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Minutes of Ordinary Meeting held Wednesday 17 August 2011

Note: These Minutes are yet to be confirmed

Minutes

(Unconfirmed)

Ordinary Meeting

August 2011

Notice of an Ordinary Council Meeting

The next Ordinary Meeting of the Shire of Coorow will be held on Wednesday

17 August 2011, at the Warradarge Community Hall from 3pm.

Mark J Hook

Chief Executive Officer



DISCLAIMER

No responsibility whatsoever is implied or accepted by Shire of Coorow for any act,

omission or statement or intimation occurring during Council/Committee meetings or

during formal/informal conversations with Staff. Shire of Coorow disclaims any liability

for any loss whatsoever and howsoever caused arising out of reliance by any person

or legal entity on any such act, omission or statement or intimation occurring during

Council/Committee meetings or discussions. Any person or legal entity who acts or

fails to act in reliance upon any statement does so at that person's or legal entity's

own risk.

In particular and without derogating in any way from the broad disclaimer above, in

any discussion regarding any planning application or application for a licence, any

statement or limitation of approval made by a member or officer of Shire of Coorow

during the course of any meeting is not intended to be and is not taken as notice of

approval from Shire of Coorow. The Shire of Coorow warns that anyone who has an

application lodged with Shire of Coorow must obtain and only should rely on

WRITTEN CONFIRMATION of the outcome of the application, and any conditions

attaching to the decision made by the Shire of Coorow in respect of the application.

Signed on behalf of Council

Mark J Hook Chief Executive Officer



SHIRE OF COOROW

QUESTIONS FROM THE PUBLIC Any member of the public wishing to participate in Public Question Time during Council or Committee meetings is welcome to do so, however, Council requires your name, address and written questions to be provided to the meeting secretary.

NAME: ________________________ SIGNATURE: __________________________ ADDRESS:______________________________________________________ TELPHONE: ___________________ MEETING/DATE:_______________________ NAME OF ORGANISATION REPRESENTING (if applicable):

QUESTION:

Please see notes on Public Question Time overleaf…



SHIRE OF COOROW QUESTIONS FROM THE PUBLIC

The Shire of Coorow welcomes community participation during public question time. The following is a summary of procedure and a guide to completion of the required form.

a. The person asking the question is to give their name and address prior to asking the question.

b. Questions are to be directed through the chair, with the Presiding Member having the discretion of accepting or rejecting a question and the right to nominate a Councillor or Officer to answer.

c. In order to provide an opportunity for the greatest portion of the gallery to take advantage of question time, questions are to be as succinct as possible. Any preamble to questions should therefore be minimal and no debating of the issue between the Gallery, Councillors or Officers is permissible.

d. Where the Presiding Member rules that a member of the public is making a statement during public question time, then no answer is required to be given or recorded in response.

e. Questions which are considered inappropriate; offensive or otherwise not in good faith; duplicates or variations of earlier questions; relating to the personal affairs or actions of Council members or employees; will be refused by the Presiding Member as ‘out of order’ and will not be recorded in the minutes.

f. Where a member of the public submitting a question is not physically present at the meeting, those questions will be treated as an item of correspondence and will be answered in the normal course of business (and not be recorded in the minutes).

g. Questions from members of the public that do not comply with the Rules of Question Time or do not abide by a ruling from the Presiding Member, or where the member of the public behaves in a manner in which they are disrespectful of the Presiding Member or Council, or refuse to abide by any reasonable direction from the Presiding Member, will be ruled ‘out of order’ and the question will not be recorded in the minutes.

h. Answers to questions provided in good faith, however, unless reasonable prior written notice of the question is given, answers should not be relied upon as being totally comprehensive.

i. Where a question (compliant to these rules) is raised and is unable to be answered at the meeting, the question shall be ‘taken on notice’ with an answer being given at the next appropriate Council Meeting.

j. Public Question Time is set for a maximum period of 15 minutes, and will terminate earlier should no questions be forthcoming.

k. To enable all members of the public a fair and equitable opportunity to participate in Public Question Time, each person shall be provided a maximum two minutes time limit in the first instance, in which to ask a maximum of two questions (whether these are submitted ‘in writing’ or ‘from the floor’). A question may include a request for the tabling of documents where these are relevant to an issue before Council.

l. Questions to be asked at the meeting will be registered, and the priority for asking questions shall be firstly ‘questions on which written notice has been given prior to the meeting’ (that is, prior to 12 noon on the day immediately preceding the meeting) and secondly, ‘questions from the floor’.

m. Should there be time remaining on the initial period for Public Question Time (i.e. 15 minutes) after all members of the public have posed their initial allotment of two questions, the Presiding Member will then allow members of the public to sequentially (in accordance with the register) ask a further two questions (with a two minute time limit) until the initial period for Public Question Time has expired.

n. Any extension to the initial period for Public Question Time is to be limited to a period that will allow sufficient time for any remaining members of the public to ask their initial allotment of two questions.



Minutes 1. DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS: .............................................. 6

2. RECORD OF ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE/DECLARATION OF

INTEREST: ................................................................................................................................................ 6

3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE: .................................... 6

4. PUBLIC QUESTION TIME: .................................................................................................................... 6

5. APPLICATIONS FOR LEAVE OF ABSENCE: .................................................................................... 8

6. PETITIONS/DEPUTATIONS/PRESENTATIONS: .............................................................................. 8

7. CONFIRMATION OF MINUTES: .......................................................................................................... 9 7.1 ORDINARY MEETING HELD WEDNESDAY 27 JULY 2011 AT THE LEEMAN ADMINISTRATION

CENTRE ....................................................................................................................................................... 9

8. ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION: ........................10

9. MATTERS FOR WHICH MEETING MAY BE CLOSED: ................................................................10

10. REPORTS: .................................................................................................................................................12

10.1 CHIEF EXECUTIVE OFFICER: ...........................................................................................................12 10.1.1 WALGA – CROSS AGENCY STRATEGY FOR THE LOCATION OF AUTOMATIC WEATHER

STATIONS ................................................................................................................................................. 12 10.1.2 NACC – INVASIVE SPECIES PLANS ..................................................................................................... 16 10.1.3 WALGA – FRAMEWORK AGREEMENT BETWEEN STATE AND LOCAL GOVERNMENT FOR

THE PROVISION OF PUBLIC LIBRARY SERVICES IN WESTERN AUSTRALIA ............................ 19 10.1.4 WALGA DRAFT DISCUSSION PAPER - LOCAL GOVERNMENT AND INVESTMENT IN EARLY

YEARS ....................................................................................................................................................... 55 10.1.5 APPOINTMENT OF BUSH FIRE CONTROL OFFICER ........................................................................ 59 10.1.6 ADOPTION OF 2011/12 FIRE BREAK NOTICE ..................................................................................... 62

10.2 MANAGER REGULATORY SERVICES: ............................................................................................67 10.2.1 CARAVAN PARKS AND CAMPING GROUNDS REGULATIONS 1997 NATURE BASED

CAMPING AREA’S ................................................................................................................................... 67 10.2.2 COASTAL LAND TENURE PROPOSALS ............................................................................................. 74 10.2.3 GREEN HEAD MEN’S SHED .................................................................................................................. 84 10.2.4 DISABILITY ACCESS AND INCLUSION PLAN (DAIP) ....................................................................... 87 10.2.5 PROPOSED DWELLING LOT 736, 15 PETHICK LOOP GREEN HEAD – CONCESSION FOR

BUILDING DESIGN GUIDLEINES ......................................................................................................... 90

10.3 PRINCIPAL WORKS SUPERVISOR: ................................................................................................100 10.3.1 NIL ........................................................................................................................................................... 100

10.4 DEPUTY CHIEF EXECUTIVE OFFICER: ...........................................................................................101 10.4.1 ACCOUNTS FOR PAYMENT ................................................................................................................. 101 10.4.2 MONTHLY STATEMENT OF FINANCIAL ACTIVITY – JULY 2010 ................................................ 108 10.4.3 SHIRE OF COOROW – 2011/2012 ANNUAL BUDGET ADOPTION .................................................. 110 10.4.4 WATER CORPORATION REQUEST TO WRITE-OFF RATES - 40 COMMERCIAL STREET,

COOROW ................................................................................................................................................ 123

11. QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN: ...........................128

12. URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION: ...........128 12.1 LATE AGENDA ITEMS – APPROVAL TO CONSIDER ...................................................................... 128 12.2 PURCHASE OF A PRIME MOVER ........................................................................................................ 130

13.MATTERS BEHIND CLOSED DOORS: ..................................................................................................132 13.1 MANAGER REGULATORY SERVICES REMUNERATION REVIEW .............................................. 133 13.2 DEPUTY CHIEF EXECUTIVE OFFICER CONTRACT REVIEW ........................................................ 134 13.3 PRINCIPAL WORKS SUPERVISOR PERFORMANCE REVIEW ....................................................... 135

14. DATE OF NEXT MEETING: ................................................................................................................136 14.1 ORDINARY MEETING OF COUNCIL .................................................................................................. 136



15. CLOSURE: ..............................................................................................................................................136

1. DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS: The President Cr Moira Girando, welcomed those present and opened the Meeting

at 3.06 pm

2. RECORD OF ATTENDANCE/APOLOGIES/LEAVE OF

ABSENCE/DECLARATION OF INTEREST:

Councillor M J Girando President

Councillor J K Waite Deputy President

Councillor M R Bothe

Councillor B A Jack

Councillor A Williams

Councillor G George

Councillor B J McDonald

Councillor D B McTaggart

Mr M J Hook Chief Executive Officer

Mr S D Billingham Deputy Chief Executive Officer

Mr D R Hadden Manager Regulatory Services

Mr K Bean Principal Works Supervisor

Mrs B Johnson Minutes Clerk

Leave of Absence/Apologies Declarations of Interest

Councillor/Officer Item Interest Nature

Cr George 10.2.3 Impartiality Member of the Men’s Shed

Cr Williams 10.2.3 Impartiality Member of the Men’s Shed

Visitors Mrs Heather Sewell Mr John Browne Mr Geoff Angwin Mr Graham Grover

3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON

NOTICE:

4. PUBLIC QUESTION TIME: Mr John Browne congratulated the Shire on holding the Council Meeting at Warradarge and

suggested Council hold a meeting once a year in Warradarge.

Mr Bowne asked Council

to replace Kangaroo warning signs on Coorow-Greenhead Rd,

to approach Main Roads to erect caravan jack-knife signs on the Brand Highway, Beros

Road and Tootbardie Road and;

Erect signage for the Warradarge Creek on Brand Highway.



5. APPLICATIONS FOR LEAVE OF ABSENCE: The following Councillors requests Leave of Absence from Council meetings and duties:

RESOLUTION: 2011/109A

Moved: Cr Williams Seconded: Cr Bothe

That Council Grant Leave of Absence to:

Cr Waite from the 24 August 2011 to 26 August 2011

Cr Waite from the 10 September 2011 to 15 September 2011

CARRIED 8/0

Simple Majority

6. PETITIONS/DEPUTATIONS/PRESENTATIONS: Mr John Browne – Warradarge Bush Fire Brigade made a short presentation in public question

time.

COUNCILLOR FROM TO

Cr Waite 24/08/11 26/08/11

Cr Waite 10/09/11 15/09/11



7. CONFIRMATION OF MINUTES:

7.1 ORDINARY MEETING HELD WEDNESDAY 27 JULY 2011 AT THE LEEMAN ADMINISTRATION CENTRE

COMMENT:

Nil

OFFICER RECOMMENDATION:

That the Minutes of Meeting held on Wednesday 27 July 2011 be confirmed as a true and

correct record.

RESOLUTION: 2011/109

Moved: Cr Williams Seconded: Cr Waite

That the Minutes of Meeting held on Wednesday 27 July 2011 be confirmed as a true and

correct record with the following amendments.

Page 102 Delete – Include in Note: Compliance with the Health (Public Building)

Regulations 1992.

Page 157 Delete – Council Resolution differed from Officers Recommendation as Council

continues with 12 monthly inspections.

CARRIED 8/0

Simple Majority

AUTHOR Mark Hook

DISCLOSURE OF INTEREST Nil

DATE OF REPORT 1 August 2011



8. ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT

DISCUSSION:

At any meeting of Council the person presiding may announce or raise any matter of interest

or relevance to the business of Council or propose a change to the order of business.

Members may move that a change in order of business proposed by the person presiding not

be accepted and if carried the change does not take place.

9. MATTERS FOR WHICH MEETING MAY BE CLOSED:

For the convenience of members of the public Council may identify, by decision, early in the

meeting any matter on the agenda to be discussed behind closed doors and that matter is to be

deferred for consideration as the last item of the meeting.

Items for which the meeting will be closed include:

13.1 Manager Regulatory Services Remuneration Review

13.2 Deputy Chief Executive Officer Contract Review

13.3 Principle Works Supervisor Performance Review

Staff believe that these matters be behind closed doors as they will be discussing Staff

Performance Appraisals and items that could be of a sensitive nature.

5.23. Meetings generally open to the public

(2)If a meeting is being held by a council or by a committee referred to in subsection (1)(b), the

council or committee may close to members of the public the meeting, or part of the

meeting, if the meeting or the part of the meeting deals with any of the following —

(a) a matter affecting an employee or employees;

(b) the personal affairs of any person;

(c) a contract entered into, or which may be entered into, by the local government

and which relates to a matter to be discussed at the meeting;

(d) legal advice obtained, or which may be obtained, by the local government and

which relates to a matter to be discussed at the meeting;

(e) a matter that if disclosed, would reveal —

(i) a trade secret;

(ii) information that has a commercial value to a person; or

(iii) information about the business, professional, commercial or financial

affairs of a person,

where the trade secret or information is held by, or is about, a person other

than the local government;

(f) a matter that if disclosed, could be reasonably expected to —

(i) impair the effectiveness of any lawful method or procedure for

preventing, detecting, investigating or dealing with any contravention

or possible contravention of the law;

(ii) endanger the security of the local government’s property; or



(iii) prejudice the maintenance or enforcement of a lawful measure for

protecting public safety;

(g) information which is the subject of a direction given under section 23(1a) of

the Parliamentary Commissioner Act 1971; and

(h) such other matters as may be prescribed.



10. REPORTS:

10.1 CHIEF EXECUTIVE OFFICER:

10.1.1 WALGA – CROSS AGENCY STRATEGY FOR THE LOCATION OF

AUTOMATIC WEATHER STATIONS

AUTHOR Mark Hook



FILE ADM00425

SUMMARY:

Council is requested by the West Australian Local Government to support more BoM

sites across Western Australia.

BACKGROUND:

WALGA has forwarded the following information in relation to Cross Agency Strategy for

the location of Automatic Weather Stations.

Across many of the State agencies, there is a need for better access to weather

information. In the past, State agencies and the Bureau of Meteorology (BoM)

have located weather measuring stations according to their individual needs.

Some agencies have accessed grants for one-off stations to support research

projects. As a result, the placement of weather stations has been ad hoc, with no

overarching strategy. As well as the lack of cross agency strategy for placing

weather stations, the BoM’s budget is severely constrained and is unlikely to have

sufficient resources to expand the network of weather stations. As well, there is a

very limited opportunity to charge a fee for service for data. Maintaining the

network is totally dependent on annual operating allocations. The systems in

place to manage the placement and maintenance of the weather station network

are unlikely to meet the future needs of the State Government agencies and

commercial sectors.

Changing Circumstances

WA is seeing greater seasonal variability and increased frequency of extreme

weather events. As a result, there is a greater demand on emergency services and

greater need to protect public and private assets and infrastructure. The ability of

the government to both predict and track natural events as they move across the

landscape is critical. The impact of a drying climate, in and associated water

constraints will increasingly affect agriculture, manufacturing, and domestic

consumption patterns. The ability of the government to respond effectively to the

changing climate is reliant on data collection and analysis.

Example – Grains Industry

The grains industry is moving to commercial risk mitigation strategies to more

effectively manage greater volatility in seasonal conditions. Commercial products

are now available where growers can insure against yield or income loss through



weather and yield index derived products. The major providers and reinsurers of

these commercial products require a network of weather stations across the

Wheatbelt to support these products. Similarly grain growers need access to more

local weather information to make better decisions which include weather

predictions and measurement.

Example – Fire Weather Forecasting

Currently there is ample evidence particularly in the south of the State that the

quality of fire weather forecasting has a direct relationship to the impact the

declaration of Total Fire Bans (TFB) has on the local community. The data

available at the local level from sparsely located weather stations is a major

impediment to solving the on-going TFB issue. More and strategically placed

weather stations will ensure that weather data specific to an area within the Fire

Weather Forecast Boundaries is the best available. The current network of

weather stations provides local information but little in the way of understanding

the regional changes in wind functions. In addition, FESA, DEC and Local

Government use wind speed and direction coupled with temperature and relative

humidity as important components to predicting fire behaviour, particularly

where this is associated with rapid changes in fire direction.

Current Situation

In November 2010, the relevant agencies formed and interdepartmental group to

better coordinate the resources across all agencies. The Department of

Environment and Conservation (DEC), has collected and mapped the location

and standard of the equipment across all agencies. The agencies currently having

Automatic Weather Stations are; The Department of Agriculture and Food

(DAFWA), BoM, Department of Water (DOW), DEC, and FESA. All of the data

from each network is provided to BoM.

Why is there a need for a ‘not-for-profit’ entity?

The opportunity exists for each agency to consider placing its network, together

with the associated database and management system, into an Unincorporated

Joint Venture (UJV), contribute infrastructure and in-kind contributions to secure

an equity share.

This entity would:

Be directed by a board with representatives from each agency;

Have the opportunity to bring in the private sector;

Be able to charge non-equity partners for its services and some data;

Have the ability to raise revenue to upgrade and monitor the network;

Conduct training on a fee for service basis;

Apply for funding grants – including possible funding for a radar

weather station at Merredin; and

Potentially resolve a number of other issues that have been

constraining the ability to make significant progress in this important

area of weather data collection.

All data required by BoM under its Act will remain publicly available, but all

other users not in this entity may have to pay for any additional services and data.



What does this mean for Local Government?

Local Government have been invited to be members of the ‘not-for profit’ entity

as a contributor of in-kind support. What that in-kind support entails is yet to be

worked through but the benefits will far outweigh the outlay. Currently there is

Federal funding for the provision of a further 40 AWS across the State. BoM and

Department of Agriculture have joined forces to provide field officers to identify

suitable sites that will allow considerable overlap of existing sites.

The WA Weather Network Forum Plan to hold a stakeholder meeting (16th Sept)

to engage a wider group. Invitation will go out via DAFWA. If your Council

would be interested in having a representative present please contact John Lane,

the contact details are listed below.

COMMENT:

It is hard to make comment on this proposal until Council is aware of what the in-kind

support entails, but, on the comments from WALGA through their Info Page. The Shire of

Coorow should be supportive of more BoM sites across Western Australia.

STATUTORY ENVIRONMENT:

Local Government Act 1995

STRATEGIC IMPLICATIONS:

Fits within the following Strategic Plan headings

GOAL 2 – Services

Ensure the Community has access to quality facilities and services to allow a safe and vibrant

lifestyle.

POLICY IMPLICATIONS:

Nil

FINANCIAL IMPLICATIONS:

In- kind support only, but at this stage in-kind support is not fully known.

PUBLIC CONSULTATION:

Nil



VOTING REQUIREMENT:

Simple Majority

OFFICER RECOMMENDATION

1. That the Shire of Coorow advises the Western Australia Government Association that

it supports more BoM sites across Western Australia and that Council will make its

decision in relation to providing in-kind support once Council is aware what the in-

kind fully entails.

2. That Council send a representative to the WA Weather Network Forum planned for

the 16 September 2011.


Moved: Cr Williams Seconded: Cr Bothe

1. That the Shire of Coorow advises the Western Australia Government Association that

it supports more BoM sites across Western Australia and that Council will make its

decision in relation to providing in-kind support once Council is aware what the in-

kind fully entails.

2. That Council send Cr Williams as representative to the WA Weather Network Forum

planned for the 16 September 2011.

CARRIED 8/0

Simple Majority



10.1.2 NACC – INVASIVE SPECIES PLANS

AUTHOR Mark Hook



ATTACHMENT 10.1.2 (under separate cover)

FILE ADM0160

SUMMARY:

Council is being requested to provide cash and in-kind support to the Invasive Species

Management Plan proposed by the Northern Agricultural Catchment Council.

BACKGROUND:

Council has received the following letter from Greg Burrows, Biodiversity Project Coordinator

NACC.

I am writing to you to provide you with some information and ask for your

support for a new initiative in Natural Recourse management in the Northern

Agricultural Region in regards to Invasive Species Management. The Northern

Agricultural Catchment Council (NACC) is a not for profit organisation that

helps manage natural resources in the Northern Agricultural Region. Currently

NACC is working with Government agencies, land managers, volunteers, schools

and local governments to increase awareness and uptake of practices which will

lead to landscape scale change and sustainability, and to initiate and manage on

ground works on public and private land. NACC have applied for State NRM

funding to engage a consultant to prepare Invasive Species plans in the NAR, for

individual shires or a group of shires. It is envisaged these plans will enable

better Invasive Species Management, address bio-security issues, improve the

environment (protect biodiversity) and save money by prioritizing and integrated

management by all parties in the Shire. These plans would be owned by the Shire

but would include the participation other partners or institutions such as

Farmers, Mining Companies, Main Roads, WALGA, DEC and Dept Water to

name some. If NACC are successful in this funding application NACC would fund

the majority of the costs to produce these plans, but would require some cash and

in-kind input to support the Invasive Species Management Plans I am aware that

budgets are being prepared in many Shires at present and therefore would ask

you to consider allocating some monies into your budget to contribute to these

plans if our application is successful. I also believe there may be still some

funding available for this Planning through DAFF WA for invasive species

management; I would encourage Shires to enquire about this as it may help

significantly towards the proposed plans.

COMMENT:

Council has already set its budget for the 2011/12 financial year. Council could fund the cash

component out of its donation account which has set aside an amount of $10,000 for other

donations.

As they have not set an amount, the CEO believes an amount of $1,000 plus the in-kind work

requested would be sufficient.



I believe this could be a good tool for the Shire of Coorow as long as it gives clear direction on

how to manage the invasive weed problems and includes spray rates and chemicals that could

be used to destroy or control invasive weeds.




Fits with-in the following Strategic Plan headings

GOAL 5 – ENVIRONMENT ENVIRONMENT includes: The natural environment. The built environment. Partnerships for shared responsibility.

GOAL 5 STRATEGIES Value Adding The Shire will be proactive in seeking to have the natural assets of the district responsibly utilised while promoting the recognition of their environmental values. Initiatives will include-

Improve access to natural environment assets. Monitor the opportunities which may arise from the introduction of carbon credit

trading. Maintain and Improve Support initiatives which promote and enhance the value of the natural and built environment of the Shire -

Support local Land Conservation District Committees. Seek opportunities through (Federal Government) natural heritage funding. Control pests, plants and animals.

