pf proposed hand-over meeting.ppt

8/14/2019 PF Proposed Hand-over meeting.ppt

1/22

PROPOSED VISUAL DISPLAY BOARD

AND SHIFT HAND-OVER MEETING

01 March 2008


2/22

Significance:

Communication gaps can result to production

downtime/delays. Communication gaps can lead to serious mistakes.

Communication is becoming more critical as we

move into multi-product manufacturing.

Proposed PF Visual Display Board &

Shift Hand-over Meeting


3/22


4/22

TO BE: To have a single shift hand-over meeting.

To centralize the display board to provide a onestop overview of the plant daily shift performance.

To use the display board as a tool for shift hand-over meeting.

To create ownership/accountability of metrics.

To improve the hand-over of information (ie. work

instructions, learning's, other communication.) To improve team engagement.

Proposed Visual Display Board &

Shift Hand-over Meeting


5/22

TO BE:

PF-1 VISUAL DISPLAY BOARD

Other Metrics

Safety

Daily report

Safety

Safety

Incident report

Shift Lead

Shift Lead

Shift Lead

Quality

Event / Atypical

daily report

RFT report

Quality

cGMP / GDP

daily report

Shift Lead

Shift Lead

Shift Lead

TCM-710

Compression

Shift Output

TCM-720

Compression

Shift Output

Dispensing

Shift Output

HSM

Shift Output

TCM-730

Compression

Shift Output

Charging

Shift Output

Supply / Productivity

Report

Technician

Technician

Technician

Technician

Technician

Technician

Work

Assignment

Kaizen

Submission

Work

Instructions /

Communication

Shift

Attendance

Team Engagement

All

Shift Lead

3 ROWS DESIGN. USING A4 SIZE PAPER

Meeting

Agenda

Meeting

Dos & Don'ts

Guidelines

Shift Lead

Shift Lead

cGMP / GDP

talk

Safety talk

5 S talk

Shift Lead

Shift Lead

Shift Lead

Work

Instructions /

Communication

Shift Lead

Work

Instructions /

Communication

Shift Lead

Shift Lead

Shift Lead


6/22

SHIFT HAND-OVER MEETING AGENDA:

SafetyShift Lead

Safety daily report (traffic light)

Incident/Accident report (brief)

QualityShift Lead

Event / Atypical Report. 5 Why?

ProductivityTechnician

Production output (qty, yield). Downtime hours. Why?

Work order status. On schedule or behind schedule, how many days?

Team EngagementShift Lead

Kaizen submission by technician

Work instruction / communication

Safety talk cGMP / GDP talk

5 S talk

TO BE:


7/22


Required to attend from out-going shift Shift Lead

Shift Supervisor

1 Technician from each module

Maintenance Technician

Required to attend from in-coming shift

All. Including Maintenance Technician.

Except technicians assigned to take-over the module

Hand-over procedure - 1 to 1 (To take place at the module)

Step 1 - The in-coming shift lead shall assign a technician totake-over the modules that cannot stop operation. A 1 to 1

hand-over shall take place at the module.Step 2 - Module out-put, issues encountered shall be discussed

in brief. MPD and clean & usage log shall be checked by thein-coming technician for completeness. This action would helpdrive the reduction of GDP errors.

TO BE:


8/22


Hand-over procedureGroup (To take place at the VisualBoard)

Step 1The out-going Shift Lead shall report the safetyperformance. To discuss in brief any incident report.

Step 2The out-going shift Lead shall report the qualityperformance. To discuss in brief any event or atypical.

Step 3The out-going shift technician (designated for eachmodule) shall report the production performance. To explainbrief why target is not met & any issue.

Step 4The out-going shift lead shall report any newinstructions/communications.

Step 5The out-going shift can leave.

Step 6The in-coming shift lead shall continue with the meetingto discuss the days work assignment, safety talk, cGMP talkand 5 S talk & any CI suggestions.

Step 7 - End the meeting.

TO BE:


9/22

Meeting Ground Rules Responsibility

1. Be on-time. All

2. Update the visual display board before meeting starts.Out-going shift

3. Provide full attention. One meeting policy. All

4. Switch-off walkie talkie. All

5. Speak clearly. All

6. Lengthy discussion shall be placed on a parking lot. All

Meeting Timing:

Morning - 7:30am to 7:45am

Night - 7:30pm to 7:45pm

Meeting Venue:

Visual Display Board

SHIFT HAND-OVER GROUD RULES:

TO BE:


10/22

SAFETY REPORTING


11/22

Safety Traffic Light Daily Reporting

Date Team Status Remarks

01 MarchA

B

02 MarchC IBC lid drop-out.

D Walkie stacker hit the wall.

