overview presentation to the council of ontario medical officers of health

Overview Presentationto the

Council of Ontario Medical Officers of Health

Drinking Water Information System

Purpose

2. MOHLTC & COMOH linkage.

3. Future collaboration between MOE and MOHLTC & COMOH.

1. Provide an overview of the Drinking Water Information System (DWIS).


Ontario Regulation 459/00

1. Timely submission of Quarterly Reports

2. Submission of analytical test results based on prescribed sampling

3. Timely reporting of Adverse Water Quality Incidents• immediate verbal; written notification within 24 hours

4. Assurance of adequate treatment

Waterworks Owners to ensure:


Ontario Regulation 505/01

1. Timely submission of Annual Reports

2. Submission of analytical test results based on prescribed sampling

3. Timely reporting of Adverse Water Quality Incidents• immediate verbal; written notification within 24 hours

4. Assurance of adequate treatment

Waterworks Owners to ensure:


Justice O’Connor Report

1. Source Protection

2. Standards

3. Treatment

4. Distribution

5. Monitoring

6. Laboratories

7. Role of Governments

8. Quality Mgmt & Training

9. Small Systems & First Nations

93 Recommendations covering:

17 recommendations

12 recommendations

4 recommendations

2 recommendations

5 recommendations

3 recommendations

23 recommendations

14 recommendations

13 recommendations


Business System Status

Monitoring of compliance to both regulations:• O. R. 459/00 currently functional• O. R. 505/01 functional by 28 Feb 03

System database is loaded with current facility profiles including:• Administrative information• Contact information• Operations information

Having profile information, system monitors for expectations:• receipt of Quarterly Report (Annual Report 505/01)• notification of Adverse Water Quality Incidents (AWQI)• receipt of prescribed Test Results (matching of AWQI)


Water Works Registration Module (WWRM) was used to populate Waterworks Profile Data

WWRMDWIS

Water Works Registration Module Moves to Admin Functions

•With all known Water Works now in the system, the Water Works Registration Module is no longer required.•Water Works Registration Module function is now handled by the Administrative Functions.•Therefore, Drinking Water Information System application is housed all under the same “roof”.


Engineer’sReport

IIS

DWWS


Water Works Registration Sources of Data

CentralData

Repository

WaterworksProfiles Adverse Water

Quality Incident(AWQI) Quarterly Report

(QR)LaboratoryReporting

aka - DWWS


The Principle Modules of the Drinking Water Information System

System Context

ProfileModule

DWWS AWQI

WaterWorks

LabLSB

C of A PTTW

Spills ActionCentre

Medical Officerof

Health

IncidentHeader

WrittenNotification

WrittenNotification

On-Line View(Future)

VerifyProfile

InformationLab

Notification

TestResults

LabParameter

Acceditation

CorporateDatabase

Water WorksProfile

Find Laband/or

Water Works

Find Lab,Water Works,Sample Point,

and/orParameter

Legend:

AWQI: Adverse Water Quality IncidentC of A: Certificate of ApprovalDWWS: Drinking Water Web Site (aka Laboratory Reporting)EMRB: Environmental Monitoring & Reporting BranchLSB: Laboratory Services BranchMOE: Ministry of the EnvironmentPTTW: Permit to Take WaterQR: Quarterly Report

MOE or Non-MOE Stakeholder

A Drinking Water Information System Module

Process Trigger

Quarterly Report

And/Or

EMRB

Submit

Follow Up on aNon-Compliance Event


• Contains all the relevant information that defines a Waterworks for the purpose of its compliance to O. R. 459/00 or 505/01.

Waterworks Profile Module

• Profile becomes the definitive repository of Waterworks information for the Ministry of the Environment.


Water WorksProfileModule

MOE can monitor all aspectsof how the Water Works mustcomply to O. R. 459/00 & 505/01

WWRM assures that:•contact info is right•sampling schedule is right•sampling point names are right•sampling point types are right(i.e.: raw, treated, distribution)

Information gathered includes identity of:• Owner • Operator• Water Works administrative details• Contact person details• Certificates of Approval & Permits

to Take Water• Consumer community(ies)• Water sources• Treated points of entry• Treatment processes for each water source and point of entry• Sampling and Analysis Requirements

Waterworks Profile Module


Input Output

• Provides Waterworks and the laboratory, as applicable, with the capability to submit notification of an Adverse Incident on-line.