Develop Initiatives to Recognise the Importance of Water in the Shire. Prepare an options paper which considers the opportunities and initiatives which the Shire can adopt and/or promote.


Nil


$1,000 from donations account plus in-kind contribution

Work to enhance, utilise and conserve natural resources. The Shire will achieve this through:

Value adding Initiatives to maintain and improve the

Shire’s environment Developing initiatives for water.




Nil

VOTING REQUIREMENT:

Simple Majority


That Council provide $1,000 from its donation account and provide in-kind support to the

Invasive Species Management Plan proposed by the Northern Agricultural Catchment Council.


Moved: Cr Waite Seconded: Cr George

That Council provide $1,000 from its donation account and provide in-kind support to the

Invasive Species Management Plan proposed by the Northern Agricultural Catchment Council.

That the Shire of Coorow informs NACC that the Council supports the initiative of Invasive

Species Plans and that the Council will make its decision in relation to providing in-kind

support and cash once Council is aware of what will be the full cost of the Shire.

CARRIED 8/0

Simple Majority

Council Resolution differed from Officers Recommendation as Council felt the need for

reassurance on expenditure before committing funds and time.



10.1.3 WALGA – FRAMEWORK AGREEMENT BETWEEN STATE AND

LOCAL GOVERNMENT FOR THE PROVISION OF PUBLIC

LIBRARY SERVICES IN WESTERN AUSTRALIA

AUTHOR Mark Hook



ATTACHMENT 10.1.3.1 Proposed Funding Allocation Model for Public Library Services.

10.1.3.2 Funding Arrangement between the Minister for Culture and the

Arts and WALGA.

10.1.3.3 The Local Level Agreement for the Delivery of Public Library

Services.

FILE ADM0040

SUMMARY:

Council is being requested to provide support and comments to the Western

Australian Local Government Association by the 2 September 2011 on the

Framework Agreement between State and Local Government for the Provision of

Public Library Services in Western Australia.

BACKGROUND:

The Framework Agreement between State and Local Government for the Provision of

Public Library Services in Western Australia was finalised in December 2009. Since this

time work has focused on the finalisation of the Funding Arrangements and the Local

Level Agreements led by The Strategic Library Partnership Steering Committee

(SLPASC). The Committee comprises representatives from the State Library of WA

(SLWA), Department of Local Government and Regional Development, Local

Government Managers Australia (WA Division), Public Libraries Western Australia

(PLWA) and WALGA. Since May 2009, the SLPASC has sought feedback on the

development of the new Agreement Framework between State and Local Government for

the provision of Library Services. It is recognized that it has been a long process,

complicated by the concurrent Structural Reform of public libraries process. Equally, it is

accepted that by working though the issues our Communities derive the best value for the

funds invested by the State/Local Government for the delivery of public library services.

Three documents constitute the Agreement between the State Government and Local

Government for the provision of library services in Western Australia; the Framework

Agreement, Funding Arrangement between the Minister for Culture and the Arts and

WALGA Regarding Funding for Public Libraries (Funding Arrangement) and Local

Level Agreement for the delivery of Public Library Services. The following is a brief

overview of the respective agreements and amendments.

Framework Agreement

The Framework Agreement differs from the previous agreement in a number of ways

with the most significant being the removal of mention of specific funding levels, the



removal of detailed services to be provided by the parties and the removal of standards

related to the number of items of stock per capita to a replacement stock provision rate.

Funding is captured in the draft Funding Arrangements while core products and services

are documented in the local level agreements.

The Framework Agreement focuses on a set of key, high level, principles, objectives,

outcomes, outputs, roles/responsibilities at a strategic level, and management of the

partnership. It is intended that it will be in place for five years with the possibility of

extension, subject to agreement of both parties. It is an overarching framework agreement

to ensure that State and Local Government and their respective partners clearly

understand their rights, obligations and responsibilities to each other and to the citizens of

Western Australia.

It is important to note that a key delaying factor in development of the last Framework

Agreement was the amount of discussion and negotiation required with respect to

funding. With this in mind, funding information this time has been uncoupled from the

Framework Agreement and articulated in an accompanying Funding Arrangement as a

separate document.

Funding Arrangement

The Funding Arrangement between the Minister for Culture and the Arts and WALGA

regarding Funding for Public Libraries (Funding Arrangement) will apply for the term of

the State Government. It quantifies the level of known State Government funding for

public library acquisitions from 2010/2011 to 2013/14. One of the underpinning

principles is the need to develop a new funding model that recognized and reflected the

Local Government contribution to public library services by providing a grant-based

system, which provides funding for library materials and discretionary purpose.

Many respondents queried why the term Arrangement is used not the Agreement. The

term Arrangement is used to reflect the partnered nature of the document and legal advice

sought. The Arrangement sets out how the funding will be distributed (through the

funding principles) which will be formalised through agreement in the Local Level

Agreement for Service delivery of Public Library Services to be entered into with each

Local Government.

Local Level Agreement

The Local Level Agreement for the Delivery of Public Library Services formalizes the

relationship between individual Local Governments and the Library Board. Such

agreements already exist but in many cases date back to the 1950s and 1960s and need to

be updated. The key sections of the agreement are those stating Local Government and

Library Board obligations with respect to core products and services to each other and to

the Western Australian public. Additionally, reference is made to compliance with

specified regulations, standards, reporting and operating guidelines. The intent is that the

Library Board and each Local Government will sign an individual agreement based on

the template. The relevant legislation for the provision of library services in Western

Australia is the Library Board of Western Australia Act 1951 (the Act) which outlines the



powers and role of the Library Board. Prior to entering into the current agreements with

the Library Board each local government resolved to become, and was subsequently

declared, a participating body under the Act. The old agreements will be replaced by the

new agreement.

COMMENT: As outlined, extensive consultation has occurred to date albeit not as timely as hoped due

to the complexities of a new funding model and other associated structural reform issues.

The most recent feedback from the Local Government sector was tabled at the February

2011 meeting of the Strategic Library Partnership Agreement Steering Committee. The

majority of the recommended changes were adopted and reflected in the Funding and

Local Level Agreements (attached). These Agreements will be tabled at the respective

meetings of WALGA State Council and Library Board of Western Australia in October

2011 for endorsement. Given that the Framework Agreement was signed in December

2009, the accompanying agreements need to be agreed and finalised as a matter of

urgency. We are already into the second finalised year of the Funding Arrangement.

With the progression of the structural reform priorities for both Local Government and

Public Libraries and the State Government Election in 2012, it is important, as part of

advocacy strategy for Local Government, that we have the Agreements formalised. The

review of the Framework Agreement will commence in December 2011 as part of the

process will provide an opportunity to reflect on the Funding and Local Agreements.

WALGA is seeking the commitment of the Public Libraries Western Australia (PLWA)

to progress the formalisation of the Funding Arrangements and Local Level Agreement.

Once the Agreements are formalised, WALGA will focus on addressing other issues

identified by Local Government (on behalf of Public Libraries) including the ownership

of stock, exchange system, regional model and procurement of a single Library

management system.

Proposed Funding Allocation Model for Public Library Services 2010/11

The Western Australian Government provides funds via the State Library to support the

public library network across the State. This funding is divided between Local

Governments providing library services on the basis of relative demand for services and

disadvantage in delivering equivalent services.



Factor Data source Endorsed at

Feb.

forum?

Criteria and Application

DEMAND

Resident population WA Tomorrow

WA Planning Commission

Yes Resident population forecasts for the end of the financial year will be used. Updated each

year to ensure population growth is considered.

82% of funding allocated on basis of population alone.

Regional centre State Planning Strategy, 1997

Directions 2031, 2009

Metropolitan Centres Policy Statement for

the Perth Metropolitan Region, 2000

(all WA Planning Commission)

Yes Resident population increased on the basis of regional centre within the hierarchy:

Capital City and Level 1 +15%

Level 2 +10%

Level 3 +5%

DISADVANTAGE

Location WA Local Government Grants Commission

location factor for recreation and culture

Yes Applied to percentage of library services grant not tied to the acquisition of library

materials. Not applicable in 2010/11 as all funding is tied.

Remote Population

Centres (population

dispersal)

Population Census 2006

Australian Bureau of Statistics

Yes Criteria for inclusion are population centres with more than 500 residents and more than

50 kilometres from the nearest population centre.

1.7% of funding divided between 10 Local Governments servicing 12 large remote

communities.

Minimum allocation Determined by application of model Yes 20% of the total available funds will be applied Local Governments with the smallest

populations – a safety net to ensure a viable range of resources is available in each Local

Government area.

14.3% of funding is allocated to bring the allocation to these Local Governments up to

the minimum level.

Secondary library Known existing public libraries Yes Minimum allocation local governments will receive an additional 50% of the minimum

allocation if they have a second existing library open 12 or more hours per week (hours

from Operational standards for public libraries)

2.1% of funding divided between 27 regional centers.



The model will be reviewed prior to the second year of operation and at the end of the Funding

Agreement.

Councils Allocation under this model is $25,676. The funding allocated is not actually received

by the shire as it goes straight to the Regional Library for the selection and allocation of

materials. The Geraldton Regional Library would have selected the new material for Coorow,

Green Head and Leeman through the Library exchange system.

STRATEGIC ENVIRONMENT:



Nil


Nil


Funding of $25,676 from the State Library Board


Nil

VOTING REQUIREMENT:

Simple Majority


That the Shire of Coorow offer its support to the Western Australian Local Government

Association to progress and formalise the Funding Arrangements and Local Level

Agreement.


Moved: Cr Bothe Seconded: Cr Waite

That the Shire of Coorow offer its support to the Western Australian Local Government

Association to progress and formalise the Funding Arrangements and Local Level

Agreement.

That the Shire of Coorow wishes to register its concern that the new agreement will result in

substantial freight cost for inter library transfers which were not previously required to be

meet by the Shire.

CARRIED 8/0

Simple Majority

Councils Resolution differed from Officers Recommendation as Council has concerns the

agreement will incur substantial costs.



Proposed Funding Allocation Model for Public Library Services

Background

A partnership arrangement between State and local governments, as outlined in the Framework

Agreement between State and Local Government for the Provision of Public Library Services in

Western Australia, underpins public library service delivery across Western Australia. The Western

Australian Government provides funds via the State Library to support the public library network.

These funds are used to purchase library materials which are distributed amongst libraries and

subsequently rotated around the State. State Government funding:

enables the continuation of free access to core library services; and

provides for equity of access to core library services by compensating for different local

circumstances affecting library service delivery in various parts of the State.

Under the current funding model each Local Government in Western Australia is allocated a quota of

library materials by the State Library. The quota is determined on the basis of the resident population

in each local government area, with a minimum amount provided to each library. Various adjustments

are made to reflect services provided in some regional centres and the Perth central business district.

The methodology for allocating a share of materials to each local government is largely based on

methodologies and assumptions which can be traced to the 1950’s. The current allocation model lacks

transparency and has a number of inconsistencies arising from historical special arrangements with

individual Local Governments.

In 2007, the Joint Advisory Committee comprising representatives of State and Local Government

stakeholders commissioned a review of the current model for the provision of public library services to

recognise the changing role of public libraries1. This review recommended that State Government

funds for public libraries and the model for delivery of this funding be changed to better support the

achievement of identified strategic objectives. It was specifically recommended that the quota-based

allocation of State-owned library materials be replaced by a system of recurrent grants to Local

Governments to enable the acquisition of library materials and services tailored to meet local

community needs.

In August 2009 the Strategic Library Partnership Agreement Steering Committee (SLPASC),

comprising representatives from State and Local Government, established a Library Funding working

group to investigate consult and present recommendations for a new funding allocation model. The

Library Funding working group includes representatives from the State Library, public librarians from

country and metropolitan libraries, LGMA and WALGA.

In order to develop a range of options for consideration, the Library Funding Working Group:

reviewed the current allocation model;

examined a range of measures of the efficiency and effectiveness of investment in public

library materials in different libraries and demands on those libraries;

evaluated public library funding allocation models in other States;

considered models used to allocate State and Federal Government funding to local governments

for other purposes;

modelled the funding distribution resulting from using a range of factors and eligibility criteria;

prepared and distributed a discussion document summarising a range of options and the

implications of their implementation in Western Australia;

ATTACHMENT 10.1.3.1



held a forum with 78 representatives from metropolitan and country public libraries, State

Library of WA and WALGA to discuss the proposed model;

sought feedback on the discussion document from all Local Governments unable to attend the

forum; and

incorporated changes to the proposed model in response to the feedback.

The proposed funding allocation model is underpinned by the following guiding principles:

relatively simple to understand;

based on independently published data;

transparent in terms of allocation outcomes and input data;

independent of the policy decisions by local governments regarding how library services are

delivered;

supportive of autonomy and encourage innovation in Local Government decision-making; and

adaptable irrespective of whether State Government funding is received as capital or recurrent.

In accordance with the feedback received from Local Government representatives the proposed

allocation model is comprised of two key factors that determine the need and cost of provision of

library services ie demand for library services and disadvantage in delivering equivalent library services

in different locations.

Funding Allocation Model

A proportion of State Government funding for public libraries will be utilised for acquisition of state-

wide collections accessed by all libraries, including electronic resources and LOTE (languages other

than English) materials. The Operational Management Group comprising representatives from public

libraries and the State Library makes recommendations to the Strategic Library Partnership Agreement

Steering Committee concerning these amounts. For the transition year, 2010/11 costs for processing

new library materials (cataloguing etc) are considered as an overhead cost prior to the allocation of

available funding amongst Local Governments.

a) Demand for Library Services

Population

The demand for library services is linked to the population of an area and the needs of that population.

After examining several options it was proposed to base the allocation model on the resident population

forecasts prepared by the WA Planning Commission (WA Tomorrow) for each local government area

providing a library service. The estimated resident population in each local government area at the end

of each year will be used as the basis for the funding allocation in that year. The population forecast for

June 2011 will be used for the 2010/11 allocation and incremented by one year each year thereafter.

Using the most contemporary population estimate for each Local Government area in each year results

in equitable resource allocation over time despite different population growth rates between Local

Governments. Eighty two per cent of the funding is effectively allocated on the basis of resident

population.

Regional Centres

Stakeholders recognised that libraries located in regional centres serve workers, shoppers and other

visitors who are not necessarily residents. This places additional demands on their resources. A

hierarchy of 27 regional centres covering metropolitan and non-metropolitan areas has been derived

from WA Planning Commission publications2 as shown below.

2 From Draft State Planning Policy: activity centres for Perth and Peel and State Planning Strategy, 1997

Western Australian Planning Commission



Level 1 Level 2 Level 3

Albany Broome Armadale

Bunbury Busselton Derby

Geraldton Carnarvon Exmouth

Kalgoorlie Esperance Fremantle

Karratha Kununurra Katanning

Perth Northam Mandurah

Port Hedland Joondalup Manjimup

Rockingham Merredin

Midland

Moora

Morley

Narrogin

The forecast population in the Local Government area is increased by the amount shown in the table

below, according to the level of the regional centre in the hierarchy:

Centre Additional Service

Population

Capital City +15%

Regional Centre Level 1 +15%



Funding equivalent to 2.1% of the total allocated between public libraries is used to provide additional

resources in the 27 identified regional centres, recognising that the service population exceeds the

resident population in these situations.

b) Disadvantage in Delivering Equivalent Library Services

There is evidence that it is more costly to provide equivalent services (including library services) in

rural and remote locations due to lack of economies of scale, higher employment costs, higher transport

and communications costs etc. The following measures are applied to the funding allocation model to

help mitigate these disadvantages.

Location

The WA Local Government Grants Commission “Location Factor” for recreation and culture will be

applied to the proportion of the library funding allocation that is not tied to the acquisition of library

materials. As an example, the location factor for Wyndham - East Kimberley is 1.68 (ie 1.68 times the

cost in Perth), while for local governments in the Pilbara the factor is in the range of 1.5 – 1.6. The

location factor for local governments in the metropolitan area is 1.0 (ie there is no multiplying effect).

Purchase of library materials using State Government provided funding will continue to occur through a

centralised purchasing system managed by the State Library of WA. The delivered price to the

purchasing library of an item acquired through this system is the same, regardless of where it is

supplied to. Consequently it is proposed that the “location disadvantage” factor apply only to that

proportion of funding that is not tied to the purchase of library materials.



For 2010/11, the State Government has provided all public library funding as capital. Consequently all

of the funding is tied to library materials and the “location disadvantage” factor will not apply in the

first year.

Remote Population Centres

The population in some local government areas is distributed amongst several population centres

meaning library services may need to be duplicated in different towns in order to provide a degree of

equity in access. Additional funding of 70% of the minimum allocation to a Local Government

providing a library service will be provided for each additional population centre with more than 500

residents and more than 50 kilometres from the nearest population centre with a library service.

Funding equivalent to 1.7% of the total allocated between all library service providers is shared

between ten Local Governments serving twelve remote population centres.

Secondary Libraries

Some non-metropolitan local governments provide libraries located in centres that do not meet the

proposed population or distance from adjacent centres criteria for additional funding. Based on

recommendations from forum participants, minimum allocation local governments will receive funding

for a secondary library (not funded under the multiple population centre criteria) where the library is

open at least 12 hours per week. Additional funding of 50% of the minimum allocation is provided for

qualifying secondary libraries.

Allocating funding on the basis of existing secondary libraries is recommended to be transitionary

during the first funding agreement period only.

Minimum Allocations

Underpinning the above factors is a minimum allocation safety net whereby Local Governments with

small population bases are guaranteed a minimum allocation.

The existing quota system provides a “minimum allocation” for each individual public library in Local

Governments with a small population. Consequently the allocation of library materials to some local

governments is currently set on the basis of up to four minimum allocations (or one population based

allocation and up to three minimum allocations). To ensure that the level of resourcing provided is

independent of decisions concerning how to provide library services (i.e. collection points,

collaborative arrangements with others, mobile libraries etc) the minimum allocation under the

proposed model will be provided to each Local Government rather than to each established library.

In the existing quota system, minimum allocation is set as a dollar amount so recipients do not share in

any increase in total State Government funding to public libraries, although they are protected from a

decrease in funding. Stakeholder consultation indicated that most preferred that the level of minimum

grant funding be adjusted to reflect changes in the total State Government funding to public libraries.

In the proposed model, 20% of the available funding is divided between local governments that receive

the minimum allocation. The forum participants endorsed this aspect of the model.

Of the funding pool allocated between library service providers, 14.3% is used to provide additional

funding to Local Governments serving a small population, to take their population based allocation up

to the minimum allocation level.

Methodologically, the minimum allocation per Local Government is determined as follows:

1. The population of each Local Government area is determined and adjusted for additional

service populations in Regional Centres;



2. Resources are allocated amongst the Local Governments providing a library service according

to their share of the adjusted population;

3. The allocation (dollars) are then adjusted according to the “Location Factor” applied to the

percentage of the allocation not tied to purchasing library materials and the existence of

additional population centres in the jurisdiction;

4. Local Governments are (conceptually) listed in order of dollars allocated and the Minimum

Allocation determined as the dollar amount that can be provided to the threshold Local

Government and all Local Government’s below it in the list such that 20% of the total funding

allocated amongst the public libraries is received by these Local Governments including the

funding provided for Secondary Libraries.

Based on the parameters for the 2010/11 model, Local Governments with a population of less than

approximately 6,000 will receive only a minimum allocation. However, some Local Governments

with small populations who also have additional remote population centers will receive more than the

minimum allocation (via the remote population center allocation) to provide additional funding to

deliver services to these remote populations.



The following diagram depicts the methodology (ie process, factors and formulas) used at each step of

the model.

Public Library Resource Allocation Process

1. State Government

funding for public

libraries

2. subtract

LOTE;

electronic

resources and

shelf ready

expenses

3. Funds available

to allocate

amongst Local

Government

libraries

16. Criteria for

qualifying secondary

libraries.

10. Location factors

(from WA Local Govt

Grants Commission

4. Population by Local

Government area ("P")

(WAPC WA Tomorrow )

14. add

Additional

population

centres

13. Population by locality

data from Aust. Bureau of

Statistics.

> 500 residents

> 50km from nearest centre

5. Regional Centre

Hierarchy (metro and

non-metro)

(WA Planning

Commission)

6. Service Pop to

Resident Pop for each

level of hierarchy

7. Identify libraries

located in Regional

Centres

8. Notional Population in each

LGA

9. Population based allocation

for each LGA

11. Percentage of funds

NOT tied to library

materials 12. Allocation adjusted for

Location Disadvantage

15. Extra resources for

additional population centres

(0.7*Minimum Grant)

17. Qualifying

secondary libraries

18. Determine Minimum Grant such that:

Sum(Min Grant + Secondary Libraries * (Min

Grant * 50%)) = 20% * Funds allocated

19. Additional Funding required to

provide Minimum Grants

22. Allocation For Minimum Grant LGA's 21. Allocation For Non-minimum Grant

LGA's



Example Calculations

Local Government A Local Government B Local Government C

Demand factors

Population

(June 2011)

2,900 5,000 34,000

Regional centre Level 3 (+5%)

Service population

3,045

Population share

0.1327%

Not applicable

Population share

0.2179%

Level 1 (+15%)

Service population

39,100

Population share

1.7040%

Disadvantage factors

Location Location factor is

1.1501

Not applicable in

2010/11

Location factor is

1.0666

Not applicable in

2010/11

Location factor is

1.0679

Not applicable in

2010/11

Remote population centres None meeting the

agreed criteria

None meeting the

agreed criteria

None meeting the

agreed criteria

Preliminary Resource

Share

$14,667 $15,884 $104,074

Qualifies for Minimum

allocation

(Prelim < $17,177)

Yes Yes No

Number of Libraries open

at least 12 hours per week

1 2 2

Eligible Secondary Library No Yes

Add 50% to Minimum

Allocation

No

(Not a Minimum

Allocation LGA)

TOTAL ALLOCATION $17,177 $25,676 $104,074

Outcomes

The criteria applying to each Local Government and the outcome of this are summarised in the table

below. Every Local Government providing a library service receives at least $2.67 per resident, with an

average allocation of $3.32 per resident after considering service populations and economic

disadvantage in service delivery (particularly minimum allocations).



