peninsula minor hockey association annual...

PENINSULA MINOR

HOCKEY ASSOCIATION

ANNUAL REPORT 2014/2015 SEASON

AGM 7:00pm Wednesday, April

15th 2015

Greenglade Recreation

Centre Room 8

WWW.PMHA.BC.CA

PMHA ANNUAL REPORT 2014/2015 – PAGE 1

TABLE OF CONTENTS

Reports Page

Executive Reports 2

Director Reports 7

Division Manager Reports 13

Financial Statements 21


PRESIDENT’S REPORT

I want to thank all the volunteers who make minor hockey happen at Peninsula. Together, we take 400+

kids and create 25 teams. We organize ice schedules, games and equipment and we recruit coaches and

managers to run the teams. It is a very big job, repeated each and every season. This would never

happen without the countless volunteer hours from so many people. Thank you to all PMHA volunteers

whether you have a big job like Registrar, Ice allocator, Divisional Manager, Treasurer or do the

scoreclock and gamesheet from time to time, bottom line without you, minor hockey simply does not

work.

Ensuring that hockey is affordable, accessible and fun while reinforcing the values of teamwork and

community are the main goals of any Minor Hockey Association. Of course we will always celebrate

wins and championships and for every player and team, the excitement and reward of winning banners

and tournaments are a very memorable moment. What is even more memorable and valuable are the

friendships made by the kids and the life lessons learned that are based on teamwork and

sportsmanship. The characteristics of being a team player are essential components on what our

communities are based upon.

This season across the Island there have been some challenges that have regrettably made national

news. Often the root of many these issues can be traced back to a selfish and individually focused

perspective by both parents and/or players. At PMHA we have some of these issues from time to time

but for the most part I am VERY thankful to say that they are isolated to just a few instances. To help

ensure that the problems associated with referee abuse, ‘win at all cost’ tactics, and out of control

behavior are the exception and not the norm, we all need to stay very vigilant in maintaining

perspective. If we can all remind each other to encourage and support the value of teamwork with a

selfless attitude, our kids will have a more enjoyable season while reinforcing a key value that makes our

communities stronger.

There is not a better example of teamwork then what has been shown in recent weeks by our Minor

Hockey Association in partnership with Panorama staff and the Peninsula Panthers around Kraft

Hockeyville. The Kraft program is about celebrating community spirit, volunteer contributions and

supporting local arenas. Win or lose the title of Kraft Hockeyville, I think we can all be very proud of how

our community has come together.

Paul Warmenhoven


1ST VP – ICE COMMITTEE REPORT

The overall season was a quiet one compared to the previous season that I worked in this position. There were only a couple of minor disciplinary issues that needed to be dealt with compared to a much larger number the previous season.

The coaches were great leaders on this front. Very few bench penalties or coach suspensions at all this season, so when you factor in the problems that hockey on the Island seemed to have this season it should be noted that PMHA performed great in this regard.

The big objective this year was to improve some of the processes we have for coach selection and assessments. The previous the problems from these two important areas extended for months into the season. After spending a large amount of time reviewing the areas that were most problematic we were able to identify some key areas where a bit more structure and improved communications would make a big difference. This information came in large part from a lot of the division managers who were on the front lines of where these challenges came from.

The result of all this was a bit more comprehensive process for coach selection. It was a bit surprising to find out many of the Peninsula coaches had never been interviewed for a position in the past. This past season we interviewed all rep coach candidates. They were required to present us with their usual application but also add in a sample practice plan and a full season plan. We then had them all interviewed by a neutral group of people doing interviews. These interviews were handled by people not on the executive. We had one executive member sitting in to moderate. This process really gave us some great insight into the coaches. The feedback from the coaches was also mostly positive. They felt they were given a proper opportunity to lay out their case for the position they desired. The coaches survey along with the interview and all the work the coach candidates put into the application provided the information needed for the interviewers to make their recommendation for each coaching position.

The other challenge in the search for coaches every year was PMHA seemed to be scrambling to find coaches in the summer months. This is very difficult to do when so many people are away. As a result we moved up the start of the process so by sometime in late spring we would know if we need more coaches or not. This made it for a much smoother summer.

The assessment process was another area that needed some improvements. In the past we used some of the Sidney old-timers. This year we found out they were not going to be back in full capacity.

That brought us to the assessor change we made this year and that was to get some more hockey people involved in the process. There are a lot of former coaches and others in our network of people who know hockey quite well that maybe don't have time to coach a team full time but are more than willing to help out with some assessments. This for the most part worked well. The coaches were given quality feedback on the players. The plan for assessments was laid out in our PMHA policies which gave us a bit of latitude that the coaches wanted for the process. They now were able to carry a few more “bubble” players a bit longer in the process than in past years. This gave the kids and the coaches a better opportunity to make the best picks they can.


The big step we made as a group this year to improve assessments was to improve communication with all the parents and players. The review that we did after the challenges we had in 2013/14 showed us that a lot of the problems we were dealing with extended themselves from poor communication and in some instances poor optics for how the process of assessments were handled.

This season we gave more information on how the assessments for each age group would be conducted. Again, this made a big difference for all levels from novice and through all the rep teams. Assessments are a stressful time for many so the more knowledge we can give in how things are being done, the more at ease it becomes for many.

The final improvement was the optics of the assessments. In the past we probably had a few too many parents or other people mingling with assessors or coaches. At least that was the perception. While it's not likely anything malicious was happening, it all came back to the optics of how things were done. This year we limited the number of people involved in the assessment process. Assessors, division manager one head coach and then if there were non-parent assistants they would be involved and then one executive member without a kid in that division to monitor.

The recreation divisions had some minor changes to the assessment process as well.

