must first be transferred into the general fund or
other appropriate fund before expenditures may be made.
POSTEMPLOYMENT BENEFITS
20
Postemployment Benefits Fund. This fund may be used to account
for amounts the LEA has earmarked for the future cost of
postemployment benefits but has not contributed irrevocably to a
separate trust for the postemployment benefit plan. Amounts
accumulated in this fund must be transferred back to the general
fund for expenditure
CAPITAL BUIDLING BOND
21
Capital Building Bond Fund. This fund exists primarily to
account separately for proceeds from the sale of bonds and may not
be used for any purposes other than those for which the bonds were
issued. Other authorized revenues to the Building Fund (Fund 21)
are proceeds from the sale or lease-with-option-to-purchase of real
property and revenue from rentals and leases of real property
specifically authorized for deposit into the fund by the governing
board.
CAPITAL FACIILITIES
25
Capital Facilities Fund. This fund is used primarily to account
separately for moneys received from fees levied on development
projects as a condition of approval. The authority for these levies
may also be county or city ordinances or private agreements
between the LEA and the developer. Interest earned in the Capital
Facilities Fund (Fund 25) is restricted to that fund.
STATE SCHOOL FACILITIES
35
State School Facilities Fund. This fund is established to receive
apportionments from the 1998 State School Facilities Fund
(Proposition 1A), the 2002 State School Facilities Fund (Proposition
47), the 2004 State School Facilities Fund (Proposition 55), or the
2006 State School Facilities Fund (Proposition 1D). The fund is used
primarily to account for new school facility construction,
modernization projects, and facility hardship grants, as provided in
the Leroy F. Greene School Facilities Act of 1998.
CAPITAL BUILDING RESERVES
40Capital Building Reserves. This fund exists primarily to provide
for the accumulation of general fund moneys for capital outlay
purposes. This fund may also be used to account for any other
revenues specifically for capital projects that are not restricted to
fund 21, 25, 30, 35, or 49. Other authorized resources that may be
deposited to the Special Reserve Fund for Capital Outlay Projects
(Fund 40) are proceeds from the sale or lease-with-option-to-
purchase of real property and rentals and leases of real property
specifically authorized for deposit to the fund by the governing
board.
BOND INTEREST & REDEMPTION
51
Bond Interest and Redemption Fund. This fund is used for the
repayment of bonds issued for an LEA. Bonds may be issued either by
the county board of supervisors on behalf of the school district, or by the
school district. The proceeds from the sale of the bonds are deposited in
the county treasury to the Building Fund (Fund 21) of the LEA. Any
premiums or accrued interest received from the sale of the bonds must
be deposited in the Bond Interest and Redemption Fund (Fund 51) of the
LEA. The county auditor maintains control over the LEA’s Bond Interest
and Redemption Fund. The principal and interest on the bonds must be
paid by the county treasurer from taxes levied by the county auditor-
controller.
FOUNDATION TRUST
73
Foundation Trust Fund. This fund is used to account separately for
gifts or bequests that benefit individuals, private organizations, or
other governments and under which neither principal nor income
may be used for purposes that support the LEA’s own programs.
This fund should be used when there is a formal trust agreement
with the donor. Donations not covered by a formal trust agreement
should be accounted for in the general fund. Amounts in the
Foundation Private-Purpose Trust Fund shall be expended only for
the specific purposes of the gift or bequest.
WARRANT PASS THROUGH
76
Warrant/Pass-Through Fund. (Reporting of this fund to CDE is
not required; however, it must be included in the audited financial
statements to meet GAAP reporting requirements.) This fund exists
primarily to account separately for amounts collected from
employees for federal taxes, state taxes, transfers to credit unions,
and other contributions. It is also used to account for those receipts
for transfer to agencies for which the LEA is acting simply as a “cash
conduit.”
STUDENT BODY
95
Student Body Fund. (Reporting of this fund to CDE is not required;
however, it must be included in the audited financial statements to
meet GAAP reporting requirements.) In the financial reports of the
LEA, Fund 95 is an agency fund and, therefore, consists only of accounts such as Cash and balancing liability accounts, such as Dues to Student Groups. The student body itself maintains its own general fund, which accounts for the transactions of that entity in raising and expending money to promote the general welfare, morale, and educational experiences of the student body.
