pe-5/cp/pv/2002-xx2004)12-09_en.pdf · pv cpg 09.12.2004 pe 349.575/cpg 4/28 pv\551911en.doc en...

$: PE-5/CP/PV/2002-XX2004)12-09_EN.pdf · PV CPG 09.12.2004 PE 349.575/CPG 4/28 PV\551911EN.doc EN CONFERENCE OF PRESIDENTS MINUTES of the meeting of Thursday, 9 December 2004 Brussels$
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EN EN

PE-6/CPG/PV/2004-17

EUROPEAN PARLIAMENT

CONFERENCE OF PRESIDENTS

MINUTES

of the meeting of

09-12-2004

Paul-Henri SPAAK Building - Room 6B01

- - -

Brussels

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PE-6/CPG/PV/2004-17


MINUTES

of the meeting of Thursday, 9 December 2004

from 11 a.m. to 1 p.m.

Paul-Henri SPAAK Building, Room 6B01

Brussels

CONTENTS

Page

1. Adoption of draft agenda ......................................................................................... 7

2. Approval of minutes of meetings of 27 October and 16 and 18 November

2004 ......................................................................................................................... 8

3. Adoption of the final draft agenda for the December II part-session (13 to 16

December 2004) - Scheduling of debates in plenary .............................................. 9

4. Statements by the President ................................................................................... 10

4.1 Meeting with the Luxembourg Presidency ............................................................ 10

4.2 Adoption of the Commission’s 2005 legislative programme ................................ 10

4.3 Visit by the President of Parliament to Turkey ...................................................... 10

4.4 Presidential elections in Ukraine on 26 December 2004: dispatch of an

election-observation delegation ............................................................................. 11

4.5 Deadline for tabling questions for Question Time in January ............................... 11

4.6 Commemorating the liberation of Auschwitz ........................................................ 12

5. Inclusion of non-attached Members in ad hoc delegations authorised by the

Conference of Presidents - Note of 22 September 2004 from the Secretary-

General ................................................................................................................... 13

6. Continuation of the trial of Leyla ZANA - proposal to send an ad hoc

delegation to Turkey - Letter of 16 November 2004 from Mr

POETTERING, chairman of the PPE-DE Group .................................................. 14

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7. Iraq ......................................................................................................................... 15

7.1 Ad hoc delegation - proposal from Mr WATSON, chairman of the ALDE

Group - Letter of 15 November 2004 from Mr BROK, chairman of the

Committee on Foreign Affairs ............................................................................... 15

7.2 Powers and responsibilities of the interparliamentary delegations - Letter of

15 November 2004 from Mr BROK, chairman of the Committee on Foreign

Affairs .................................................................................................................... 15

8. Political group meetings during committee weeks - Letter of 10 November

2004 from Mr SCHULZ, chairman of the PSE Group .......................................... 18

9. Proposal to rename the Committee on Agriculture the ‘Committee on

Agriculture and Rural Development’ - Letter of 8 November 2004 from Mr

DAUL, chairman of the Conference of Committee Chairmen .............................. 19

10. Proposal to rename the Delegation for relations with Albania, Bosnia and

Herzegovina, Serbia and Montenegro the ‘Delegation for relations with the

countries of South-East Europe’ - Letter of 9 November 2004 from Mrs

PACK, chairman of the delegation concerned ....................................................... 20

11. Proposed appointment to the Management Board of the European Centre for

Disease Prevention and Control - Letter of 2 December 2004 from Mr

FLORENZ, chairman of the Committee on the Environment ............................... 21

12. Dispute as to powers and responsibilities between the ECON and JURI

committees on the proposal for a directive on the statutory audit of annual

accounts and consolidated accounts (COM(2004) 0177) ...................................... 22

13. Own-initiative reports - Justifications for the requests submitted by

committees - Recommendations of 16 November 2004 forwarded by Mr

DAUL, chairman of the Conference of Committee Chairmen .............................. 23

