parent handbook - thesamhitaacademythe samhita academy parent hand book version 1.5 11 30 page of...

PARENT HANDBOOK Nov 2015

Version 1.5

The Samhita Academy Parent Hand Book

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TABLE OF CONTENTS

ACKNOWLEDGEMENT ................................................................................................................................... 5

OUR HISTORY ................................................................................................................................................ 7

VISION ........................................................................................................................................................... 9

TSA CULTURE AND VALUES (R-CARE)............................................................................................................ 9

LOCATION.................................................................................................................................................... 10

WEBSITE & FACEBOOK ................................................................................................................................ 10

TERMS AND CONDITIONS FOR THE PARENTS ............................................................................................. 11

METHODOLOGY .......................................................................................................................................... 13

Affiliation Board ...................................................................................................................................... 13

Curriculum ............................................................................................................................................... 13

Preprimary Curriculum ........................................................................................................................ 13

Primary Curriculum (1st to 5th grade) .................................................................................................. 14

Middle and High School Curriculum (6th to 10th grade) ...................................................................... 14

Senior Secondary Curriculum (11th and 12th grade) ............................................................................ 14

Other ................................................................................................................................................... 15

Assessments ............................................................................................................................................ 15

Home Assignment ................................................................................................................................... 15

Parent Involvement in School ................................................................................................................. 16

Parent-Teacher Meeting (PTM) .............................................................................................................. 17

Feedback Procedure ............................................................................................................................... 17

ADMISSION ................................................................................................................................................. 18

Admission and Entry to the School ......................................................................................................... 18

Admission Procedure / Requirements .................................................................................................... 18

Age Criteria ............................................................................................................................................. 18


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Admission Number ................................................................................................................................. 19

TIMINGS ...................................................................................................................................................... 19

School Timings for Children ................................................................................................................ 19

FEES ............................................................................................................................................................. 19

Fee Structure ........................................................................................................................................... 19

Responsibility for Payment of Fees ......................................................................................................... 20

Late Payment .......................................................................................................................................... 20

Cancelling Acceptance ............................................................................................................................ 20

Refund or Waiver .................................................................................................................................... 20

GENERAL CONDITIONS ................................................................................................................................ 21

School Website ....................................................................................................................................... 21

School Diary ............................................................................................................................................ 21

Parent portal ........................................................................................................................................... 21

Circulars .................................................................................................................................................. 21

Students tracking - Falcon ID card .......................................................................................................... 21

Education Guardian ................................................................................................................................ 22

Residence during Term Time .................................................................................................................. 22

Absence of Parents ................................................................................................................................. 22

Special Precautions ................................................................................................................................. 22

Leaving school early ................................................................................................................................ 22

Permissions ............................................................................................................................................. 23

Sickness during School Hours ................................................................................................................. 23

Infirmary Norms ...................................................................................................................................... 23

Allergies or Daily medication .................................................................................................................. 24

Learning Difficulties ................................................................................................................................ 24


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Policy on Discipline ................................................................................................................................. 24

Punctuality .............................................................................................................................................. 24

Leave Rules ............................................................................................................................................. 24

Birthday Rules ......................................................................................................................................... 25

Uniform ................................................................................................................................................... 25

Essentials to be carried to school everyday ........................................................................................ 26

Things not to be carried to school ...................................................................................................... 26

School Trips ............................................................................................................................................. 26

School Transport ..................................................................................................................................... 27

Student Pick Up and Drop Off ................................................................................................................. 27

Change of Contact Information and photographs on the Parent Portal and Falcon .............................. 28

Photographs in promotional material .................................................................................................... 28

Lost and Found ........................................................................................................................................ 28

Closure of school during emergencies .................................................................................................... 29

Emergency Dispersal of Students ........................................................................................................... 29

Fire Drills ................................................................................................................................................. 29

Liability and Insurance ............................................................................................................................ 29

About Our Teachers ................................................................................................................................ 29

Confidentiality ......................................................................................................................................... 29

Disputes .................................................................................................................................................. 30


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ACKNOWLEDGEMENT

I, _______________________________________, have received and read a copy of the Parent Handbook version 1.5 which outlines the goals, policies, benefits

and expectations of The Samhita Academy, as well as my responsibilities as a parent.

I have familiarized myself with the contents of this handbook. By my signature

below, I acknowledge, understand, accept and agree to comply with the information contained in the Parent Handbook provided to me by The Samhita Academy.

I understand that this handbook is not intended to cover every situation which may arise, but is simply a general guide to the goals, policies, practices, benefits and

expectations of The Samhita Academy.

______________________________________ (Parent signature)

Please return by: ______________________ (Due Date)

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UNITY

I dreamed I stood in a studio

And watched two sculptors there,

The clay they used was a young child's mind

And they finished it with care.

One was a teacher; the tools he used

Were books and music and art;

One a parent with a guiding hand

And a gentle and loving heart.