The one major recommendation moving forward is we do need some sort of a coach director or hockey coordinator position brought back to the association. This position is quite important for the overall program in my opinion. Right now the coaches are out there all doing great work. But they have very little in the way of feedback or resources for help or assistance if they need it. I firmly believe that all these coaches are putting in a lot of time and effort and with a bit more of a program and structure and support from a director of hockey it will make the coaching experience a stronger one as well as an overall better experience for the players as well. This is something that has been in discussion at the executive level of PMHA and I hope it comes to fruition before the next season.

As we saw with how our community rallied around for Hockeyville, it's obvious we have a great group of families and people involved at PMHA. This past year going as smooth as it did is a shining example of the people involved at all levels of PMHA.

Mark Zerr


2nd VP – ICE ALLOCATION REPORT

Season Summary: As predicted at the outset of the season, the elimination of tiers in all divisions and introduction of many more scheduled league games for the South Island REC program effectively used up the discretionary game slots available to house teams in previous years. In the end, REC teams got just as many games as in previous years, but this year they were scheduled games. I anticipate that will continue to be the case next year so it is unlikely REC teams will be have access to many additional exhibition game slots. 2015/16 Outlook: With the potential to add at least two more REP teams (Midget B and possibly Atom B) next year, we could have an ice shortage since REP teams practice full ice and play more home games on weekends. In addition, the female zone ice request was very high this year (24 slots including games and practices) and was met only by using ice at Ian Stewart complex (through VRC). We do not know what the female zone ice request will be for next season but it is likely to be significant. I plan to meet with Martine King of Panorama soon to request additional ice to meet our needs. I estimate we will need at least 4 more hours on weekends and 2‐3 hours on weekdays. If we obtain this ice we should be able to maintain ice for development and ‘tournament’ teams but if we gain no ice, changes will have to occur.

Dave Berg

REGISTRAR’S REPORT

For the 2014/15 hockey season he had 506 players registered with 66 bench staff making up 31 teams:

Total Rec Rep Female Tournament

Initiation 36 2

Novice 84 5

Atom 79 3 1 1 1

Peewee 95 3 2 1 1

Bantam 104 3 2 1

Midget 84 3 1

Juvenile 24 1

The season saw its first tournament teams with teams in Atom and Peewee. Tournament teams enable players to go on a team for the sole purpose of entering a tournament. The players are not bound to their regular teams and combine with players on other teams at their same level in their division (i.e. Peewee house players from different teams). The concept was quite successful and will most likely continue in future seasons.


We are continuing to work on streamlining the registration to make the volunteer position less overwhelming. This year the focus will be on determining player intention for female zone and regional tryouts in an effort to clear the waitlist more efficiently. Last year the late registration fee of $100 was enforced (policy 2.3.2) and far fewer players missed returning player registration. Registration is open for returning players until April 30 2015 and new players starting May 1 2015. Additional information is on the PMHA website under registration.

Carol Rae Hill

TREASURER’S REPORT

After not having a Treasurer for a couple of years there we a few challenges to overcome to get the

books to where they should be, but with a lot of assistance things are looking good.

We received the gaming grant which has helped enormously this last season. Reports will be available

in order to apply again for the upcoming season. I believe we have assembled everything the gaming

commission is has asked for which will give us a better chance of receiving another one.

We have decided to include the cost of socks in the registration fees which makes things easier for not

just the parents but also the Jersey position and the accounting position. Even without this income we

feel that we will not have to raise the registration fees.

All in all it has been a productive year and the upcoming year should run smoothly. I would like to

express a Big Thank You to the executive, Brad Speirs and Managers for all their assistance and co-

operation that made the year what it was.

Shawna McLaughlin

SECRETARY’S REPORT

As my first year in the role of secretary, there was a bit of a learning curve. With the help of past

secretary, Janine, and a great executive, I soon felt comfortable with this job. Attending monthly

executive meetings and recording what occurred, posting approved minutes in a timely manner, keeping

record of various committees along with a few administrative tasks are the majority of my duties. I also

helped Carol Rae a bit with some rostering duties and will continue to do so for the 2015/16 season.

Overall, I feel it was a successful season and I witnessed the executive work together to problem solve

issues and step up when required. The success of Hockeyville is a testament to what a great hockey

community we have at PMHA.

Flora Stanley


VOLUNTEER RECORDS REPORT

All CRCs have been entered into the HCR for quickly and easy reference. This year we switch over to the

new online CRC system through the BC Justice Dept, such an easier system. Some volunteers will still

need to get finger printed and that resorts back to the old system of acquiring a volunteer letter so there

are no fees attached. This year the volunteer records role also tracked the coaching courses to ensure

coaches had the correct accreditations, this proved to be challenging as BC Hockey made many changes

to courses, course names and their communication on what course equalled what and which courses

were required for each level of hockey was less than stellar.

Jessica Hauser

RISK MANAGER’S REPORT

This was my fifth year on the Executive for PMHA and my fifth year as the Risk Manager/Social

Committee

Coordinator. Thanks again to everyone on the Board for a productive and memorable season, and

especially to Jessica Hauser for organizing and tracking all of the volunteer records, including CRCs, RIS

and HCSP. It is

a huge, thankless job particularly now that Hockey Canada/BC Hockey mandate a four (4) year

expiration of Respect in Sport/Speak Out! and a three (3) year (down from six (6) years) expiration of

HCSP.

