Pennsylvania Campus CompactAmeriCorps Community Fellows

General Program Overview

Presented by Amy Carraux PriceConference Calls – April 10 & 11, 2012

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Goals of Today’s Call

Share the fundamentals of the 12-13 Community Fellows program

Clarify roles and expectations of campus administrators with regard to the program

Share the 12-13 enrollment processUpdate on Campus Administrator OrientationAnswer any questions

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The Fundamentals

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Mission of Pennsylvania Campus Compact

Our mission is to enhance the capacity of campuses andcommunities to educate students for civic engagement toadvance a healthy, just and democratic society. Weaccomplish this by leveraging resources, providingeducational and professional development opportunities,individual coaching, and leading in emerging civicengagement trends.

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Why AmeriCorps Community Fellows?

Links to PACC’s mission and visionConnects to five-year strategic planFits well with strategic priority areas of the

Corporation for National and Community ServiceBuilds upon campus-based efforts in college

access and success that are already in place

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AmeriCorps*State Funding Stream

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Program Focus Areas

Type of program Sample Activities Population Served

College Readiness Academic support, homework help, mentoring, enrichment activities, college awareness programs

At-risk K-8 students

College Access College selection & application prep; FAFSA and scholarship application support; Academic support, homework help, mentoring

At-risk high school students

College Success Academic support, homework help, mentoring, other retention activities

At-risk college students

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Community Fellows: By the Numbers

32 Campuses for the 12-13 Program YearAugust 20, 2012 – August 19, 2013Program Slots (Contingent on Funding):

450-hour slots: 20 positions 300-hour slots: 370 positions

Education Award450-hour award: $1,468300-hour award: $1,175

124,500 total hours of service 8

By the Hours

Type of Hour 300 Hour Position 450 Hour Position

No less than 50%Service Plan (College Readiness, Access, or Success)

At least 150 hours

At least225 Hours

No more than 20%Other Service (MLK Day, ASB, One Time Events)

No more than 60 hours

No more than 90 hours

No more than 20%Training (Orientation, Workshops, Reflections, Supervision Meetings)

No more than 60 hours

No more than 90 hours

No more than 10%Fundraising (Grant-writing, collection of in-kind resources)

No more than 30 hours

No more than 45 hours

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What is Allowable Service?

Volunteering or coordinating volunteers in the program focus area

Federal or State Work-Study positions in focus area

Unpaid internshipsService-learning (if direct

service component is less than 20% of total grade)

Entirely administrative workVolunteering for a for-profit

organizationSleeping time or free time on

overnight experiencesPaid internships or practicumService-learning (if direct

service component is more than 21% of grade)

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Key Prohibited Activities on AmeriCorps Time

Direct or grassroots lobbyingEngaging in partisan politicsAssisting, promoting or deterring union organizingEngaging in religious instructionProviding a direct benefit for a for-profit entityFundraising for AmeriCorps programs

NOTE: These activities are also prohibited on perceived AmeriCorps time (i.e. social media, etc). Also, this is not an exhaustive list. A comprehensive list is available upon request.

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Roles & Expectations

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Campus Administrators will…

Recruit, orient, and supervise Community Fellows;Vet each Community Fellow;Disseminate, collect, and manage all member

paperwork;Monitor AmeriCorps Community Fellows;Maintain consistent and timely communication with

PACC staff and each AmeriCorps Community Fellow;Evaluate members on a semi-annual basis and

complete semi-annual progress reports for PACC.

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Community Fellows will…

Be committed to completing all service requirements;Correctly complete all required paperwork;Complete hour logs on a daily or weekly basis;Manage their own time in order to complete the

program by the required exit date;Maintain consistent and timely communication with

their campus administrator throughout the year.

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Pennsylvania Campus Compact will…

Disseminate blank copies of all member paperwork to campus administrators, collect completed, correct member paperwork, and maintain member files;

Enroll AmeriCorps Community Fellows in the eGrants system and manage all functions related to official AmeriCorps enrollment;

Provide campuses with access to the online reporting system for tracking and signing member hours.Waiting from clarification from PennSERVE on the online

system.

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Pennsylvania Campus Compact will… (con’t.)

Provide step-by-step guides, an in-person training, and web-based tutorials on the online system;

Update campus administrators and members on a monthly basis with regard to member progress towards completing their 300 or 450 hours of service;

Maintain consistent communication with campus administrators.