Day after day the teacher toiled

With a touch that was deft and sure

While the parent laboured by his side

And polished and smoothed it o'er.

And when at last their task was done

They were proud of what they had wrought,

For the things they had moulded into the child

Could neither be sold nor bought

And each agreed he would have failed

If he had worked alone.

For behind the parent stood the school

And behind the teacher, the home.

Anon


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OUR HISTORY

The Samhita Academy marks a key milestone in our journey to make a difference in

the life of a single child. The journey began with financial support for cardiac

operations for children that went into other areas of pediatric health care and

educational scholarships. At each step, our key learnings launched us to the next

level.

Given below is a snapshot of the journey in the social sector.

Figure 1-Social Sector Activities of our group of Foundations (figures as of 2009)


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From a model that was purely focused on financial support we moved to a more

direct involvement by launching our flagship residential educational scholarships

schemeunder The Advaith Foundation Trust .Encouraged by the potential of these

direct interventions, we then expanded the scope of the trust to create an

ecosystem that would provide quality education in an integrated environment

where differences are embraced and hence social responsibility our highest life

purpose. Thus TheSamhita Academy - The Private School with a Public Purpose.

To meet this overarching goal we believe

that children need to grow up in a caring environment that promotes

compassion and shows them that love nourishes life, love begets love, that

differences are to be embraced and that every individual has an intrinsic worth

which is unique and priceless

in giving children the freedom to explore, question and create and thereby

cultivate the power of thought and expression, exempt from rote memorization

and unthinking acceptance

in a holistic approach that connects the head, heart and the mind

in environmental & social consciousness initiatives to make them

compassionate, empathetic and contributory adults

in a values based approach that will teach them to construct moral meaning and

lead meaningful lives in society

that education is a partnership of student, teachers and parents

Thus we endeavour to foster a creative and nurturing environment that not only

focusses on academic excellence but also the all-round development of the child on

whom rests the future of the country and its leadership.


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VISION To nurture creative, socially responsible future leaders in a value-based, equitable

model of educational excellence.

TSA CULTURE AND VALUES (R-CARE) For delivering to our vision there has to be a matching school culture. Culture is

created through the designed and natural imbibing and practice of values that

shape it.

Our core values that guide the choices we make on our journey toward our vision

are encapsulated in the acronym R-CARE (our care).

Respect - This value is demonstrated when I treat people at all levels with dignity.

It upholds tolerance, equality and a non-judgmental approach. There is a

willingness to accept other points of view and work as a team towards a common

goal.

Creativity- This value is demonstrated when I am innovative and think

independently. It fosters a culture of inquiry, openness, originality and freedom of

expression. These is a sense of curiosity and joy in whatever I do.

Achievement - This value is demonstrated when I focus on the highest level of

personal and organizational objectives.It upholds setting high goals and

benchmarks. There is a strong drive to accomplish and succeed.

Responsibility - This value is demonstrated when I am sincere in my work. It

upholds diligence, ownership, hard work and putting the best possible effort. There

is a willingness to do what needs to be done and be answerable for it.

Excellence - This value is demonstrated when I strive for all round growth through

continuous improvement. It upholds quality, persistence in effort and life-long

learning. There is strong motivation to meet and exceed potential.

Care - This value is demonstrated when I am helpful and considerate towards

others. It upholds safety, security, physical and emotional well-being of everyone in

the organization. It needs me to be sensitive towards the environment and the

society.

These are the values encapsulated in our culture that bind together our staff,

students, management and all stake holders of Advaith Foundation.


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LOCATION

THE SAMHITA ACADEMY (TSA) – Bangalore

Campus 1:

Survey No: 52, At Lakshmipura Village, JiganiHobli,

AnekalTaluk, Off.Bannerghatta Road,

Bangalore – 560083.

Campus 2:

THE SAMHITA ACADEMY (TSA) – Bangalore

47/2, Hullukasavanhalli Village, JiganiHobili,

AnekalTaluk,

Bangalore 560083

Please see website for details of other centers.

WEBSITE & FACEBOOK

www.thesamhitaacademy.com

FB :https://www.facebook.com/thesamhitaacademy

http://www.thesamhitaacademy.com/


https://www.facebook.com/thesamhitaacademy


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TERMS AND CONDITIONS FOR THE PARENTS

We at THE SAMHITA ACADEMY believe that these standard TERMS AND

CONDITIONS reflect the customs and practices of an independent school for many

generations. They promote stability, forward planning, proper resourcing and

development of the school.

The aims of the school are described on the website. In addition, the school aims

to strike a balance between academic, social, physical, moral and spiritual

development through study, various sports and co-curricular activities.

Parents are expected to give their support and encouragement to the aims of the

school and to uphold and promote its good name, to continue the pupil‟s education

at home and to ensure that the pupil maintains appropriate standards of

punctuality, behaviour, diligence, language, discipline and dress code.