Local G

overn

ment

No o

f Lib

raries

WA

PC

Pop F

ore

cast

Jun 2

011

Regio

nal C

entr

e

Location F

acto

r

Rem

ote

Popula

tion C

entr

es

Secondary

Lib

rary

Min

imum

Gra

nt

AL

LO

CA

TIO

N (

$)

Local G

overn

ment

No o

f Lib

raries

WA

PC

Pop F

ore

cast

Jun 2

011

Regio

nal C

entr

e

Location F

acto

r

Rem

ote

Popula

tion C

entr

es

Secondary

Lib

rary

Min

imum

Gra

nt

AL

LO

CA

TIO

N (

$)

Albany 2 34,000 Y Y 104,251 Leinster (Corporate) 1 1,400 Y Y 17,117

Armadale 3 60,800 Y 170,215 Leonora 1 700 Y Y Y 17,117

Ashburton 4 6,000 Y Y 45,960 Mandurah 2 78,400 Y Y 219,488

Augusta-Margaret River 2 13,400 Y 35,728 Manjimup 4 10,100 Y Y 28,276

Bassendean 1 14,000 37,328 Meekatharra 1 1,700 Y Y 17,117

Bayswater 3 58,100 Y 162,656 Melville 5 99,200 264,494

Belmont 1 33,800 90,120 Menzies 1 400 Y Y 17,117

Beverley 1 1,500 Y Y 17,117 Merredin 1 3,800 Y Y Y 17,117

Boddington 1 1,400 Y Y 17,117 Mingenew 1 580 Y Y 17,117

Boyup Brook 1 1,500 Y Y 17,117 Moora 1 2,900 Y Y Y 17,117

Bridgetown-Greenbushes 1 4,100 Y Y 17,117 Morawa 1 970 Y Y 17,117

Brookton 1 1,000 Y Y 17,117 Mount Magnet 1 830 Y Y 17,117

Broome 1 20,700 Y Y 60,711 Mount Marshall 2 680 Y Y Y 25,676

Broomehill - Tambellup 2 1,340 Y Y Y 25,676 Mukinbudin 1 720 Y Y 17,117

Bruce Rock 1 1,000 Y Y 17,117 Mullewa 1 1,200 Y Y 17,117

Bunbury 2 32,500 Y Y 99,652 Mundaring 2 36,100 96,252

Busselton 2 30,100 Y Y 88,280 Murchison 1 180 Y Y 17,117

Cambridge 1 24,500 65,324 Murray 1 13,600 Y 36,261

Canning 4 81,900 218,368 Nannup 1 1,200 Y Y 17,117

Capel 3 13,300 Y 35,461 Narembeen 1 920 Y Y 17,117

Carnamah 2 650 Y Y 17,117 Narrogin 1 6,210 Y Y 17,385

Carnarvon 1 7,520 Y Y 22,055 Nedlands 2 22,600 60,258

Chapman Valley 2 940 Y Y 17,117 Northam 2 10,700 Y Y 29,956

Chittering 1 3,700 Y Y 17,117 Northampton 2 3,400 Y Y 19,053

Claremont 1 9,500 25,330 Nungarin 1 280 Y Y 17,117

Cockburn 3 90,700 241,831 Perenjori 2 570 Y Y 17,117

Collie 1 9,000 Y 23,996 Perth 1 19,400 Y 59,485

Coolgardie 2 3,500 Y Y 19,319 Pingelly 1 1,100 Y Y 17,117

Coorow 3 1,400 Y Y Y 25,676 Plantagenet 2 4,800 Y Y 17,117

Corrigin 1 1,100 Y Y 17,117 Port Hedland 2 14,500 Y Y 44,460

Cottesloe 1 18,100 48,260 Quairading 1 1,100 Y Y 17,117

Cranbrook 2 1,000 Y Y Y 25,676 Ravensthorpe 2 1,900 Y Y Y 25,676

Cue 1 350 Y Y 17,117 Rockingham 3 103,900 Y 304,728

Cunderdin 1 1,500 Y Y 17,117 Roebourne 4 16,400 Y Y 50,286

Dalwallinu 1 1,800 Y Y 17,117 Sandstone 1 160 Y Y 17,117

Dandaragan 4 3,600 Y Y Y 25,676 Serpentine-Jarrahdale 1 16,100 Y 42,927

Dardanup 2 12,700 Y 33,862 Shark Bay 1 950 Y Y 17,117

Denmark 1 6,100 Y Y 17,117 South Perth 2 40,200 107,184

Derby/West Kimberley 2 11,700 Y Y Y 42,742 Stirling 6 187,500 499,926

Donnybrook 2 5,000 Y Y Y 25,676 Subiaco 1 16,700 44,527

Dowerin 1 780 Y Y 17,117 Swan 6 108,900 Y 304,875

Dumbleyung 2 640 Y Y 17,117 Tammin 1 420 Y Y 17,117

Dundas 1 960 Y Y 17,117 Three Springs 1 740 Y Y 17,117

East Pilbara 3 7,500 Y Y 29,984 Toodyay 1 5,000 Y Y 17,117

Esperance 2 14,500 Y Y 42,527 Trayning 1 280 Y Y 17,117

Exmouth 1 2,500 Y Y Y 17,117 Useless Loop (Corporate) 1 150 Y Y 17,117

Fremantle 1 34,100 Y 95,466 Victoria Park 1 30,800 82,121

Geraldton 1 35,000 Y Y 107,317 Victoria Plains 3 910 Y Y 17,117

Gingin 2 5,000 Y Y 23,319 Vincent 1 27,100 72,256

Gnowangerup 2 1,400 Y Y 17,117 Wagin 1 1,700 Y Y 17,117

Goomalling 1 890 Y Y 17,117 Wandering 1 340 Y Y 17,117

Gosnells 4 101,600 270,893 Wanneroo 4 146,800 391,409

Halls Creek 1 5,400 Y Y 17,117 Waroona 1 3,700 Y Y 17,117

Harvey 3 20,900 Y 55,725 West Arthur 1 850 Y Y 17,117

Irwin 1 3,400 Y Y 17,117 Westonia 1 260 Y Y 17,117

Jerramungup 2 1,200 Y Y 25,676 Wickepin 1 660 Y Y 17,117

Joondalup 4 152,900 Y 448,440 Williams 1 890 Y Y 17,117

Kalamunda 4 53,200 141,846 Wiluna 1 1,100 Y Y 17,117

Kalgoorlie-Boulder 1 32,000 Y Y 98,119 Wongan-Ballidu 1 1,500 Y Y 17,117

Katanning 1 4,400 Y Y Y 17,117 Woodanilling 1 410 Y Y 17,117

Kellerberrin 1 1,100 Y Y 17,117 Wyalkatchem 1 660 Y Y 17,117

Kent 2 550 Y Y 25,676 Wyndham-East Kimberley 2 9,800 Y Y Y 38,730

Kojonup 1 2,200 Y Y 17,117 Yalgoo 1 310 Y Y 17,117

Kondinin 2 960 Y Y 25,676 Yilgarn 1 1,600 Y Y 17,117

Koorda 1 380 Y Y 17,117 York 1 3,800 Y Y 17,117

Kulin 1 780 Y Y 17,117

Kwinana 1 28,900 77,055 LOTE, electronic resources and shelf-ready expenses 1,967,000

Lake Grace 3 1,500 Y Y 25,676

Laverton 1 1,300 Y Y 17,117 TOTAL 224 2,179,470 9,307,000



Summary

The key determinant of demand for library services as identified by library representatives is the

resident population of each Local Government. Therefore, the proposed model allocates a majority

share of the funding available for distribution to Local Government according to their percentage of the

overall resident population of Western Australia. An increased share is then provided for libraries

located in regional centres (metropolitan and country) to reflect higher than average use of services by

non-resident workers, shoppers and other visitors and to remote Councils to reflect the additional costs

of service delivery in remote areas.

The share of resources allocated to each Local Government is then adjusted to recognise the economic

disadvantage in delivery of library services in different parts of the State.

Underpinning these factors is a minimum allocation safety net which ensures Local Governments

providing a library service to a small resident population are provided a minimum resource allocation.

For the 2010/11 financial year, the proposed model differs from the current arrangements in the

following ways:

1. resources are allocated on a per Local Government basis, even in areas with a small population,

whereas previously resources were provided on a per library basis to areas with a small

population;

2. where library services are provided to small populations, these will share in the increase in

funding announced by the State Government. The existing arrangements provide the same

quota of materials to “non-selecting” (= small) libraries; and

3. a more contemporary definition of Regional Centre has been applied, significantly increasing

the number of regional centres, sharing the additional resources between them.

Implementation and Review

It is proposed that this funding model be reviewed prior to the determination of library resources

allocations in 2011/12, so that any issues identified during the implementation phase can be addressed,

and then reviewed again at the end of the funding period.

Administratively it is recommended that this model will take effect from 1 October 2010, subject to

approval by the WALGA State Council and the Library Board of Western Australia.

Future Directions

Although the library materials funding received from the State Government is to be provided as capital

in 2010/11, it is recommended that efforts continue during the year to have future funding provided as

recurrent cash grants to Local Governments. This transition, should it proceed, represents a fundamental

shift in responsibility and accountability for core library services, including library materials, and

provides increased flexibility to public libraries in enabling them to better meet community needs. It is

intended that the centralised purchasing process through the State Library that has been identified as a

strength of the Western Australian system will remain The exchange system under which materials are

rotated between libraries is also intended to remain under the new funding model, although changes to

the way in which this operates will be considered in coming months.

Recommendation

That the SLPASC:

1. Support the guiding principles identified by the Library Funding Working Group as the basis

for the development of the new Public Library Funding Allocation Model.



2. Agrees with the feedback from Local Governments that the key factors contributing to the need

and cost of provision of library services is demand for library services and disadvantage in

delivering equivalent library services in different locations, and endorses the Funding Working

Group’s proposed demand and disability factors for application in the new funding model.

3. Confirms consideration and application of these factors in the proposed model results in an

efficient and equitable distribution of limited resources amongst the public library service

providers and best meets the needs of the Western Australian community.

4. Endorses the Public Library Funding Allocation Model as proposed by the Funding Working

Group.

5. Recommends that the proposed Public Library Funding Allocation Model described above be

presented for endorsement by the Library Board of Western Australia and the WA Local

Government Association State Council and be included in the Funding Agreement under

development.

6. Recommends that, subject to final approval by the Library Board of Western Australia and the

WA Local Government Association State Council, the proposed Public Library Funding

Allocation Model be implemented from 1st October 2010 and be reviewed prior to the

determination of resource allocations for 2011/12.

7. Notes that the new model will result in a decrease in the quantity of resources that will be

provided to a small number of Local Governments, due to the specially negotiated

arrangements that were previously put in place or due to the large number of public libraries

within a municipality that serve a relatively small population.



FUNDING ARRANGEMENT BETWEEN THE MINISTER FOR CULTURE AND THE ARTS (on behalf of the State of Western Australia) AND THE PRESIDENT OF THE WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION REGARDING FUNDING FOR PUBLIC LIBRARIES 2010/11 to 2013/14

RECITAL

This Funding Arrangement (Arrangement) is to facilitate the provision of public library services in Western Australia through funding under a partnership arrangement between State and Local Government

This Arrangement:

should be read in conjunction with the Framework Agreement between State and Local Government for the Provision of Public Library Services in Western Australia;

affirms the commitment of State and Local Government to addressing the library and information needs of the people of Western Australia through a sustainable and responsive network of vibrant and connected well-resourced public libraries;

recognises the role and responsibilities of the Library Board of Western Australia under the Library Board of Western Australia Act 1951;

is predicated on a co-operative relationship between State and Local Government and the network of public libraries for the benefit of all Western Australians; and

recognises the Local Government contribution to public library services made by individual councils through the provision of recurrent and capital funding.

AGREED TERMS

DEFINITIONS

Discretionary Funding means the portion of grants to Local Governments that is not tied to the purchase of library materials

Framework Agreement means the current agreement between the State of Western Australia and the Western Australian Local Government Association for and on behalf of Western Australian local governments titled Framework

ATTACHMENT 10.1.3.2



Agreement between State and Local Government for the Provision of Public Library Services in Western Australia

Funding means monies provided by the State to Local Governments to support the provision of public library services

Funding Committee means the Strategic Library Partnership Agreement Steering Committee

Grants means monies provided by the Library Board to a Local Government to provide a public library service to its constituents

Library Board means the Library Board of Western Australia

Library Materials means library resources regardless of format and includes books and DVDs

Local Level Agreement for the Delivery of Public Library Services means the agreement signed by a Local Government and the Library Board to enable the Local Government to become a participating body under the Library Board of Western Australia Act 1951

State Library means the State Library of Western Australia, the State Government agency that administers the functions of the Library Board as provided for in the Act

Strategic Library Partnership Agreement Steering Committee means a committee made up of the Chief Executive Officers of the State Library and the Western Australian Local Government Association, a Library Board representative, a Department of Local Government representative, a Local Government Managers Australia (WA Division) representative and a Public Libraries Western Australia representative

WALGA means the Western Australian Local Government Association

LENGTH OF ARRANGEMENT

This Arrangement applies for the period from 1 July 2010 until 30 June 2014 unless otherwise varied by agreement between the Minister and the President.

It is intended that this Arrangement will be reviewed annually by the Funding Committee and that, by the end of January 2014, the Minister and the President will be in a position to enter into a subsequent Arrangement.

OUTCOMES

All parties seek to:

uphold the shared vision articulated in the Framework Agreement;



uphold the key principles articulated in the Framework Agreement;

uphold the development and provisions of individual local level agreements; and

implement structural reform strategies as provided for in the Framework Agreement.

FUNDING ARRANGEMENTS

The parties agree that the funding determined pursuant to this Arrangement will be provided to individual Local Governments pursuant to a Local Level Agreement for the Delivery of Public Library Services to be entered into with each Local Government.

Under the Local Level Agreement for the Delivery of Public Library Services, funding will be made available by the Minister, through the Library Board, for public library service provision including, but not limited to, the purchase of library materials.

The Local Level Agreement for the Delivery of Public Library Services will not preclude allocation of funds for purposes other than materials purchase should opportunities arise over the term of this Arrangement. This includes the allocation of grants to local governments and other changes recommended as part of the structural reform of public library services.

FUNDING PRINCIPLES

Funding Allocation Model and Funding Guidelines

The Funding Committee will draft and implement a Funding Allocation Model and Funding Guidelines which contain the principles and guidelines for a grant-based funding allocation to individual Local Governments. Some of the principles to be included in the Funding Allocation Model and the Funding Guidelines include (but are not limited to):

an annual acquittal process for Local Governments as part of standard financial accountability;

a minimum percentage of the grant funding will be tied to the purchase of library materials with the remainder available to Local Governments for discretionary spending on public library services;

grants for individual Local Governments are subject to an annual adjustment in accordance with a formula to be set out in the Funding Allocation Model; and



allowance for population growth, demand for library services and disadvantage in service delivery - including the application of minimum grants.

Determination of Funding

The Funding Committee is responsible for overseeing and implementing the funding in accordance with the Funding Allocation Model.

The Library Board, through the State Library, will oversee, monitor and recommend to the Honourable Minister for Culture and the Arts the distribution of State funds to Local Government for public libraries.

Public library materials purchased centrally by the State Library using State funds will remain the property of the State Government until such time as a new model is introduced. Under structural reform, the intent is to transfer ownership to Local Government.

The Funding Committee will apply its best endeavours to ensure all Local Governments participate in the achievement of the outcomes outlined in this Arrangement.

FUNDING COMMITMENT

State Funding

The projected annual allocations by the State for funding Local Governments for public libraries under the Framework Agreement for the years 2010/11 to 2013/14 are per the following schedule:

2010/11 $9,307,000

2011/12 $9,512,000

2012/13 $9,721,000

2013/14 $9,935,000

Structural Reform

State and Local Government, through the State Library and WALGA, will contribute financially to the structural reform process. This will be the subject of negotiation between WALGA and the State Library each year.

AUDIT OF ACQUITTAL RECORDS

The State Library will provide audited details of expenditure of State funds on public library services in its annual report.



Any Local Government receiving funds under this Arrangement will provide audited details of expenditure of State funds on public library services.

NO LEGAL OBLIGATIONS

The parties acknowledge that this arrangement documents the parties' intentions to cooperate in relation to funding arrangements and sets out the principles which will be negotiated under the funding agreements to be agreed by the parties. Nothing in this arrangement is intended to create legal obligations in respect of either party.

………………………………………

………………………………………….

Signed by the Hon John Day, MLA MINISTER FOR CULTURE AND THE ARTS, FOR AND ON BEHALF OF THE STATE OF WESTERN AUSTRALIA

Signed by Mayor Troy Pickard PRESIDENT, WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION, FOR AND ON BEHALF OF WESTERN AUSTRALIAN LOCAL GOVERNMENTS

in the presence of ……………………………………………… Matthew Allen CHAIRMAN, LIBRARY BOARD OF WESTERN AUSTRALIA ……………………………………………… Margaret Allen CEO, STATE LIBRARY OF WESTERN AUSTRALIA

in the presence of ……………………………………………… Ricky Burges CEO, WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION

Dated of 2011



THE LIBRARY BOARD OF WESTERN AUSTRALIA

AND

[INSERT LOCAL GOVERNMENT]

LOCAL LEVEL AGREEMENT FOR THE DELIVERY OF PUBLIC LIBRARY

SERVICES

ATTACHMENT 10.1.3.3



TABLE OF CONTENTS

1 DEFINITIONS AND INTERPRETATION 5

1.1 Definitions 5

1.2 Interpretation 6

2 INCONSISTENCIES 7

3 STATEMENT OF COOPERATION 7

4 LG'S OBLIGATIONS 8

5 BOARD'S OBLIGATIONS 8

6 REPRESENTATIONS AND WARRANTIES 8

6.1 Representations and Warranties 8

6.2 Made Continuously 8

7 DEFAULT 8

7.1 Event of Default 8

7.2 Consequences of Event of Default 9

8 DISPUTE RESOLUTION 9

9 DISCLOSURE OF INFORMATION 9

10 ASSIGNMENT 10

11 INDEMNITY 10

11.1 LG's Indemnity 10

11.2 Board's Indemnity 10

12 RELATIONSHIP 10

13 NOTICES 10

13.1 Notices 10

13.2 Address for Service 11

14 FURTHER ASSURANCES 11

15 WAIVER 11

16 RIGHTS AND REMEDIES 12

17 ENTIRE AGREEMENT 12

18 VARIATIONS 12

19 COSTS 12

20 GOVERNING LAW 12

21 Core Products and Services 14

22 Accountabilities 15

23 Laws and Standards 15

24 Reporting 16

25 Board Requirement 16

26 Core Products and Services to the LG 17

27 Core Products and Services to the Western Australian Public 17

28 Reporting 18

29 Laws and Standards 19



THIS AGREEMENT is made the day of 20

BETWEEN

THE LIBRARY BOARD OF WESTERN AUSTRALIA, a body corporate constituted

under section 7 of the Library Board of Western Australia Act 1951, of Perth Cultural

Centre, Perth, Western Australia ("Board")

AND

[INSERT LOCAL GOVERNMENT DETAILS] ("LG")

RECITALS

A. The State of Western Australia and WALGA on behalf of Western Australian

local governments have entered into a Framework Agreement.

B. The Framework Agreement provides a broad framework in relation to the roles

and responsibilities of the State of Western Australia and Western Australian

local governments in providing public library services to Western Australians.

C. The Framework Agreement contemplates that the Board will enter into individual

local level agreements with local governments which provide for the delivery of

public library services to Western Australian communities.

D. Under the terms of this Agreement the LG agrees to provide a public library

service that is operated by:

• the LG alone; or

• the LG jointly with another body; or

• the LG through an agreement with a third party service provider

In all the above cases the LG agrees to retain responsibility for the public library service

under the terms of this Agreement. Agreements between the LG with another body or

third party service provider should be attached as a separate schedule to this agreement.

E. The Parties have agreed that the Board and the LG will jointly provide library

services to the Western Australian public on the terms and conditions set out in

this Agreement, and the LG has resolved to become a participating body under the

Act.

F. The State of Western Australia and WALGA on behalf of Western Australia local

governments have signed a Funding Arrangement to facilitate the provision of



public library services in Western Australia through funding under a partnership

arrangement between State and Local Government.

THE PARTIES agree as follows:

2 DEFINITIONS AND INTERPRETATION

2.1 Definitions

In this Agreement unless the context otherwise requires:

Act means the Library Board of Western Australia Act 1951.

Agreement means this agreement.

Board means the Library Board of Western Australia.

Business Day means any day except a Saturday, Sunday or a public holiday in Perth,

Western Australia.

Core Products and Services means the products and services to be provided by the LG

and the Board as described in Schedules A and B of this Agreement.

Commencement Date means the date that this Agreement is executed.

Event of Default means an event of default described in clause 7.

Framework Agreement means the current agreement between the State of Western

Australia and the Western Australian Local Government Association for and on behalf of

Western Australian local governments titled Framework Agreement between State and

Local Government for the Provision of Public Library Services in Western Australia.

Funding means monies provided by the State to LGs to support the provision of public

library services.

Grant means any monies provided by the Board to the LG to enable the LG to provide a

public library service to its constituents and will be subject to agreed levels of

accountability.

Library means the library or libraries administered by the LG.

Library Materials means library resources regardless of format and includes books,

ebooks and DVDs.



Library Stock means library resources supplied by the Board to the LG regardless of

format.

Participating Body has the same meaning as in the Act.

Party means each of the Board and the LG as the context requires and Parties means both

of them.

SLPASC means the Strategic Library Partnership Agreement Steering Committee.

Strategic Library Partnership Agreement Steering Committee means the committee made

up of the Chief Executive Officers of the State Library and the Western Australian Local

Government Association, a Library Board representative, a Department of Local

Government representative, a Local Government Managers Australia (WA Division)

representative and a Public Libraries Western Australia representative.

SLWA means the State Library of Western Australia.

State Library of Western Australia means the State Government agency that administers

the functions of the Board as provided for in the Act.

Term means the period commencing on the Commencement Date and ending on the date

4 years after the Commencement Date unless otherwise agreed by the Parties.

WALGA means the Western Australian Local Government Association.

2.2 Interpretation

In this Agreement unless the context otherwise requires:

(a) the singular includes the plural and vice versa;

(b) a reference to any thing is a reference to the whole or any part of it and a

reference to a group of things or persons is a reference to any one or more of

them;

(c) a reference to a gender includes other genders;

(d) a reference to a person includes a public body, a company and an incorporated or

unincorporated association or body of persons;

(e) a reference to a person includes a reference to the person’s executors,

administrators, successors, substitutes (including, but not limited to, a person

taking by novation) and permitted assigns;

(f) an agreement, representation or warranty on the part of, or in favour of, 2 or more

persons binds, or is for the benefit of, them jointly and severally;

(g) a reference to this Agreement or another instrument includes all variations and

replacements of either of them;

(h) a reference to a clause, schedule, attachment or appendix is a reference to a clause

in, or a schedule, attachment or appendix to, this Agreement;



(i) all the provisions in any schedule, attachment or appendix to this Agreement are

incorporated in, and form part of, this Agreement;

(j) headings are included for convenience and do not affect the interpretation of this

Agreement;

(k) a reference to a statute, ordinance, code or other law includes regulations and

other instruments under it and consolidations, amendments, re-enactments or

replacements of any of them;

(l) no rule of interpretation is to be applied to disadvantage the Board or the LG on

the basis that it was responsible for preparing this Agreement;

(m) if a word or phrase is defined, other grammatical forms of that word or phrase

have a corresponding meaning;

(n) if the word “including” or “includes” is used, the words “without limitation” are

taken to immediately follow;

(o) a reference to writing includes all means of representing or reproducing words in

visible form including by electronic means such as facsimile transmission;

(p) a reference to a liability includes all obligations to pay money and all other losses,

costs and expenses of any kind;

(q) a reference to a month is to a calendar month and a reference to a year is to a

calendar year, unless otherwise specified;

(r) if a period of time is specified and dates from a given day or the day of an act or

event, it is to be calculated inclusive of that day;

(s) if a date stipulated for payment or for doing an act is not a Business Day, the

payment must be made, or the act must be done, on the next Business Day; and

(t) a reference to a monetary amount means that amount in Australian currency.