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Slot Allocation Process

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Slot Allocation Process

Slot allocation included in Award NotificationAll slot allocations are contingent on funding

(notification Mid-June)Only guaranteed upon receipt of complete,

correct enrollment packet by June 29, 2012.Recruitment Update Unfilled slots will be

forfeited on September 28, 2012.

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Recruitment Update Process

By August 10, 2012Second Rolling Enrollment through September 1, 2012PACC will send a Recruitment Update Form (Google Docs)• Opportunity to relinquish positions or request more• Update on recruitment plans

By September 1, 2012Recruitment Update Due to PACCRolling Recruitment based on updated recruitment plans

September 28, 2012 Unfilled Positions will be ForfeitedRequests for Fall Enrollments (new or exisiting) available on September 29,

2012

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Member Recruitment & Member Eligibility

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Member Recruitment

Responsibility of each campus administratorBegin now!When recruiting members, remember to:

Clearly outline expectations for members from the start

Vet and screen potential membersDevelop a waiting list system for alternates

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Recruitment Ideas from Veteran Campuses

Partner with existing programs: Act 101 or Upward Bound Service-oriented student organizationsWork with financial aid and utilize work-studyEducation Department

Use technology & social mediaSeek referrals from fac/staff, and community partnersVet students through an interview processSet GPA & campus judicial requirementsAvoid recruiting freshman, unless a structured program

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Member Eligibility

Must be US Citizens or Permanent ResidentsF-1 or J-1 visa holders are not eligible

Must be 17 years of ageMust have obtained a high school diplomaCampus Administrators verify member

eligibility, based on these criteria, and may be asked to produce supporting documentation

Must be successfully exited from current term if enrolling in another term

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Limits on AmeriCorps Service

A person can only: Serve four (4) terms in AmeriCorps*State

& NationalReceive the value* of two (2) full-time

education awards

*For 2012-2013, $11,100.00

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Examples of Limits on AmeriCorps Service**Based on 2012-2013 Education Award Figures

Example A: Served three (3) 300-hour terms for Bonner Program

Example B:Served two (2) full-time terms for Bonner Program

Total Value of Lifetime Education Awards

$3,525 $11,100

Total Terms in AmeriCorps*State & National

Three (3) Two (2)

Eligible based on Term Limit? Yes Yes

Eligible based on Ed Award Maximum? (Less than $10,700)

Yes No

Eligible for Community Fellows? Yes No

Note: This limits are based on a lifetime. Ensure your applicants are not thinking about volunteer service with AmeriCorps after they graduate.

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Education Award

Pay to specific schools (tuition or cost of attendance supplies) or to repay qualifying loans

Seven (7) years to useTaxable Income in the year of useAdditional information:

www.edaward.orgNational Service Trust at 1-888-507-5962

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Enrollment Process

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Overview of Enrollment Process

Enrollment packets now available on PACC’s website (www.paccompact.org/cfcampusadministrators)

Complete, correct enrollment packet due no later than June 29, 2012

Incomplete packets will not be accepted Enrollment packets include:

Four (4) required documentsFour-Five (4-5) required background checks

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Enrollment Packet Cover Sheet

Basic member informationChecklist of what is included

Most common mistakes: Not enclosedIllegible member informationIncomplete or missing member information

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Enrollment Packet Cover Sheet Sample

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AmeriCorps Enrollment Form

Official enrollment form for AmeriCorpsMember completes Parts 1 & 2; PACC completes Part 3

NOTE: Certifying Official always refers to PACC staffDate should match date on Member ContractSpecial note about permanent addressMost common mistakes:

Not enclosedIncomplete member informationNot signed or dated by the memberDate does not match Member Contract

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AmeriCorps Enrollment Form Sample

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AmeriCorps Enrollment Form Sample (Con’t.)

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Member Contract

Confirms that the member is:Eligible to serveAvailable for the term of serviceKnowledgeable about Individual Service Plan, prohibited

activities, and policiesDate should match date on AmeriCorps Enrollment FormMost common mistakes:

Not enclosedUnsigned or dated by memberUnsigned or dated by campus administratorDate does not match AmeriCorps Enrollment Form

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Member Contract Sample

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Member Contract Sample (Con’t.)