TERMINOLOGY

In this TERMS AND CONDITIONS –

“THE SCHOOL” means THE SAMHITA ACADEMY, Survey No: 52, Lakshmipura

Village, Sakalawara Post, OffBannerghatta Road, Bangalore - 560083.

“THE HEAD” means the person as appointed by The Trustees and includes those

to whom any of the duties of the Head of the School have been duly delegated.

The expression “THE HEAD” in these terms and conditions means “THE

PRINCIPAL ofTHE SAMHITA ACADEMY.

“THE PARENTS” mean any person either or both biological parents, adoptive

parents, legal guardian or any other person who has been permitted to sign the

application form and / or who has accepted responsibility for the child‟s attendance

at this school. Such parents are entitled to receive relevant information concerning

the child unless there are reasons which in the opinion of the school justify

withholding information to safe guard the interests and welfare of the child.

“THE PUPIL” is the child named in the application form. The age of the pupil will

be calculated based on one of the following documents:

Extract of Birth Certificate

Court order

Affidavit


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No alteration in the Date-of Birth will be permitted.

“INSTRUCTIONAL LEADER (IL)”refers to the person in charge of a set of grades

belonging to a level

“WITHDRAWAL” means that the parents have withdrawn the pupil from the

school.

“EXCLUSION” means that the pupil may not return to school until arrears of fees

have been paid.

“SUSPENSION” means that a pupil has been prohibited from attending school for a

period either as a disciplinary action or pending outcome of an investigation.

“EXPULSION OR REMOVAL” means that the pupil has been removed from the

rolls of the school permanently and has ceased to be a student of the school.

The decision to „exclude‟, „suspend‟ or „expel‟ a pupil and the manner and the form

of any announcement shall be at the sole discretion of the Head, who will act fairly

when exercising his / her discretion.

In the event of expulsion or of a pupil‟s removal, the head will advise parents of the

procedure (of which copies are available on request) under which a written

application for a review of the decision may be made.

A pupil who has been withdrawn, excluded, suspended, removed or expelled from

the school has no right to enter the school premises without the written permission

of the Head.

“LEAVING STATUS” has reference to whether the pupil has been expelled,

removed or withdrawn.

“MIDDLE SCHOOL”refers to grades 6 to 8

“PREPRIMARY” refers to grades Nursery, LKG and UKG

“PRIMARY” refers to grades 1 to 5

“SECONDARY” refers to grades 9 to 10

“SENIOR SECONDARY” refers to grades 11 to 12


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METHODOLOGY

Affiliation Board We are affiliated to the Central Board of Secondary Education (CBSE).

Curriculum Our vision is to create a lifelong learner, a learner equipped to make a living and

equipped for living, a global citizen with the values of collaboration, personal

excellence, social and environmental consciousness.

The design of our learning environment is

Child centric

Stress free

Nurtures love

Inclusive

Values based

Our approach to teaching is based on the principle

Learning through doing

Empowering through self-expression

Exploits the principles of the science of learning

Our curriculum is based on the guidelines of the NCF,2005 by NCERT and in general

its execution plan is process based to ensure quality and consistency of instruction.

At the same time it gives the teacher the flexibility to extend and explore further.

Please visit our website for further details on Learning „The Samhita Way‟.

The design of progression up the levels starts with setting the basic bedrock of a

caring environment on which we build a child centered and scientific approach to

teaching. This increases in complexity and rigour as the child enters the middle

school. Values, social and emotional competencies are also spiraled through the

curriculum to cater to the development of the child as a person. It culminates in

preparing the student for college, careers and leadership of self.

Preprimary Curriculum

Our preprimary curriculum uses the power of play to teach, learn and assess.



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The approach is thematic - interdisciplinary/integrated, organized around themes.

Thematic instruction integrates basic disciplines like English and Math and Art with

the exploration of a broad subject, such as communities, out in the garden and so

on.

The same themes are broken down into developmentally age appropriate activities

for the levels of preprimary.

Primary Curriculum (1st to 5th grade)

It brings The Experiential Learning concept of experience, reflect, analyse and act

to life through its practical approach wherein each child will find its identity,

meaning and purpose in life through connections to the world around.

The activities are designed to cater to different learning styles and the instructional

tools and strategies uses both group and individual work to bring home the concept

which equips them with higher order thinking skills and collaborative team work.

Life skills and Values through quality circle time and activities are introduced at this

level and gives children awareness and vocabulary that promote emotional

intelligence and provides a non-judgmental platform to share and express

themselves on issues that concern them and the world.

Middle and High School Curriculum (6th to 10th grade)

This is the stage that needs to ramp up our children to take the boards. So it

progressively shifts focus to a more rigourous approach that also equips them with

test taking skills and makes them exam-ready.

This is supplemented with special programs that continue to develop their higher

order thinking skills, abstract thinking, lifeskills related to adolescence, values,

exposure to different career options and exploration of their aptitude in different

disciplines.

