piloting an e-journals preservation registry service (peprs)

1

Piloting an E-Journals Preservation Registry Service

(PEPRS)EDINA & ISSN-IC as partners

in a JISC-funded project Peter Burnhill Director, EDINA

Fred Guy Project Manager, EDINAUniversity of Edinburgh

2

Overview1. Brief Introductions

– Project Partners, UK Context2. Background to Project

– Scoping Study – UK project but international problem

3. Summary of the PEPRS Project4. About the Archiving Agencies5. System Architecture6. Project progress: Data Fields etc

– And some open issues7. Next steps

3

1. Brief Introductions

4

About the partners

EDINA (UK national academic data centre)University of Edinburgh, Scotland

&

ISSN IC (International Standard Serial Number International Centre)

Paris, France(Centre International de l’ISSN)

EDINBURGH, SCOTLANDEEDINBURGH, SCOTLAND, UKEDINBURGH, SCOTLAND, UK

UNIVERSITY OF EDINBURGH. Founded 1582UNIVERSITY of EDINBURGH. Founded 1582.

PARIS & ISSN International CentreISSN International Centre, Paris, France

10

Location of ISSN National Centres

13

•Nominally part of the Higher Education Funding Council for England JISC disposes of funding from all the government agencies responsible for higher and further education in the UK (‘to provide world-class leadership in the innovative use of ICT to support education and research’).

•JISC manages and funds more than 200 projects within 15 programmes. Outputs and lessons are made available to the HE and FE community.

•JISC also supports 50 Services that provide expertise, advice, guidance and resources to address the needs of all users in HE and FE.

• The three largest services are JANET(UK) - which oversees networking - and two national academic data centres, EDINA and Mimas, based respectively at the Universities of Edinburgh and Manchester

Joint Information Systems Committee

14

Project Team

• Peter Burnhill (EDINA; Co-Director)• Pierre Godefroy (ISSN IC) • Fred Guy (EDINA; Project Manager)• Morag Macgregor (EDINA) • Françoise Pelle (ISSN IC; Co-Director)• Christine Rees (EDINA) • Adam Rusbridge (EDINA)

15

2. Background to Project

16

So What’s the Problem with E-journals?

• 96.1% of Science journals are online• 86.5% of Arts and Humanities are online• 2006-2007 – 102,000,000 downloads

– Up 21% from previous year• 17% usage is at the weekend

Source. E-journals: their use, value and impact. Research Information Network. UK April 2009.

17

There are now lots of E-Journals and E-Serials

E-journals and preservation

59,549

66,000

30,000

0

10,000

20,000

30,000

40,000

50,000

60,000

70,000

Ulrich ISSN Academicjournals

Thou

sand

s of

jour

nals

18

Why Worry About Digital Preservation?

• Worries that all that is now digital may not always be available, for a variety of reasons.

* Publishers ceases publication with no transfer* Publisher goes out of business with no transfer* Publisher taken over

19

Why a Preservation Registry?

• Many schemes emerging to meet challenge• But who is doing what?

– How can libraries & policy-makers assess which e-journals are being archived, by what methods, and under what terms of access?

• JISC commissioned a scoping study for an e-journals preservation registry– the idea had been mentioned in the literature

Scoping Study for a Registry

21

Scoping Study Report Precedes PEPRS

• Rightscom / Loughborough University, 2007

– Confirmed expressed need among libraries and policy makers

– Warned of potential burden on digital preservation agencies

– Recommended: * an e-journals preservation registry should be built* UK Union Catalogue of Serials (SUNCAT)

or SHERPA (Open Access) get involved – SUNCAT is hosted and managed at EDINA

22

3. Summary view of PEPRS Project

23

Piloting …PEPRS

Project: Funded by JISC, • over two years, starting August 2008.

– review after 18 months into prospect for move into service

Partners: EDINA and ISSN International Centre (Paris)– Support of Governing Body and Directors of ISSN Network

Purpose: Scope, develop & test a registry service – Establish and test an Information Architecture – Seek consensus across stakeholders– Technical & financial sustainability

24

E-JournalsPEPRSScope: Journal and other serial content in digital format

– Focus on those serials with the ISSN identifier* If its worth saving, it should have an ISSN

Multi-level: article is the information object of desire– Focus on Journal Title-level – Issued Content, ie Volumes (Year), Articles

International: – Matters for the UK

* But matters to all countries– Cannot be resolved in (national) isolation

25

PreservationPEPRSScope: digital preservation agencies for journal content

Multi-level:– 3rd Party organisations (eg CLOCKSS & Portico; PubMed)– National Libraries (eg BL (UK), KB (Netherlands) some with

legal deposit – Libraries and library consortia (eg UK LOCKSS Alliance)

International: – Action taken in and for the UK– Cannot be resolved in (national) isolation

26

RegistryPEPRSScope: what is being done by digital preservation

agencies for e-journalsMulti-level:

– Who can register, who decides who…– What should be registered

* Intention, ingest pending (agreed), ingest in progress, ingest completion.

– Self-statement of methods, using comparable vocabulary etc


27

ServicePEPRSScope: delivering value for various use communities

Multi-use communities:– Librarians– Policy makers and funders– Digital preservation agencies– Publishers – Subscription Agents – etc


28

4. About the Archiving Agencies

29

5. Digital Preservation Agencies in the Pilot

* Two 3rd Party Organisations

– CLOCKSS – Portico

* Two National Libraries (c.f. legal deposit)

– British Library (BL)British Library e-Journal Digital Archive

– Koninklijke Bibliotheek (KB e-Depot) KB, National Library of the Netherlands

* One library cooperative – UK LOCKSS Alliance

33

Legal Deposit

• Works well with print via legislation and national libraries.