PMHA Outline of Volunteer Screening Process: Pursuant to recently updated BC Hockey Policy No. 1.36

entitled “Association and League Screening Process,” a 40 page outline of the screening process

followed by PMHA with respect to volunteers was compiled and filed with BC Hockey. The Outline

describes the process and includes topics such as assessing risk, writing position descriptions, discerning

suitability of an individual for a given task, providing training and, when necessary, modifying the setting

and arrangement of task. The intent of this outline is to act as a “guiding” resource in the screening

decision making process. The association’s website has more detailed information and materials, and all

forms are available to download. The Outline and related forms can be found below:

PMHA Outline of Volunteer Screening Process

Coach screening interview questions

Evaluation Questions for Coaches Regarding Development

Survey Regarding Rep Assessment Process

Reference check call sheet.pdf

Volunteer application form.pdf

http://fscs.rampinteractive.com/peninsulamha/files/association/PMHA%20OUTLINE%20OF%20SCREENING%20PROCESS%202014%20v1.doc.pdf

http://fscs.rampinteractive.com/peninsulamha/files/association/2014%202015/Volunteer%20Screening%20Process/coach%20screening%20interview%20questions.pdf

http://fscs.rampinteractive.com/peninsulamha/files/association/RESPONSES%20FROM%20COACHES%20RE%20DEVELOPMENT.xlsx

http://fscs.rampinteractive.com/peninsulamha/files/association/REP%20ASSESSMENT%20FEEDBACK%20ONLY1.xlsx

http://fscs.rampinteractive.com/peninsulamha/files/association/2014%202015/Volunteer%20Screening%20Process/reference%20check%20call%20sheet.pdf

http://fscs.rampinteractive.com/peninsulamha/files/association/2014%202015/Volunteer%20Screening%20Process/volunteer%20application%20form.pdf


Team first aid kits were replenished and new kits purchased at the beginning of the 2014-2015 hockey

season from Heart Safe Mobile First Aid. Contents of some of the kits were dated and needed

substantial re-stocking. A large supply of ice packs, splints and other incidentals were acquired and, as

per usual, are kept in the PMHA locker #4 at the arena for use during the season. A tracking sheet for

the return of first aid kits was utilized again this year in order to minimize lost/missing kits and the

expense of replacement season to season. So far so good!

All PMHA teams had at least one HCSP on their team this season, if not more, and there were very few

injuries reported. Any injuries sustained by PMHA members during play/practice that were reported had

the necessary claim forwarded to BC Hockey.

Kelly Bull Tomer

SPONSORSHIP REPORT

Each year the PMHA Executive reviews policy on sponsorship. Currently our sponsorship program is

designed to help reduce costs at the individual team level. For example, teams that raise sponsor funds

are able to utilize these funds in order to pay for expenses associated with additional ice rental,

tournament participation or other team initiatives. PMHA also relies on the support of event sponsors,

which help to make possible Association functions such as the Eagles Spirit Rally.

Although individual teams are responsible for securing sponsorship and the administration of those

funds, PMHA helps to recognize and raise the profile of team sponsors. Sponsors have their company

logo displayed on the PMHA communication boards located in both rinks A and B at Panorama

Recreation Center. These 6’x4’boards feature sponsor logos in full colour and are visible by all users of

the facility. Logos with web links are also displayed on the PMHA website sponsorship page, and Gold

level sponsor logos appear on our home page for enhanced public exposure. Sponsorship updates to

communication boards and the PMHA web site take place each season.

My thanks to Janine Reedeker for getting all the sponsor logos on our web site! This year Gold sponsors

can also be found on the PMHA home page, with links directly to the individual sponsor’s web site. For

the 2014 / 2015 season PMHA is recognizing 22 sponsors, up from 11 last season.

Our appreciation to all of the Team and Event Sponsors for the 2014 / 2015 season; Sidney Pet Centre

and Aquatics, Vicki Cook (L.I.F.E. Wealth Management), Berwick Royal Oak, BC College of Diving,

Custom Roofing, Greenway Automotive, Titan Electric, Victoria Hockey School, VIH Execujet, Wendon

Yachts, Lawless & Brown Mortgage Team, Victoria Airport Authority, Brett Jones (Newport Realty),

Edgey Hockey, Russ Hay’s Bike Shop, Westcoast Communications, Randy Cunningham Construction,

Canada Bread Food Service, Sidney Bakery, Red Barn Market, Fresh Cup Coffee, and special thanks

to Speed Pro Signs in Sidney for providing new sponsor signage again this season for the arenas.

Should you have any questions, please feel free to contact me at [email protected].

Chad Rintoul

mailto:[email protected]


ICE ACCOUNTS

Teams were invoiced in mid-January and mid-March for any additional ice used during the season. The

ice costs from Panorama and the total recovered from teams can be viewed in the income statement.

For the 2015/2016 season greater use will be made of the Association’s website to provide monthly ice

usage reports with ice times and costs. This will provide team managers greater ability to budget and

correct differences between ice allocation and their team’s usage.

The Panorama Recreation Commission is meeting in April to determine facility rental costs for next

season.

Martin Oates

DEVELOPMENT REPORT

I would like to thank all the people who helped out with development this year.

Thank you to Dave Berg for making the Monday evening ice slots available for development again this

year. This made development accessible to every player and guaranteed no conflicts with regular PMHA

practices or games. Dependant on ice availability, the plan is to utilize those Monday evening ice slots

for development again next year.

Thank you to Jeff Birrell (Edgey Hockey) for running the player development sessions. We had very

positive responses to these sessions and I would recommend using Jeff again next year.

Thank you to Angelo from Magic Goaltending Development for running the goalie development this

year. There was a lot of great feedback from the goalies involved in the sessions. Both Angelo and J.F.

Martel (World Pro) have done a great job over the past few years developing our goalies and I’d

recommend either one for next year.

Thank you to Steve Marsh, Jason Syrotuk, and Shelby MacDonald for the work they did with developing

the referees, and with the effort they put into assigning and organizing PMHA referees. The referee on-

ice development sessions were well attended.

I’m hoping to have more coach development sessions next year. The executive is looking for a coach

coordinator to help in implementing a coach development plan.