Senior Secondary Curriculum (11th and 12th grade)

This stage needs to prepare our children for college and lay foundations for careers

and life in the community. The pace of learning and rigour steps up even further.

Simultaneously we also recognize that this phase of a student‟s life should prepare

them to be more responsible adults and future leaders. We continue our focus on

life skills that target the issues of adolescence and personality development.

Careers and college guidance willbe added on as an extra service. For details of the

streams offered please check on our website.



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Other

Apart from these, remedial programs, special educator in the classroom and

resource rooms cater to the needs of an inclusive classroom.

Job embedded teacher training and development through formal training

programs and in-class mentoring, ensures that teaching quality is kept

updated and best practices are implemented.

Assessments Termly reports in preprimary will be based on ongoing assessments in the domains

and skills and will be in physical form.

As per the National Curriculum Framework of NCERT, assessment is based on

comprehensive and continuous assessment from the 1st to the 10th grade.

There are ongoing or informal formative assessmentsto get feedback on the needs

and struggles of the child. Assessment and evaluation methodologies may be

varied – including written, oral, group activity, projects etc.

The summative assessment which is an assessment of learning is more formal. It

will be in the form of a pen-paper test conducted by the school. It is conducted 3

times a year for each term for grades 3 to 5 and are called Unit Tests and 2 times a

year for grades 6 to 10 and are called Summative Assessments (SA).

The report cards will not have marks but only grades. We do not do any ranking of

students. It will also have grades on the assessment of extra-curricular activities

like Dance, Music, Art, Theater etc. and co-curricular ones like Lifeskills, Values and

Attitudes. The higher grades will also have performance in club activities reported.

The report cards are electronically available on the parent portal.

Home Assignment The details of type and duration of home assignments for the different grades will

be given every year in the student diaries.

Subjects like Maths which has a component that requires practice will be sent more

frequently than the other subjects.

Typically no project work will be given to be done at home especially where it needs

parental involvement.

Apart from this there is likely to be one focus subject per day and the expected

completion date will be specified depending on the nature of the work.

The duration of homework will increase as the child progresses up the grades.


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Parent Involvement in School Parents are encouraged to volunteer and participate in school events and functions.

Parents are requested to encourage their children by attending the events

conducted by the school.

From time to time the school will arrange for parent workshops based on the kind

of needs/interest expressed and felt by parents and the school. These are being

arranged for the ultimate benefit of the children and we would like our parents to

attend and stay abreast of the issues/knowledge and perspectives of parenting in a

changing world.

A monthly/termlyschedule and the textbooks have activities for parents and

children to spend quality time together. Parents can indicate when they have had to

help the child with the homework.

We expect all parents

To take an active interest in what the child is learning

Schedule a regular study time

Track completion of any pending classwork

Check notebooks, worksheets etc. every evening and ensure that all

homework assigned and mentioned in the diary for the next day is completed

Check the student's diary daily. Remarks mentioned in the diary by the

Teachers or the Principal should be checked and signed promptly as they will

bear important information about student activity at school.

Spend regular time with the child in reading activities to promote this very

important habit in your child.

It is also mandatory that parents attend the calendar-scheduled/ad-hoc Parent

Teacher Meetings (PTM) and Parent Orientations organized by the school.

Apart from this the parent can also request for a meeting. Please see section on

PTM and Feedback Procedure.

Suggestions from parents are welcome. However, any interference with the

administration hinders the progress of the school. Thus, in case of such

interference, the school reserves the right to remove the names of the children

from the roll.


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Parent-Teacher Meeting (PTM) The School monitors each pupil‟s progress and twice a year parents would receive a

report card at the meeting with the class / subject teachers.

Other Parent-Teacher interaction sessions, or meetings with the Head, to discuss

the pupil‟s progress, may be organised upon written requests and prior

appointments. Appointments are necessary to ensure that the relevant school staff

are not otherwise engaged when the parent visits the school. This can be done by

writing a note in the student's class diary to which the teacher will send a reply on

the same page or fixing an appointment over the telephone.

Parents or guardians are requested not to meet their children or any teacher during

school hours WITHOUT A WRITTEN PERMISSION from the PRINCIPAL.

Parents are requested not to telephone the school to enquire about students‟

progress.

Feedback Procedure Feedback about any matter of school policy, administration, teacher or student

related issues, (except those involving a decision to expel or remove a pupil) can be

made by giving a written application, clearly mentioning to whom it is addressed.

Such an application will be acknowledged immediately and responded to within 7

days of submission.

Alternatively, parents may also submit their complaints/suggestions via email at:

[email protected] along with the name of the student and the class to

which she/he belongs. This communication will be directed to the Head. Every

feedback shall receive fair and proper consideration and a timely response. You will

receive an acknowledgement within 2 days time and a response on the status

within a week‟s time.

The school will conduct surveys from time to time to invite feedback from parents

on various school issues.

