SAP Materials Management (MM) Module City of Portland

Page 1 of 6 4/25/2012

How to see whether a vendor invoice has been paid To see whether a payment has been issued for a particular vendor invoice, you will need the following information:

Vendor number Invoice posting date (the date the invoice was entered in SAP) Invoice amount

If youre starting from the purchase order, you can get this data from ME23N:

SAP Materials Management (MM) Module City of Portland

Page 2 of 6 4/25/2012

1. Next go to transaction FBL1N, the Vendor Line Item Display.

Enter the vendor number in Vendor Account Select All items In Posting date, enter the invoice posting date. You may also enter a range of a day or two to be

sure to capture all relevant vendor items in your results. Execute

SAP Materials Management (MM) Module City of Portland

Page 3 of 6 4/25/2012

2. If no payment has been issued, your results will look something like this:

In this example, we see only one item for the vendor: invoice 5100238640 dated March 28th and posted on April 12th. The red light indicates that it is still openi.e., that payment has not yet been processed and no check has been issued. Since the payment is not due until April 27 and our current date is April 25, its probable that payment will go out in the next check run.

SAP Materials Management (MM) Module City of Portland

Page 4 of 6 4/25/2012

3. If a payment has been issued, your results will look something like this:

Here we see that the invoice (document number 5100240608) is offset with a clearing document (2000547695). The green lights indicate that the invoice has been cleared with a payment.

SAP Materials Management (MM) Module City of Portland

Page 5 of 6 4/25/2012

Double-clicking on the invoice number will take you to Display Document: Line Item XXX.

SAP Materials Management (MM) Module City of Portland

Page 6 of 6 4/25/2012

From the top menu, select Environment>>Check Information. The Display Check Information screen will come up:

Here we see that check number 0000758121 for $83.08 was issued on April 25. The blank Check encashment field indicates that the check has not yet been cashed. A date will appear in that field after the vendor cashes the check.