HUMQADAMSCHOOL CONSTRUCTION AND

REHABILITATION PROGRAMME

(SCRP)

APPLICATION FOR PREQUALIFICATIONOF CONTRACTORS

PREQUALIFICATION DOCUMENTS

Contents

Page

A. INVITATION FOR PREQUALIFICATION……………………………………. 3

B. GUIDANCE TO APPLICANTS………………………………………………… 3

1. Scope of Works………………………………………………………………. 3

2. Qualification Criteria……………………………………………………… 3

C. INSTRUCTIONS TO APPLICANTS ………………………………………..… 4

1. Submission of Applications ……………………………………………... 4

2. Amendments to Scope of Bids and Prequalification…………………. 4

D. PREQUALIFICATION QUESTIONNAIRE …………………………………… 5

Form I : Letter of Application ………………………………………… 5

Form II : General Information ………………………………………… 7

Form III : Annual Turnover Data ……………………………………… 8

Form IV : Summary of Current Contract Commitments / Works in Progress …………………………………………… 9

Form V : Experience in Contracts of Similar Works ………………… 10

Form VI : List of Key Personnel / Staff ……………………..…………. 11

Form VII : Available Equipment ………………… ……………………… 12

Form VIII : Litigation History and Undertaking………………………………..13

Form IX : Reference Check………………………………………………….14

Form X : Power of Attorney…………………………………………………15

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A. INVITATION FOR PREQUALIFICATION

1. The United Kingdom’s Department for International Development, referred to herein as ‘DFID’, is undertaking a programme of school construction and rehabilitation (HUMQADAM) throughout the provinces of Punjab and KPK.

2. IMC Worldwide Ltd, referred to herein as IMC is contracted by DFID to manage the SCRP.

3. You are hereby invited to apply for prequalification to participate further in the bidding.

4. Complete the application forms and provide supporting documentation as required.

5. All Applicants must be registered with the Pakistan Engineering Council in the range category C-5 and above.

6. Evaluation of the application will include an assessment of the Applicant’s previous relevant experience and technical and financial capacity.

7. Prequalification process is open (until otherwise notified) and the applications for prequalification can be submitted any time in sealed envelopes, delivered either by hand or by registered mail or by courier to:

Infrastructure Procurement DepartmentSCRP - HUMQADAM11th Floor Ufone Tower, Jinnah Avenue, Blue AreaIslamabad, Pakistan

and clearly marked: “Application for Prequalification of Contractors”

8. Applicants will be advised, in due course, of the outcome of their application. Successful applicants will be included in list of prequalified Contractors database. IMC reserves the right to make all final decisions on the content and structure of the prequalification list accordingly.

B. GUIDANCE TO APPLICANTS1 Scope of Works1.1 Each school will typically include the following items of work:

New classrooms constructed of brick work (Chinese bond) with RCC frames, supported on RCC foundations

Ramps for accessibility Refurbished classrooms Prefabricated steel roof structure New or renovated toilet blocks Improvements to or construction of boundary walls Plumbing and electrical works Water and sanitation facilities

1.2 Applicants should clearly state in the appropriate part of Form 1 (Letter of Application): The province in which they wish to work. If they wish to work in both the provinces, the applicants should state so clearly.

2 Qualification Criteria2.1 Factors upon which Applications will be evaluated include the following:

Financial capacity, considering the contractor’s income from contracting, annual turnover, their bid capacity;

Technical capability, considering management structure, key personnel, experience of similar works in the region, available plant and equipment, proposed sub-contractors and recent litigation record.

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2.2 Due diligence will also cover management procedures and ethical business practices.

C. INSTRUCTIONS TO APPLICANTS1 Submission of Applications1.1 Submissions must be made in the manner set out in Section A.1.2 The name and mailing address of the Applicant shall be clearly marked on the envelope

when delivered by mail or hand.2 Amendments to Scope of Bids and Prequalification2.1 IMC reserves the right to:

Reject or accept any application; and Cancel the prequalification process and reject all applications.IMC shall neither be liable for any such actions nor be under any obligation to inform the Applicant of the grounds for their actions.