If the parent wants a further hearing she/he can send a letter to the Chairperson at

the school address or mail to [email protected].

mailto:[email protected]

mailto:[email protected]


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ADMISSION

Admission and Entry tothe School Pupils will be considered as candidates for admission to the school when the

application form has been completed and returned to us and the non-refundable

registration and admission fee paid after due process. In the higher grades the

children will be asked to bring in their work from the previous school. As we have

children coming in from different countries and boards it is imperative for us to

check the level appropriateness for a grade. Admissions will be subject to

availability of seats and the pupil satisfying the admission criteriaand payment of

admission fee at the relevant time.

Admission Procedure / Requirements

1. A parent can apply online from the website. There is a non-refundable registration and application fee that needs to be paid when the parent visits the school to take the admission formalities further.

2. If a parent chooses not to apply online, they can purchase an application form at the school, complete it in all respects and furnish all the information required by the School.

3. Scan and upload (in case of online applications) or enclose the required documents i.e., original birth certificate, latest report card copy and other relevant documents that may be required (will be specified in the application

form). Originals will be returned after verification. Transfer certificate original has to be submitted for admission from grade II onwards.

4. Parents are advised to read the rules and regulations on the reverse of the admission form, before submitting the form for admission.

5. Any special needs and conditions need to be mentioned along with

supporting medical opinion where applicable.

6. Admissions are strictly against vacancies.

7. The Age criteria for Admission are given below.

Age Criteria Grade Completed years before 30th June Nursery ------------------------------------------------------------------- 3+

LKG ------------------------------------------------------------------- 4+ UKG ------------------------------------------------------------------- 5+ I ------------------------------------------------------------------- 6+


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II ------------------------------------------------------------------- 7+ III ------------------------------------------------------------------- 8+

IV ------------------------------------------------------------------- 9+ V ------------------------------------------------------------------- 10+

VI ------------------------------------------------------------------- 11+ VII ------------------------------------------------------------------- 12+ VIII ------------------------------------------------------------------- 13+

IX ------------------------------------------------------------------- 14+ X ------------------------------------------------------------------- 15+

XI ------------------------------------------------------------------- 16+

Admission Number Every student will have a unique admission number. This number should be used

in all communications, references and other matters relating to school.

TIMINGS

School Timings for Children

Pre-Primary: 8:30am to 12:00noon (Day care available till 3:30pm)

Grade 1 onwards: 8:30am to 3:30pm

School reopening date will be intimated to the parents

School Office Timings

9.00 am to 2.30 pm Monday to Friday

Timings on working Saturdays will be as given in the calendar in the student diary

The School office will remain closed on all Government holidays

FEES

Fee Structure A copy of the fee structure with due dates, mode of payment and fines is given to

the parent/s at the time of submission of the Application form. Annual fee revisions

for the next academic session will be sent by the end of the previous one. The fees

due in a term are specified in the parent portal which can be accessed via our

website www.thesamhitaacademy.com.



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Responsibility for Payment of Fees The parent/s undertakes to pay the fees payable in each school year. Fees are due

and payable on or before the due dates mentioned below. Parents will be intimated

before the due dates

Term 1: June 10th or earlier as communicated to the parents

Term 2: October 10th or as communicated to parents

Term 3: January 10th or as communicated to parents

Fees can be paid online, at the school, at any ICICI branch or other modes as

specified in the parent portal available via our website

www.thesamhitaacademy.com. Please see the portalfor the Pay-in-slip and other

instructions for paying at the bank.

Late Payment Fine will be charged on a day-to-day basis on fees and all other sums due which are

unpaid. This rule is intended to protect those parents who pay fees on time and to

safeguard the school against consequences of the defaults of others.

From the 11th (of the month in which fee is due) to 18th:Rs. 25/day

From 19th to 26th: Rs. 50/day

After 26th: Rs. 100/day

After the due date penalty will be charged for all days including holidays.

Cancelling Acceptance Cancellation of admission which has been granted can cause a long term loss for

the school. Cases of serious illness or other unavoidable circumstances may

receive special consideration on written request.

Registration and Admission fee is non-refundable if cancellation happens after

March 15th. Before that it is partially refundable.

Refund or Waiver Term fees are refundable on a pro-rata basis.

Transport fees once paid for a term are non-refundable.

Children who have used the school bus facility for the first two school terms must

pay the Transportation Fee for the Term III as well, irrespective of whether they

use the facility or not.



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Transport Fee should be paid for all the 12 months. The full transport fee has to be

paid even if the child is using only one trip in a day.

GENERAL CONDITIONS

School Website The school website describes the broad principles on which the school is currently

run and gives an indication of our history and ethos. Although believed correct at

the time of printing, neither the prospectus nor the website is not part of any

agreement between the parents and the school.

School Diary Parents are requested to use the diary for communication. Please do not send your

requirement on chits or on loose sheets as these can be misplaced.