3 INCONSISTENCIES

Where the provisions of this Agreement are inconsistent with the provisions of the

Framework Agreement, the provisions of this Agreement shall prevail to the extent of the

inconsistency.

4 STATEMENT OF COOPERATION

(a) The Board agrees to work cooperatively with LG to support the ongoing

development and enhancement of the public library service and to assist in the

strategic planning of its future.

(b) The Board agrees to work with LG and State Government to enhance the capacity

of Western Australia’s public libraries to meet community needs.

(c) LG agrees to expend Funding as specified by the Board and to develop its library

service for the continued benefit of its community.

(d) LG agrees to publicly acknowledge the support of the State Government in the

funding of its libraries.

(e) State Government agrees to publicly acknowledge the support of LG in providing

public library services.



5 LG'S OBLIGATIONS

The LG will endeavour to comply with Local Government Obligations as specified in

Schedule A.

6 BOARD'S OBLIGATIONS

The Board will endeavour to comply with Library Board of Western Australia

Obligations, through SLWA, as specified in Schedule B.

7 REPRESENTATIONS AND WARRANTIES

7.1 Representations and Warranties

Each Party represents and warrants to the other party that:

(a) it is duly authorised and has the power to enter into and observe its obligations

under this Agreement;

(b) its obligations under this Agreement are valid and binding and are enforceable

against it in accordance with their terms;

(c) it is unaware of any act, matter, thing or circumstance by reason of which it would

be unable to perform any obligation under this Agreement; and

(d) all information provided by it to the other party in relation to this Agreement is, or

will be when disclosed, complete and accurate in all material respects and was

complete and accurate at the time it was given.

7.2 Made Continuously

The representations and warranties made by the Parties under clause 6.1 are taken to be

made continuously throughout the Term.

8 DEFAULT

8.1 Event of Default

The Board and the LG agree that it is an Event of Default if:

(a) a Party fails to perform any of its obligations under this Agreement and such failure

is not remedied within 30 days after receiving notice in writing from the non-

defaulting Party giving notice requiring the failure to be remedied; or

(b) in the case of the LG, the LG ceases to be a Participating Body.

8.2 Consequences of Event of Default

If an Event of Default occurs during the Term, then:

(a)the non-defaulting Party may terminate the Agreement;



(b) if the non-defaulting Party is the Board, the Board may withhold Library Stock or

Funding or require the LG to return Library Stock to the Board within 30 days after

the Board has given notice requiring such return.

8 DISPUTE RESOLUTION

(a) If a question, difference or dispute arises at any time between the Parties

concerning:

(i) any provision of this Agreement or the meaning or construction of any matter or

thing in any way connected with this Agreement; or

(ii) the rights, duties or liabilities of any Party under or pursuant to the provisions of

this Agreement, other than any questions as to whether an Event of Default has

occurred; and

(iii) the Parties are unable to resolve the dispute within 30 days of the dispute arising,

either Party may give notice in writing to the SLPASC, where appropriate,

identifying the nature of the dispute and requesting the SLPASC's assistance with

resolving the dispute.

(b) If the dispute is not resolved within 30 days of service of the notice of the dispute to

the SLPASC, the SLPASC will develop and present a report outlining the dispute

and recommendations to the Board and WALGA State Council.

(c) If the Board and WALGA State Council cannot resolve the dispute within 60 days

of service of the receipt of the report, the Parties agree to allow either Party to refer

the matter to an agreed independent mediator such as the Institute of Arbitrators

and Mediators (WA Branch). The Parties agree that if either Party refers the matter

to mediation both Parties will participate in the mediation process in good faith,

with costs to be determined as part of the mediation process.

10 DISCLOSURE OF INFORMATION

Both parties acknowledge and agree that:

(a) this Agreement and information in relation to it are subject to the Freedom of

Information Act 1992 and may be tabled in the Parliament of the State of Western

Australia and be provided to the Auditor General of Western Australia; and

(b) the Board and the LG may provide information in relation to this Agreement and

information received by the Board from the LG under this Agreement, or

information received by the LG from the Board, to the public and interested

persons, from time to time.



11 ASSIGNMENT

This Agreement is personal to each of the LG and the Board and neither Party may assign

its rights and obligations under this Agreement without the prior written consent of the

other Party.

12 INDEMNITY

12.1 LG's Indemnity

The LG indemnifies the Board from and against any liability incurred by the Board as a

result of any action, demand, claim or proceeding against the Board in respect of this

Agreement relating to any act or omission of the LG.

12.2 Board's Indemnity

The Board indemnifies the LG from and against any liability incurred by the LG as a

result of any action, demand, claim or proceeding against the LG in respect of this

Agreement relating to any act or omission of the Board.

13 RELATIONSHIP

The Parties acknowledge and agree that nothing in this Agreement may be construed to

make either of them a partner, agent, employee or joint venturer of the other.

14 NOTICES

14.1 Notices

A notice or other communication in connection with this Agreement:

(a) must be in writing;

(b) may be given by an authorised officer or solicitor of the Board or an authorised

officer or solicitor of the LG (as the case may be); and

(c) must be:

(i) hand delivered or sent by prepaid post to the address of the recipient

specified in clause 13.2; or

(ii) sent by facsimile to the facsimile number of the recipient specified in

clause 13.2.

(d) subject to clause 13.1(c), is taken to be received:

(i) in the case of hand delivery, on the date of delivery;



(ii) in the case of post, on the third Business Day after posting; and

(iii) in the case of facsimile, on the date on which the sender's facsimile machine

records that the facsimile was successfully transmitted; and

(e) if received after 5.00pm or on a day other than a Business Day, is taken to be

received on the next Business Day.

14.2 Address for Service

The Parties' respective addresses for service are as follows:

(a) The Board:

Library Board of Western Australia

C/- State Library of Western Australia

25 Francis Street

Northbridge, Western Australia 6000

Telephone (08) 9427 3111

Fax (08) 9427 3256

(b)The LG:

[INSERT LG NAME]

[INSERT LG STREET ADDRESS]

Telephone: (08) [INSERT LG PHONE NUMBER]

Fax: (08) [INSERT LG FACSIMILE NUMBER]

15 FURTHER ASSURANCES

The Board and the LG must do everything reasonably necessary, including signing

further documents, to give full effect to this Agreement.

16 WAIVER

(a) Any waiver by the Board or the LG must be in writing signed by the

Party waiving the right.

(b) Any waiver by the Board or the LG does not affect its rights in respect

of any other breach of this Agreement by the other Party.

(c) Subject to clause 15(a), any failure by the Board or the LG to enforce

any right under this Agreement will not be construed as a waiver of their respective rights

under this Agreement.



17 RIGHTS AND REMEDIES

The rights, powers and remedies in this Agreement are in addition to, and not exclusive

of, the rights, powers and remedies existing at law or in equity.

18 ENTIRE AGREEMENT

This Agreement, the current Framework Agreement and the current Funding

Arrangement supersede all prior negotiations, understandings and agreements between

the Board and the LG relating to matters covered by this Agreement, the Framework

Agreement and the Funding Arrangement and constitute the full and complete agreement

between the Board and the LG relating to the matters covered by this Agreement.

19 VARIATIONS

This Agreement may only be varied in writing executed by the Board and the LG.

Additional schedules may be added to cover specific activities relevant to the LG such as

the provision of, and participation in, regional library services. Core Products and

Services may not be varied.

20 COSTS

The Board and the LG must pay their own legal and other costs in connection with the

preparation and signing of this Agreement.

21 GOVERNING LAW

This Agreement is governed by the laws of the State of Western Australia. The Board

and the LG irrevocably submit to the non-exclusive jurisdiction of the courts of Western

Australia.

Executed by the Parties as an agreement.

This Agreement will come into effect upon its approval by the Board.

Signed:

Mayor or President Date:

[INSERT LG NAME]

Chief Executive Officer Date:

[INSERT LG NAME]



Chairman Date:

Library Board of Western Australia

Chief Executive Officer & State Librarian Date:

State Library of Western Australia

Enclosures:

1. Schedule A – Local Government Obligations

2. Schedule B – Library Board of Western Australia Obligations

SCHEDULE A

LOCAL GOVERNMENT OBLIGATIONS

In accordance with the Framework Agreement, the LG agrees to provide core products

and services free of charge as below:

22 Core Products and Services

The LG shall provide to the Western Australian public the following core products and

services:

(a) entrance to the Library building – includes occupation of general public spaces

within the building during general opening hours;

(b) membership of the state-wide library system for all Western Australians;

(c) loans and renewals of items from the general lending collections of the Library;

(d) access to the information and other resources of the library for use on the library

premises – includes public access to the internet for research and accessing

information content but may exclude personal transactions, use of email and other

communication modes that may be considered value-added;

(e) access to local public library catalogues, to the state-wide catalogue, to online

databases, ebooks and access to the SLWA website – includes provision of the

necessary means of access (hardware and infrastructure) and basic assistance by

staff as well as introductory training for library clients in the use of local and state-

wide catalogues and electronic resources;

(f) assistance in the use of the library and provision of basic reference/information

services – includes assistance to identify and locate library materials (by any

appropriate means) within the library or from other sources and assistance to



identify, retrieve and make available, relevant information (by any appropriate

means) in response to requests for information by library clients;

(g) provision of an interlibrary loans service to the community through participation in

a state-wide service. Loans must as a minimum include items purchased with state

government funds;

and in addition, where the following are currently provided or introduced in response to

community needs and expectations:

(h) access to any assistive technology or devices designed to provide equity of access

to library collections by people with disabilities – e.g. magnifiers, text scanners,

large print screen displays, voice output;

(i) provision of basic library programs that:

(i) educate the general community or sections of the community about the availability

and nature of public library services;

(ii) train clients to develop skills and increase the knowledge necessary to access Core

Library Products and Services;

(iii) directly support or foster literacy by facilitating the development of language

acquisition and the acquisition of reading skills, e.g. story times, family literacy

programs;

(iv) facilitate equity of access to library resources and Core Library Products and

Services by particular segments of the community who may experience barriers to

using a library, such as seniors, Aboriginal and Torres Strait Islander peoples,

people with disabilities or those from non-English speaking backgrounds; and

(j) outreach services that enable access to the library's collections, core services and

programs, such as home delivery services, bulk loans to aged care facilities,

schools, pre-schools and other community facilities within the local government

area.

23 Accountabilities

The LG shall remain accountable for State Government material held in their collections

until transfer of ownership of stock from State Government to local government has

occurred.

The LG will pay the cost of return carriage to the State Library or other library on library

resources returned or exchanged.

The LG will pay the cost of outward postage on library resources sent to other libraries to

meet readers’ requests.



24 Laws and Standards

The LG shall comply with:

(a) all State and Commonwealth laws, rules, regulations and by-laws, including but not

limited to the Library Board of Western Australia Act 1951 and the Library Board

(Registered Public Libraries) Regulations 1985;

(b) current standards and operating guidelines:

Operational standards for public libraries in Western Australia. 2nd revised

edition. Library Board of Western Australia, 1994

People places: a guide for public library buildings in New South Wales. 2nd

edition. Library Council of NSW, 2005;and

(c) all future jointly agreed – through the SLPASC – policies, statement of principles,

regulations, standards, reporting and operating guidelines.

25 Reporting

The LG is required to provide to the Board any information, documents, supporting

evidence or any other thing in connection with the library or this Agreement that the

Board reasonably requests from time to time including, without limitation, any

information, documents, or other supporting evidence that the Board requires to ensure

compliance with reporting guidelines. This includes the following reporting:

a) The LG must provide annual statistical data for the financial year ending 30 June

by 31 August and annual financial data by 30 September of the following

financial year.

b) Following introduction of a grants-based system, the LG will be

required to submit an annual application for funding and an annual acquittal with

respect to State Government funds received by the LG. The application form

must be received by 31 July with the acquittal form due within three months of

the financial year ending 30 June (i.e. by 30 September).

c) Any LG receiving Funding will provide audited details of expenditure as per clause

7 (b) of the Funding Arrangement.

26 Board Requirement

Under the Library Board of Western Australia Act 1951 (section 15), the Board has a

number of functions and powers in relation to participating bodies and libraries. In

keeping with these functions and powers, Board approval must be sought for any

agreement with a third party service provider and for the establishment, relocation,

collocation or closure of a library.



SCHEDULE B

LIBRARY BOARD OF WESTERN AUSTRALIA OBLIGATIONS

Within the context of the Library Board of Western Australia Act 1951 and its

regulations, and in accordance with the Framework Agreement, the Library Board of

Western Australia agrees to provide core products and services free of charge as below:

27 Core Products and Services to the LG

The Board shall provide the following core products and services to the LG:

(a) provision of centralised procurement and shelf ready library resources purchased

from the funding for public libraries allocated by the State Government, or

provision of funding/grants as determined by the Funding Arrangement;

(b) provision of an exchange system in line with structural reform recommendations;

(c) provision of, and access to, the state-wide (SLWA) catalogue – includes basic

assistance and introductory training for library staff in the use of the state-wide

(SLWA) catalogue using train the trainer principles;

(d) provision of, and access to, SLWA websites, ebooks and online databases;

(e) provision of an interlibrary loans service and document requesting system –

includes supply of interlibrary loans from SLWA stock or other libraries' stock and

the supply of holdings information;

(f) provision of advisory services, training and support to assist and enable the LG and

Library to:

(i) participate in the state-wide system and access SLWA's collections and services;

(ii) ensure equity of access to library services by communities;

(iv) ensure equity of access to library services by clients, regardless of age, culture,

disability, literacy levels and other barriers;

(v) access specialist knowledge, research, contacts and networks.

28 Core Products and Services to the Western Australian Public

The Board shall provide to the Western Australian public the following core products and

services:

(a) entry to the State Library building – includes occupation of general public spaces

within the building during general opening hours;

(b) membership of the State Library (where applicable);

(c) loans and renewals of items from the lending collections;

(d) access to the information and other library resources for use on the State Library

premises – includes public access to the internet for research and accessing

information content but may exclude personal transactions, use of email and other

communication modes, which may be considered value-added;

(e) access to the SLWA website, state-wide catalogue, ebooks and online databases –

includes provision of the necessary means of access (hardware and infrastructure)



and basic assistance as well as introductory training for library clients in the use of

the state-wide (SLWA) catalogue;

(f) access to and use of any assistive technology or devices provided in response to

local community needs that are designed to provide equity of access to library

collections and core services by people with disabilities, e.g. magnifiers, text

scanners, large print screen displays, voice output;

(g) assistance in the use of the State Library and provision of basic

reference/information services – includes assistance to identify and locate library

materials (by any appropriate means) within the State Library or from other sources

and assistance to identify, retrieve and make available relevant information (by any

appropriate means) in response to requests for information by clients. Includes

provision of bibliographic and library holdings information;

(h) provision of learning and outreach programs that:

(i) educate clients (including groups from schools and other education institutions)

about the availability and nature of SLWA's services and to assist them become

self-sufficient in use of library resources, products and services;

(ii) foster literacy by facilitating the development and acquisition of language and

reading skills, e.g. story times, family literacy programs; and

(iii) in accordance with community needs, facilitate equity of access to library resources

and core library services by particular segments of the community who may

experience barriers to using a library, such as seniors, Aboriginal and Torres Strait

Islander peoples, people with disabilities or those from non-English speaking

backgrounds.

29 Reporting

The Board will regularly provide information to the LG on the level of expenditure

and/or commitments in relation to the purchase of library stock.

The Board will provide information on expenditure of public library funding on library

materials, materials in languages other than English, electronic resources, processing and

other services by 30th September of the following financial year, as part of the Annual

Report.

30 Laws and Standards

The Board must comply with all State and Commonwealth laws, rules, regulations and

by-laws and all agreed regulations, standards, reporting and operating guidelines.



10.1.4 WALGA DRAFT DISCUSSION PAPER - LOCAL GOVERNMENT AND

INVESTMENT IN EARLY YEARS

AUTHOR Mark Hook



ATTACHMENT 10.1.4.1 (under separate cover)

FILE ADM0425

SUMMARY:

Council is being requested to provide comments on the WALGA Discussion Paper 2011

Local Government Support and Investment in Early Years Services.

BACKGROUND:

WALGA has released a draft discussion paper regarding Local Government Involvement and

investment in services targeting early childhood programs.

The discussion paper explores developments and appraises these developments through survey

findings. It describes the high levels of involvement and engagement across various parts of

Local Government and outlines indicative investment by the sector which is estimated at over

$25 Million per year.

The discussion paper titled Local Government Support and Investment in Early Year’s

Services is attached under separate cover as Attachment 10.1.4.1. for Councils information or it

can be downloaded at http://walga.asn.au/about/policy/community development/current-

emerging-issues/community.

Local Governments are being requested to provide comment to WALGA on the discussion

paper by the 26th

August 2011.

COMMENT:

The purpose of the discussion paper is to raise awareness and recognition of the role Local

Government plays across all aspects of young children’s lives, as well as the challenges and

opportunities facing the sector. In this paper, Early Years is defined as children between the

ages of 0-4 years.

The structure of the paper has three key parts. It commences with an insight into some of the

existing drivers for reform in Early Years and how they impact on Local Government,

followed by an appraisal of Local Governments support to Early Years. The results of two

surveys conducted with the sector help to derive indicative rates of involvement, as well as

investment levels from the sector. Finally, the paper identifies options for Local Governments

in meeting the needs of its youngest residents, including the adoption of more strategic

approaches which maximise the benefits of partnered Local Government involvement.

A number of the key findings and recommendations suggested would position Local

Government partnership in Early Years to be more sustainable and structured, including an

outcomes framework and a strategic approach at State level Local Government level which

would engage more formally with Early Years.

http://walga.asn.au/about/policy/community



Local Governments, as well as other Early Years stakeholders, share similar concerns with the

current Early Years model. These include fragmentation in the provision of service as

responsibility for Early Years is divided across a number of Government Agencies;

underinvestment and shortages of professionals including Child Health nurses; ageing

infrastructure and inefficient use of space; a need to review how accessible services are,

particularly to ensure engagement with vulnerable families; as well as the implementation of

the EAC recommendations.

Local Governments, through a combination of historical practices, and a desire to increase the

health and well-being of families and young children, play an essential role across various

components impacting on Early Years. The main components are identified as:

Specialised Children’s Staff

Child Care, Education and Children’s Groups

Child Health and Safety

Child recreation and Public Spaces

Library Services

Planning

A number of key findings and recommendations are suggested within the discussion paper that

would position Local Government partnership in Early Years to be more sustainable and

structured, including an outcomes framework and a strategic approach at a State level which

could integrate with Local Government.

Local Government continues to face financial and revenue raising constraints which limited

their capacity to take on additional unfunded roles and responsibilities. Despite these

constraints, the sector’s involvement and investment into Early Years can be seen to

demonstrate that Local Government partnerships are a key determinant of Early Years

outcomes.

The Recommendations within the discussion paper are as follows:

1. That the development of a State Early Years Strategy is essential to the future

development of Local Government Early Years Strategies, and that Local Governments

be acknowledged as an essential partner in a State strategy

2. That the starting point for any State Early Years Strategy be configured from the

perspective of the family, and place particular emphasis on vulnerable familiesThat the

State Government engages with Local Government to formulate an agreed strategy to

address capital and maintenance works requirements for Child Health Facilities under a

long term plan.

3. That Local Government engage with all initiatives to integrate facilities for Children’s

Services with appropriate levels of State and Commonwealth funding recommendation

4. That the State Government be made aware of the growth of unlegislated and unfunded

provision of services, programs and infrastructure in Early Years as a result of

community needs and identified gaps is State and Community Sector service provision



5. That the State Government and the wider public be made aware of the extensive range of

Early Years services, programs and facilities which are supported by Local Government,

at a cost of over $25 million per year to the sector

6. That the State Government be made aware that children’s population demographic

changes and the resulting pressures are particularly impacting on certain Local

Governments and support must be provided to ensure that communities in these areas can

reach their potential.

7. That Local Government continue to raise awareness of its challenges in providing

increasing service capacity in Early Years with limited revenue raising capacity

8. That funding and support be offered by the State Government to Local Governments who

wish to develop an Early Years Strategy.

9. That the State recognise the essential role of Local Government Community Planning,

and work in partnership in place-based solutions to Early Years’ service delivery

10. That, wherever feasible, all Local Governments be encouraged to engage with their

local Early Years Group

The Chief Executive Officer recommends supporting all the recommendations within the

report.




Fits with in the following Strategic Plan headings

GOAL 2 – Services

Ensure the Community has access to quality facilities and services to allow a safe and vibrant

lifestyle.

POLICY IMPLICATIONS

Nil




Nil


Nil

VOTING REQUIREMENT:

Simple Majority


That Council inform the Western Australian Local Government Association that it fully

supports the Discussion Paper 2011 Titled Local Government Support and Investment in Early

Year’s Services and the recommendations within the discussion paper.


Moved: Cr George Seconded: Cr Waite

That Council inform the Western Australian Local Government Association that it fully

supports the Discussion Paper 2011 titled Local Government Support and Investment in Early

Year’s Services and the recommendations within the discussion paper.

CARRIED 8/0

Simple Majority



10.1.5 APPOINTMENT OF BUSH FIRE CONTROL OFFICER

AUTHOR Mark Hook



ATTACHMENT

FILE ADM0306

SUMMARY: Council is being requested to appoint the Bush Fire Control Officer for the Shire of Coorow.

BACKGROUND: In August each year, Council’s Bushfire Advisory Committee (BFAC) meets to appoint Bush Fire Control Officers and set prohibited and restricted burning times. Council then resolves on the recommendations from the Bush Fire Advisory Committee.

COMMENT: Since the last Bush Fire Advisory Committee meeting, there has been some restructuring of Volunteer Bush Fire Brigades within the Shire of Coorow.

This has led to some of the Bush Fire Control Officers no longer being current.