14. Enhanced cooperation between parliamentary committees (Rule 47 of the

Rules of Procedure) - Proposals of 16 November 2004 from Mr DAUL,

chairman of the Conference of Committee Chairmen ........................................... 24

15. Urgent matters and other business ......................................................................... 25

15.1 Composition of the election-coordination group ................................................... 25

16. Items for information ............................................................................................. 26

17. Date and place of next meeting .............................................................................. 28

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MINUTES

of the meeting of Thursday, 9 December 2004

Brussels

The meeting opened at 11.12 a.m. with Mr Josep BORRELL FONTELLES, President

of the European Parliament, in the chair.

Present

Mr Josep BORRELL FONTELLES, chairman

Political group chairman

Mr POETTERING (PPE-DE)

Mr SCHULZ (PSE)

Mr WATSON (ALDE)

Mrs FRASSONI (co-chairman) (Verts/ALE)

Mr WURTZ (GUE/NGL)

Mr BLOKLAND (acting) (IND/DEM)

Mr CROWLEY (co-chairman) (UEN)

Non-attached Members 1

Mrs BELOHORSKÁ

Mr CLAEYS

Also present:

Mr PRIESTLEY, Secretary-General

1 Present pursuant to Rule 23(2) of Parliament’s Rules of Procedure.

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Invited for item 3

Mr DAUL, chairman of the Conference of Committee Chairmen

Also invited for item 3:

The Council

represented by Mr LOPES SABINO

Mrs CRESTE

The Commission

represented by Mr MASSANGIOLI

Mr ANASTOPOULOS

Mrs PREISING

The Economic and Social Committee

represented by Mr ROCHE

The Committee of the Regions

represented by Mrs GAROSI

Mrs CHARLES-PIECK

*

* *

Office of the President

Mrs VERGER

Mr AGUIRIANO NALDA

Mrs OBERHAUSER

Mr COSTELLO

Mrs LANVERT

Mrs MIGO

Office of the Secretary-General

Mr STRATIGAKIS

Mr CLARK

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Secretariat

DG Presidency Mr RØMER/Mr PORTA1/Mrs STENSBALLE1/

Mrs ALBANI/Mr SANCHEZ RODRIGUEZ1/

Mr SCOTT1

DG Internal Policies Mr WELLE/M. RIBERA D'ALCALÁ1/

Mr KLEINIG1/Mr CHIOCCHETTI1

DG External Policies NICKEL/Mr PERILLO

DG Information Mrs RATTI/Mr LIBERATO/Mr DUCH GUILLOT1

DG Finance Mr VANHAEREN

Legal Service Mr GARZÓN CLARIANA/Mr PENNERA

Mrs O. RATTI, acting director for relations with the political groups

Political groups

Mr PEDERSEN/Mr KAMP/Mr LICANDRO/Mr PAPI (PPE-DE)

Mr HARLEY/Mr HILLER/Mrs BAPTISTA/Mr WINKLER (PSE)

Mr BEELS/Mr RINALDI (ALDE)

Mrs TSETSI/Mr BEHREND (Verts/ALE)

Mrs D’ALIMONTE (GUE/NGL)

Mrs VANGRUNDERBEECK/Mr VAUGIER (IND/DEM)

Mr BARRETT/Mr PRETA (UEN)

Mr BUGALHO (NI)

Mr KYST, Mrs PRODE, Mrs VANDENBOSCH, Mrs DEAN, Mr CALINOGLOU and

Mr HUBER acted as secretary to the meeting.

1 Presents for item 3.

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1. Adoption of draft agenda

The Conference of Presidents

- noted the draft agenda (PE 349.572/CPG) and adopted it in the form shown

in these minutes.

