p05: cd-3a procurements and doe o 413.3b documentation · fermilab procurement shared a draft rfp...

P05: CD-3a Procurements and DOE O 413.3B documentation

Vaia Papadimitriou, Deputy Project ManagerHL-LHC CMS CD-3a Director’s ReviewFebruary 20, 2020

Biographical sketch Procurement status for the CD-3a scope and

associated documents Status of DOE O 413.3B documentation Additional controlled documents Review of the CD-3a documentation web page Summary

Outline

2/20/20 Vaia Papadimitriou HL-LHC CD-3a Director's Review 402.1 - Project Management 2

This presentation will address charge questions #6 and #9

Senior Scientist at Fermilab since August 2003 (Particle Physics and Accelerator Divisions). U.S. CMS HL-LHC Upgrade Deputy Project Manager since July 2018. LBNE/LBNF Beamline (~$200M) Project Manager for 8.5 years (2009-

2018). Assistant/Associate Division Head of Accelerator Division for 3/8.5 years

(2006-2018). Professor of Physics for 11 years at TTU, followed by 3 years as Adjunct

Professor (1994-2008). PI/co-PI of successful DOE research proposals. 35 years of experience in the design, construction, operation,

data/physics analysis and management of particle physics experiments and of accelerators/beamlines (E731-Kaon, CDF, Fermilab Accelerator Complex, LBNE/LBNF/DUNE, CMS). Previous Apparatus Leadership on Calorimetry and Trigger Electronics. Reviewer of scientific proposals and projects for past 19 years. Certificates from Booth School of Business on management and

leadership training. B. Sc., M. Sc., and PhD in Physics; L. M. Lederman Fellow at FNAL.

Biographical Sketch


Procurement Status for CD-3a Scope


Outer Tracker Silicon Sensors $5,442,600 Outer Tracker Module Mechanical Components $ 477,177 MIP Timing Detector LYSO Crystals $ 522,200

BAC

CERN intends to buy Si Sensors from Hamamatsu/HPK for the CMS Outer Tracker (OT), the CMS Endcap Calorimeter (CE) and the ATLAS Outer Tracker. Extensive, two-year long Market Survey (MS-4086/EP) that

started in 2016 and is discussed more later. It was initiated by CERN and was organized in coordination with and significant participation from the U.S. CMS Project Team.

The U.S. Project intends to buy the required Si Sensors from CERN. DOE recommended this to be a procurement action.

Outer Tracker Si Sensor Procurement


Charge #6

BAC is $5,442,600 ($4,071,695 in direct M&S)

The Market Survey was publicly posted by CERN, and alsosent to 15 known suppliers with the required technical expertise. Eight potential suppliers responded, one from the U.S.

(Tezzaron). The U.S. CMS Project Team participated in two phases of SBIRs

to help enhance Tezzaron’s ability to participate. The U.S. CMS Project Team irradiated several prototype sensors

and test structures at RI Nuclear Science Center and tested them to check prototype quality. Several dozen test structures, ~20 small test sensors, and over

40 full sensors were also extensively tested at Brown and Rochester.

Si Sensor Market Survey Process


Charge #6

See CMS-doc-13969

https://cms-docdb.cern.ch/cgi-bin/DocDB/ShowDocument?docid=13969

Three suppliers (Hamamatsu, Infineon and Tezzaron) passed the first step of qualifications. Hamamatsu and Infineon passed the second step of

qualifications in 2016 (Tezzaron got bought and its foundry no longer available to produce sensors). For third step, each supplier was required to submit samples of

functional sensors for testing (2017). In July 2018 Infineon decided to withdraw from participating in HEP Projects. Hamamatsu’s prototypes met all specifications. An invitation to tender (IT-4504/EP/CMS) for CMS OT Si

Sensors was sent by CERN to Hamamatsu Photonics on April 3, 2019 (similarly for CMS CE). Frame contract between CERN and Hamamatsu signed on

August 23, 2019.

Si Sensor Market Survey Process


Charge #6

Needed steps and documentation for the acquisition of the sensors from the U.S. side are: Acquisition Plan MOU between CERN and Fermilab to spell the terms and

conditions for the acquisition Request for Proposal (RFP) from Fermilab to CERN Successful Production Readiness Review (PRR) Purchase Order to be issued after CD-3a approval

U.S. Procurement Process – OT Sensors


Charge #6

The Acquisition Plan (CMS-doc-13962) Although the expected award for OT is close to but less than

$5M, an Acquisition Plan (AP) was prepared by the Project in collaboration with Fermilab Procurement and General Counsel Office. (Process started in January 2019). The reason was that an MOU is required, and another significant

acquisition for CE sensors is following The OT AP was approved by DOE Fermilab Site Office (FSO) on

October 24, 2019.



Charge #6


The MOU is to cover both the OT and CE Si sensor procurement packages Non-binding MOUs for HL-LHC Accelerator and Detector

upgrades to detail specific scope and responsibilities are contemplated by the existing DOE-CERN international cooperation agreement structure. The AUP MOU was signed in January 2019.