ACCOUNTS STRUCTURE
FUND 13
OBJECT 4700
RESOURCE 5310
GOAL 8500
FUNCTION 4700
01-0100-1110-2140-101-0-160-4300
Fund: A fund identifies specific activities or defines certain objectives in accordance with California Department of Education. Most activity in school districts occurs in Fund 01.
General Fund, Adult Ed Fund, Child Development Fund,…
01-0100-1110-2140-101-0-160-4300
Resource: The resource code is used to classify revenue and expenditures that have special accounting or reporting requirements or that are legally restricted.
Tittle 1, Special Ed, LCAP, Restricted Maintenance...
01-0100-1110-2140-101-0-160-4300
Goal: The goal identifies the instructional goals and objectives. It groups costs by population, setting, and/or educational mode. Examples include regular education K-12, continuation schools, migrant education, and special education.
Regular Education K-12 , Custodial, Mathematics, Robotics…
01-0100-1110-2140-101-0-160-4300
Function: The function identifies activities or services performed to support or accomplish one or more goals or objectives. Examples include instruction, school administration, and transportation.
Parent Participation, School Administration, Fiscal Services…
01-0100-1110-2140-101-0-160-4300
Site: The site code designates a specific, physical school structure or group of structures that form a campus under a principal’s responsibility.
Foothill ES, Hillview JHS, PHS, Education Services…
01-0100-1110-2140-101-0-160-4300
Year: Identifies the reporting year for a project that has more than one reporting year during the Local Education Agency’s fiscal year. If a project’s reporting year is the same throughout the LEA’s fiscal year, the Project Year code is 0.
01-0100-1110-2140-101-0-160-4300
DUO (District Use Only): Identifies activities or projects that are only perform in a particular district and no other.
Marina Vista Solar, Early Back Program, Parent Involvement...
01-0100-1110-2140-101-0-160-4300
Object: The object code classifies expenditures by type of commodity or service (e.g. – certificated salaries, benefits, instructional supplies, travel & conference) and revenue by source. (LCFF, federal, other state, other local)
Certificated Salaries, Supplies, Professional Services…
01-0100-1110-2140-101-0-160-4300
ACCOUNT STRUCTURE
FUNDGENERAL FUND
RESOURCEPARCEL TAX
YEARCURRENT
GOALREGULAR
INSTRUCTION K-12
FUNCTIONIN-HOUSE
INSTRUCTIONAL STAFF DEVELOPMENT
OBJECTSUPPLIES
DUOARTS
SITEFOOTHILL ES
BOARDDOCS.COM
SACS STRING: 01-9500-1110-2100-487-0-713-5800
GENERAL FUND
LCAP
INSTRUCTIONAL SERVICES
SUPERVISION OF INSTRUCTION
EDUCATION SERVICES
PROJECT YEAR
LCAP GOAL #3-CENTRALIZED
PROFESSIONAL CONSULTANT SERVICES
BUDGET STRUCTURE
2017-18 FIRST INTERIM MYP
UNRESTRICTED GENERAL FUND
OBJECT CODES 2017-18
REVENUES
LCFF/RL Sources 8010-8099 110,974,420
Federal Revenues 8100-8299 -
Other State Revenues 8300-8599 3,623,432
Other Local Revenues 8600-8799 1,865,745
Other Financing Sources
Transfers In 8900-8929 -
Other Sources 8930-8979 -
Contributions 8980-8999 (39,427,950)
TOTAL REVENUES 77,035,647
REVENUES
2017-18 FIRST INTERIM MYP UNRESTRICTED GENERAL FUND
OBJECT CODES 2017-18EXPENDITURES