Following is a list of the Fire Control Officers upon recommendation from the BFAC:

Chief Bush Fire Control Officer John Browne

Deputy Chief Bush Fire Control Officer (West) Ben Plozza

Deputy Chief Bush Fire Control Officer (East) Kelvin Bean

Harvest Ban Officer – Western Sector James Raffan, Ian Falconer

Harvest Ban Officer – Eastern Sector Kelvin Bean, Ian Hunt

Fire Weather Officer – Western Sector

Fire Weather Officer – Eastern Sector

Special Permit Clover Burning Officers Ian Falconer

Fire Control Officers Mark Hook, Rob Clement, Ian Hunt, Barry Fowler, Geoff Hortin, Dave Morton, Geoff Angwin, Stuart Billingham, Ben Plozza, Ian Falconer, Graeme Maley, Kelvin Bean.

All other appointments are to be cancelled.

If Council accepts the above list as Fire Control Officers, Council will need to advertise these appointments.

STATUTORY ENVIRONMENT: Bush Fires Act (1954)

Various sections including:



17. Prohibited burning times may be declared by Minister

18. Restricted burning times may be declared by Authority

33. Local government may require occupier of land to plough or clear firebreak

38. Local government may appoint bush fire control officer


Nil


Nil


Nil

VOTING REQUIREMENT:

Simple Majority

OFFICER RECOMMENDATION: That Council:

Adopt and advertise the Bush Fire Control Officers as recommended by the Shire of Coorow Bush Fire Advisory Committee from their meeting held on the 11 August 2011 as follows.

Chief Bush Fire Control Officer John Browne





Fire Weather Officer –

Deputy Fire Weather Officer –


Fire Control Officers Mark Hook, Rob Clement, Ian Hunt, Barry Fowler, Geoff Hortin, Dave Morton, Geoff Angwin, Stuart Billingham, Ben Plozza, Ian Falconer, Graeme Maley, Kelvin Bean.

.




Moved: Cr McTaggart Seconded: Cr Bothe

OFFICER RECOMMENDATION: That Council:

Adopt and advertise the Bush Fire Control Officers as recommended by the Shire of Coorow Bush Fire Advisory Committee from their meeting held on the 11 August 2011 as follows.

Chief Bush Fire Control Officer James Raffan





Fire Weather Officer – James Raffan

Fire Weather Officer – Kelvin Bean


Fire Control Officers Mark Hook, Rob Clement, Ian Hunt, Barry Fowler, Geoff Hortin, Dave Morton, Geoff Angwin, Stuart Billingham, Ben Plozza, Ian Falconer, Graeme Maley, Kelvin Bean, John Browne.

CARRIED 8/0

Absolute Majority



10.1.6 ADOPTION OF 2011/12 FIRE BREAK NOTICE

AUTHOR Mark Hook



FILE 2011/12 Fire Break Notice

ATTACHMENT

SUMMARY Council is being requested to adopt the Fire Break Notice for the 2011/2012 Bush Fire Season.

BACKGROUND: In August each year, Council’s Bushfire Advisory Committee meets to appoint Bush Fire Control Officers and set prohibited and restricted burning times. Council then resolves on the recommendations from the Bush Fire Advisory Committee.

COMMENT: The Shire of Coorow Annual Bush Fire Advisory Committee (BFAC) meeting was held Thursday 11 August 2011. The minutes of this meeting will be presented to Council at the September 2011 Ordinary Meeting for adoption.

It is requested that Council adopt the 2011/12 Fire Break Notice upon recommendation from the BFAC to allow for thorough advertising prior to the commencement of the 2011/12 Fire Season.

There have been no changes from the 2010/11 Fire Break Order. The Fire Break Notice is included at Attachment 10.1.6.1

STATUTORY ENVIRONMENT: Bush Fires Act (1954)

Various sections including:

17. Prohibited burning times may be declared by Minister

18. Restricted burning times may be declared by Authority

33. Local government may require occupier of land to plough or clear firebreak

38. Local government may appoint bush fire control officer


Nil

POLICY IMPLICATIONS: Council Policies:

4.1.2 Bush Fire Advisory Committee

4.1.11 Bush Fire Control




Nil


Advertising will commence once adopted. The 2011/12 Fire Break Notice is sent out with the

annual rates notices.

VOTING REQUIREMENTS:

Simple Majority


That Council adopt the 2011/12 Fire Break Notice as included at Attachment 10.1.6.1


Moved: Cr Bothe Seconded: Cr Williams

That Council adopt the 2011/12 Fire Break Notice as included at Attachment

CARRIED 8/0

Simple Majority



BUSH FIRES ACT 1954 SHIRE OF COOROW

NOTICE TO ALL OWNERS AND OCCUPIERS OF LAND WITHIN THE SHIRE OF

COOROW

FIREBREAKS: Pursuant to the powers in Section 33 of the Bush Fires Act, you are hereby required on or

before 31 OCTOBER 2011 to plough, scarify, slashed, cultivate or otherwise clear and

thereafter keep clear of all inflammable material until 29 MARCH 2012 firebreaks (of not less

than two (2) metres in width) in the following dimensions on the land owned or occupied by

you:

1. RURAL LAND

Firebreaks of not less than two (2) metres in width immediately inside and along the whole of

the external boundaries of the property or properties owned or occupied by you. In addition,

where buildings or haystacks are situated on the property, additional firebreaks not less than

3.5 metres in width must be provided within 100 metres of the perimeter of such buildings or

haystacks, in such manner as to completely encircle the buildings, haystacks or fuel pumps.

2. TOWNSITES

Coorow, Leeman and Green Head, all town site lots must be cleared or slashed to a maximum

height of 10 cm (not ploughed or rotary hoed) by 31 October 2011. (For the purpose of this

notice, trees, shrubs and plants in established gardens do not constitute inflammable material).

3. FUEL DUMPS AND/OR DEPOTS

All grass and inflammable material is to cleared from areas where fuel is stored and such areas

are to be maintained free of grass and similar inflammable material until 29 MARCH 2012

HARVESTING AND STRAW RAKING, BALING AND CHAINING OPERATIONS

A person shall not operate any harvesting machine or header or undertake straw raking, baling

or chaining activities in any crop or paddock during the restricted and prohibited period unless

a readily mobile firefighting unit containing a minimum of 400 liters of water capacity

powered by an engine driven pump is in attendance in or adjacent to the entrance of the

paddock being harvested, raked, baled or chained.

GENERAL PROVISIONS

The term “Inflammable Material” for the purpose of this notice includes bush (as defined in

the Bush Fires Act 1954), timber, boxes, cartons, paper, and the like inflammable materials,

rubbish and any combustible matter, but does not include buildings, green standing trees and

bushes or growing bushes or plants in gardens or lawns.

If it is considered to be impractical for any reason to provide firebreaks in the position or

adhere to the provisions required by this notice, the written approval of a Bush Fire Control

Officer must be obtained to prepare such firebreaks in an alternative position.

ATTACHMENT 10.1.6.1



If permission is not granted by a duly authorized officer you shall comply with the

requirements of this order.

A “Total Movement Ban” includes the movement of vehicles in paddocks, except vehicles

carrying water to stock and inspecting water supplies to stock.

Harvesting is not permitted on Christmas Day and New Years Day. Harvesting is permitted on

all Sundays and other Public Holidays except where a harvesting or movement of vehicles ban

has been imposed due to extreme weather conditions.

The penalty for failing to comply with this order is a fine of not more than one thousand dollars

($1,000) and a person in default is also liable, whether prosecuted or not, to pay the cost of

performing the work directed by this notice, if it is not carried out by the owner or occupier by

the date required by this notice.

Council may, in default of compliance with this Order, enter upon the land and perform the

requisite works and the owner or occupier shall be responsible for the costs of performing such

works.

RESTRICTED BURNING PERIODS:

COASTAL PORTION: (From Coast East to Mudge-Willcocks Road)

29 September 2011 to 31 October 2012

15 February 2012 to 29 March 2012

DISTRICT GENERALLY: (Remainder)

16 September 2011 to 14 October 2011

15 February 2012 to 29 March 2012

PROHIBITED BURNING PERIOD:

COASTAL PORTION: (From Coast East to Mudge-Willcocks Road)

1 November 2011 to 14 February 2012

DISTRICT GENERALLY: (Remainder)

15 October 2011 to 14 February 2012

Chief Bush Fire Control Officer James Raffan





Fire Weather Officer James Raffan

Deputy Fire Weather Officer Kelvin Bean




Fire Control Officers:

Mark Hook, Rob Clement, Ian Hunt, Barry Fowler, Geoff Hortin, Dave Morton, Geoff

Angwin, Stuart Billingham, Ben Plozza, Ian Falconer, Graeme Maley, Kelvin Bean,

John Browne.

All other appointments are cancelled.

Mark J Hook

Chief Executive Officer



10.2 MANAGER REGULATORY SERVICES:

10.2.1 CARAVAN PARKS AND CAMPING GROUNDS REGULATIONS 1997 NATURE BASED CAMPING AREA’S

AUTHOR Dave Hadden



ATTACHMENT

FILE ADM0224

SUMMARY:

Council Staff have been investigating the provision of a number of small nature based

camping areas through the Shire, to help alleviate the growing problem of travellers

camping overnight in coastal townsites.

BACKGROUND:

Council has been experiencing increasing numbers of campers at the coast due to the opening

of Indian Ocean Drive. Many of the campers are looking for alternatives to caravan parks as

they are fully self-contained and want to experience camping away from towns and caravan

parks

COMMENT:

Currently, Regulation 49 of the Caravan Parks and Camping Grounds Regulation 1997 does

not allow Transit or Nature Based Parks to be developed within 50 kilometres of existing

caravan parks.

However, the Department of Environment and Conservation currently have developed new

guidelines in conjunction with WALGA that propose to rescind Regulation 49, as it

contravenes the National Competition Policy. The Guidelines will provide more detail on the

development and running of Transit and Nature Based Parks with the intention of making it

easier for land owners to develop this type of camping facility throughout the State.

Council will need to write to the Minister for Local Government requesting exemption from

Regulation 49 before it can develop any nature based camping sites within the Shire.



The following list of Reserves vested with Council could have nature and transit based

camping facilities developed.

Reserve 22521 – Recreation and Letting of Cottages thereon:

This Reserve incorporates Little Anchorage through to the Green Head Townsite.



Reserve 40544- Parkland and Recreation:

This is the southern Reserve between the Green Head townsite and Southern boundary.

This Reserve is the land that Council agreed to swap with CALM in the early 1990’s.



Reserve 19978 – Historic School Site (2ha)

This Reserve Site within Reserve 12043 which is vested with the Department of Waters and

Rivers (Waddie Well).



Reserve 29801 – Public Recreation and Camping

This Reserve is located approximately 5 kilometres East of Warradarge on the Coorow-

Greenhead Road.



STATUTORY IMPLICATIONS:

Compliance: with the Caravan and Camping Grounds Regulations 1997.


Creation of more Transit and Nature based camping facilities are needed across the State to

meet the growing demand from travellers for this style of facility.


All improvement works to be carried out at the cost of the Leeman Ratepayers and Progress

Associations Incorporated.


Transit and Nature Based Parks require a minimum provision of facilities compared to a

licenced caravan park. However, development of these facilities and the ongoing

maintenance will be provided in future budgets.

VOTING REQUIREMENT:

Simple Majority


That Council request Staff to write to the Minister for Local Government seeking exemption

from Regulation 49 of the Caravan Parks and Camping Grounds Regulations to allow Transit

and Nature Based facilities to be developed on the following Council Reserves:

Reserve 22521 – Vesting ‘Recreation and Letting Cottages Thereon’

Foreshore reserve located between the townsites of Leeman and

Green Head.

Reserve 40544 – Vesting ‘Parkland and Recreation’

Foreshore reserve located south of the Green Head townsite to the Southern

Shire boundary.

Reserve 19978 – Vesting ‘Historic School Site’

Located: at (Waddi Well) close to the eastern boundary of the Shire.

Reserve 29801 – Located approximately 5 kilometres east of Brand Highway, Warradarge on

the Coorow-Greenhead Road.





That Council request Staff to write to the Minister for Local Government seeking exemption

from Regulation 49 of the Caravan Parks and Camping Grounds Regulations to allow

Transit and Nature Based facilities to be developed on the following Council Reserves:

Reserve 22521 – Vesting ‘Recreation and Letting Cottages Thereon’

Foreshore reserve located between the townsites of Leeman and

Green Head.

Reserve 40544 – Vesting ‘Parkland and Recreation’

Foreshore reserve located south of the Green Head townsite to the

Southern Shire boundary.

Reserve 19978 – Vesting ‘Historic School Site’

Located: at (Waddi Well) close to the eastern boundary of the Shire.

Reserve 29801 – Located approximately 5 kilometres east of Brand Highway, Warradarge

on the Coorow-Greenhead Road.

CARRIED 8/0

Simple Majority

There was a typographical error in this Agenda item, the Policy Implications should

read as follows.


Current Council Policy will need to be amended once ministerial approval is received.



10.2.2 COASTAL LAND TENURE PROPOSALS

AUTHOR Dave Hadden



ATTACHMENT 10.2.2.1 & 10.2.2.2

FILE ADM0153*1*1

SUMMARY:

Council at its 19 November 1996 Council Meeting (Minute No – 6.4.2) agreed to a

future land tenure proposal with CALM that was to result in a land swap. Council

agreed to swap Reserve 40544 for land on the east side of Indian Ocean Drive for the

Leeman townsite boundary to the north eastern tip of the refuse site Attachment

10.2.2.1.

EXTRACT FROM THE 19 NOVEMBER 1996 MINUTES

6.4.2 COASTAL LAND TENURE PROPOSALS - L1.1

On 1 October 1996 a meeting was held at the Leeman Office between Council staff and

David Rose of CALM to discuss future land tenure proposals for the coastal land in the

Shire. The need for the meeting had arisen as part of the finalisation of the implementation

of the State Government's Squatters Policy and the dissection of existing reserves created by

the new coast road between Green Head and Jurien.

Discussions focused on the long term expansion and resource needs for the townsites of

Leeman and Green Head, and CALM's objective of securing a consolidated conservation

estate that extends from inland to the coast and marine environment.

CALM is of the opinion that Council should determine the long term needs for expansion of

the coastal townsites so that land can be earmarked for townsite purposes now without the

need for Council to seek excisions on an individual basis in the short term. In addition,

CALM agreed that the reserve status in the vicinity of townsites should also allow for

flexibility in the event that additional needs were identified at a later date.

In order to consider the long term needs the whole coastline was examined including the

Beekeepers Reserve 24496, Lesueur National Park, the coastal reserves currently

temporarily vested with the Shire of Coorow, the old east west Green Head road reserve, a

Camping Reserve 22523, Little Three Springs Nature Reserve 970, and the Quarry Reserve

38461 (see plan A).

The following proposals were identified as a practical means of allocating land tenure in the

area:

a) Land on the west side of the coast road between the townsites of Leeman and Green

Head to remain with the Shire of Coorow. This area is an important recreational area for



the two townsites and Council is already investing time and financial resources into its future

management.

b) Land on the east side of the coast road immediately south of the Leeman townsite

extending south to the existing waste disposal site and east to the edge of the existing airstrip

be excised from the Beekeepers Reserve and included in the Leeman townsite area. This

area will come under increasing pressure for additional public purposes and may contain

basic raw materials. Currently the airstrip and waste disposal site extend as shapes into the

Beekeepers Reserve, therefore to excise the area as proposed will provide a more easily

defined boundary for future management purposes.

c) The old east west Green Head Road reserve and the Little Three Springs Nature

Reserve be transferred to CALM for inclusion in the conservation estate. The road reserve

and the Little Three Springs Nature Reserve are considered to be enclaves to the

conservation estate. The road reserve is now unnecessary, and the Little Three Springs

Nature Reserve could be managed in conjunction with the Stockyard Gully Caves Reserve.

CALM rangers already operate in the area and public access would be continued. CALM is

keen to remove these enclaves.

d) Land west of the new coast road adjoining the Green Head townsite be excised from

the conservation estate and included within the Green Head townsite area. This will allow

for long term expansion of the townsite.

e) Land east of the road reserve be included in the Lesueur National Park. The new coast

road forms an appropriate boundary for the National Park and will allow for easy

identification of management responsibilities. There are no identifiable uses for the long

term that would give rise to the need for any land east of the road to be included within the

Green Head townsite.

f) Land west of the new coast road and south of the Green Head townsite be included

within the conservation estate. This area is considered to be of prime importance to CALM

in extending the conservation estate to the coast. It is still a relatively remote area with

limited access and unstable landforms. It is suggested that this area be retained in a

separate reserve with a status that will allow for future flexibility in terms of use ie

Conservation Park.

g) The Quarry Reserve 38461 is currently 41 ha in area. This is a very large reserve and

there is no justifiable reason to expand the reserve.

The above proposals are likely to be satisfactory to CALM and the NPNCA, and will satisfy

CALM's objective achieving a consolidated conservation estate that extends to the coast in

an area of high biodiversity and landform diversity.

In particular, these proposals will satisfy the townsite expansion needs for Leeman and

Green Head for the long term, they provide opportunities for considering future public utility

needs and basic raw materials, and will ensure continued community access and use of the

coast between the townsites.



If Council agrees to the proposals outlined above, then CALM should be advised of this

position and requested to give consideration to the land tenure proposals so that the matter

can be agreed to and resolved.

Agreed

That the proposals for future land tenure as described above be agreed to and request CALM

to give consideration to the proposals with the view to seeking agreement from the NPNCA

so that this matter may be resolved.

Council then at its 20 February 2001 Council Meeting determined (Minute No – 8.1.3)

to request CALM to alter the earlier agreement by providing additional land east of the

refuse site south to the Green Head townsite boundary Attachment 10.2.2.2.

EXTRACT FORM 20 FEBRUARY 2001 MINUTES

8.1.3 COASTAL LAND TENURE PROPOSAL SHIRE OF COOROW – L1.1

SUMMARY:

Council to seek Department of Conservation and Land Management (and National Parks and

Nature Conservation Authority) support/approval, for a greater portion (than originally

requested October 1996) Flora Reserve No 24496 to be excised and incorporated for

townsite/recreation purposes and vested within the Shire of Coorow.

COMMENT:

Firstly by way of some background, Council forwarded the following letter to Department of

Conservation and Land Management, National Parks and Nature Conservation Authority,

Department of Land Administration and Department of Minerals and Energy on

16 October 1996:

Further to your meeting with Council officers regarding coastal land tenure proposals please

be advised that Council at its meeting of 15 October 1996 resolved to request that CALM give

consideration to the following proposals with a view to seeking agreement from the NPNCA so

that action can be taken to confirm future land tenure along the coast in the Shire of Coorow.

a. Land on the west side of the coast road between the townsites of Leeman and

Green Head to remain vested with the Shire of Coorow. This area is an important

recreational area for the two townsites and Council is already investing time and

financial resources into its future management

b. Land on the east side of the coast road immediately south of the Leeman townsite

extending south to the existing waste disposal site and east to the edge of the existing

airstrip be excised from the Beekeepers Reserve and included in the Leeman townsite

area. This area will come under increasing pressure for additional public purposes and

may contain basic raw materials. Currently the airstrip and waste disposal site extend

as shapes into the Beekeepers reserve, therefore to excise the area as proposed will

provide a more easily identified boundary for future management purposes

c. The old east west Green Head Road reserve and the Little Three Springs Nature Reserve

be transferred to CALM for inclusion in the conservation estate. The road reserve is



now unnecessary, and the Little Three Springs Nature Reserve could be managed in

conjunction with the Stockyard Gully Caves Reserve. Public access to Little Three

Springs reserve should be continued

d. Land west of the new coast road adjoining the Green Head townsite be excised from the

conservation estate and included within the Green Head townsite area. This will allow

for long term expansion of the townsite

e. Land east of the road reserve be included in the Lesueur National Park. The new coast

road forms an appropriate boundary for the National Park and will allow for easy

identification of management responsibilities

f. Land west of the new coast road and south of the Green Head townsite boundary be

included within the conservation estate. This area is considered to be relatively remote

area with limited access and unstable landforms. It is suggested that this area be

retained in a separate reserve with a status that will allow for future flexibility in terms

of future use ie Conservation Park

g. The Quarry Reserve 38461 is currently 41 ha in area. This is a very large reserve and

there is no reason to expand the reserve.

A plan is attached to assist in the identification of the areas discussed above.

Council considers that the above proposals represent a practical allocation of land tenure in

the coastal area which will allow for future management of the coastal area, and look forward

to CALM's and NPNCA's consideration and comments on the proposals.

Recent verbal advice from Department of Conservation and Land Management Regional

Manager Jurien is that general agreement to Council original proposal has been forthcoming,

but progress as to formalisation and land tenure amendments yet to be finalised. Therefore an

opportunity may exist for Council to request an amendment such as suggested above (ie

greater portion of Protection of Flora Reserve No 24496 to be vested in Council for

townsite/recreation purposes).

STATUTORY ENVIRONMENT & POLICY IMPLICATIONS:

There appear to be no statutory environment or policy implications in this matter


The new proposal in respect to Protection of Flora Reserve No 24496 (see attached map):

Land on the east side of Indian Ocean Drive immediately south of the Leeman townsite, to a

point east of the Green Head Townsite in line with ("Anchorage Bay" on Plan "A" Land

Tenure Proposal).


It is envisaged that relevant Government Agencies will be responsible for any expenditure

incurred to achieve the land tenure proposal.


Simple Majority



RECOMMENDED RESOLUTION:

Council support and request that a greater portion (as per original request) of

16 October 1996 File L1.1) of Flora Reserve No 24496 (as depicted on attached map and

included on File L1.1) be excised from the Department of Conservation and Land Management

estate and designated for townsite purposes (which includes recreation purposes) and vested

within the Shire of Coorow.

Moved: Armstrong Seconded: McTaggart

Council support and request that a greater portion (as per original request) of 16 October 1996 File L1.1) of Flora Reserve No 24496 (as depicted on attached map and included on File L1.1) be excised from the Department of Conservation and Land Management estate and designated for townsite purposes (which includes recreation purposes) and vested within the Shire of Coorow.

CARRIED 8/0

BACKGROUND:

Council is currently investigating the provision of some Transit and Nature based camping

facilities through the Shire while also undertaking a Townsite Strategy of both Leeman and

Green Head Townsites. The coastal section between Leeman and Green Head is likely to

have some level of residential spread towards each other however the towns are unlikely ever

to join through this section. Leeman north is unlikely to expand unless amalgamation occurs

or a boundary adjustment is approved. This leaves the southern coastal reserve south of

Green Head as Councils best option for residential spread and/or provision of camping

facilities to cater for the ever increasing number of travellers seeking this style of camping

experience along the coast.

Due to the length of time between Council’s original decision to accept the proposed land

swap with CALM (19 November 1996) which has not been finalised and the land constraints

that Council now finds itself in with townsite expansion needs and increasing pressure from

travellers seeking coastal camping experiences.



COMMENT:

Council Staff are of the opinion that giving up Reserve 40544 in a land swap deal with the

Department of Environment and Conservation in today’s climate is not a good option for

Council. It is evident that the Green Head townsite will primarily expand in a southwards

direction towards the townsite boundary. If the land swap is allowed to continue until

finalised, Council will lose the ability of developing needed Nature and Transit based

camping facilities along its coastline.

