pamphlets task force update cdc – march 7, 2002. pamphlet evaluation project goal: obtain...
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Pamphlets Task Force Update
CDC – March 7, 2002
Pamphlet Evaluation Project
• Goal: Obtain additional information regarding Yale’s pamphlet collections, for purpose of analyzing cost factors and devising strategies for solving the problem
• Scope: Within the “old Yale” classes, 2% of containers in “B”, “I”, “N” were evaluated plus at least 3 boxes in each of the other classes – 137 boxes total (1.4%)
Overview of Old Yale classes• A = General works• B = Non-American history & biography• C = North & South American history• E = Geography, travel, maps• F = Asian, African, Middle Eastern, etc.
languages, linguistics, philology• G = Classics• H = European literature, philology• I = English & American literature• J = Fine arts• K = Philosophy, psychology, aesthetics, ethics• L = Education
Old Yale classes, cont’d.• M = Religion• N = Social sciences, economics, transportation,
commerce, finance, labor• O = Political science• P = Law• Q = Mathematics & astronomy• R = Physics & chemistry• S = Natural sciences• T = Medicine• U = Applied sciences, technology, military• V = Music• X = History of book, book arts, bibliography
Projection of total number of pamphletsA - 3,900 K - 2,000
B - 11,500 L - 7,400
C - 6,000 M - 2,100
E - 1,400 N - 81,200
F - 4,700 O, P - 24,100
G - 2,500 Q - 1,900
H - 12,100 R - 4,500
I - 6,000 S - 8,200
J - 1,000 U - 4,500
Latin Am. – 1,600 V,X - 1,500
Total estimate of number of loose pamphlets in boxes
in old Yale classes: ~ 190,000
~ 170,000 after discards
General conclusions re. the 190,000:• Slightly over 50% of them lack bibliographic records in
Yale’s catalogs • 10% could be discarded (offprints, etc.)• 25% are sufficiently valuable that they should be transferred
to a special collection.• Another 20% should be placed in closed stacks and no longer
allowed to circulate outside the library’s reading rooms • More than 42,000 (22.5%) should be reformatted before they
disintegrate • More than 34,000 (18.3%) could remain in open stacks if they
are re-housed
Scope of problem clearly varies from class to class:
Character of the problem varies according to discipline
• “humanities” classes:Smaller absolute numbers than social sciencesMuch higher level of bibliographic controlSmaller percentage deemed appropriate for special collections or
closed stack relocation.
• “social sciences” (including history):Larger numbersLess bibliographic controlLarge numbers deemed appropriate for special collections or closed
stack relocation
• “sciences”Many offprints
Three interrelated issues:
• Bibliographic control
• Housing / reformatting• Location / disposal
Level of Bibliographic Control:% Lacking records
Level of Bibliographic Control:Unique call numbers (1.0 = all unique; 0.0 = none unique)
Level of Bibliographic Control:Appropriate for special collections
Collection-level records appropriate?
• Orbis search: “financial with pamphlets.ti.” results in 2,698 hits. Of the first 750 displayed:600+ in “Ne..” – financial pamphlets re. railroad
companies; e.g., Neg89 +C331h Author:Central Branch Railway Company. Title:Financial pamphlets.
100+ in “Nd..” – financial pamphlets re. other types of companies
• Pro: less cataloging cost, research value in grouping similar materials
• Con: can’t tell if Yale owns specific item for acquisitions purpose, need to be in closed stacks
Housing / reformatting:% Requiring reformatting
Housing / reformatting:% Requiring re-housing
Location / disposal:% supervised reading room/ spec. collections
Some ballpark numbers:(BASED ON 26 PAGE PAMPHLET)
• 42,000 pamphlets need reformatting x $14.00 for microfilming = $588,000 or x $19.00 for photocopying = $798,000• 34,000 pamphlets need re-housing x $7.00 for standard binder = $238,000 or x $12.50 for protective binder = $425,000___________________________________________• Average cost for reformatting = $693,000 • Average cost for re-housing = $331,000
Ballpark numbers re. bibliographic control:
• 85,000 pamphlets lacking bib. record or with problem record x $10.00 unit cost = $850,000
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Total of reformatting, re-housing, and cataloging costs = $1,874,000
Next steps:
• Investigate grant possibilities?
• In-house pilot project focusing on one class?
• Begin manageable incremental steps?– begin flow of “I” pamphlets to BRBL– weed “Q” and “R” reprints– reformat/re-house “J”s (all under bib. control)– send pre-1800/1850 items to BRBL
• Should the scope of Yale’s pamphlet collections be defined in some way?