RED ACCIDENT / LOST TIME

YELLOW INCIDENT or NEAR MISS

GREEN NO ISSUE


12/22

QUALITY REPORTING


13/22

Quality Daily Reporting

Date Team # of Event/Atypical Raised

01 March 08A 2

B 1

02 March 08C 0

D 1

Event / Atypical Daily Reporting

To report in brief any event or atypical


14/22

GMP / GDP Traffic Light Daily Reporting

Date Reported by Status Remarks

01 MarchTan

Peter

02 MarchJohn IBC # 007 - Missing entry on the clean & usage log .

Robert MPD - Section C, over-writing.

RED cGMP / GDP NON-CONFORMANCE

YELLOW NEEDS IMPROVEMENT

GREEN NO ISSUE

To be checked & reported by out-going shift.

1. MPD check for previous shift.

2. Clean & usage log check for previous shift


15/22

PRODUCTIVITY REPORTING


16/22

USE EXISTING FORMS

To add a shift target for compression. Example:

TCM 710 = 10 drums per shift

TCM 720 = 15drums per shift.

Or

Strength, 10/10 = 10 drums per shift

Strength, 10/20 = 15 drums per shift

Productivity Reporting


17/22

TEAM ENGAGEMENT REPORTING


18/22

EAM D

NO NAME

Submitted Implemented Submitted Implemented Submitted Implemented Submitted Implemented Submitted Implemented

1 Azman Husin IIII II

2 Niranjan Kumar

3 Chen Yu Min, Richard

4 Hou Fang Tao, Hoft

5 Ooi Kim Seong

6 Lim Hwee Kiang

7 Yusainie Bin Rahmat

8 Lee Teck Hock

9 Angelo

10 Udayan

11 Heng Wei Jie

12 Rajesh Umakanthan

MayJan Feb March April

Kaizen submission tracking

Total number of suggestions is to be use

as a performance appraisal target.

Team Engagement Reporting


19/22


Period: 11April - 27April

Dispensing & Charging High Shear Module Compression Others

Chen Y M

(Lead)

LEE

(Lead)

Kumar

(Lead)

Lim W K Udayan Ooi

Rajesh Heng W J Hoft

Azman

(Mentor)Yus

Period: 30April - 15 May

Dispensing & Charging High Shear Module Compression Others

LEE

(Lead)

Chen Y M

(Lead)

Kumar

(Lead)

Udayan Lim W K Ooi

Heng W J Rajesh Hoft

Pairin

(Mentor)Yus

Azman(Compression leaning/Other

assignment to swap with Kumar

or Ooi)

Azman

(Compression leaning/Otherassignment to swap with Kumar

or Ooi)


20/22

Safety, GMP & 5 S Talk

A THEME based communication. Example:

SafetyBasic PPE

GMPRule # 1.

5 S Sort

The THEME shall remain the same for 1 week and

change every week. This would help drive

awareness and behavior change



21/22

VIDEO


22/22

TO BE:

PF-1 VISUAL DISPLAY BOARD

Other Metrics

Safety

Daily report

Safety

Safety

Incident report

Shift Lead

Shift Lead

Shift Lead

Quality

Event / Atypical

daily report

RFT report

Quality

cGMP / GDP

daily report

Shift Lead

Shift Lead

Shift Lead

TCM-710

Compression

Shift Output

TCM-720

Compression

Shift Output

Dispensing

Shift Output

HSM

Shift Output

TCM-730

Compression

Shift Output

Charging

Shift Output

Supply / Productivity Report

Technician

Technician

Technician

Technician

Technician

Technician

Work

Instructions /

Communication

Kaizen

Submission

cGMP / GDP

talk

Shift

Attendance

Safety talk

5 S talk

Team Engagement

All Shift Lead

Shift Lead

Shift Lead

3 ROWS DESIGN. USING A4 SIZE PAPER

Meeting

Agenda

Meeting

Dos & Don'ts

Guidelines

Shift Lead

Shift Lead

pf proposed hand-over meeting.ppt

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