Staff, believe that Council needs to make a determination to cancel the agreement made in

November 1996 and request the Department of Land Services to write to Government

Agencies and Stakeholders involved in this agreement to advise same.


Nil


Nil


Nil


State Land Services and Department of Environment and Conservation may request Council

to cover the cost of any administration/survey work carried out to date on the land swap, if an

agreement can be reached on the cancellation of same.


Nil

VOTING REQUIREMENT:

Absolute Majority


That Council:

1. Rescind - 19 November 1996 (Minute 6.4.2)

o Agreed

o That the proposals for future land tenure as described above be agreed to and

request CALM to give consideration to the proposals with the view to seeking

agreement from the NPNCA so that this matter may be resolved.

2. Rescind - 20 February 2001 (Minute 8.13)

Moved: Armstrong Seconde: McTaggart



Council support and request that a greater portion (as per original request) of 16 October 1996

File L1.1) of Flora Reserve No 24496 (as depicted on attached map and included on File L1.1)

be excised from the Department of Conservation and Land Management estate and designated

for townsite purposes (which includes recreation purposes) and vested within the Shire of

Coorow.

CARRIED 8/0

3. Request Staff to advise State Land Services that Council wishes to cancel the

19 November 1996 original land swap agreement and further 20 February 2001

amendment to the agreement, due to the length of time that has passed since the

original land swap agreement and changed land use needs currently being

experienced by Council.

The President adjourned the Meeting at 3.55pm

The President reconvened the Meeting at 4.07pm


Moved: Cr Girando Seconded: Cr Waite

That Council introduce a rescission motion to rescind Minutes of 6.4.2- 19/11/1996 and

Minutes of 8.13 – 20/2/2001

CARRIED 8/0

Absolute Majority



1. Rescind - 19 November 1996 (Minute 6.4.2)

o Agreed

o That the proposals for future land tenure as described above be agreed to and

request CALM to give consideration to the proposals with the view to seeking

agreement from the NPNCA so that this matter may be resolved.

CARRIED 8/0

Absolute Majority





2. Rescind - 20 February 2001 (Minute 8.13)

Moved: Armstrong Seconde: McTaggart

Council support and request that a greater portion (as per original request) of 16 October

1996 File L1.1) of Flora Reserve No 24496 (as depicted on attached map and included on File

L1.1) be excised from the Department of Conservation and Land Management estate and

designated for townsite purposes (which includes recreation purposes) and vested within the

Shire of Coorow.

CARRIED 8/0

CARRIED 8/0

Absolute Majority


Moved: Cr McDonald Seconded: Cr Williams

3. Request Staff to advise State Land Services that Council wishes to cancel the

19 November 1996 original land swap agreement and further 20 February 2001

amendment to the agreement, due to the length of time that has passed since the

original land swap agreement and changed land use needs currently being

experienced by Council.

CARRIED 8/0

Simple Majority



ATTACHMENT 10.2.2.1



ATTACHMENT 10.2.2.2



Cr George declared an Impartiality Interest being a member of the Men’s Shed.

Cr Williams declared an Impartiality Interest being a member of the Men’s Shed.

10.2.3 GREEN HEAD MEN’S SHED

AUTHOR Dave Hadden



ATTACHMENT 10.2.3.1

FILE ADM0169*1

SUMMARY:

Council has previously determined to allow a Men’s Shed to be developed on Reserve 41662

Lot 709, Greenhead Road Green Head. The shed was planned to be constructed alongside the

new Ambulance shed on the north boundary of the Reserve.

COMMENT:

Council have been advised by Western Power recently that the power upgrade to Reserve

41662 will cost in the order of $72,000, not $20,000 budgeted from the Royalties for Regions

program. This issue will require a separate agenda item later to resolve the R4R project

spend. However it is unlikely that the existing power supply serving Reserve 41662 will

enable the proposed Men’s Shed to operate effectively.

As such, Staff believe, that a better option would be to allow the Men’s Shed group to

develop the work shop within the old Westar Depot lease area on Lot 395 Johns Street,

Green Head as indicated on Attachment 10.2.3.1.

This site has a small existing depot building that can be used by the group as the work shop is

constructed, while the site has existing three phase power.

The lease area is unlikely to ever be needed for fishing industry use in the future as there is

abundant space within the Reserve for further depot development.


Nil


Nil


Nil


Nil


Nil



VOTING REQUIREMENT:

Simple Majority

OFFICER RECOMMENDATION: That council approve the development of a Men’s Shed Workshop within the old Westar

Lease area of Lot 395, Johns Street, Green Head as indicated on Attachment 10.2.3.1


Moved: Cr Bothe Seconded: Cr Waite

That Council approve the development of a Men’s Shed Workshop within the old Westar

Lease area of Lot 395, Johns Street, Green Head as indicated on Attachment 10.2.3.1

CARRIED 8/0

Simple Majority



ATTACHMENT 10.2.3.1



10.2.4 DISABILITY ACCESS AND INCLUSION PLAN (DAIP)

AUTHOR Dave Hadden



ATTACHMENT 10.2.4.1.

FILE ADM0437

SUMMARY:

Council is required to report its DAIP implementation activities to the Disability

Services Commission annually.

COMMENT:

Currently Council has six (6) Outcomes listed in its DAIP four of which have been achieved

over previous years.

Policy 9.4.14 Attachment 10.2.4.1 if approved by Council will complete/achieve Outcome 2

(people with disabilities, have the same opportunities as other people to access the buildings

and other facilities of a public authority).

By approving Policy 9.4.14, Council will be providing current and future staff guidance to

ensure that long term building maintenance planning and major capital works planning is

carried out in accordance with Council’s Strategies to improve access and inclusion as

provided in the Disabilities Access and Inclusion Plan.


Compliance with the Disabilities Services Act


Nil


Policy 9.4.14 will provide staff guidance on DAIP Strategies relating to capital building

projects and long term building maintenance.


Nil



VOTING REQUIREMENT:

Simple Majority


That Council adopt Policy 9.4.14 Disabilities Access and Inclusion Plan as indicated at

Attachment 10.2.4.1


Moved: Cr Waite Seconded: Cr Williams

That Council adopt Policy 9.4.14 Disabilities Access and Inclusion Plan as indicated at

Attachment 10.2.4.1

CARRIED 8/0

Simple Majority



POLICY – ECONOMICS SERVICES

Sub Section: Building Administration and inspection

Policy Number: 9.4.14

Policy Subject: DAIP Strategies to Improve Access and Inclusion

Policy Statement: That council when planning for major capital works on its building

infrastructure, designs equitable access for people with Disabilities

When Council formally assesses the general condition of its public

buildings for longer term maintenance planning will undertake an access

audit that is to include built facilities as well as paths of access to and in

to the buildings’ in accordance with Outcome 2 of the Shire of Coorow

disability Access and Inclusion Plan.

Objectives: To ensure that future planning for new capital building projects and

longer term building maintenance planning of built facilities complies

with Outcome 2 of the Shire of Coorow Disability Access and Inclusion

Plan.

Guidelines: Councils Manager of Regulatory Services is to take full account of

Councils Disability Access and Inclusion Plan when undertaking

building maintenance planning and major capital works projects of

building infrastructure.

Resolution No: 2011-

Resolution Date: 17 August 2011

Source: Manager of Regulatory Services

Date of Review: May Annually

Review Responsibility: Chief Executive Officer & Manager of Regulatory Services

ATTACHMENT 10.2.4.1



10.2.5 PROPOSED DWELLING LOT 736, 15 PETHICK LOOP GREEN HEAD – CONCESSION FOR BUILDING DESIGN GUIDLEINES

AUTHOR Kathryn Jackson



ATTACHMENT 10.2.5.1

FILE A1453

SUMMARY / BACKGROUND:

Council is in receipt of an application for a dwelling upon Lot 736, 15 Pethick Loop,

Green Head. The application has been brought before a meeting of Council as it is

seeking a concession to vary the dwellings roof pitch below the 15o prescribed under the

‘South Bay Development Guidelines’ Local Planning Policy. This report recommends

conditional approval of the application.

Figure 1 - Location Plan for Lot 736, 15 Pethick Loop, Green Head



COMMENT:

The proposed dwelling would be constructed 4.8m from the front (eastern) boundary, 1.5m

from the side (southern) boundary, 5.36m from the side (northern) boundary and 1.663m from

the rear (western) boundary. The design is modern in style and similar to other homes which

have been constructed within the South Bay Estate. The dwelling would be clad in a

combination of coated metal sheeting (colorbond) and hardi-flex walls, and the roof would be

constructed of coated metal sheeting (colorbond). The dwelling would comprise of four (4)

bedrooms, two (2) bathrooms, kitchen/meals room, family room, lounge area, laundry and

garage.

The outer two sections of the skillion design roof are proposed to be set at a pitch of 5o and the

central section is proposed to be set at a pitch of 9o, both of which are below the stated

minimum of 15o as set by the ‘South Bay Development Guidelines’ Local Planning Policy.

A copy of the submitted site, floor and elevation plans are provided as Attachment 10.2.5.1 to

elaborate upon this application.

Figure 2 – Site Photograph of Lot 736, 15 Pethick Loop, Green Head

The underlying intent of the ‘South Bay Development Guidelines’ Local Planning Policy is to

guide built form, maintain an open streetscape and prevent development that is not considered

to be in the general interest of the community. This position is broadly supported by the

Residential Design Codes 2008 (‘R-Codes’), where the explanatory guidelines of the R-Codes

states in Part 6 that:



“In newly developing areas there is a growing tendency for subdivision to

be accompanied by design guidelines. These generally do not bear heavily

on architectural style as such. Nevertheless, now as in the past, fast-

developing areas tend to develop a consistent building appearance, simply

because most people adopt whatever styles are common, or in vogue, at the

time.

The case for design controls rests essentially on the visual impact of

buildings on the streetscape, and to a lesser extent, on the adjoining

properties. In established areas there appears to be consensus that new

development should follow the characteristic patterns of the housing type,

street setbacks, scale, front gardens and street rhythm. Street rhythm here

means the degree of regularity of building frontages along the street.

However, too often controls which attempt to impose harmony simply

encourage poor imitations or pastiches of the style of the original housing.”

With this in mind, the ‘South Bay Development Guidelines’ Local Planning Policy clearly

serves an important function in achieving and maintaining consistency in housing design.

However, Council has the discretion to apply some flexibility in its management of the design

guidelines so as not to deny innovation and variation in housing design that would comfortably

fit with the coastal environs and complement the local streetscape.

In the assessment of previous applications for residences seeking a reduced roof pitch in the

South Bay Estate, the Shire has liaised with the developers (LandCorp) who have confirmed

their support for the Council determining applications outside of the prescribed guidelines

provided proper and orderly planning principles are being applied and adhered too. Therefore,

on this understanding and in consideration of the previous comments and arguments presented

in the application, particularly in relation to the streetscape presentation, appropriateness of

design, and the more innovative use of lower pitch skillion and/or curved roof structures of

today, it is recommended the variation to the roof pitch, as proposed, be supported.


The subject property is zoned ‘Residential R15’ under Shire of Coorow Town Planning

Scheme No.2 and pursuant to Section 4.3 (Table 1) a dwelling is a permitted use in the

‘Residential’ zone.

The proposed dwelling is to be constructed 4.8m from the front (eastern) boundary, 1.5m from

the side (southern) boundary, 5.36m from the side (northern) boundary and 1.663m from the

rear (western) boundary. In accordance with Table 1 and Table 2a of the R-Codes, the

proposed dwelling is deemed to comply with the required setbacks.

Should Council grant conditional approval to this development, the applicant will be advised of

the following in the correspondence sent to them advising of Council’s determination?



“Notes

i. The applicant is reminded that all future development (i.e.

sheds/carports, patio/verandah extensions, letterbox, and front

boundary fencing) is to accord with the Policy Objectives of the

Green Head South Bay Development Guidelines, endorsed as the

Shire of Coorow Local Planning Policy 6.6.6, that may be amended

from time to time.

ii. Should the applicant be aggrieved by the decision of the Council (in

part or whole) a right of appeal exists to the State Administrative

Tribunal within twenty eight (28) days from the date of the

decision.”


Section 6.2.3 of the Shire of Coorow Local Planning Strategy Council sets the following

objective for the Green Head townsite:

“To provide for diversity in housing type consistent with the Council’s

objective of developing the town as a holiday centre.”


The proposed development does not comply with the Shire’s Local Planning Policy 6.6.6

‘South Bay Development Guidelines’ and therefore the proposed variation, being the roof pitch

in this instance, requires the discretion of Council. Point 8 of Policy 6.6.6 states that:

“No dwelling shall be constructed with a roof pitch of less than 15

degrees.”

The Scheme, however, affords flexibility to relax the standards of a Local Planning Policy

should the Council be satisfied there will not be any detrimental affect on the streetscape

and/or local amenity. Section 2.3.2 of the Scheme states:

“A Local Planning Policy is not part of the Scheme and does not bind the

Local Government in respect of any application for planning approval but

the Local Government is to have due regard to the provisions of the Policy

and the objectives which the Policy is designed to achieve before making its

determination.”

In light of the previous discussions with the developer who prepared the Guidelines and the

desire to have decisions based on proper and orderly planning principles being applied,

approval is recommended for the proposed dwelling in this instance.


Nil




Consultation with the developer or the landowners of the adjoining properties was not

conducted in this instance as the proposed dwelling is of similar design (including wall

cladding and roof pitch) to applications previously granted on-merit discretionary approval by

Council through a relaxation of the design guidelines.

VOTING REQUIREMENT:

Simple Majority

OFFICER RECOMMENDATION: That Council resolve to grant formal planning consent for a dwelling to be constructed upon

Lot 736, 15 Pethick Loop, Green Head subject to compliance with the following:

Conditions

(a) Development shall be in accordance with the attached approved plan(s) dated 17

August 2011 and subject to any modifications required as a consequence of any

condition(s) of this approval. The endorsed plans shall not be modified or altered

without the prior written approval of the local government.

(b) The use hereby permitted shall not cause injury to or prejudicially affect the amenity

of the locality by reason of the emission of smoke, dust, fumes, odour, noise,

vibration, waste product or otherwise.

(c) Any additions to or change of use of any part of the building or land (not the subject

of this consent/approval) requires further application and planning approval for that

use/addition.

(d) The roof and wall cladding for the house shall be of a coated metal (colorbond) finish

in a colour complementary to the coastal environs. The use of zincalume cladding or

similar is not permitted.

(e) All storm-water runoff from impervious surfaces (roof and paved areas) shall be

contained within the property boundaries, and re-used or disposed of through an

acceptable drainage system such as underground soak wells.

(f) The driveway/car-parking bays and access crossover from the street shall be

consistent in material, colour and pattern, with the exception of an existing footpath.

(g) All water tanks and clothes drying areas shall be positioned to the rear of the property

or alternatively placed behind a privacy screen complementary in material and colour

with the house and boundary fencing.

(h) The side and rear boundary fencing shall be no greater than 1.8 metres in height and

complementary in colour with the house. The use of bore zincalume metal, bare

galvanized metal or unpainted hardi-fence or the like is not permitted.

(i) The finished floor level of the proposed dwelling shall not exceed 0.5m in height as



measured from natural ground level, at any point.

(j) This approval is valid for a period of two (2) years from the date of approval and will

deemed to have lapsed if the development has not substantially commenced before the

expiration of this period.


Moved: Cr George Seconded: Cr Bothe

That Council resolve to grant formal planning consent for a dwelling to be constructed upon

Lot 736, 15 Pethick Loop, Green Head subject to compliance with the following:

Conditions

(a) Development shall be in accordance with the attached approved plan(s) dated 17

August 2011 and subject to any modifications required as a consequence of any

condition(s) of this approval. The endorsed plans shall not be modified or altered

without the prior written approval of the local government.

(b) The use hereby permitted shall not cause injury to or prejudicially affect the amenity of

the locality by reason of the emission of smoke, dust, fumes, odour, noise, vibration,

waste product or otherwise.

(c) Any additions to or change of use of any part of the building or land (not the subject of

this consent/approval) requires further application and planning approval for that

use/addition.

(d) The roof and wall cladding for the house shall be of a coated metal (colorbond) finish

in a colour complementary to the coastal environs. The use of zincalume cladding or

similar is not permitted.

(e) All storm-water runoff from impervious surfaces (roof and paved areas) shall be

contained within the property boundaries, and re-used or disposed of through an

acceptable drainage system such as underground soak wells.

(f) The driveway/car-parking bays and access crossover from the street shall be consistent

in material, colour and pattern, with the exception of an existing footpath.

(g) All water tanks and clothes drying areas shall be positioned to the rear of the property

or alternatively placed behind a privacy screen complementary in material and colour

with the house and boundary fencing.

(h) The side and rear boundary fencing shall be no greater than 1.8 metres in height and

complementary in colour with the house. The use of bore zincalume metal, bare

galvanized metal or unpainted hardi-fence or the like is not permitted.



(i) The finished floor level of the proposed dwelling shall not exceed 0.5m in height as

measured from natural ground level, at any point.

(j) This approval is valid for a period of two (2) years from the date of approval and will

deemed to have lapsed if the development has not substantially commenced before the

expiration of this period.

CARRIED 8/0

Simple Majority



ATTACHMENT 10.2.5.1



10.3 PRINCIPAL WORKS SUPERVISOR:

10.3.1 NIL

AUTHOR Kelvin Bean


DATE OF REPORT

FILE

ATTACHMENT

SUMMARY

COMMENT:







RESOLUTION: 2011/

Moved: Cr Seconded: Cr

CARRIED /

Majority



10.4 DEPUTY CHIEF EXECUTIVE OFFICER:

10.4.1 ACCOUNTS FOR PAYMENT

AUTHOR Erika Clement


DATE OF REPORT 10.8.2011

ATTACHMENT 10.4.1 Accounts Due and Submitted To Council Meeting 17.8.2011

FILE

SUMMARY:

Council approval is required for payment of accounts made within the months of July

and August 2011 and to approve payments of accounts due in July and August 2011.

COMMENT:

Approval is sought for the following list of payments of accounts made since Council’s last

meeting on 27 July 2011 and of accounts that are now due.

A list of all payments submitted for approval is contained at Attachment 10.4.1 Accounts

Due and Submitted to Council Meeting on 17th

August 2011


Local Government (Financial Management) Regulations 1996

13 Lists of Accounts (1) If the local government has delegated to the CEO the exercise of its power to make

payments from the municipal fund or the trust fund, a list of accounts paid by the CEO

is to be prepared each month showing for each account paid since the last such list was

prepared:

(a) the payee's name;

(b) the amount of the payment;

(c) the date of the payment; and

(d) sufficient information to identify the transaction.

(2) A list of accounts for approval to be paid is to be prepared each month showing:

(a) for each account which requires council authorization in that month:

(i) the payee's name;

(ii) the amount of the payment; and

(iii) sufficient information to identify the transaction; and

(b) the date of the meeting of the council to which the list is to be presented.

(3) A list prepared under sub regulation (1) or (2) is to be:

(a) presented to the council at the next ordinary meeting of the council after the list is

prepared; and

(b) recorded in the minutes of that meeting;

STRATEGIC, POLICY & FINANCIAL IMPLICATIONS:

There is no financial, policy or strategic implications regarding this matter.



VOTING REQUIREMENT: Simple Majority


That payments listed at Attachment 10.4.1 Accounts Due and Submitted to Council Meeting

on 17th

August 2011 including:

MUNICIPAL FUND

Cheques 18797-18813, 18894-18905,

Collection Summaries PR71010811-PR72280711,

Payroll DD 20/07/2011-03/08/2011,

EFT EFT3886- EFT3973

Totalling $ 468,346.63

be authorised and passed for payment.


Moved: Cr Williams Seconded: Cr McDonald

That payments listed at Attachment 10.4.1 Accounts Due and Submitted to Council Meeting

on 17th

August 2011 including:

MUNICIPAL FUND

Cheques 18797-18813, 18894-18905,

Collection Summaries PR71010811-PR72280711,

Payroll DD 20/07/2011-03/08/2011,

EFT EFT3886- EFT3973

Totalling $ 468,346.63

be authorised and passed for payment.