Loren Braun


JERSEY REPORT

Stepped in to the position late just in time to hand out socks. This continued throughout the season.

Jerseys handed out to a tournament team and girl’s PeeWee team. Black jerseys arrived along with new

socks. All handed out except for Atom due to sizing conflicts. Spare and missing black jerseys ordered

and missing assessment jerseys ordered to complete sets for next season. They have not yet arrived.

Storage locker number four cleared of all old black and white jerseys. These were sold at the Spirit Rally

and will be sold again in September. All jerseys collected and put away until next season. In the summer,

I will sort and match black and yellow jerseys for all teams. I will do the same for assessments so they

are ready for next season. A new sock will be designed that can be worn with both yellow and black

jerseys. Paul and I are dealing with this. Socks will now be included in enrolment fees. A small

committee has been formed to decide who our apparel and jersey supplier will be. This is ongoing. I will

be following up with the suppliers this week.

Emma Timmins

GOALIE DEVELOPMENT REPORT

The Goalie Committee position completed its first year officially and there were many people that

contributed throughout the year. We started the year with TNT Tactical training that provided our

assessments with technical and game evaluations for the rep sessions. The assessments were done in a

fair manner which TNT provided valuable information. Our Monday night goalie development was

changed to Magic Hockey which is a company based out of Vancouver. Angelo Maggio is the head

instructor and provided the training to the Beginner, Intermediate and Senior goalie sessions. Many of

our goalies are now using Magic for their dedicated goalie lessons outside of our Monday night

development.

I would like to thank Chad Rintoul who connected us with Magic Hockey and pulled it together quickly

at the beginning of the year when World Pro announced that they no longer could provide our

development. I would also like to thank Loren Braun for coordinating much of the Monday night

developments which include arranging shooters for sessions.

Looking forward to the 2015-16 Season we will be focusing more on enabling our Coaches with more

resources to better develop our goalies during practice times. We have a plan in place at the beginning

of the next season to which we will be providing all coaches a manual with a program dedicated to

goalie and team drills provided by TNT tactical training. We will begin the year with a coaches meeting

and a seminar with TNT’s Jason Reimer to explain how to use the manual.

I must mention that there were many coaches who took it upon themselves to bring extra goalie

training out to their practices with goalie mentors and coaches. As well there were several Atom and

Novice teams that used PMHA Midget and Bantam goalies for mentoring their young goalies which


shows we have very knowledgeable coaches who are contributing to the development of our young

goalies.

Lastly I want to thank the PMHA executive for recognizing the position of Goaltending as a specialized

position and the importance of giving our young goalies the training they need and to enabling our

coaches through education.

Trevor Svienson

FUNDRAISING/GAMING REPORT

2014/2015 started on a positive note for Gaming/Fundraising with PMHA being granted a $70,000

Community Gaming Grant from the province of BC. As the previous year’s gaming grant had not been

submitted, a number of PMHA members provided great support to pull together the required

information to not only apply for the current year, but to reconcile and close out the 2012/2013 grant.

The $70,000 grant was used for a number of PHMA expenses; including helping with the cost of the new

Black Jerseys, Ice time, and player/coach development. A huge thanks to all who were involved with

helping to pull the grant application together.

2014/2015 saw the return of PHMA conducting 50/50 draws at Peninsula Panthers games. A number of

teams took advantage of this opportunity to generate some additional funds for their respective teams.

A thanks to all teams that participated and a big thanks to Pete and Coreen Zubursky for the offer to

partake in the 50/50.

An organization wide 50/50 license was also granted to PMHA which allowed home teams to conduct

50/50 draws at all PMHA home games. A number of teams took advantage of this opportunity and

raised additional funds. We will continue with another organization wide 50/50 next year.

Thanks to our Treasurer, the year-end gaming grant report will be much easier to complete this year.

The year end is currently being worked on. Once this is complete, focus will shift to next year’s gaming

grant application which is due by the end of May.

Thanks to all who helped with Fundraising/Gaming.

Mark Hall

WEBSITE REPORT

This position is great with someone with medium web design knowledge and good understanding of basic graphic design.


In the past this was an appointed position as we have had to hire a webmaster to design the site and keep it updated. PMHA now uses RAMP that is fairly user friendly and is this is currently a Director position on the board. Duties include keeping the website up to date with news and events, sponsors, poster ads and adding new pages as as needed as well as keeping the managers binder and managers pages up to date with current information. At the start of the season new RAMP log-ins need to be created for all new managers, execs and Div Managers and create emails for new exec and div managers as needed. Work with Registrar to create on-line forms for waiting lists and keep the registration information up to date.

The website has evolved to be our main source of communication. Please encourage everyone to look at it so they are receiving the most current information.

As a member of the Social Committee I would like to give a big thank you to all that have been involved over the years. GO EAGLES!

Janine Reedeker

EQUIPMENT REPORT

This past season was pretty typical. As always we went through several hundred pucks, mostly in the Bantam and Midget groups. We added a few sets of goal pads for the Novice age group to provide them with a greater range of sizes. It is my intention to add new blockers and gloves for Atom, Pee Wee and Bantam age goaltenders as they are starting to get a little worn out. We should probably consider getting a few new sets of mid-quality 27-31” goal pads, just to stay current. A significant amount of new goal sticks will also be required next year.