It is necessary for the parent to go through the diary every day and check for any

suggestions or remarks sent by the school.Please ensure that you sign

communication of a nature that is addressed to you.

Apart from this homework for the day is also written in the diary.

It will have the school calendar, timings, uniform, daily timetable and excerpts of

the rules relevant to students.

Parent portal A link to the parent portal is available on the website. Parents are required to keep

their data and photographs updated as required. This information will be used for

contacting parents.

All circulars will be kept on the parent portal for easy reference.

All term fees can be paid via the portal apart from other means mentioned there.

The portal will also host the term reports of the students from 1st grade onwards.

Circulars Circulars will be sent electronically by email or the parent will be alerted by email if

any new circulars have been uploaded onto the parent portal. It is the responsibility

of the parent to ensure that they read all circulars meant for them.

Students tracking - Falcon ID card Every student will be provided an RFID card. This is used to keep track of student‟s

journey via school transport and their attendancein the school. Additionally every


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parent or a person who is authorized by the parent to receive their ward will be

given a Receiver RFID card which will be used only to receive a child at the drop off

point. The photograph associated with the Receiver card will be used as an

additional check at the time of drop off swipe if the card is not available for any

reason.

The student card and 1 Receiver card will be free of cost, every additional card will

be charged at Rs 100/-. Similarly when a card is lost or damaged by the card

holder, the replacement cards will be charged at Rs 100/-. In case card is not

working or faulty card, these will be replaced free of cost.

Education Guardian When both parents reside out of India, parental responsibility must be delegated

with a written intimation to the school to a suitable adult who has agreed to take

full responsibility for the pupil when not at school and who can, if necessary, come

to school at short notice. The parents would be bound by decisions of such adult

and the school shall be fully protected while acting upon instructions issued by such

parents.

Residence during Term Time The head must be notified in writing immediately if a pupil will be residing other

than with the person who has parental responsibility, or at any other address.

Absence of Parents When both parents are absent from the pupil‟s home for a 24 hour period or longer,

the school requires in writing the name, address and telephone number of the adult

whom parental responsibility has been delegated to.

Special Precautions The Head needs to be aware of any matters that are relevant to the pupil‟s health,

security, welfare and safety. The Head must therefore be notified in writing

immediately of any court orders or interrogating circumstances or situations of risk

in relation to the pupil for whom any special safety special precautions may be

needed. A parent may be excluded from school premises if the Head considers

such exclusion to be in the best interest of the pupil or of the school.

Leaving school early For any reason if a parent is picking up a child early from school or wants the child

to be sent early by school transport they must inform the school via the school

diary and take the prior permission of the Head. The child will leave only if the

permission slip signed by the head is given at the reception.


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Whether the parent or a designate comes to pick up the student, the Receiver

Falcon IDcard has to be carried by them and will be swiped at the gate to ensure

that only authorized people are allowed to pick up students.

No requests for early pick up will be entertained after 2:30 pm.

Permissions Any student needing to be excused from PT or games must produce parent's letter

along with a doctor‟s certificate to support the request.

Any package to be given to a student during school hours must be handed

over to the security personnel at the school gate. The admission number,

name, class and section must be written clearly on the package.

Sickness during School Hours The Samhita Academy is responsible for all pupils from the time of arrival at school,

to the time of departure. We are committed to work in partnership with our parent

community to ensure the welfare of students who may be sick while at school.

Adequate steps are developed for the care of children in all aspects of pupil safety

and health while at school.

The Infirmary is situated in administrative office block. A qualified nurse is

responsible for the overall control of the Infirmary.

If a student is sent to the Infirmary from the class, the nurse will inform the parent.

In case of accidents, parents will be informed immediately.If the parent is not

available and there is an emergency situation, the school may act on behalf of the

parent and accompany the student to the hospital.

Infirmary Norms The nurse is permitted to administer medicine only if the medicines are provided by

the parent and a letter to the effect of dosages and timings is signed and given by

the parent.

Any oral instructions from the parent will not be entertained.

Parent or guardian who is collecting the student from the Infirmary should carry the

permission slip duly signed by the principal and leave it with the security before

leaving the gate.

Students who have been treated in the infirmary will be given an infirmary slip

specifying the treatment given.


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It is the parents‟ responsibility to take their children to a doctor and to ensure that

they are well enough to return to school. Students should not be sent to school if

they are ill as it may cause infection to other students.

The Infirmary should not be used as a babysitting service by the parents.

Allergies or Daily medication Any allergythe child has should be informed to the nurse in writing. In case of any

medication to be administered, the same should be informed to the nurse in writing

specifying the dosage and the intervals.

Learning Difficulties The school will do all that is reasonable in the case of pupils with learning difficulties

that amounts to a „Special Educational Need‟. However our staff is not qualified to

make a medical / clinical diagnosis of conditions such as those commonly referred

to as dyslexia or other learning difficulties. Parents must notify the Head in writing

if they are aware or suspect that the child has a learning difficulty. Parents must

provide the school copies of all written reports and other relevant information. The

school may also recommend certain assessments to be done externally based on

teachers observations and data from the class work.