D. PREQUALIFICATION QUESTIONNAIRE1 The prequalification questionnaire contains the Forms I to X inclusive, as listed in the

Contents Page.2 If necessary, additional sheets may be added to the forms. Each page of each form

should be clearly marked in the right top corner as follows: Page 1 Form I; Page 2, Form 1; etc.

3 Some of the forms will require attachments. Such attachments should be clearly marked as follows: Attachment 1 to Form I, Attachment 2 to Form I, etc.

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Page 1 of FORM I

Form I: Letter of Application

[On Company’s letter head paper including full postal address, telephone no., facsimile no., telex no., cable and email addresses where available]

Date : ___________________________

To: Infrastructure Procurement DepartmentSchool Construction and Rehabilitation Programme - HUMQADAM11th Floor, Ufone Tower, Jinnah Avenue, Blue Area,Islamabad, Pakistan

Sirs,

1. Being duly authorised to represent and act on behalf of __________________________________ (hereinafter referred to as “the Applicant”), and having reviewed and fully understood all of the requirements for the Application for Prequalification, the undersigned hereby applies to be prequalified as a bidder for construction under the School Construction and Rehabilitation Programme.

2. The Applicant wishes to be included in bid invitation lists for taking up contracts in the geographical areas given below:-

Location

Punjab Province

KPK Province

Both (Punjab/KPK)

*Note: Applicant to enter (√) in boxes in above table as appropriate

3. Attached to this letter are copies of original documents defining 1:

(a) the Applicant’s legal status;

(b) the principal place of business; and

(c) the place of incorporation (for applicants who are corporations), or the place of registration.

4. IMC/HUMQADAM and its authorised representatives are hereby authorised to conduct any inquiries or investigations to verify the statements, documents and information in this application, and to seek clarification from our bankers and clients regarding any financial and technical aspects. This Letter of Application will also serve as authorisation to any authorised representative of any institution referred to in the supporting information, to provide such information deemed necessary and as requested by IMC/HUMAQADAM to evaluate this application, and check the resources, experience and competence of the Applicant.

5. IMC and its authorised representatives may contact the following persons for further information.

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Page 2 of FORM I

General and Managerial inquiriesContact Name 1 Telephone / Email 1

Contact Name 2 Telephone / Email 2

6. On the matter of Prohibited Acts of bribery, corruption and fraud, the Applicant represents and warrants that neither it, nor to the best of its knowledge any company or any person acting on its behalf, have at any time prior to this application:(a) committed a Prohibited Act or been formally notified that it is subject to an investigation or prosecution which relates to an alleged Prohibited Act; and/or(b) been listed by any government department or agency as being debarred, suspended, proposed for suspension or debarment, or otherwise ineligible for participation in government procurement programmes or contracts on the grounds of a Prohibited Act.

7. This application is made with the full understanding that bids by prequalified applicants will be subject to verification of all information submitted for prequalification at the time of bidding. The undersigned declare that the statements made and the information provided in the duly completed application are complete, true and correct in every detail.

Signed/Stamped

Name

For and on behalf of (name of Applicant)

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Form II: General InformationAll individual firm applying for prequalification are requested to complete the information in this form.

Where the Applicant proposes to use subcontractors for critical components of the works, or for the works contents in excess of 10 percent of the value of the whole works, the following information should also be supplied for the specialist subcontractor(s).

1. Name of Firm

2. Head office address

3. Local office address (if any)

4. Telephone Contact

5. Facsimile Email

6. Registration with SECP SECP Registration No

7. Place of incorporation / registration Year of incorporation / registration

8. PEC Registration Category/Number/ Pakistan National Tax Number

9. PEC Registration Validity Sales Tax Number

10. Main lines of business

…………………………………………………………………………………………………..