Wade Grunert


IP DIVISION REPORT

New head coach Rob Armstrong changed the way the past IP program had been run, implementing many new ideas and putting his extensive hockey coaching and knowledge to use. Rob had lots of on ice help with up to 8 on ice coaching helpers who were all very capable and were able to run ice sessions the way Rob had set them up when he was not able to be there. Kids were very engaged and excited to be there. Rarely, if ever did we have nervous or upset kids, everyone was very happy to be on ice. We participated in the intermission portion of 2 Victoria Royals games that were a big hit and were arranged by Flora Stanley. We participated in the Timbits Tournament Christmas 2014 with a team of 17 kids. Everyone had a blast and it was great to see the kids get a chance to do a full ice game. Every week we had 2 different kids get a chance to play goalie, dressing for Wednesday and Saturday ice times. This was popular and I had a long list of almost every child who wanted a chance to dress in the gear. Overall, a very good season. This was my first experience being a division/team manager and I had a great time. The parents were all very supportive and understanding of my learning curve and I hope that the season this coming Fall is as successful.

Jen Petterson

NOVICE DIVISION REPORT

We had 78 children in Novice that were placed on five teams – 1 - 4 team, 1 - 3 team and 3 - 2 teams. At

the start of the season we had 3 weeks of assessments, consisting of practice assessments (each child

attended one practice assessment) and seven practice games (each child participated in a minimum of

two games), prior to the placement on a team. The top 16 kids were placed on the Novice 4 team, the

next 16 on the 3 team and the remaining were split as evenly as possible the three two teams – taking

into account coaches and managers needed to ensure adequate coverage for each team.

Throughout the season several meetings were held with the managers of each team and feedback from

the coaches was solicited throughout the season. All of the teams appeared to have a successful

season. The teams participated in the Royals games (Novice 4 was the only exception), which was fun

for the kids and parents. The Novice 4 team played a number of games throughout the lower island and

participated in four tournaments/jamborees and went undefeated in two of them. The progression of

these kids both individually and as a team was impressive and was remarked upon by several competing

associations. The Novice 3 team also experienced similar progression and their season was topped off

with a team trip to Seattle to participate in a tournament there. The Novice 2 teams combined their

rosters together to ensure all kids that were interested were able to participate in the Saanich Novice


Jamboree at Christmas time and the Novice 2B team participated in one additional tournament at VRC

at the end of the season. All of these teams were able to get more ice throughout the season to work

on the development of the kids and the progression of all of the teams was big from the beginning to

end.

The biggest weakness that I see and the few issues I did have revolved around coaching. This included

the understanding of winning versus the development of the kids, setting positions and communication

between the coaches and parents. Many of the coaches in the Novice division are new coaches and

they are just getting to know each other, which can create conflict, and they also have a lot of issues

aside from the skill set of the kids to deal with. The mentoring role that Trevor Svienson has been

looking into creating for the coaches (particularly the younger divisions) would be an area that would

help address many of these issues and I feel would give us better coaches that would be willing to

continue to coach for PMHA as their children grow in our program. I would also suggest clear guidelines

in two/three pages or less that can be provided to the coaches as to what the expectation of the skill set

the younger divisions should achieve prior to moving up to Atom since the development of the kids is

more important at this age than winning games. This would be something that could be put at the front

of the binder that Trevor has been looking to have put together as a handy reference point. There are

also two coaches from the Novice Division this year – Jason Meyers and Peter Newman – that have said

they would be happy to work with Trevor in the implementation of this program and provide their input

as they are coaches that are in the division still.

Another suggestion would be developing a short document (point form) for the IP/Novice parents that

can be forwarded via email and put on the website that outlines the focus of IP/Novice from a

development standpoint, expectations for kids and parents and what their league fees actually cover in

terms of ice times/sharing etc. Some of the pressure that is put on the Coaches and Managers pertain

to this lack of knowledge. Since most of these parents are new to hockey it isn’t intentional, most of this

pressure is because they don’t understand what is/isn’t covered and what the expectations are and a

short document that outlines this would alleviate stress from the volunteers.

Overall the assessment process implemented this year and the make-up of the teams appeared to be

successful and the format has been implemented into our policy manual. Prior to the start of the next

season I will put together a flash drive that contains all of the templates I created and used in the

assessments, communications to parents and a checklist for the divisional manager next year.

Vicki Cook

ATOM DIVISION REPORT

- Five Atom teams this season: one "Development" (A); three "C" integrated, and one "C" female.

- Atom Development (A) had a great season, winning Division 3 and playoff banners.

- The three Atom C integrated teams were completely balanced, all finishing within one point of one

another in the regular season.


- The Atom C female team had a very strong season, finishing second in their division and in the

playoffs.

Lots of newly certified coaches and volunteers came forward in Atom this year, which bodes well for the

future.

Huge kudos to the team managers: Sharon Schwartz (A), Ang Gault (C1), Erin DiBattista and Sean

Wallbridge (C2), Brian Thomas (C3), and Heidi Forsberg (Female). I can't say enough good things about

this group. All did a great job for their teams, putting in countless hours to make the season fun.

Big thanks to the coaches and assistant coaches, too. Head coaches were: Dale Herle (A), Kevin Bates

(C1), Jason "Mr.Hockeyville" Fletcher (C2), Robert Cooke (C3), and Chris Forsberg (Female). Between

those who are staying in Atom, and those who are coming up from Novice, we should have an excellent

core of coaches and assistants next year as well.

Special mention to Trevor Svienson, who pulled together an Atom Tournament Team; a team that

bought extra ice to practice at 5:30am on Wednesdays. Feedback from PMHA families regarding this

team was overwhelmingly positive, and it proved to an excellent form of player development.

Planning is already underway for the 2015/16 season. Potential rec coaches are being identified, and

assessment processes are being reviewed. After comparing notes with Novice Divisional Manager Vicki

Cook, we believe there will likely be huge interest in Atom Development tryouts; possibly to the point

where the creation of a B team will be warranted. The final decision regarding a B team will not be made

until assessment time, and the decision will be made in accordance with PMHA guidelines

Todd Pugh

PEEWEE DIVISION REPORT

Teams: 7 total

REP: 2 A & B

REC: 3 C teams + 1 female team

Tournament: 1 team

REP:

During assessments we had Head coaches, Byron and Juilien observe all sessions along with a minimum

or three outside assessors and a goalie assessor. They worked together to determine their teams and


held face to face meetings with every player to discuss the outcomes and their opportunities. We had

overwhelmingly positive feedback about this process from parents and players.