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National Service Criminal History Check Consent Form

New for the 2012-2013 Program YearDepartment of Education RequirementsMust be signed prior to initiating background checksMost common mistakes:

Not enclosedIncomplete checkboxes or missing datesMissing member signatures

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National Service Criminal History Check Consent Form Sample

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National Service Criminal History Check Consent Form Sample (Con’t.)

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FBI Criminal History Check How it works

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FBI Criminal History Check

Indicate “College or University” as reason for checkCan be pending on June 29, 2012

Must include copy of registration confirmation in its placeMust be ultimately received by August 20, 2012

Most common mistakes:Pre-existing checkChecks must have been conducted after August 20, 2011

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FBI Criminal History Check What to send to PACC

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FBI Criminal History Check (Con’t.) What to send to PACC

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FBI Criminal History Check (Con’t.) What to send to PACC

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Pennsylvania State Police Criminal Registry Check

How it works

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Pennsylvania State Police Criminal Registry Check

Can be pending on June 29, 2012Must include copy of online request in its placeMust be ultimately received by August 20, 2012

Most common mistakes:Pre-existing checkChecks must have been conducted after August 20, 2011

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Pennsylvania State Police Criminal Registry Check

What to send to PACC

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Childline Child Abuse Clearance

How it works

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Childline Child Abuse Clearance

Indicate “School” as reason for checkUtilize a waiver to speed-up process

Available at www.paccompact.org/cfcampusadministrators Can be pending on June 29, 2012

Must include copy of application for clearance in its place

Most common mistakes:Pre-existing checkChecks must have been conducted after August 20, 2011

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Childline Child Abuse Clearance

What to send to PACC

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National Sex Offender Registry Check Results

How it works

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National Sex Offender Registry Check Results

Make sure to conduct national searchAll jurisdictions must be availableIf hits, verify with Campus Administrator initials that

each hit is not member

Most common mistakes: Not enclosedNational search not performedJurisdictions unavailableHits that were not verified by Campus Administrator

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National Sex Offender Registry Check Results

What to send to PACC

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Home State Criminal Registry Check (If applicable)

If member’s state of residence is another state other than Pennsylvania, a criminal registry check needs to be conducted in that stateA resident of Pennsylvania: a). Has a Pennsylvania Drivers

License; b). Receives in-state tuition rate; c). Is registered to vote in Pennsylvania

List of State Repositories available at paccompact.org/cfcampusadministrators

Special note about permanent address

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Tips on Enrollment Process

Identify one main point of contact for processResponsibility of the campus administrator to

ensure that paperwork is: Complete, correct, and on-timePriority will be given to complete, correct packets

Keep a copy of member file at your officeDo not wait until the last minute

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Tips on Enrollment Process (Con’t.)

Note that overnight mail is not always fasterDo not fax or email enrollment packetDo not send other documentationDo not send packets for more members than

you have been awarded

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Deadlines for Each Document

Must be received by June 29, 2012Enrollment Packet Cover SheetAmeriCorps Enrollment FormMember ContractNational Service Criminal History Check Consent FormNational Sex Offender Registry Check Results

Send as soon as possible, but no later than August 20, 2012:FBI Criminal History CheckPA State Police Criminal History CheckChildline Child Abuse ClearanceHome State Criminal History Check (if applicable)

Rolling enrollments until September 28, 2012

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Next Steps

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Campus Administrator Orientation

Currently Postponed Communicate Dates once we receive clarity

from PennSERVETraining Topics:

Networking with similar programsTraining on web-based hour-logging and reporting toolSharing of Best Practices for Recruitment, Retention and

Member DevelopmentOverview of processes including evaluation, progress reports,

exits.

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Dates and Deadlines

Enrollment Packets Available: Now!Award Notification from PennSERVE: Mid-JuneProgram Dates: August 20, 2012 - August 19, 2013Enrollment Packets Due: June 29, 2012

August 10, 2012 (For August 20th start date)September 1, 2012 (Recruitment Updates Due)September 28, 2012 (Unfilled Positions are Forfieted)

Fall Enrollment (New & Existing): September 29, 2012

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Contact Information

Program ManagerPennsylvania Campus Compact28 Dewberry Street, Box 8Harrisburg, PA 17101acprice@paccompact.org717-460-6333 (cell)717-796-5072 x3 (office)

www.paccompact.org /cfcampusadministratorsNational Service Hotline

1-800-942-2677Segal Education Award

www.edaward.orgwww.americorps.gov

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Questions?

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