CARRIED 8/0

Simple Majority



List of accounts due & submitted to committee 10.8.2011

Chq/EFT Date Name Description

EFT3886 29/07/2011 LEEMAN HARDWARE REPLACE FLOORING KITCHEN AND DINING, AND KITCHEN BENCH TOPS $ 26,482.50

EFT3887 03/08/2011 AECOM PROFESSIONAL FEE MAY - JUNE 2011 $ 22,187.00

EFT3888 03/08/2011 AMPAC DEBT RECOVERY LEGAL FEES $ 515.10

EFT3889 03/08/2011 BLACKTOP MATERIALS ENGINEERING PTY LTD ENGINEERING CONSULTANT - LAUNER ROAD CULVERTS $ 2,268.75

EFT3890 03/08/2011 BOC GASES GAS $ 201.26

EFT3891 03/08/2011 BEAN KJ INTERNET PWS $ 69.95

EFT3892 03/08/2011 COURIER AUSTRALIA FREIGHT - PATH WEST, JASON SIGNMAKERS, WESTRAC $ 32.71

EFT3893 03/08/2011 COOROW HOTEL REFRESHMENTS COUNCIL MEETING $ 444.00

EFT3894 03/08/2011 ENZED SERVICE CENTRE WELSHPOOL MANUFACTURE OF FUEL HOSE - CW0011 $ 58.85

EFT3895 03/08/2011 FORPARK AUSTRALIA 2 DOUBLE SWING SETS $ 2,912.80

EFT3896 03/08/2011 FIESTA CANVAS - PILOT SEATING W.A. TRUCK SEAT CW0035 $ 1,892.00

EFT3897 03/08/2011 GREENFIELD TECHNICAL SERVICES CONSULTING ENGINEERS

ENGINEERING CONSULTANT - OCEAN VIEW DRIVE

$ 14,205.51

EFT3898 03/08/2011 HITACHI CONST MACHINERY (AUST) P/L FUEL TANK SENDER & STRAP CW009 $ 370.98

EFT3899 03/08/2011 HALF WAY MILL ROADHOUSE FUEL $ 17.40

EFT3900 03/08/2011 INGAL EPS FREIGHT SOLAR POLES $ 525.83

EFT3901 03/08/2011 JASON SIGNMAKERS SIGNS $ 261.80

EFT3902 03/08/2011 BRENDA ALISON JOHNSON UNIFORMS - LEEMAN CSO $ 97.20

EFT3903 03/08/2011 LOCAL GOVERNMENT SUPERVISORS ASSN OF WA INC

CONFERENCE - WA WORKS AND PARKS - PWS $ 698.00

EFT3904 03/08/2011 LEFT OF CENTRE CONCEPT AND EVENTS PROJECT MANAGEMENT - WILDFLOWER COUNTRY - APRIL - JUNE $ 3,135.00

EFT3905 03/08/2011 MERCURY FIRESAFETY PTY LTD PROTEC 360 NEW HANDLE $ 104.50

EFT3906 03/08/2011 MOORA GLASS SERVICE REPLACEMENT WINDOW MALEY PARK $ 486.81

EFT3907 03/08/2011 FULTON HOGAN INDUSTRIES PTY LTD EZSTREET BAGS $ 4,822.40

EFT3908 03/08/2011 PAPER PLUS OFFICE NATIONAL STATIONARY $ 303.84

EFT3909 03/08/2011 PEDDERS SUSPENSION WHEEL ALIGNMENT CW008 $ 50.00



EFT3910 03/08/2011 LEONIE JOY QUANTOCK REFRESHMENTS - LUNCHEON $ 29.26

EFT3911 03/08/2011 RICOH FINANCE LEASE CHARGES PHOTOCOPIERS $ 663.49

EFT3912 03/08/2011 STAR TRACK EXPRESS FREIGHT - WESTRAC $ 43.91

EFT3913 03/08/2011 RELIANCE PETROLEUM FUEL $ 56,826.00

EFT3914 03/08/2011 SHIRE OF CHAPMAN VALLEY PLANNING SERVICES JUNE 2011 $ 785.40

EFT3915 03/08/2011 SAFETYCARE AUSTRALIA PTY LTD SUBSCRIPTION MONTIE" 2011.2012" $ 863.50

EFT3916 03/08/2011 T-QUIP SWITCH - TORO MOWER $ 362.30

EFT3917 03/08/2011 TOTAL UNIFORMS UNIFORMS ISA $ 243.30

EFT3918 03/08/2011 WA LOCAL GOVERNMENT ASSOCIATION (WALGA) ASSOCIATION MEMBERSHIP SUBSCRIPTION 2011.2012 $ 21,319.10

EFT3920 10/08/2011 LEADING EDGE COMPUTERS BACK UP DRIVES $ 5,737.75

EFT3921 10/08/2011 AUSTRALIA POST-LPO STATIONARY - PAPER $ 2,272.98

EFT3922 10/08/2011 AVON WASTE WASTE REMOVAL $ 10,514.69

EFT3923 10/08/2011 AMPAC DEBT RECOVERY LEGAL CHARGES $ 593.25

EFT3924 10/08/2011 BEAN KJ WATER PWS $ 183.50

EFT3925 10/08/2011 BEAUREPAIRES GERALDTON WHEEL ALIGNMENT $ 65.00

EFT3926 10/08/2011 COVENTRY GROUP LTD SOCKETS $ 206.32

EFT3927 10/08/2011 COOROW AG PTY LTD CLAMP, PVC PIPE, PICK, NUTS &BOLTS. CHLORINE , GUTTERS $ 1,875.65

EFT3928 10/08/2011 CRAKE FAMILY TRUST FENCING LOT 490 TAMERISK ST LEEMAN $ 1,082.00

EFT3929 10/08/2011 DRUMMOND JOE ELECTRICS UPGRADE TO POWER SUPPLY GREEN HEAD DEPOT $ 5,447.20

EFT3930 10/08/2011 DAVE GOODBODY MAINTENANCE SERVICES BUILDING RENOVATIONS COOROW HALL KITCHEN $ 1,275.00

EFT3931 10/08/2011 DURACK INSTITUTE OF TECHNOLOGY ACCOMMODATION APPRENTICE MECHANIC $ 257.00

EFT3932 10/08/2011 GERALDTON CARPET CHOICE VINYL 49 NAIRN ST LEEMAN $ 1,969.00

EFT3933 10/08/2011 GREEN HEAD PLUMBING & GAS SEPTIC & LEACH DRAINS COOROW CARAVAN PARK $ 6,006.00

EFT3934 10/08/2011 GH COUNTRY COURIERS FREIGHT - PURCHER $ 41.88

EFT3935 10/08/2011 GIRANDO MJ SITTING & TRAVEL FEES $ 2,604.45

EFT3936 10/08/2011 GERALDTON FUEL CO PTY LTD FUEL $ 13,197.80

EFT3937 10/08/2011 HITACHI CONST MACHINERY (AUST) P/L FILTERS CW009 $ 381.21

EFT3938 10/08/2011 HALF WAY MILL ROADHOUSE REFRESHMENTS & FUEL $ 58.20

EFT3939 10/08/2011 INTELLIGENT IP COMMUNICATIONS PTY LTD INTERNET - DCEO, DEPOT & MRS $ 209.85

EFT3940 10/08/2011 JULIE ANNE BLOM REFRESHMENTS COUNCIL MEETING 27/07/2011 $ 390.00



EFT3941 10/08/2011 LEEMAN HARDWARE CUT OFF DISCS, CEMENT, GLOBES, BOLTS, FLYWIRE $ 339.47

EFT3942 10/08/2011 LOCAL HEALTH AUTHORITIES ANALYTICAL COMMITTEE

ANALYTICAL SERVICES 2011/2012 $ 416.40

EFT3943 10/08/2011 LANDMARK PROTECTIVE CLOTHING $ 182.97

EFT3944 10/08/2011 LEEMAN COUNTRY & SPORTING CLUB INC REFRESHMENTS COUNCIL MEETING 27/07/2011 $ 217.92

EFT3945 10/08/2011 LEEMAN HOLIDAY UNITS ACCOMMODATION ISA JOHN LEA $ 1,335.70

EFT3946 10/08/2011 LANDGATE VALUATION CHARGES $ 173.24

EFT3947 10/08/2011 ML COMMUNICATIONS ANNUAL PHONE SYSTEM MAINTENANCE FEE $ 1,410.25

EFT3948 10/08/2011 MIDWEST CHEMICAL & PAPER GRAFFITI REMOVER $ 1,399.16

EFT3949 10/08/2011 MIDALIA STEEL PTY LTD STEEL FOR SHADE SHELTERS SWIMMING POOL $ 2,337.11

EFT3950 10/08/2011 MCINTOSH & SON WINDSHIELD CW0027 $ 351.97

EFT3951 10/08/2011 G MACKENZIE UNIFORMS LEEMAN CSO $ 151.95

EFT3952 10/08/2011 NORTHAM BEARING SALES BRONZE BAR CW0016 $ 207.36

EFT3953 10/08/2011 NORTH MIDLANDS SEPTIC SERVICE SEPTIC TANK CLEANING - COOROW OFFICE $ 520.00

EFT3954 10/08/2011 NORWOOD TRADING CO P/L COUNTACASH DRAW INSERT $ 93.50

EFT3955 10/08/2011 OCLC (UK) LTD ANNUAL AMLIB MAINTENANCE FEE $ 1,543.30

EFT3956 10/08/2011 OMNITECH PLAYGROUNDS 2 X MIRAGE DISABLE SEAT SWINGS $ 4,704.92

EFT3957 10/08/2011 PURCHER-INTERNATIONAL PTY LTD NEW CLUTCH & SERVICE CW004 $ 10,111.82

EFT3958 10/08/2011 RBC-RURAL METERPLAN CHARGES PHOTOCOPIER $ 1,166.76

EFT3959 10/08/2011 RUMBOLD FORD FILTERS CW17 $ 113.20

EFT3960 10/08/2011 JV & J READ BOBCAT HIRE $ 729.30

EFT3961 10/08/2011 SNAG ISLAND ROADHOUSE POSTAGE $ 131.39

EFT3962 10/08/2011 SKIPPER TRUCK PARTS WIPER BLADES CW004 $ 116.03

EFT3963 10/08/2011 SHIRE OF CHAPMAN VALLEY TOWN PLANNING $ 980.40

EFT3964 10/08/2011 SHARED SERVICES- DEPT OF TREASURY & FINANCE

PRINTING STANDING ORDERS LOCAL LAW 2011 IN GAZETTE $ 2,028.60

EFT3965 10/08/2011 DTF - SHARED SERVICES- MAIN ROADS WESTERN AUSTRALIA

BRIDGE WORKS - COOROW - GREEN HEAD ROAD

$ 30,957.37

EFT3966 10/08/2011 TOLL IPEC PTY LTD FREIGHT JASON SIGNS $ 8.46

EFT3967 10/08/2011 T-QUIP ARMREST KIT TORO MOWER $ 366.00

EFT3968 10/08/2011 URBIS LEEMAN GREEN HEAD PLANNING STRATEGY - PREPARATION OF DRAFT PLANNING $ 13,389.77

EFT3969 10/08/2011 WA LOCAL GOVERNMENT ASSOCIATION (WALGA) ADVERTISING PLANT OPERATOR $ 1,689.92



EFT3970 10/08/2011 WALTONS STORES FILTERS CW0016 $ 176.59

EFT3971 10/08/2011 WESTRAC EQUIPMENT BEARINGS, BELTS, PINS $ 1,582.71

EFT3972 10/08/2011 WILLIAMS AK & P SITTING FEES $ 139.95

EFT3973 10/08/2011 WAITE JAN SITTING & TRAVEL FEES $ 861.36

18797 25/07/2011 PAYROLL DEDUCTION - CSA PAYROLL DEDUCTIONS $ 27.60

18798 25/07/2011 SHIRE OF COOROW - LOTTO PAYROLL DEDUCTIONS $ 380.00

18799 25/07/2011 TWUSUPER SUPERANNUATION CONTRIBUTIONS $ 260.44

18800 25/07/2011 PAYROLL DEDUCTION - SUPERANNUATION SUPERANNUATION CONTRIBUTIONS $ 23,171.94

18801 25/07/2011 WESTSCHEME SUPERANNUATION CONTRIBUTIONS $ 260.44

18802 03/08/2011 MICHAEL BOTHE MEETING FEES $ 120.00

18803 03/08/2011 R B BOTHE & CO GRAVEL $ 4,072.20

18804 03/08/2011 GARY GEORGE SITTING FEES AND INTERNET $ 179.90

18805 03/08/2011 GREEN HEAD COMMUNITY & RATEPAYERS ASSC CLEANING GREEN HEAD COMMUNITY CENTRE $ 112.50

18806 03/08/2011 BRUCE ANDREW JACK MEETING FEES $ 180.00

18807 03/08/2011 H.F.KAU & CO GRAVEL $ 4,072.20

18808 03/08/2011 DA McTAGGART MEETING FEES $ 60.00

18809 03/08/2011 NORTH MIDLANDS MEDICAL CENTRE PRE PLACEMENT MEDICAL - ANTHONY WALDRON $ 418.00

18810 03/08/2011 SHIRE OF COOROW - LOTTO PAYROLL DEDUCTIONS $ 180.00

18811 03/08/2011 TELSTRA TELEPHONE ACCOUNT $ 2,041.40

18812 03/08/2011 WATER CORPORATION ANNUAL SERVICE ACCOUNTS $ 13,689.75

18813 03/08/2011 WINTERSUN HOTEL MOTEL GERALDTON ACCOMMODATION & MEALS ISA WORKER $ 2,504.00

18894 10/08/2011 PAYROLL DEDUCTION - CSA PAYROLL DEDUCTIONS $ 36.70

18895 10/08/2011 DARYL SCHRODER REPAIRS TO TAPS - LEEMAN REC CENTRE AND INSTALLATION OF DISPENSERS LEEMAN ADMIN $ 90.00

18896 10/08/2011 GARY GEORGE SITTING & TRAVEL FEES $ 79.88

18897 10/08/2011 LEEMAN FUEL & LIQUOR FUEL & TYRE PLUGS $ 374.59

18898 10/08/2011 MUNICIPAL ASSOCIATION OF VICTORIA ATTENDANCE CR GIRANDO & CR WAITE - LOCAL GOVERNMENT SUMMIT MELBOURNE $ 1,100.00

18899 10/08/2011 NOVUS GERALDTON WINDSCREEN REPLACEMENT CW00 $ 1,144.00

18900 10/08/2011 SYNERGY ELECTRICITY $ 12,691.00

18901 10/08/2011 TELSTRA PHONE ACCOUNT $ 2,326.66

18902 10/08/2011 TWUSUPER SUPERANNUATION CONTRIBUTIONS $ 130.22

18903 10/08/2011 PAYROLL DEDUCTION - SUPERANNUATION SUPERANNUATION CONTRIBUTIONS $ 9,837.46

18904 10/08/2011 WINTERSUN HOTEL MOTEL GERALDTON ACCOMMODATION ISA JOHN LEA $ 884.50



18905 10/08/2011 WESTSCHEME SUPERANNUATION CONTRIBUTIONS $ 130.22

71010811 01/08/2011 TRANSPORT DEPT OF TRANS LICENSING $ 152.30


71030811 03/08/2011 TRANSPORT DEPT OF TRANS LICENSING $ 1,126.50






















DDEBIT 20/07/2011 PAYROLL PAYROLL $ 58,926.00

DDEBIT 03/08/2011 PAYROLL PAYROLL $ 46,492.00

$468,346.63



July Financial Activity not available to be presented at September Meeting once Budget

has been adopted.

10.4.2 MONTHLY STATEMENT OF FINANCIAL ACTIVITY – JULY 2010

AUTHOR Stuart Billingham



ATTACHMENT 10.4.2 Statement of Financial Activity for July 2011

FILE ADM 0426 – Finance – 2011/12

SUMMARY:

In accordance with the Local Government (Financial Management) Regulations 1996,

regulation 34 stipulates that a Local Government is to prepare each month a statement

of financial activity reporting on the sources and applications of funds, as set out in the

annual budget under regulation 22(1) (d), for that month.

BACKGROUND:

The form of the Monthly Financial Statements presented to Council is a Statement of

Financial Activity, which also includes supplementary information including an Operating

Statement Function and Activity, Balance Sheet, Cash Flow Graph and Plant Cost Recovery

Report. A copy of the Statement of Financial Activity for the months ended 31 July 2011 is

included at Attachment 10.4.2 for Councillor’s information.

COMMENT:

Council is required to prepare the Statement of Financial Activity as per Local Government

(FM) Reg. 36, but can resolve to have supplementary information included as required.


Local Government (Financial Management) Regulations 1996

34. Financial reports to be prepared s. 6.4

(1) A local government is to prepare each month a statement of financial activity reporting

on the sources and applications of funds, as set out in the annual budget under regulation

22(1)(d), for that month in the following detail -

(a) annual budget estimates, taking into account any expenditure incurred for an

additional purpose under section 6.8(1)(b) or (c);

(b) budget estimates to the end of the month to which the statement relates;

(c) actual amounts of expenditure, revenue and income to the end of the month to which

the statement relates;

(d) material variances between the comparable amounts referred to in paragraphs (b)

and (c); and

(e) the net current assets at the end of the month to which the statement relates.

(2) Each statement of financial activity is to be accompanied by documents containing -

(a) an explanation of the composition of the net current assets of the month to which the

statement relates, less committed assets and restricted assets;

(b) an explanation of each of the material variances referred to in sub regulation (1)(d);

and

(c) such other supporting information as is considered relevant by the local government.

(3) The information in a statement of financial activity may be shown -

(a) according to nature and type classification;



(b) by program; or

(c) by business unit.

(4) A statement of financial activity, and the accompanying documents referred to in sub regulation (2), are to be -

(a) presented to the council -

(i) at the next ordinary meeting of the council following the end of the month to which the statement relates; or

(ii) if the statement is not prepared in time to present it to the meeting referred to in subparagraph (i), to the next ordinary meeting of the council after that meeting; and

(b) recorded in the minutes of the meeting at which it is presented.

(5) Each financial year, a local government is to adopt a percentage or value, calculated in accordance with AAS 5, to be used in statements of financial activity for reporting material variances.

STRATEGIC IMPLICATIONS: Nil

POLICY IMPLICATIONS: Nil


Nil


Not required


Simple Majority

OFFICER RECOMMENDATION: That Council accepts the Monthly Statement of Financial Activity as included at Attachment

10.4.2 for the periods ended 31 July 2011 as prepared and presented by the Deputy Chief

Executive Officer.

RESOLUTION: 2011/

Moved: Cr Seconded: Cr

That Council accepts the Monthly Statement of Financial Activity as included at Attachment

10.4.2 for the periods ended 31 July 2011 as prepared and presented by the Deputy Chief

Executive Officer.

CARRIED /

Simple Majority



10.4.3 SHIRE OF COOROW – 2011/2012 ANNUAL BUDGET ADOPTION




ATTACHMENT

FILE ADM0498

SUMMARY:

Council’s 2011/2012 Budget is presented to Council for adoption.

BACKGROUND:

Council considered the first Draft Budget at the Budget Workshop meeting held on Tuesday

19 July 2011 in the Coorow District Hall.

The amendments discussed at the Special Meeting on Tuesday 19 July 2011 are outlined

below. These amendments have been made to the 2011/2012 Draft Budget.

Annual Green Head Community Centre fee to Church increased from $156 to $475

plus gst.

Maley Park Community Centre full day hire rate increased from $198 to $200 inc gst.

Admission charges Coorow Swimming Pool non swimming adult $1.10 reduced to

$1.00 inc gst.

Private Work’s rates for Dozer amended from $185 to $220 per hour wet hire.

Staff Housing Allowance increase from $100 to $110 per week.

Staff Housing Rental Payment increased from $50 to $55 per week

Donations amended delete Leeman Progress association $200

Donations amended Coastal Seniors Trip Mt Lesuer increased to $150

Donation amended Separate Coorow Xmas Tree with Coorow Business Sundowner

new line $100.

Delete/reduce the following Income and expenditure:

Provide 75m² garage, powered Mechanic House 123 Commercial St Coorow 27,000

Lot 42 Commercial St Coorow repair Evaporative Air Conditioner 2,000

Provide Roll dropdown awning to patio-5 year plan Lot 50 Nairn St Leeman 4,000

Reticulate front lawn Lot 50 Nairn Street Leeman 5,000

Reticulate Front lawn Lot 64 Nairn St Leeman 5,000

Construct gable patio lot 29 Spain St Coorow 12,000

Soundproof toilet Coorow Medical Centre 2,000

Billy Goat Bay Ablution Block 25,000

Leeman Rec Centre Upgrade PFF 150,000

Green Head Sporting Club Upgrade 180,000

Green Head Sporting Club Upgrade - Club Contribution -60,000

Green Head Sporting Club Upgrade- CSRFF Contribution -60,000

Coorow District Hall CRC Upgrade 440,000

Coorow District Hall CRC Grants -290,000



Shed Extension Leeman depot 60,000

Maley Park Community Centre replace air conditioners 25,000

Reticulate Lakes Park Green Head 40,000

Leeman Admin Office Reticulate Grounds 9,000

Leeman Rec Centre Air conditioner front Room 15000

Since the Special Budget Meeting the following changes have occurred:

Deletions

Bell Court child minding centre removal of asbestos roof, Leeman 20,000

Bell Court child minding centre soft fall, Leeman 3,000

Point Louise Toilet Block recladding 2013/14 FCWP 8,000

Replace air conditioners, Maley Park Function Centre, Coorow 16,000

Repaint foyer entry and toilets-5 year plan Community Centre, Green Head 4,300

Maley Park playground equip install soft fall kerbing, Coorow 4,000

Fence off laneway at rear of Co Op building, Coorow 3,500

Supply and construct new Camp Kitchen Caravan Park, Coorow 6,000

Leeman Admin Office – convert 2 x showers to 2 x WC's 10,000

Pound relocation in Leeman Depot yard 6,000

Tank 1 x 1200 Soak Well with 3m Leach Drain - 5 year plan 2,500

Total 83,300

Additions

Include Loan 79- Leeman House increase principal payout figure if House sold $125,137

GL 4513 Reimbursements Income increase$1,000 -$1,000

GL 4523 DAAFGS Fuel Rebates Income increase $5,000 -$5,000

Transfer from Trust Tourism Wildflower Committee -$600

GL 4153 Building Fees income increased $3,000 -$3,000

GL 0593 Police Licensing Commissions increase by $1,500 -$1,500

GL Property Search fees increase $300 -$300

GL 3183 Charges Planning application fees increased 15,000 -$15,000

Transfer to Employee Leave Reserve increase by $9,503 $9,503

GL 0243 Reimbursements increase $6,000 -$6,000

GL 0763 FESA Previous Year ESL Reimbursement -$1,100

GL 16A3 Transfer from Trust Leeman Aged Units -$7,000

Increase in various Staff Housing Rents -$2,340

GL2433 Government Grants increase $5,500 for Green Head Community Centre

Tourist Bay Signage -$5,500

GL 2614 Coorow BMX Track expenditure $80,000



GL 7255 Grant Coorow BMX Track -$80,000

GL 0232 Sundry Expenses Other Member reduced exp $1,000 -1,000

GL 0232 Sundry Expenses Other Member reduced exp $1,000 -1,000

GL 0504 Admin Computer reduced exp $1,000 -1,000

$83,300.00

COMMENT:

A budget workshop was held on the 19 July 2011 and the Draft 2011/12 Budget and

associated schedules, rate model, salaries & wages budget were presented for discussion.


Council’s 2011/2012 Budget documents contain a number of items that require adoption by

Council under the Local Government Act 1995. Those are in accordance with:

As per Section 6.32 (1) of the Local Government Act 1995, Rates and Minimum Rates to

be levied on all rateable property be as follows:

RATE TYPE Rate in

$

Number

of

Properties

Rateable

Value

$

2011/12

Budgeted

Rate

Differential General

Rate

GRV – Town To be Tabled 797 6,324,791 $765,249

UV - Agricultural To be Tabled 201 110,391,038 $4,423,492

UV - Mining To be Tabled 24 815,058 $68,484

Total 1022 117,799,491 $2,257,226

Minimum

Minimum Rates $

GRV – Town 600 118 459,668 $70,800

UV - Agricultural 600 8 90,762 $4,800

UV - Mining 600 35 70,545 $21,000

Total 161 620,975 $96,600

Total Rates Levied 2,353,826 $

As required by Section 6.37 of the Local Government Act 1995, specified rates are to be

levied on rateable properties as follows:

RATE TYPE Rate in

$

Number

of

Properties

Rateable

Value

$

2011/12

Budgeted

Rate

Specified Area Rate

GRV – Leeman 0.1201 486 3,690,749 $4,433

GRV – Green Head 0.1201 324 2,460,500 $2,955

Sub Total $7,388

GRV - Coorow 0.2876 95 551,832 $1,587

UV - Coorow 0.0209 215 110,523,500 $22,934

Sub Total $24,521

Total 1,120 117,226,581 $31,909



Differential rating has been adopted in the past for Unimproved Values based on the land

use of either Agriculture or Mining. Council has advertised the proposed differential

rates, as required by Section 6.36 of the Local Government Act 1995, and as at the close

of business 10 August 2011, no submissions have been received;

Section 6.33(3) of the Local Government Act 1995 requires that the Minister for Local

Government’s approval be sought for the imposing of differential rates which are more

than twice the lowest differential general rate;

Section 6.35 (5) of the Local Government Act 1995 requires that the Minister for Local

Government’s approval be sought for the imposing of a minimum payment where the

number of separately rated properties in the district on which a minimum payment is

imposed is greater than 50%;

Section 6.46 of the Local Government Act a discount of 5% be allowed for payment of

rates in full within 35 days of the date of issue of the rate notice;

Section 6.45 of the Local Government Act a 5.5% interest charge be levied on rates

instalments, ‘Deferred Pensioners Rates’ excluded;

Section 6.51 of the Local Government Act an 11% interest charge be levied on all

overdue rates outstanding, ‘Deferred Pensioner’ Rates’ excluded;

Section 6.45 of the Local Government Act an administration charge of $5 be levied for

the second and each of the subsequent rates instalments;

Section 6.32 (1) of the Local Government Act 1995 the Schedule of Rents, Leases and

Charges as detailed in the budget document;

Section 64 (2) of the Local Government (Financial Management) Regulations 1996 that

the due date for instalments be set as follows:

Two Instalment Option

1st Instalment due 27 September 2011

2nd

Instalment due 27 January 2012

Four Instalment Option


2nd

Instalment due 25 November 2011

3rd


4th

Instalment due 27 March 2012

Section 6.19 of the Local Government Act 1995 requires a Local Government to give

local public notice of any fees or charges it wishes to impose after adoption of the annual

budget.