Throughout the season we had limited interaction with Byron or any of the players or parents or the A

team. They were very self-sufficient. Any comments we received were that it was a successful year.

We did have some casual interaction with parents of the B team throughout the season. Some were

positive about the year, others had some negative feedback around the coaching and lack of

development. Ultimately our understanding from the players is that it was a fun year.

REC:

During assessments we had the three Head coaches complete the assessments during the skills sessions

and scrimmages. We then held a draft and three teams were formed, taking in to consideration personal

requests from parents.

There was some concern surrounding balance of teams brought forward at the beginning of the season.

Mark Zerr dealt with this concern directly. We had the 3 house teams play each other and determined

that they were fairly well balanced. No changes to team lineups were made.

A major piece of feedback from many house parents was around the elimination of C Major Teams.

They felt the new model created a wide range of skill for the C teams and have requested to see them

back next year. Although we know this is unlikely we felt it worth mentioning.

To appease this request a tournament Team was formed and run by Jason Eagles to much success. The

players practiced on Monday mornings and participated in two tournaments on the mainland. The latter

of which they brought home a Silver Championship trophy. All participants enjoyed the level of skill and

the camaraderie. There is definitely an appetite for a Pee Wee and a Bantam tournament team next

season.

Overall our house teams faired okay in the regular season, which was a round robin style. None made it

to the playoffs, however came close, all landing in the middle of the pack.

From our perspective we feel the season was a success. However there is always room for

improvement…

- We see a need for better documentation by the REP coaches during the assessments. We heard that

all assessments for the B team were done without being documented and when asked to see

assessments, only Byron’s were provided.

(I can attest that working with both of them that Byron was very thorough with documentation and

Juilien was not.)

- We also see a need for better support from our VP during assessments, along with being present

during the REC draft. We often had to work through concerns with limited guidance. As much as I feel

comfortable doing so, a new DM would potentially feel lost in the process.


I think that is all for now. Looking forward to the next season and all the mayhem that comes along with

it. Thanks!

Jana Sexton

BANTAM DIVISION REPORT

Total number of players: 86 Number of Goalies: 6 recreation, 4 rep/development Players DOB: 44– 2000; 41 – 2001; 1 – 1999 (OA) Number of Teams: Recreational: 3 including Development 2 (A & B Team) C1 – 15 skaters, 2 goalies C2 – 16 skaters, 2 goalies C3 – 18 players of which 2 played both goalie and out A - 15 skaters, 2 goalies B – 14 skaters, 2 goalies Bantam Rep Assessments and Teams When we started the process for rep assessments we had 34 skaters and 7 goalies but by the first day of actual assessments we were down to 30 skaters and 6 goalies. By the end we were down to 29 skaters who still wanted to play at a rep level giving us limited options for team selection. However it was decided early on that it was important to PMHA to have two rep teams wherever possible as long as it was not at the sacrifice of having overly large recreation teams. We managed our numbers and waiting lists very carefully this year and were able to accomplish this (highly recommended to do every year). At the end of the rep process, we received many accolades on the process and the overall program. Thanks to our rep head coaches and the assessors that assisted us through this difficult process. Based on recommendations from last year, we had ‘bubble players’ play additional games before being released and I believe this contributed to everyone feeling like they had a positive experience in assessments. Ideally the Bantam B team would have had a few additional skaters but with the strong use of AP’s from recreation, they were able to develop additional players that will likely result in additional players wanting to play rep next season. Assessors for Rep were strong hockey personal recruited both by PMHA as well as the Bantam A head coach. Bantam Recreation Assessments In the past we have had assessors from within PMHA but not directly in the Bantam division assessing players. I was advised prior to assessments beginning that we were to use our head coaches as assessors this year and we would then select teams based on those assessments. Thank you to our three head coaches and two other assistant coaches for helping us with this process. At the end of the assessments, in addition to balancing for skill, the coaches took into account some friend requests, some requests not to play with certain players, and the automatic placements due to coaching staff; from there they built what they believed to be three fairly evenly-skilled teams. Based on the assessments of the 5 coaches


involved, the average team scores based on players skills (less the goalies) was Team 1 – 13.7, Team 2 – 13.9, Team 3 - 13.8. Goalies in this division comprised of quite a skill range and they were placed on teams that would further balance the combined, perceived and actual, skill of the skaters on each team. This process was neither perfect nor was it easy and even with equal teams on paper, on any given day with different skaters/goalies missing in the line-up, the outcomes can be very different. The coaches worked collaboratively on this and every one of them left the first team building satisfied with the team they had selected. Following this team selection, the first VP advised that there were concerns being raised by some parents that the teams were not even. The solution was to have the teams play another round of games on that next weekend and then at that time, we would all meet - the first VP, the three head coaches and myself to discuss the results and any concerns that had been expressed. The coaches and I met as planned, and it was further determined that goaltending was a significant factor as well as who happened to show up from any given team on any given day. The coaches discussed the teams at great length and what they believed to be their own team’s strengths and weaknesses as well as each other’s and that what they believe as coaches they could bring out of their own teams and players. It was agreed once again, that they have three relatively balanced teams and that the most important factors at this level are that kids are enjoying playing hockey, playing for coaches they want to play for and playing with buddies. These are the reasons why recreation players play hockey especially at this age and up and our overarching philosophy is that we want them back playing again the following year. It should be noted that the three coaches collectively have been coaching with PMHA close to 35 years and have coached both rec and rep for the most part. I personally have worked with the three coaches for the past three years and believe that all of them have the players’ best interest at heart and represent who we are as an association. They all felt strongly about keeping their teams as is and they feel confident in addressing any concerns any parents may have about the team make up. In fact, the coaches asked that if there was a concern, that they have the opportunity to talk with that parent – no parent (other than the one mentioned below) has come forward to me or the coaches to express his/her concerns. As it turned out, one of the teams was not as balanced as we would have liked however, we have received a wide range of opinion on the factors contributing to this. In the future, I would recommend making up preliminary teams, having some scrimmages and then rebalance accordingly. In fact the teams could even be rebalanced again after they have played some additional teams if need be. Coaches We had an excellent group of coaches this year in our recreation division who remained committed and worked hard to provide a season that was fun but that they also enjoyed some personal as well as some team success. In fact, one of our Bantam coaches, Todd Sjerven, was named PMHA Coach of the Year; a well-deserved honour. Both of our Rep Coaches were selected by the Coaching committee and came with strong hockey backgrounds to the organization. In fact both were returning coaches, albeit one from three of four years ago. I thank all of our coaching staff, team managers (wow!) and safety staff as well as the great parent