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2. Approval of minutes of meetings of 27 October and 16 and 18 November 2004


- noted the minutes for the following meetings:

the extraordinary meeting held on 27 October 2004 in Strasbourg

(PE 349.435/CPG);

the extraordinary meeting held on 16 November 2004 in Strasbourg

(PE 349.509/CPG);

the meeting held on 18 November 2004 in Strasbourg

(PE 349.482/CPG);

- approved the above sets of minutes.

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3. Adoption of the final draft agenda for the December II part-session (13 to 16

December 2004) - Scheduling of debates in plenary


- noted the following documents:

a draft agenda for the December II part-session (Monday, 13 to

Thursday, 16 December 2004);

a letter of 23 November 2004 from Mr WHITEHEAD concerning an

oral question to be dealt with at the December II part-session

(PE 349.568/CPG);

a letter of 16 November 2004 from Mr DAUL (chairman of the

Conference of Committee Chairmen) forwarding a recommendation

concerning the agenda for the December II part-session

(PE 349.513/CPG);

- considered each individual item of the final draft agenda for the

December II part-session (13 to 16 December 2004) on the basis of a

note drawn up by the Directorate-General for the Presidency following a

meeting with the political group secretaries-general on 8 November

2004, and adopted the proposals set out in the note, with the following

change:

WEDNESDAY 15

- vote on the EURLINGS report on Turkey’s progress towards accession.

*

* *

- confirmed that the political groups were authorised to meet during the

afternoon of 20 December 2004 and the morning (8.30 - 9.30) of 21

December 2004, in preparation for the 21 December 2004 meeting of the

Conference of Presidents which would be open to all Members.

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4. Statements by the President

4.1 Meeting with the Luxembourg Presidency


- noted the draft programme for the meeting between the Conference of

Presidents and the future Luxembourg Presidency (PE 352.409/CPG and

annex);

- noted a statement by the President to the effect that the meeting with the

Luxembourg Presidency was due to be held at 16.00 on 6 January 2005 in

Luxembourg;

- decided that its ordinary meeting would also be held in Luxembourg, at a

time to be specified.

4.2 Adoption of the Commission’s 2005 legislative programme


- noted a statement by the President, who proposed that, in response to the

request from Mrs WALLSTRÖM (Commission Vice-President), the

Commission’s 2005 legislative programme (which was due to be adopted on

26 January 2005) should be placed before Parliament during the latter’s

second January part-session.

4.3 Visit by the President of Parliament to Turkey


- heard the President, who reported on his 2-6 December visit to Turkey,

during which he had been accompanied by the rapporteur (Mr EURLINGS)

and the chairman of the delegation to the EU-Turkey Joint Parliamentary

Committee (Mr LAGENDIJK).

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4.4 Presidential elections in Ukraine on 26 December 2004: dispatch of an election-

observation delegation



a letter of 6 December 2004 from Mr SARYUSZ-WOLSKI (Vice-

President) concerning the report drawn up by the extraordinary ad hoc

delegation which visited Ukraine on 2 and 3 December 2004 (PE

352.431/CPG and Annex);

a letter of 13 October 2004 from Mr SIWIEC concerning the request

for the same delegation to be despatched in order to observe the

second round of the elections to be held in Ukraine on 21 November

2004 - financial statement (PE 349.384/CPG and annex);

a letter of 26 November 2004 from Mr ZINCHENKO (deputy speaker

of the Ukrainian Parliament) concerning the invitation for a European

Parliament delegation to be despatched (PE 352.418/CPG);

- decided that an ad hoc delegation comprising 11 members to be nominated

by the political groups and to include a representative of the non-attached

Members would travel to Ukraine on the occasion of the fresh round of

presidential elections scheduled for 26 December.

4.5 Deadline for tabling questions for Question Time in January


- noted a statement by the President concerning the Council’s request for the

deadline for tabling questions for Question Time in January to be brought

forward to 13.00 on Thursday, 16 December 2004, on account of the

Christmas holiday period.