STRATEGIC IMPLICATIONS: Nil

POLICY IMPLICATIONS: Shire of Coorow 2011/12 Budget, Plan for the Future, Forward Capital Works Plan and

Strategic Plan.




The budget sets the Council approved expenditure for the 2011/2012 financial year.


Absolute Majority


That Council approves

Recommendation 1:

MUNICIPAL FUND BUDGET

That the Municipal Fund Budget, showing rates to be levied at $2,312,061 be applied by the

Shire of Coorow for the 2011/2012 financial year.

STRIKING OF RATES

That the Rates and Minimum Rates to be levied on all rateable property be as follows:

Valuation Rate

cents/dollar

Minimum Rate

$

Gross Rental Value

Town 11.8752 600

Unimproved Value

Agricultural 1.2656 600

Mining 8.2468 600


Moved: Cr Waite Seconded: Cr McDonald

Recommendation 1:

MUNICIPAL FUND BUDGET

That the Municipal Fund Budget, showing rates to be levied at $2,312,061 be applied by the

Shire of Coorow for the 2011/2012 financial year.

STRIKING OF RATES

That the Rates and Minimum Rates to be levied on all rateable property be as follows:

Valuation Rate

cents/dollar

Minimum Rate

$

Gross Rental Value

Town 11.8752 600

Unimproved Value

Agricultural 1.2656 600

Mining 8.2468 600

CARRIED 8/0

Absolute Majority



Recommendation 2:

That a specified area rate be levied on rateable properties as follows:

Valuation Rate

cents/dollar

Gross Rental Value

Leeman Town 0.1201

Green Head Town 0.1201

Coorow Rural 0.0209

Coorow Town 0.2876


Moved: Cr Waite Seconded: Cr Jack

Recommendation 2:

That a specified area rate be levied on rateable properties as follows:

Valuation Rate

cents/dollar

Gross Rental Value

Leeman Town 0.1201

Green Head Town 0.1201

Coorow Rural 0.0209

Coorow Town 0.2876

CARRIED 8/0

Absolute Majority

Recommendation 3:

That Council:

1. apply to the Minister for Local Government for approval to impose differential rates

which are more than twice the lowest differential general rate;

2. apply to the Minister for Local Government for approval to impose a UV Mining

minimum payment where the number of separately rated UV Mining properties in the

district on which a minimum payment is imposed is greater than 50%.

Ministerial approval was given prior to the meeting



Recommendation 4:

ADOPTION OF DISCOUNT FOR EARLY PAYMENT OF RATES

That a discount of 5% be offered on current rates 2011/2012 for early payment of rates,

subject to the payment of all rates, rubbish charges and arrears within 35 days of the date of

issue of Council’s 2011/12 rate notice.


Moved: Cr George Seconded: Cr Bothe

Recommendation 4:

ADOPTION OF DISCOUNT FOR EARLY PAYMENT OF RATES

That a discount of 5% be offered on current rates 2011/2012 for early payment of rates,

subject to the payment of all rates, rubbish charges and arrears within 35 days of the date of

issue of Council’s 2011/12 rate notice.

CARRIED 8/0

Absolute Majority

Recommendation 5:

INSTALMENT PLAN INTEREST RATE

That a charge be levied at 5.5% per annum calculated by simple interest method and

applied to rates and rubbish removal charges to be paid by instalments, after the first

payment is made, ‘Deferred Pensioners Rates’ excluded;

LATE PAYMENT INTEREST RATE

That a charge be levied at 11% per annum calculated by simple interest method and

be applied where the instalment option is not in place, (35 days after the date of issue

of the rate notice), to all overdue rates, service and rubbish charges, ‘Deferred

Pensioners Rates’ excluded;

INSTALMENT PLAN ADMINISTRATION CHARGE

That an administration charge of $5.00 per instalment be levied , excluding the first

instalment payment (required within 35 days from the date of issue of the rates

notice) and applied to rates and rubbish removal charges;

INSTALMENT PLAN DATES

the due date for instalments of rates payments be set as follows;





2nd




2nd


3rd


4th



Moved: Cr George Seconded: Cr Williams

Recommendation 5:

INSTALMENT PLAN INTEREST RATE

That a charge be levied at 5.5% per annum calculated by simple interest method and

applied to rates and rubbish removal charges to be paid by instalments, after the first

payment is made, ‘Deferred Pensioners Rates’ excluded;

LATE PAYMENT INTEREST RATE

That a charge be levied at 11% per annum calculated by simple interest method and

be applied where the instalment option is not in place, (35 days after the date of issue

of the rate notice), to all overdue rates, service and rubbish charges, ‘Deferred

Pensioners Rates’ excluded;

INSTALMENT PLAN ADMINISTRATION CHARGE

That an administration charge of $5.00 per instalment be levied , excluding the first

instalment payment (required within 35 days from the date of issue of the rates

notice) and applied to rates and rubbish removal charges;



INSTALMENT PLAN DATES

the due date for instalments of rates payments be set as follows;



2nd




2nd


3rd


4th


CARRIED 8/0

Absolute Majority

Recommendation 6:

That the Radio and Television Rebroadcasting Service Charge be set at $35 per property and

applied to properties within the town sites of Leeman, Green Head & Coorow, including

vacant property, with Pensioner’s eligible for a discount 50% discount on the full charge.


Moved: Cr Bothe Seconded: Cr Jack

Recommendation 6:

That the Radio and Television Rebroadcasting Service Charge be set at $35 per property and

applied to properties within the town sites of Leeman, Green Head & Coorow, including

vacant property, with Pensioner’s eligible for a discount 50% discount on the full charge.

CARRIED 8/0

Absolute Majority

Recommendation 7.1:

ADOPTION OF 2011/12 FEES AND CHARGES

That Council adopt the 2011/12 Budget Schedule of Fees and Charges including

Rents, Leases etc.

Rubbish Removal Service Charges

That rubbish service charges of:

Domestic Rubbish Removal

$210.00* first weekly service 240 Litre MGB



$231.00 extra weekly service 240 Litre MGB

Eligible Pensioners domestic Rubbish removal charge;



Commercial/Industrial Rubbish Removal

$240.00 Commercial/Industrial Rubbish (First service 240 Litre MGB)

$2,300.00 Commercial/Industrial Rubbish (First Service - 1.5m3 Bulk Bin)

$2,300.00 Commercial/Industrial Rubbish (First Service - 3m3 Bulk Bin)

be applied to each property serviced by the compulsory rubbish disposal contract, in

accordance with the provisions of the Health Act 1911.

*indicates GST free



Recommendation 7.1:

ADOPTION OF 2011/12 FEES AND CHARGES

That Council adopt the 2011/12 Budget Schedule of Fees and Charges including

Rents, Leases etc.

Rubbish Removal Service Charges

That rubbish service charges of:

Domestic Rubbish Removal



Eligible Pensioners domestic Rubbish removal charge;



Commercial/Industrial Rubbish Removal

$240.00 Commercial/Industrial Rubbish (First service 240 Litre MGB)

$2,300.00 Commercial/Industrial Rubbish (First Service - 1.5m3 Bulk Bin)

$2,300.00 Commercial/Industrial Rubbish (First Service - 3m3 Bulk Bin)



be applied to each property serviced by the compulsory rubbish disposal contract, in

accordance with the provisions of the Health Act 1911.

*indicates GST free

CARRIED 8/0

Absolute Majority VARIOUS FEES AND CHARGES

Recommendation 7.2:

That the following items be adopted:

i) Councillors’ Meeting attendance fees

Attendance at Council meetings $60

ii) Shire President’s Attendance Fee and Allowances as per s5.98


Presidential LG Allowance for 2011/2012 of $12,000

iii) Deputy President’s Attendance Fee and Allowances

Local Government Allowance for 2011/2012 be 25% of the Shire President’s Deputy

President LG Allowance for 2011/2012 of $1,500

iv) Allowance for Information Technology expenses

That an amount of $250 per elected member for the 2011/2012 Budget.

(Local Government Administration) Reg 34AA permits a maximum of $1,000 per annum per

elected member.


Moved: Cr Williams Seconded: Cr George

Recommendation 7.2:

That the following items be adopted:

i) Councillors’ Meeting attendance fees


ii) Shire President’s Attendance Fee and Allowances as per s5.98




Presidential LG Allowance for 2011/2012 of $12,000

iii) Deputy President’s Attendance Fee and Allowances

Local Government Allowance for 2011/2012 be 25% of the Shire President’s Deputy

President LG Allowance for 2011/2012 of $3,000

iv) Allowance for Information Technology expenses

That an amount of $250 per elected member for the 2011/2012 Budget.

(Local Government Administration) Reg 34AA permits a maximum of $1,000 per annum per

elected member.

CARRIED 8/0

Absolute Majority

Recommendation 8:

That Council adopt the Revenue and Expenditure as detailed in the 2011/2012 Budget

Accounting Schedules.


Moved: Cr George Seconded: Cr Jack

Recommendation 8:

That Council adopt the Revenue and Expenditure as detailed in the 2011/2012 Budget

Accounting Schedules.as amended

CARRIED 8/0

Absolute Majority



Recommendation 9:

LEVELS OF MATERIALITY 2011/2012

That Council sets its levels of material variances that need to be reported on at 10% and/or

greater than $10,000.


Moved: Cr Waite Seconded: Cr McTaggart

Recommendation 9:

LEVELS OF MATERIALITY 2011/2012

That Council sets its levels of material variances that need to be reported on at 10% and/or

greater than $10,000.

CARRIED 8/0

Absolute Majority

Recommendation 10

That the Shire of Coorow forward the Annual Budget to the Director General of

Department of Local Government within 30 days of adoption as required by the Local

Government Act 1995.



Recommendation 10

That the Shire of Coorow forward the Annual Budget to the Director General of

Department of Local Government within 30 days of adoption as required by the Local

Government Act 1995.

CARRIED8/0

Simple Majority



10.4.4 WATER CORPORATION REQUEST TO WRITE-OFF RATES - 40 COMMERCIAL STREET, COOROW




ATTACHMENT

FILE A 85

SUMMARY:

To present Council with a request from the Water Corporation to write off $2,000 in

rates and charges on assessment A85, Lot 107 (HN 40) Commercial Street, Coorow,

currently in the name of Errol Thomas.

BACKGROUND:

The Shire of Coorow Finance Staff and Debt Collection Agencies (AMPAC Debt Recovery

&, Austral Mercantile) have been unable to locate Mr Thomas. Skip traces, registered letters,

various phone calls to relatives have all failed to locate Mr Errol Thomas.

The Shire of Coorow has received telephone contact and email correspondence from the

Water Authority, requesting the Shire of Coorow agree to write off some rates on 40

Commercial St Coorow to permit the property to have some equity to allow the bailiff an

opportunity to auction the property. (Please refer to email and map for Assessment A85

submitted as Attachment 10.4.4.1). The Water Authority is currently in the process of

auctioning 40 Commercial Street Coorow for unpaid Water rates and charges.

Currently the property has an amount owing to the Shire of Coorow of $6,191.53 before the

2011/2012 rates are raised. (See below for breakdown of figure). It is understood that the

water rates and charges owing to the Water Corporation are in excess of $31,000 and they are

writing off in excess of $8,000 to provide some equity in the property.

A85 - O2279

Financial Summary

Levies

Receipts

Balance

C/A

Description

2830.58 0.00 2,830.58 A Rates

1272.60 0.00 1,272.60 C Interest

693.60 0.00 693.60 C Legal Charges

945.00 0.00 945.00 A DOMESTIC RUBBISH (A)

54.58 0.00 54.58 A ESL PENALTY INTEREST

152.00 0.00 152.00 A TV SERVICE CHARGE

206.00 0.00 206.00 A ESL LEVY

37.17 0.00 37.17 A MALEY PARK AREA RATE- GRV

==============================

6191.53 0.00 6,191.53 *** TOTALS ***



It would appear that the last payment of $20 from Mr Thomas was received on the

20/11/2007, since this date no rates and charges payments have been received by the Shire

for Assessment A85.

COMMENT:

This report is seeking Council’s approval to write off $2,000 in rates & penalties to permit

the Water Corporation enough equity in the property to permit the bailiff to put the property

to auction.


Local Government Act 1995, Section 6.12 Power to defer, grant discounts, waive or write

off debts


Nil


Nil


The amount of rates is approximately $2,000 to be written off on settlement by Auction of

40 Commercial Street Coorow by the Water Corporation.

VOTING REQUIREMENT:

Absolute Majority


That Council advises the Water Authority it is prepared to write off $2,000 on the

outstanding rates and legal charges owing on Assessment A85.


Moved: Cr Girando Seconded: Cr Bothe

that Council advises the Water Authority it is prepared to write off $2,000 on the

outstanding rates and legal charges owing on Assessment A85.

should proceeds from the sale of this property exceed the written down amount owed

to the Water Corporation that the Shire of Coorow be recompensed for this amount

and:

the Water Corporation be advised of outstanding Rates and Services amounts

outstanding on this property that will be required to be paid at settlement can

proceed should the property be sold.

CARRIED 8/0

Absolute Majority

Councils Resolution differed from Officers Recommendation as council wanted to

ensure it was covered for the outstanding Rates.



ATTACHMENT 10.4.4.1



11. QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS

BEEN GIVEN:

12. URGENT BUSINESS APPROVED BY THE PERSON

PRESIDING OR BY DECISION:

12.1 LATE AGENDA ITEMS – APPROVAL TO CONSIDER

AUTHOR Kelvin Bean



ATTACHMENT Nil

FILE ADM0481

SUMMARY:

Council is being requested to accept a Late Agenda Item requesting Council approval to

purchase a prime mover.

COMMENT:

Staff are attempting to have the Agenda prepared at least a week before each Council Meeting.

In completing this schedule, business of an urgent nature will arise from time to time in

particular where commercial activities within the district would be delayed by Council not

considering the item.



Shire of Coorow

Standing Orders Local Law 2011

5.5 New business of an urgent nature

(1) In cases of extreme urgency or other special circumstances, matters may, on a motion by the Presiding Member that is carried by the meeting, be raised without notice and decided by the meeting.

(2) In subclause (1), “cases of extreme urgency or other special circumstances” means matters that have arisen after the preparation of the agenda that are considered by the Presiding Member to be of such importance and urgency that they are unable to be dealt with administratively by the Shire and must be considered and dealt with by the Council before the next meeting.


Nil


Nil




Nil

VOTING REQUIREMENT:

Absolute Majority


That Council accept the Late Agenda item requesting the approval to purchase a prime mover.


Moved: Cr Girando Mctaggart Seconded: Cr

That Council accept the Late Agenda item requesting the approval to purchase a prime mover.

CARRIED8/0

Absolute Majority



12.2 PURCHASE OF A PRIME MOVER

AUTHOR Kelvin Bean


DATE OF REPORT 13 May 201l

FILE ADM0481

SUMMARY

After going through WALGA tenders, Staff have come up with Caterpillar CT630/B

Prime Mover as the truck of choice. This decision is based on our recent trip to the

WALGA fleet day in Perth.

COMMENT:

After reviewing all quotes, three companies came out as preferable choice. This was due to the

prime movers having a GCM of ninety tonne. One of the three preferred choices is a manual

transmission and Staff are leaning towards automatic transmissions. It has come down to the

remaining two prime movers, the Mack Granite and the Caterpillar CT630/B. Both trucks have

good road clearance for off road usage whereas the other trucks are more bitumen oriented.

Due to the Caterpillar service and parts availability this is the Staff recommended choice of the

prime movers on offer. This prime mover can be supplied within six to eight weeks of

ordering. Coorow Shire currently run Caterpillar equipment at present and this prime mover

complements our fleet. The Caterpillar prime mover comes within budget with the trade of

CW0010 and meets staff expectations. The cost of the Caterpillar CT630/B Prime Mover

comes in at $228,000 which is $10,964 less than what is in budget.

Staff recommends putting all the savings into Councils Plant Replacement Budget.

All quotes received are listed below:

All prices GST exclusive

Company Model GCM $Price Trade Price Net Price

Truck

Centre

(WA) PTY

LTD Mack

Granite 6x4

Prime mover

500 Mp8 Day

cab

90

Tonnes

$226,850.00 $25,000.00 $222,035.00

a

Truck

Centre

(WA) PTY

LTD

UD

GW 470-

465HP 6x4 6

Rod 18 speed

Eaton auto shift

70

Tonnes

$197,315 $25,000.00 $172,315

a

Kenworth

Daf WA

T409SAR

Kenworth

90

Tonnes

$270,304.09 $270,304.09

a

Kenworth

Daf WA

FTT CF85

DAF

70

Tonnes

$217,900.00 $217,900.00

a

Waltons Mercedes Benz

2651

90

Tonnes

$237,500.00 $15,000.00 $223,863.63

a

J&P Group

PTY LTD

$26.000.00



Scania New

Truck Sales

R620 LA 6x4

MNA Prime

Mover

90

Tonnes

$263,202.00 $263,202.00

a

Westrac Pty

Ltd

Caterpillar

CT630/B

90

Tonnes

$258,000.00 $30,000.00 $228,000.00

a

AV Truck

Services Pty

Ltd

Western Star

Constellation

Series 2 48FS2

90

Tonnes

$247,600.00 $31,000.00 $216.600.00

m


Nil


Nil


Nil

FINANCIAL IMPLICATIONS

There is no financial impact as it comes under budget.


Absolute Majority

OFFICER RECOMMENDATIONS:

1. That Council accept the quote from Westrac Pty Ltd for the purchase of one Caterpillar

CT630/B 90 tonne Prime Mover with the trade of IVECO prime mover CW 0010 in an

as is condition at a GST exclusive change over price of $228,000.

2. That Council place any budget savings on the purchase of the Caterpillar CT630/B

Prime Mover into Councils Plant Replacement Reserve.


Moved: Cr Williams Seconded: Cr McDonald

1. That Council accept the quote from Westrac Pty Ltd for the purchase of one Caterpillar

CT630/B 90 tonne Prime Mover with the trade of IVECO prime mover CW 0010 in an

as is condition at a GST exclusive change over price of $228,000.

2. That Council place any budget savings on the purchase of the Caterpillar CT630/B

Prime Mover into Councils Plant Replacement Reserve

CARRIED 8/0

Absolute Majority



13.MATTERS BEHIND CLOSED DOORS:

Items for which the meeting will be closed include:

13.1 Manager Regulatory Services Remuneration Review

13.2 Deputy Chief Executive Officer Contract Review

13.3 Principle Works Supervisor Performance Review

Staff believe that these matters be behind closed doors as they will be discussing Staff

Performance Appraisals and Items that could be of a sensitive nature.



That Council go behind closed doors to discuss items of a confidential and sensitive matter.

The matter being the Executive Staff salary and performance reviews listed under items 13.1,

13.2 and 13.3.

CARRIED 8/0

Simple Majority

Council went behind closed doors at 5.25pm and the following Staff left the room:

Mr Stuart Billingham - DCEO

Mr Dave Haden – MRS

Mr Kelvin Bean – PWS

Mrs Brenda Johnson – Minutes Clerk

The Presiding Member, Cr Moira Girando also requested the members of the public in

the public gallery to leave the room.



13.1 MANAGER REGULATORY SERVICES REMUNERATION REVIEW

AUTHOR Mark Hook


DATE OF REPORT 31 March 2011

ATTACHMENT 13.1 (under separate cover)

FILE Personal File

SUMMARY:

Matter has been tabled as a confidential item.

VOTING REQUIREMENTS

Simple Majority


Moved: Cr Bothe Seconded: Cr George

That Council

1. Increase the Manager Regulatory Services base salary from $83,200 per annum to

$86,000 per annum for the first pay period on or after the 1 July 2011; and

2. Increase the Manager Regulatory Services salary package from $134,311 per annum

to $137,614 per annum for the first pay period on or after the 1 July 2011.

CARRIED 7/1

Simple Majority



13.2 DEPUTY CHIEF EXECUTIVE OFFICER CONTRACT REVIEW

AUTHOR Mark Hook




FILE Personal File

SUMMARY:

Matter has been tabled as confidential item


Simple Majority


Moved: Cr Jack Seconded: Cr Waite

1. Increase the Deputy Chief Executive Officer base salary form $83,200 per annum to

$88,000 per annum from the first pay period on or after the 1 September 2011; and

2. Increase the Deputy Chief Executive Officer salary package form $137,559 per annum

to $143,096 per annum from the first pay period on or after the 1 September 2011.

CARRIED8/0

Simple Majority



13.3 PRINCIPAL WORKS SUPERVISOR PERFORMANCE REVIEW

AUTHOR Mark Hook




FILE Personal File

SUMMARY:

Matter has been tabled as confidential item

VOTING REQUIREMENT:

Simple Majority


Moved: Cr Bothe Seconded: Cr McTaggart

That Council:

1. Increase the Principle Works Supervisors base salary from $67,600 per annum to

$75,000 per annum from the first pay period on or after the 1 July 2011; and

2. Increase the Principle Works Supervisors salary package from $111,496 per annum to

$120,224 per annum from the first pay period on or after the 1 July 2011.

CARRIED 8/0

Simple Majority



That after discussing items of a confidential and sensitive matter the Shire of Coorow comes

out from behind closed doors

CARRIED 8/0

Simple Majority

Council came out from behind closed doors at 6.13pm.



14. DATE OF NEXT MEETING:

14.1 ORDINARY MEETING OF COUNCIL

CEO Performance Review Training/Briefing

Wednesday 21 September 2011 at the Leeman Administration Centre from 10am

Ordinary Meeting

Wednesday 21 September 2011 at the Leeman Administration Centre from 3pm

15. CLOSURE: There being no further business the President Cr Moira Girando closed the meeting at

6.25pm.

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