volunteers who helped make this season a good one for our PMHA Bantam group.

Tracy Zeisberger


MIDGET DIVISION REPORT

Midget Recreation saw a change in league rules this year whereby all 17 South Island teams played in

one large division. Teams played each other only once all season. The new configuration has its merits

such as more games in a season, more home games, and more variety of teams. Creating relatively

‘equal’ teams in September is a critical piece in the process and we will endeavor to work harder to

consider the many factors that create better outcomes. Forty-five males and 3 females made up the 3

teams as follows:

Midget C1: Coached by Gord Wright, Bruce Watt and Sean Westwood and Managed by Shannon Jewitt Midget C2: Coached by Phil O’Connor, Wayne Thompson and Bryan Sutton and Managed by Kim Bogle Midget C3: Coached by Dean Hamilton and Tim Tanton and Managed by Janet Fontaine Special thanks go to the Coaches and Managers and Safety People of these teams who committed their time and knowledge and leadership. Thanks ALSO to the core of assessors who spent evenings and weekends in September assessing the population of recreational players and dividing the kids into teams. We say goodbye and thank you to ‘graduating’ recreational coaches Wayne Thompson, Tim Tanton, Dean Hamilton and Bryan Sutton. Midget Tier 2 Highlights: - won B flight in Victoria Midget Classic tourney - 3rd place in Coquitlam tourney - 2 players moved up with one going to junior B and another to major midget - 3 players and 1 goalie played as APs at Junior B games

Janet Fontaine

JUVENILE DIVISION REPORT

It was the first time in a few years that PMHA fielded a Juvenile team. The team was made up of former Midget C, B and A players who just wanted to continue to play hockey and hang out together. The team had an average roster of about 15 skaters, with players leaving(due to work commitments and injuries) and joining the team (heard about it through friends and wanted to play) throughout the season. The league had two other teams (Saanich and JDF) and played a 14 game schedule. Our team was ‘in tough’ against these two teams, particularly against JDF which has fielded a team every year and historically strives to attend Provincials. Despite this challenge, it was rewarding to see these young men still enjoying the game and still showing up for games and practices right to the end of the season. It is a cliché that it takes a village to raise


a child – but in the case of these young men, we have, as the community of Saanich Peninsula, done a wonderful job with these active and engaged young men. There was certainly a ‘gap’ in knowledge transfer as we hadn’t had a team in a few years and the learning curve for the officials was great. Hopefully there will be another team next year so the knowledge gained is not lost. A sincere thank you to Terry Dalziel (head coach) and Ed Timmermans (Assistant Coach) for giving up so many (very) late Wednesday and Saturday nights throughout the season. Thank you too to Janet Fontaine and Krista Hale for your wisdom and guidance.