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4.6 Commemorating the liberation of Auschwitz


- noted a statement by the President, who announced his intention to attend

the commemoration of the 60th anniversary of the liberation of Auschwitz

on 27 January 2005; he called upon the group chairmen to express any

interest they had in accompanying him;

- noted that several group chairmen wished to take part in the commemorative

day's proceedings.

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5. Inclusion of non-attached Members in ad hoc delegations authorised by the

Conference of Presidents - Note of 22 September 2004 from the Secretary-

General


- noted the above note from the Secretary-General (PE 346.520/CPG);

- called upon the Secretary-General to submit - at a subsequent meeting - a

report on the constitution, the functioning and the purposes of ad hoc

delegations.

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6. Continuation of the trial of Leyla ZANA - proposal to send an ad hoc delegation

to Turkey - Letter of 16 November 2004 from Mr POETTERING, chairman of the

PPE-DE Group



the above letter from Mr POETTERING (PE 349.537/CPG);

a letter of 8 December 2004 from Mr LAGENDIJK, chairman of the

delegation to the EU-Turkey Joint Parliamentary Committee

(PE 352.433/CPG);

- heard Mr POETTERING, who repeated his request for a Parliament

delegation to be sent to the hearing in the trial of Leyla Zana on 17

December 2004;

- heard Mr SCHULZ, who supported Mr POETTERING’s request;

- heard Mr WATSON, who objected to the despatch of a delegation;

- heard Mrs FRASSONI, who proposed sending a single member, as had

hitherto been the practice;

- decided to dispatch a three-member ad hoc delegation (comprising Mr

LAGENDIJK, Mr EURLINGS and Mr ROCARD) to Turkey in order to

follow the hearing in the trial of Mrs ZANA on 17 December 2004.

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7. Iraq

7.1 Ad hoc delegation - proposal from Mr WATSON, chairman of the ALDE Group -

Letter of 15 November 2004 from Mr BROK, chairman of the Committee on

Foreign Affairs

7.2 Powers and responsibilities of the interparliamentary delegations - Letter of

15 November 2004 from Mr BROK, chairman of the Committee on Foreign

Affairs

The Conference of Presidents,


a letter of 15 November 2004 from Mr BROK concerning the Foreign

Affairs Committee’s recommendation relating to the despatch of an ad

hoc delegation to Iraq (PE 349.536/CPG),

a letter of 3 November 2004 from Mr SCHULZ concerning the

assignment of responsibility for Iraq to the Delegation for relations

with the Gulf States (PE 349.458/CPG),

a letter of 21 October 2004 from Mrs PATRIE (chairman of the

Delegation for relations with the Mashreq countries) concerning the

extension of the Mashreq delegation’s responsibilities to include

Iraq, with a view to the re-establishment of international relations

(PE 349.417/CPG),

a letter of 4 October 2004 from Mrs GRUBER (chairman of the

Delegation for relations with the Gulf countries) calling for Iraq to be

covered by the Delegation for relations with the Gulf States (PE

349.343/CPG),

a letter of 4 October 2004 from Mr CHIESA and other members

(taken over by Mr WATSON) concerning the despatch of a delegation

to Iraq for the purpose of meeting the various political forces and

preparing the January 2005 elections (PE 349.362/CPG);

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- heard Mr WURTZ, who was not in favour of despatching a delegation -

although should one be sent, he called for it to comprise one member of

each political group;

- heard Mr POETTERING, who agreed with the Foreign Affairs Committee’s

recommendations: the rapporteur (Mr DIMITRAKOPOULOS) should first

undertake an exploratory mission prior to the despatch of an official

delegation; secondly, as regards the assignment of responsibility for Iraq, he

called for Parliament’s resolution of 10 March 2004 to be adhered to and

hence for any decision on the subject to be postponed until the necessary

parliamentary structures were in place;

- heard Mr WATSON, who was in favour of despatching a delegation,

provided that each group was represented and that comprehensive security

could be guaranteed; he agreed with Mr POETTERING as regards the

postponement of the decision concerning the assignment of responsibility

for Iraq to one of Parliament’s delegations; similarly, he suggested that

when the time came a decision should be taken concerning the assignment

of responsibility for Afghanistan;