Policy on Discipline Each pupil is supplied with a copy of the Student Handbook giving information

about the ethos and rules at the school. The purpose of the school policy on

discipline is to help every pupil to know what is expected and to encourage courtesy

and consideration for others.

Punctuality Parent's co-operation is an essential part of running an effective educational

institution. Parents are earnestly requested to ensure that their children / wards are

regular, punctual and disciplined. Therefore, the School management relies upon

the full co-operation of the parents and guardians in matters concerning the

education of their children / wards.

Leave Rules Minimum of 80% attendance for the entire academic year is required for promotion

of the child to the next grade.

The teachers have very detailed academic plans that ensure that all portions are

covered as per the plan. In the interest of the student please ensure that they

attend on all working days including Saturdays and come back on time after

vacations. It is compulsory for students to attend the first and the last day of


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school (i.e., before and after every vacation). If due to some unavoidable

circumstances, the student is unable to come to school, a written permission needs

to be obtained from the Principal.

A student should not be absent during school events, Tests and Exams except on

medical grounds. Tests and Exams will not be advanced or postponed for any

reason. However, for students deputed to representthe school in inter-school

events or participating in any school related activity, the school will re-schedule

tests/exams as and when required.

For any absence, a proper leave application in writing must be submitted to the

class teacher by the parent. For any absence, due to illness / injury, a medical

certificate by a registered doctor must be submitted along with the leave

application. For any leave (more than 3 days) other than for medical reasons, a

leave application in writing must be submitted to the Head in advance.

In case your ward is absent he/she will be given time during lunch break to note

down the missed written work. If the duration of the absence is more than two

days, you are requested to visit the school either on Tuesday or Thursday between

12.00 noon - 12.40 pm with prior appointment in the diary. Written work of another

student in different subjects will be shared with you and the snap shot of the same

can be taken. This can be used to help your ward in completion of his/her missed

work.

Birthday Rules Pupils may wear a dress of their choice appropriate for the school environment.

Exchange of gifts will not be allowed. To Pupils may bring soft toffees or small

chocolates for distribution among classmates.

Uniform The students are expected to wear their school uniform from Monday to Friday.

Sports uniform should be worn as per the instructions of the PE master.

Primary upwards girls should wear black bloomers along with their uniforms.

Black shoes of prescribed make (not brand) and black socks are to worn on all days

from primary upwards. Preprimary can wear any closed shoe (preferably with

Velcro fastener) of their choice.

In winter the track pants can be worn with the regular or the sports shirt as

appropriate. Preprimary girls can either wear the sports shirt with track pants or

full length black leggings during winter. A jacket is used over the regular uniform.


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Any extra attire beyond uniforms-including jewelry, sunglasses, hats, scarves,

bandanas, stocking/skull caps, sweat bands, long earrings, chains, pendants, rings

or bracelets, fancy / expensive watches, bangles etc., will not be permitted.

No fancy hairstyles will be allowed. Coloring of hair will not be permitted.

Boys are not permitted to wear earrings and girls can wear small studs.

Girls can use rubber bands, ribbons, hairpins or clips for their hair which are black

in color.

Essentials to be carried to school everyday

One set of clothes from Nursery to Upper KG will be kept in the school to be used in

case of any soiling in school. This will be returned at the end of the year

Name Badge (RFID card)

School Bag

Diary

Tiffin Box

Water Bottle

Things not to be carried to school

Expensive items like watches, jeweler, cash etc.

Electronic items like iPods, Cell phones, Discman / Walkman, PSP, Game

boy, CDs, CD Player, Video games etc.,

Toys, balls, inappropriate books, magazines with racist, communal or

obscene literature or images.

School Trips A variety of school trips will be provided for your child. The cost of some school

trips would be an additional charge which would be intimated in advance. The

parent will have to sign a consent form. A written acceptance and undertaking from

parents that their wards are permitted by them to go on the excursion/field trip is

mandatory. Attendance at these trips is not compulsory but would be preferred.

The children must come in their school uniform and carry their ID card during these

trips.

Note: School will take adequate safety measures during these field trips. However

the school or the Management or the Bus contractor shall not be held responsible

for any injury, accident or damage.


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School Transport Bus facility is available depending upon the feasibility of the bus route and

availability of seats in the bus. Under no circumstances shall students or their

parents / guardians compel the bus employee to divert any route or change any

pick-up or drop off point allotted at the beginning of the year.

Availing of school bus facility is not compulsory.

There will be no sibling discount.

Students will be picked up from and dropped off at fixed locations, pre-determined

by the school management. These points may change from time to time,

depending on local conditions in the area.

Transportation fee is paid along with the school fee. There will be no refund of

transportation fee.