1. ………………………………………… Since : ……………………………………….

2. ………………………………………… Since : ……………………………………….

3. ………………………………………… Since : ……………………………………….

It is mandatory to attach all the aforementioned documents (particularly PEC Licence, and NTN Certificate), showing the contractor's name and address and registration number and contractor grade, given to it by the NATIONAL AUTHORITIES.

Name

Signed/Stamped

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Form III: Annual Turnover Data

Name of Applicant

All individual firm must complete the information in this form. The information supplied should be the annual turnover of the Applicant in terms of the amounts billed to clients for each year for work in progress or completed.

Annual turnover data (construction only) during the last three (3) years

Year Turnover expressed in millions of PKR

Signed/Stamped

Name

For and on behalf of (name Applicant)

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Form IV : Summary of Current Contract Commitments / Works in Progress of similar nature

Name of Applicant

Applicants should provide information on their current commitments on all contracts of similar nature, that have been awarded, or for which a letter of intent or acceptance has been received, or for contracts approaching completion, but for which an un-qualified, full completion certificate has yet to be issued.

Letter of Acceptance/Work Order must be attached for each contract.

Name, type and location of Contract

Client/ Employer Contract PriceExpressed in Millions

of PKR

Estimated completion

date

1.

2.

3.

4.

5.

6.

Signed/Stamped

Name

For and on behalf of (name Applicant)

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Form V: Experience in Contracts of Similar Works

Name of Applicant

Use a separate sheet for each relevant contract in five years.

Completion Certificate should be attached for each Contract.

1. Number of contract:

Name of contract:

Province / Country:

2. Name of employer:

3. Employer address:

4. Description of Project and special features relevant to the contract for which the Applicant wishes to prequalify:

5. Contract role (check one) Sole contractor Subcontractor Partner in a joint venture

6. Value of the total contract (in specified currencies at completion, or at date of award for current contract), Total Contract Amount : PKR Sub-Contracted Amount : PKR Responsible Contract Amount (if the role was partner in a joint venture) :

_____________ (percentage share)%

7. Equivalent in millions of PKR

8. Date of award

9. Date of completion

10. Contract duration years months

Signed/Stamped:

Name:

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Form VI: List of Key Personnel / Staff

Name of Applicant

Applicants should provide the names and qualification/experience of key personnel employed by the Firm.

No Name Position Qualification Experience in years

Employed with Firm since (years)

1

2

3

4

5

6

7

8

9

10

Signed/Stamped:

Name:

For and on behalf of (name Applicant):

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Form VII: Available Equipment

Name of Applicant

The Applicant should provide a list of plant, machinery and equipment available

Type of Equipment

Make Capacity QuantityAvailable

Location Condition

Signed/Stamped:

Name:

For and on behalf of (name Applicant):

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Form VIII : Litigation History and Undertaking

Name of Applicant

1. Please describe Company’s history of litigation or arbitration from contracts executed in the last five years or currently under execution.

2. Please indicate for each case the year, name of employer, cause of litigation, matter in dispute, disputed amount, and whether the award was for or against the company:

Year Contract Details

Name of Client

Cause of litigation, and

matter in dispute

Disputed amount

(current value), Rs. (Million)

Outcome (against/for)

I also hereby declare that our firm have NOT been blacklisted/banned/delisted by any National or International Federal/Provincial/Local Govt. or Semi Govt. Departments and Public and Private Organizations.

Name:

Signed:

Stamped:

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Form_IX_____: Reference Checks

The name of at least five most recent companies/ organizations with whom the relevant construction work is completed.

Name of project / kind

of works

Total value of works

Period of contract

(from / to)Client Name

Official Contact Details: Tel.-NoEmail IDAddress

Name:

Signed:

Stamped:

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Form_X______: Power of Attorney

Please attach here the power of attorney (on Company’s Letter Head) empowering the signatory of the tenders/bids and all related documentation.

Name:

Signed:

Stamped:

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