Certificated Salaries 1000-1999 39,581,211 Classified Salaries 2000-2999 10,034,956 Benefits 3000-3999 18,860,352 Materials/Supplies 4000-4999 4,973,956 Other Services 5000-5999 7,490,703 Capital Outlay 6000-6999 70,067 Other Outgo 7100-7299,7400-7499 21,000 Other Outgo 7300-7399 (505,334)Other Financing Uses
Transfers Out 7600-7629 355,221 Other uses 7630-7699 -
Other Adjustments -TOTAL EXPENDITURES 80,882,133
Net Increase(Decrease) in Fund Balance (3,846,486)
EXPENDITURES
2017-18 FIRST INTERIM MYP UNRESTRICTED GENERAL FUND
OBJECT CODES 2017-18FUND BALANCE Net Beginning Fund Balance 12,520,474 Ending Fund Balance 8,673,989
Components of Ending Fund Balance Non-spendable 25,000
Restricted Committed Stabilization Arrangements -
Other Commitments -Assigned 1,622,145 Unassigned/Unappropriated
Reserves for Economic Uncertainties 4,340,534 Unassigned/Unappropriated 2,686,309
Total Components of Ending Fund Balance 8,673,989
FUND BALANCE
MYP
$5,926 $6,164 $6,359 $6,602 $6,885
$1,939$2,091
$2,268$2,885
$3,455$443
$464$489
$568
$637
$8,308$8,719
$9,116
$10,056
$10,977
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
0%-20% 20%-40% 40%-60% 60%-80% 80%-100%
Am
ou
nt
Pe
r A
DA
2018-19 Proposed
LCFF Increase(2013-14 through2017-18)
2012-13 Base
UPP Range
TRANSITIONING TO FULL FUNDING OF LCFF ENTITLEMENTS
Base Growth
Base Growth
Base GrowthBase Growth
SC Growth
SC Growth
SC Growth
SC Growth
STRS Increase STRS Increase STRS Increase
STRS Increase
PERS Increase PERS Increase PERS Increase
PERS Increase
Step & Column Step & Column Step & Column
Step & Column
Special Education
Contribution?
Special Education
Contribution?
Special Education
Contribution?
Special Education
Contribution?$235
$430
$549
$435
$236
$441
$281
$367
$-
$100
$200
$300
$400
$500
$600
LCFF GrowthRevenues
Expenditures LCFF GrowthRevenues
Expenditures LCFF GrowthRevenues
Expenditures LCFF GrowthRevenues
Expenditures
2017-18 2018-19 2019-20 2020-21
PER-ADA REVENUES GROWTH IN REVENUES AND EXPENDITURES
• SB 3 (Chapter 4/2016), which was signed by the Governor in April 2016, gradually increases California’s minimum wage and provides clarity on exempt employees
• The Governor can pause progress annually
Minimum WageEffective Date:> 25 Employees
Effective Date:≤ 25 Employees
$10.50/hour January 1, 2017 January 1, 2018
$11.00/hour January 1, 2018 January 1, 2019
$12.00/hour January 1, 2019 January 1, 2020
$13.00/hour January 1, 2020 January 1, 2021
$14.00/hour January 1, 2021 January 1, 2022
$15.00/hour January 1, 2022 January 1, 2023
MINIMUM WAGE
CalPERS Rate IncreasesActual Projected
2017-18
2018-19 2019-20 2020-21 2021-22 2022-23
15.531% 18.1% 20.8% 23.8% 25.2% 26.1%
CalSTRS Rate IncreasesYear Employer
Pre-PEPRAEmployees
Post-PEPRA Employees
2017-18 14.43% 10.25% 9.205%
2018-19 16.28% 10.25% 9.205%
2019-20 18.13% 10.25% 9.205%
2020-21 19.10% 10.25% 9.205%
CHANGES TO: 2017-18 2018-19 2019-20 TOTAL
Supplemental & Concentration Grant Funding
$ 147,199 $ 1,707,442 $ 1,091,004 $ 2,945,645
Base Funding$ (32,346) $ 584,158 $ 1,150,764 $ 1,702,576
TOTAL $ 114,853 $ 2,291,600 $ 2,241,768 $ 4,648,221
IMPACT OF THE GOVERNOR’S JANUARY BUDGET PROPOSAL ON
PUSD’S MYP
QUESTIONS?