- heard Mr SCHULZ, who called for Mrs GRUBER (in her capacity as

chairman of the Delegation for relations with the Gulf countries) to be

involved in any exploratory mission undertaken by the rapporteur, since he

considered that her delegation should be responsible for Iraq’s future, once

the parliamentary structures were in place; he enquired about local security

levels and he insisted that any decision should be taken in full knowledge of

the facts;

- heard the President, who proposed waiting until more information on

security was available and then taking a decision;

- heard the Secretary-General, who announced that contact had been made

with Mr SOLANA’s staff and that it was not currently possible to guarantee

a reasonable degree of security for any Parliament representative; the

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situation could be reconsidered at the beginning of January 2005;

- decided not to authorise at present the dispatch of an ad hoc delegation to

Iraq, given that the minimum security level required was lacking;

- decided (pursuant to Parliament’s resolution of 10 March 2004 concerning

the number of delegations) that it would return to the question of allocating

responsibility for Iraq to one of the two interparliamentary delegations (Gulf

countries and Mashreq countries) which were most directly concerned, once

parliamentary structures had been established in Iraq.

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8. Political group meetings during committee weeks - Letter of 10 November 2004

from Mr SCHULZ, chairman of the PSE Group

The Conference of Presidents, taking a decision without debate,

- noted the above letter from Mr SCHULZ (PE 349.474/CPG);

- authorised - for a limited period - the regular holding of meetings of the PSE

Group’s bureau during committee weeks (on Wednesdays from 13.30 to

15.00) and also the provision of interpretation into EN, FR, DE, IT, HU and

ES (passive);

- decided, however, that such authorisation would be reviewed in the light of

any further requests from other political groups, which would require the 27

November 1996 rules governing meetings of the political groups to be

amended.

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9. Proposal to rename the Committee on Agriculture the ‘Committee on Agriculture

and Rural Development’ - Letter of 8 November 2004 from Mr DAUL, chairman

of the Conference of Committee Chairmen


- noted the above letter from Mr DAUL (PE 349.464/CPG);

- took a decision in principle concerning the Agriculture Committee’s new

name (‘Committee on Agriculture and Rural Development’) and forwarded

its proposal to the plenary for adoption.

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10. Proposal to rename the Delegation for relations with Albania, Bosnia and

Herzegovina, Serbia and Montenegro the ‘Delegation for relations with the

countries of South-East Europe’ - Letter of 9 November 2004 from Mrs PACK,

chairman of the delegation concerned


- noted the above letter from Mrs PACK (PE 349.521/CPG);

- took a decision in principle concerning the new name for the Delegation for

relations with Albania, Bosnia and Herzegovina, Serbia and Montenegro

(including Kosovo), which would be ‘Delegation for relations with the

countries of South-East Europe’, and forwarded its proposal to the plenary

for adoption.

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11. Proposed appointment to the Management Board of the European Centre for

Disease Prevention and Control - Letter of 2 December 2004 from Mr FLORENZ,

chairman of the Committee on the Environment


- noted the above letter from Mr FLORENZ (PE 352.407/CPG);

- decided - following the hearing procedure which had been conducted by the

Environment Committee on 23 and 24 November 2004 - to appoint Mr

Ronald HAIGH to the Centre for Disease Prevention and Control as a

substitute member nominated by Parliament.