• Countries with legislation enacted (or ‘in train’) for e-materials include: Canada, Denmark, Finland, France, Germany, Iceland, New Zealand, Norway, South Africa, Sweden, UK

• But, not all countries (notably USA) and in UK the legislation supports voluntary deposit, with restrictions of mode of access

36

5. System Architecture

E-J Preservation Registry Service

E-Journal Preservation

Registry

METADATAon extant e-journals

METADATA on preservation actions

Piloting an E-journals Preservation Registry Service (PEPRS)JISC-funded project, EDINA & ISSN-IC as partners



Registry

(a)

(b)

Data dependency

Piloting an E-journals PreservationRegistry Service


METADATA on preservation action

KEY DATA: (a)

Serial Title-level

•Title+ISSN; Pub.; related

•Extent issued in digital?KEY DATA: (b)

Agency Status

Serial Title-level, ISSN?

•Policies eg on access

•Extent preserved



Registry

SERVICES: user requirements

(a)

(b)




(c)

ISSN Register



Registry

(a)

(b)

Data dependency




ISSN Register



Registry

(a)

(b)

Data dependency




Digital Preservation Agencies e.g. CLOCKSS, Portico; BL, KB;

UK LOCKSS Alliance etc.

ISSN Register



Registry

SERVICES: user requirements

(a)

(b)

Data dependency




Abstract Data Model: Figure 1 in reference paper in Serials, March 2009



43

6. Project Progress: Data Fields etc

ISSN Register

Pilot of E-J Preserv Registry Service

Project E-Journal

Preservation RegistryPiloting an

E-journals PreservationRegistry Service

Preservation action metadata



E-J metadata

Adapt Data Model for the Project Purpose: (1) obtain subsets of data from ISSN Register and from Preservation Agencies; (2) set up secure system for project purposes; (3) develop demonstrator

45

ISSN Data 001 Control Number (Internal)ISSN Data 008 Fixed-Length Data Elements inc. country codeISSN Data

ISSN Data

022

007

International Standard Serial Number (ISSN & ISSN-L)

Medium of publication

ISSN Data 222 Key TitleISSN Data 210 Abbreviated TitleISSN Data 245 Title properISSN Data 246 Varying Form of TitleISSN Data 710 Added Entry - Corporate NameISSN Data 260 Publication, Distribution, etc. (Imprint)

ISSN Data 362 Dates of Publication and/or Sequential Designation

ISSN Data 776 Additional Physical Form EntryISSN Data 780 Preceding EntryISSN Data 785 Successor Title

ISSN MARC 21 fields

46

Agency Archiving Agency

Agency e-ISSN

Agency Print-ISSN

Agency Title

Agency Publisher

Agency Preservation Status

Agency Holdings (Volume, Issue)

Agency Start Date of Committed Titles

Agency End Date of Committed Titles

Agency Start Date of Processed Titles

Agency End Date of Processed Titles

Possible Agency fields

47

Thoughts and action ..

Still early days:• Use E-Journals Register, sourced from ISSN Register

– Over 66,000 e-serials now have ISSN

• Need to agree what users want to know– descriptors of digital preservation policy & practices

• Use network interoperability (to search or to harvest) – for up-to-date, reliable information held by preservation agencies

on and statements about policies and coverage

• ‘Titles’ is easy, but ‘Holdings’ is difficult!– role for DOI and Onix for Serials?

• Ensure that e-journals you care about get an ISSN identifier!– The Directory of Open Access Journals (DOAJ) requires it

48

Questions, Questions, Questions ….

• What to do about e-serial content that is being preserved where the ISSN has not been assigned?

• How/whether to include print journals with content that are digitised retrospectively?

* some of which may have a print ISSN but many will not• How to collect, record and display ‘holdings’

information?– The extent preserved: years?, issues? Articles???

• Does this have to be an international registry, and will that scale?

• If attention is switching from preservation to post-cancellation access, should PEPRS try to adapt?– But that is for a national registry, not an international one

49

7. Next Steps

50

ISSN-IC looking at assignment workflow• As part of PEPRS project, ISSN-IC will draft a workflow. An

example mights be:1. Discover ‘new’ (unassigned) e-serial from a digital preservation

agency– Establish ISSN eligibility and ISSN jurisdiction for that publication

2. Temporary use of identifier local to PEPRS

3. ISSN-IC work with National ISSN Centre * according to pre-agreed schedule

4. E-serial becomes included in ISSN Register

5. Metadata and ‘pointer’ in e-journals preservations registry service updated

6. Happiness!

51

Interaction with Preservation Agencies

• Blogging workshop for all Project participants. Seek views on data flows, data fields, vocabularies etc. Planned for late June/early July

52

Project developments

• Development of demonstrator, to support pilot activityPlanned for autumn/winter 2009

• Assessment of pilotScheduled for February 2010

53

Contact details

Website: http://edina.ac.uk/projects/peprs/index.htmlPeter Burnhill [email protected] Guy [email protected]

http://edina.ac.uk/projects/peprs/index.html

mailto:[email protected]

mailto:[email protected]

piloting an e-journals preservation registry service (peprs)

Documents

science journals

digital preservation

francecentre international

international problemsummary

uk contextbackground

edinauniversity of edinburgh

universities of edinburgh

ukuniversity of edinburgh