Misbehavior/ indiscipline in the bus or non-payment of bus fees may lead to

cancellation of the bus facility for the student. The school retains the right to deny

the facility to anyone without assigning any reason whatsoever.

Student Pick Up and Drop Off The following policies have been framed keeping the safety of the child and

convenience of all students using the transport facility.

Every student Falcon RFID card is swiped at the time of pickup at the designated

bus stop or at the school gate if the student is being dropped by private vehicle.

The bus will wait only for 3 minutes at the specified bus pick up points.

Every student will be given an additional Receiver RFID card which would authorize

us to handover custody of the student to the person carrying the RFID card at the

designated drop off point after school.

The person picking up the student at the bus stop will need to carry their RFID

card. Both student and Receiver cards will be swiped before the student is

handledover by the bus helper. In cases where the RFID card has been

forgotten,the bus helper will identify the person using the photo associated with the

Receiver card and handover the child.

In cases where no person is expected to receive the child any day, the parent has

to give a self-drop authorization letter to the school with the standing instruction

that the bus can drop off the student at the designated bus stop without a receiving

person. This facility is available only for children from grade III onwards. Younger

children can avail this facility only if they are accompanied by an older sibling.


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Students who arrange to be picked up by their private vehicles after school would

be permitted to leave only with the person producing the receiverRFID.

For those students using the bus facility, the bus will wait for 3 minutes at drop

point for the person identified to pick up the student. Only then the student will be

allowed to alight. The teacher will attempt to call the parent/guardian on the

telephone at the number given. In case of contact, the time of stop may be

extended till student is handed over to authorized person. If the teacher is

unsuccessful in contacting parent/guardian and the bus is likely to be unduly

delayed, the teacher will keep the student till the last stop. By then he/she should

have contacted a responsible person and arranged for the transfer of custody of the

student to the authorized representative.

If the teacher is unsuccessful in contacting concerned person, the student will be

taken back to TSA and handed over to a responsible person at TSA.

The student willbe kept there till an authorized person picks the student up.

Change of Contact Information and photographs on the Parent Portal and Falcon Once a year the school will send out circulars asking the parent to update the

parent portal for any change in contact information. Intimation of any change in

any contact information subsequent to that is the responsibility of the parent. The

currency of the information is crucial when a parent has to be contacted in an

emergency.

The latest photographs in both the parent portal and in the Falcon transport

application is crucial to be able to identify student and authorized receiver for the

student.

Photographs in promotional material The School may include some photographs or images of the pupils in the school

promotional materials such as prospectus and website/Facebook/social media.

Parents who do not want their child‟s photograph or image to appear in any of the

school‟s promotional material must make sure their child knows this and must write

to the Head requesting an acknowledgement of the letter.

Lost and Found The school is not responsible for the lost or misplaced items. In case of any lost

items the parents are requested to contact the administrative office within 24 hrs.


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Closure of school during emergencies The School will remain closed when there is curfew in the area, serious warning

from the city authorities on floods/earthquakes/riots etc., or the Govt. declares a

holiday as per the negotiable instruments act. This decision is made by the School

Authorities keeping in mind children‟s safety.

Emergency Dispersal of Students Students will be sent home in case of civil unrest or any natural calamity. Parents

will be informed in advance before sending the students.

Fire Drills In order to be prepared for emergencies,the School will be practicing certain drills

as specified in our Disaster Management Plan. So it is likely that your ward will

report such incidents from time to time.

Liability and Insurance The school undertakes to provide such insurance if any prescribed by law. All other

insurances are the responsibility of the parent. The school will make every effort to

safeguard children and their personal property but is unable to accept responsibility

for accidental injury or loss of property.

About Our Teachers Our teachers display a wide range of skills and abilities that lead to creating a

learning environment where all students feel comfortable and are sure that they

can succeed both academically and personally. They are approachable and ensure

mental, emotional and physical well-being of all the students.

Other than Academic inputs they also incorporate values, life skills, personality

development, social behaviours, etiquette and attitudes.

They upgrade their pedagogical skills through teacher enrichment programmes

organized by the school.This is to ensure the professional growth of our teachers

who are invaluable to us and to the society at large.

Parents are requested to treat all our teachers and staff with the same respect that

we accord our parents and the respect that we want our students to show our

teachers. Any kind of abuse of the teacher either within or outside of the school

premises on matters relating to the school is strictly prohibited.

Confidentiality The school will take care to preserve the confidentiality of information concerning

the pupil.


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Disputes Parents are requested to use the grievances redressal procedures available within

the institution before seeking any legal remedies. The school would take recourse

to alternate dispute resolution processes like conciliation, mediation, arbitration at

which the parent would be required to participate before seeking any legal

remedies.

Parents are requested not to approach the media for redressal of their perceived

grievances without taking recourse to and complying with the redressal procedure

within the institution.

THESE TERMS AND CONDITIONS SUPERSEDE ANYOTHER ELSEWHERE AND

WILLBE CONSTRUED AS A WHOLE.

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