Suzanne Germaine


2014/15 – BALANCE SHEET

Peninsula Minor Hockey Association - Comparative Balance Sheet

As at

01/04/2014

As at 31/03/2015

ASSET

Current Assets

Cash Float 485.00

0.00

Cash Clearing 253.33

0.00

A/R Clearing 21,313.91

0.00

Savings Account-Coast Capital 107,989.97

87,709.06

Chequing Account-Coast Capital 25,679.75

28,974.19

Gaming Account-Coast Capital 2,052.29

2,033.93

Total Cash

157,774.25

118,717.18

Term Deposit-Coast Capital 1,068.01

1,068.01

Share-Coast Capital 5.00

5.00

Total Investments

1,073.01

1,073.01

Accounts Receivable 11,471.65

2,269.00

Allowance for Doubtful Accounts 0.00

0.00

Accounts Receivable-Other 0.00

0.00

Total Receivable

11,471.65

2,269.00

Prepaid Expenses

0.00

0.00

prepaid - other

0.00

0.00

Total Current Assets

170,318.91

122,059.19

Capital Assets

Computers 607.10

978.03

Accumulated Depn-Computers 0.00

0.00

Net - Computers

607.10

978.03

Equipment, Jersey's & Socks 17,737.55

53,043.50

Accum Depn-Equip, Jersey's & Socks -5,479.64

-13,699.09

Net - Equipment, Jersey's & Socks

12,257.91

39,344.41

Storage Locker 4,340.00

4,340.00

Accumulated Depn-Storage Locker -1,736.00

-3,038.00

Net - Storage Locker

2,604.00

1,302.00

Total Capital Assets

15,469.01

41,624.44

TOTAL ASSET

185,787.92

163,683.63


LIABILITY

Current Liabilities

Accounts Payable

2,691.39

2,007.50

Accrued Liabilities

5,799.64

0.00

Deferred Revenue - prepaid fees

0.00

0.00

Vacation payable

0.00

0.00

HST Charged on Sales 0.00

0.00

HST Paid on Purchases 0.00

0.00

Total HST

0.00

0.00

Total Current Liabilities

8,491.03

2,007.50

TOTAL LIABILITY

8,491.03

2,007.50

EQUITY

Members Equity

Members Equity- Previous Year

167,933.73

167,933.73

Current Earnings

9,363.16

-6,257.60

Total Members Equity

177,296.89

161,676.13

TOTAL EQUITY

177,296.89

161,676.13

LIABILITIES AND EQUITY

185,787.92

163,683.63


2014/15 – INCOME STATEMENT

Peninsula Minor Hockey Association Income Statement 01/04/2014 to 31/03/2015

REVENUE

Development Revenue

Development Passes-Fall 2014 9,370.00

GOALIE DEVELOPMENT FEES 2,600.00

Development Passes-Spring 2015 8,535.00

Refunds-Development Passes -1,741.00

Total Development Pass Revenue

18,764.00

Pond Hockey Fall 2014

0.00

Drop In Hockey

0.00

Total Development Revenue

18,764.00

Hockey Operations Revenue

Registration Fees-IP 15,175.00

Registration Fees-Novice 2-4 38,200.00

Registration Fees-Atom 36,005.00

Registration Fees-Atom Female 4,830.00

Registration Fees-PeeWee 48,667.00

Registration Fees-Bantam 60,658.84

Registration Fees-Midget 43,820.00

Registration Fees-Juvenile 12,981.74

Registration Fees-Female Dual 1,700.00

Registration Fees-LOI-July 1 145.00

Registration Fees-LOI-Sept 15 145.00

Registration Fees-Discounts -2,595.00

Registration Fees-Refunds -10,928.65

Kidsport, A4Kids etc 434.00

Registration - Administration Fee 475.00

Registration - HC Insurance Fee 642.00

Rep Tryout Fees 13,545.00

Recoverable Costs-Ice, Socks, etc 35,192.57

Prior year Recoverable costs - ice 20,733.90

Net Registration Fees

319,826.40

Total Hockey Operations Revenue

319,826.40


Tournies,Fundraising,Special Events

Donations

0.00

Fund Raising-Tail Gate Party 1,388.70

Fund Raising-Halloween Dance 420.00

Fund Raising-Sledge Hockey 0.00

Fund Raising-Year End Awards 186.34

Fund Raising-PMHA Fan Appreciation 0.00

Total Fund Raising

1,995.04

Gaming Grant

70,000.00

Sponsorship

0.00

Total Tournies,Fundraising,Special

71,995.04

Other Revenue

Credit Card Administration Fees

0.00

Interest Income

1,778.88

Jersey Deposits Cashed

400.00

Sundry Revenue

-5,401.21

Total Other Revenue

-3,222.33

TOTAL REVENUE

407,363.11

EXPENSE

Administration Expenses

GENERAL EXPENSES

6,450.00

Advertising & Promotion

3,007.87

Amortization & Depreciation

9,521.45

Bad Debts

0.00

Bank Charges

1,252.20

Credit Card & Transaction Fees

9,373.79

Meeting Room Rentals

2,586.67

Meeting Related Expenses

24.20

Office Supplies

1,587.82

Professional Fees

2,724.75

Storage Fees

0.00

Travel

110.11

Website

2,045.40

Total Administration Expenses

38,684.26

Development Expenses


Coach Certifications 4,733.25

Coach Development-Ice Costs 348.00

Coach Development-Instructor Fees 0.00

Total Coach Development Costs

5,081.25

Total Player Development Costs

9,143.64

Female Dev-Ice Costs 0.00

Female Dev-Instructor Fees 990.00

Total Female Development Costs

990.00

Safety Manager,RIS Certifications

5,149.60

Goalie Dev-Ice Costs 0.00

Goalie Dev-Instructor Fees 4,232.50

Total Goalie Development Costs

4,232.50

Referee Dev-Ice Costs 0.00

Referee Dev-Courses/Certifications 3,907.70

Total Referee Development Costs

3,907.70

Total Development Costs

28,504.69

Hockey Operation Costs

Assessment Costs

660.79

Financial Assistance-Players -500.00

Non Parent Coach Assistance 4,000.00

Financial Assistance-Scholarships 0.00

Total Financial Assistance

3,500.00

Hockey Fees-BC Hockey 27,341.55

Hockey Fees-VIAHA 15,516.00

Total Hockey Fees

42,857.55

Ice Costs-Regular Season 229,210.86

Ice Costs-Tryouts 10,468.00

Total Ice Costs

239,678.86

Jersey's, Socks, & Equipment

15,227.78

Penalties-Non-Attendance

0.00

Referee Fees 30,109.00

Referee Travel 500.00

Total Referee Costs

30,609.00

Safety Supplies

778.22

Team Pictures

3,633.00

Travel-AGM-BC Hockey 2,302.68

Travel-Championship 0.00

Travel-Executives 176.00

Travel-AGM-VIAHA 455.92

Total Travel Costs

2,934.60


Total Hockey Operation Costs

339,879.80

Tournies, Fundraising, Special Events

Esso Days

0.00

Tail Gate Party

1,644.73

Halloween Dance

117.14

Year End Awards

3,998.34

PMHA Fan Appreciation Game

0.00

TOURNAMENT REGISTRATIONS

741.75

GAMING LICENCES

50.00

Total Tournaments & Fundraising

6,551.96

TOTAL EXPENSE

413,620.71

NET INCOME

-6,257.60

Generated On: 12/04/2015

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