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12. Dispute as to powers and responsibilities between the ECON and JURI

committees on the proposal for a directive on the statutory audit of annual

accounts and consolidated accounts (COM(2004) 0177)



a letter of 21 September 2004 from Mrs BERES, chairman of the

Committee on Economic and Monetary Affairs (PE 349.363/CPG);

a letter of 20 October 2004 from Mr GARGANI, chairman of the

Committee on Legal Affairs (PE 349.363/CPG/Annexes);

a letter of 27 October 2004 from Mr DAUL, chairman of the Conference of

Committee Chairmen (PE 349.363/CPG/Annexes);

a note of 10 November 2004 from Mr RØMER concerning the dispute as to

powers and responsibilities between the ECON and JURI committees (PE

349.363/CPG);

- decided - following a vote - to confirm the original allocation to the Legal

Affairs Committee of the proposal for a directive on the statutory audit of annual

accounts and consolidated accounts (COM(2004) 0177).

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13. Own-initiative reports - Justifications for the requests submitted by committees -

Recommendations of 16 November 2004 forwarded by Mr DAUL, chairman of

the Conference of Committee Chairmen


- noted the above letter and the justifications (PE 349.512/CPG and Annexes);

- decided to authorise - in the light of the justifications submitted - the drawing

up of the own-initiative reports included on the list appended to Mr DAUL’s

letter of 16 November 2004.

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14. Enhanced cooperation between parliamentary committees (Rule 47 of the Rules of

Procedure) - Proposals of 16 November 2004 from Mr DAUL, chairman of the

Conference of Committee Chairmen


- noted the above letter (PE 349.514/CPG);

- decided to apply Rule 47 of the Rules of Procedure (enhanced cooperation) to

the Constitutional Affairs Committee (the committee responsible) and the

Foreign Affairs Committee in respect of the own-initiative report concerning

the institutional aspects of the creation of a European service for external

actions 2004/2207 (INI).

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15. Urgent matters and other business

15.1 Composition of the election-coordination group


- noted the letter of 9 December 2004 from Mr PEDERSEN (secretary-general

of the PPE-DE Group) concerning the groups’ agreement (PE 352.451/CPG);

- confirmed its decision of 18 November 2004 concerning the composition of

the election-coordination group and specified that the nine members of the

group would be drawn as follows: two from the PPE Group, two from the

PSE Group, one from the ALDE Group, one from the Greens/ALE Group,

one from the GUE Group, one from the IND/DEM Group and one from the

UEN Group.

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16. Items for information

Conference of Presidents


a letter of 2 December 2004 from Mr SCHULZ concerning the accession

of two Members to the PSE Group - statement of accession (PE

352.428/CPG),

a letter of 1 December 2004 from Mr POETTERING calling for

Parliament’s delegation to Ukraine to be increased in size from 8 to 11

members - written-procedure decision (PE 352.400/CPG),

a letter of 1 December 2004 from Mr LICANDRO concerning the changes

to full or substitute members (PPE-DE Group) which had occurred within

the committees and delegations (PE 352.401/CPG),

a letter of 26 November 2004 from Mr BONDE concerning the change of

an IND/DEM member within the committees (PE 352.423/CPG),

a letter of 26 November 2004 from Mr BUGALHO concerning the

representation of non-attached Members within the Euro-Med

Parliamentary Assembly (PE 352.417/CPG),

a letter of 19 November 2004 from Mr DONNER (Council Presidency)

concerning the Council’s decision appointing the Commissioners to the

Commission for the period from 22 November 2004 to 31 October 2009 -

list of Commissioners (PE 349.570/CPG),

a letter of 18 November 2004 from Mr BONDE concerning the IND/DEM

Group’s substitute members for the group’s various delegations (PE

349.566/CPG),

a letter of 18 November 2004 from Mr LICANDRO concerning a change

to the full and substitute members (PPE-DE Group) within the committees

(PE 349.567/CPG),

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a letter of 3 November 2004 from Mr FORD concerning the report on the

election-observation to Indonesia on 5 April, 5 July and 20 September

2004 (PE 349.564/CPG and Annex).

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17. Date and place of next meeting


- decided that its next ordinary meeting would be held from 9.30 to 11.30 on

Thursday, 16 December 2004 in Room R1, 1 of the Louise WEISS building

in Strasbourg.

* *

*

The meeting closed at 13.15

*

* *

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