The Fermilab HL-LHC CMS Project Office has been working and continues to work with DOE on finalizing the draft MOU on Si sensor procurement. An extensively reviewed draft of the HL-LHC CMS MOU can be

found in CMS-doc-13968. It is currently at final steps of review by DOE.



Charge #6


Draft MOU between CERN and Fermilab


Charge #6

CMS-doc-13968


Fermilab Procurement shared a draft RFP for the OT sensors with CERN for their comments on January 21. We are discussing with DOE possible MOU modifications so that

certain RFP provisions can be merged within the current draft MOU.

DOE is also working with CERN Legal Service on proposed edits and comments to finalize the MOU. The MOU will be then routed through DOE, including the Offices of HEP, Science, General Counsel and International Affairs, to obtain the necessary authorizations for the Fermilab Director to sign together with the CERN Director for Research and Computing.



Charge #6



PRR took place at CERN on January 30, 2020 Green light given to move forward with the

production/procurement process

The U.S. CMS Project Team will participate in the Quality Control of the sensors (QC centers at the University of Rochester and at Brown University – see P02).

Charge #6

OT Module Mechanical Component Procurement Process


Carbon fiber 20% of the material is in the CD-3a scope. U.S. CMS will buy the

material and lay up panels for the entire HL-LHC CMS upgrade. The procurement will take place through Purdue University. The supplier is expected to be Toray, CA/U.S. - Sole Source. Layups will take place at Fermilab and Purdue University.

Aluminum carbon fiber 20% of the material is in the CD-3a scope. U.S. CMS will buy the

material only for the U.S. part of the HL-LHC CMS upgrade. The procurement will take place through Brown University. Potential suppliers for the material are Parker/U.S. and

Novapack/Europe. PRR for both items to take place at CERN on March 11,

2020

Charge #6

BAC is $477,177 ($424,422 in direct M&S)

MTD LYSO Crystal Procurement Process


Charge #6

Barrel Timing Layer (BTL) LYSO crystals specifications ready to initiate procurement Crystal R&D completed on schedule and final report available at

CMS-doc-13957. No changes in the design of other BTL elements impacts the choice of

the LYSO crystals Several potential vendors available:

• Crystal Photonics Inc., U.S.A• EPIC Crystal, China• Hypercrystal, Taiwan• JT Crystal Technology, China• Shanghai Institute of Ceramics, China• Simcrystals Technology, China• SIPAT, China• Tianle Photonics, China• Zecotek, Singapore

All nine vendors satisfy the BTL requirements on: Dimensions and tolerances Density Light output

Five of the nine vendors satisfy all BTL requirements

Two vendors require adjustment of the reflective material used in the array

BAC is $522,200 ($500,000 in direct M&S)


MTD LYSO Crystal Procurement Process


Charge #6

Test results so far provide input for the start of a formal three-step Market Survey through CERN (MS-4588/EP/ CMS) expected to lead to an invitation to tender in Q4 of 2020 (see CMS-doc-13976). PRR took place at CERN on February 13, 2020. Purchase of crystals to take place through CERN, with Italy,

Switzerland and U.S. expected to provide the funding. INFN Rome is expected to perform the quality control for

the crystals (see P04).


Status of DOE O 413.3B documentation


Checklist from 413.3B for CD-1 approval


Charge #9

CD-1 documents updated as appropriate after the October 2019 CD-1 Review

Checklist from 413.3B for CD-3a approval


Charge #9

CD-1 documents updated as appropriate

Owned by DOE(CMS-doc-13092)

Approved at ESAAB ofDecember 19, 2019




Charge #9

CD-1 documents updated as appropriate

Owned by DOE

(CMS-doc-13517)

Approved at ESAAB ofDecember 19, 2019




Charge #9

PRR for Outer Tracker Si sensors on January 30, 2020 Green light given; report pending

PRR for MTD LYSO crystals on February 13, 2020 Green light given; report pending

PRR for Outer Tracker module mechanics on March 11, 2020



Charge #9

Technical Design Report: CMS-doc-13965

An 85-page document covering the CD-3a DOE scope of the Project




Charge #9

We have started exercising a certified EVMS as per the FRA contract and have statused the Project through January 2020 (see P01).



Charge #9

CMS-doc-13093, approved

CMS-doc-13394, approved



Additional controlled documents


Charge #9

Document Type CMS Document # Status

Project Management Plan CMS-doc-13104 approved

Procurement Management Plan

CMS-doc-13267 approved

Key Assumptions CMS-doc-12919 approved

Configuration Management Plan

CMS-doc-12907 approved

Codes and Standards CMS-doc-13717 approved






Review of the CD-3a documentation Web page


Project Documentation Index


Charge #9

The procurement process for the CD-3a scope items is well advanced and the relevant documentation is in good order and properly reviewed. All required project documents for CD-3a are in place, and

at the appropriate level for this stage of the Project.We are ready to proceed to CD-3a.

Summary


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