Adverse Water Quality Incident

• System monitors submissions of notifications of Adverse Incidents for compliance to expectations.


LaboratoryWaterworks

Lab Phone Call Number 1

Local MedicalOfficer of

Health

Lab Phone Call Number 2

Spills ActionCentre

Laboratory Phone Call Number 3

DWISAWQI

NotificationHeader

?? Unknown Lab ??Lab

ServicesBranch

Environmental Monitoring

and ReportingBranch

?? Unknown Waterworks ??

Water Works Phone Call Number 1

Water Works Phone Call Number 2

RevisedNotification

Header

LabWritten

Notification

Water WorksWritten Notification

Overview of an Adverse Water Quality Incident (AWQI)

Accredited Lab Spills ActionCentre

Local MedicalOfficer of Health

MOE OpsDistrict Office

MOE EMRB

MOE LSB

Waterworks

WaterworksOwner

AWQINotification

e-Mail informing ofOpen Notification

e-Mail informing ofNewly Identified Waterworks

e-Mail informingof Newly

Identified Lab

Phone Callfrom

Lab andWaterworks

Phone Callfrom

Lab andWaterworks

CreateNotification

Header

Phone Callto WaterworksOwner, LMOH

& SAC

Phone Callto LMOH& SAC

Phone Callfrom Lab

Create Notification(Lab Portion)

Create Notification(Waterworks

Portion)

Context of an Adverse Water Quality Incident (AWQI)

• Provides 459 Water Works with capability to submit its Quarterly Report on-line.

Quarterly Report

• System monitors Quarterly Report submissions forcompliance to expectations.


QuarterlyReport(QR)

Compliance Aspects:

Did Quarterly Report arrive ontime? Yes or No

If Yes, close itemIf No, take follow up steps

•MOE establishes the expectation ofreceipt of Quarterly Report

•Water Works submits on-line

Quarterly Report Module


Input Output

• This module links each lab to its accredited parameter(s) and then associates each lab to a Waterworks which has notified MOE of its intention to use that lab for analyzing its samples for that parameter(s).

Drinking Water Web Site (DWWS)

• This module supports the Ministry in monitoring that at least the minimum number of samples have been submitted for analysis.


• Records which Labs the Water works is using for the analysis of which parameters.

• Allows Labs to electronically upload Test Results.

• System monitors the expectation of receipt of the Test Results.

Compliance Aspects:

• Receipt of Test Results

• Water Works notification to MOE of change in Lab usage

• Lab Accreditation's.

Drinking Water Web Site (DWWS)

Drinking WaterWeb Site(DWWS)


Input Output


Laboratory

Chain of CustodyForm

Medical Officer

Spills ActionCentre

Adver

se

Adverse

WaterTreatment

Plant

Adverse

Raw Water SampleLocation

Identified byWater Source Name

Treated WaterSample Location

Identified byPoint of Entry Name

Distribution WaterSample Location

documented into theWaterworks records

Managing Sample Taking Through the Use ofthe Chain of Custody

Presentation Summary


DWIS is designed to monitor compliance in regard to:

• Quarterly or Annual Reports• submission of analytical data of drinking water samples• reporting of Adverse Water Quality Incidents

DWIS information can provide currency of information that iscrucial to the Local Medical Officer of Health

Linkages


1. Information pertaining to groundwater sources (wells):• private testing

3. Identify specific expectations Justice O’Connor has regarding MOHLTC (& COMOH)

2. Boil Water Advisories as they pertain to Adverse Water Quality Incidents

Next Steps………….


Follow-up Contact: John Lynch, Director

Laboratory Services Branch MOE

125 Resources Road

Etobicoke, Ontario M9P 3V6

416-235-5747

[email protected]

overview presentation to the council of ontario medical officers of health

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