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Order of Selection Division of Vocational Rehabilitation focusing resources on individuals with the most significant disabilities

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Page 1: Order of Selection Division of Vocational Rehabilitation focusing resources on individuals with the most significant disabilities

Order of Selection

Division of Vocational Rehabilitation focusing resources on individuals with

the most significant disabilities

Page 2: Order of Selection Division of Vocational Rehabilitation focusing resources on individuals with the most significant disabilities

What does Order of Selection Mean? Funding is limited. DVR identifies that it may not be able to

serve all eligible applicants. Rehabilitation Act directs vocational

rehabilitation agencies to create categories of eligible applicants.

Categories must identify how DVR will give priority to serving individuals with the most significant disabilities.

Page 3: Order of Selection Division of Vocational Rehabilitation focusing resources on individuals with the most significant disabilities

Why now? The number of eligible applicants for DVR

services is increasing much more rapidly than the available funds.

In spite of ongoing efforts to reduce costs through service agreements and fee schedules, DVR may not have sufficient resources to serve all eligible individuals.

Page 4: Order of Selection Division of Vocational Rehabilitation focusing resources on individuals with the most significant disabilities

What specific efforts has DVR made? Fee schedules:

A fee schedule sets limits on the amount of money that may be spent on a specific item or service identified on a person’s Individualized Plan for Employment.

The dollar amount set by the agency can not be so limited that there are no reasonable and qualified vendors or service providers who will provide the item or service at the fee schedule price.

Page 5: Order of Selection Division of Vocational Rehabilitation focusing resources on individuals with the most significant disabilities

What are some of the new fee schedules? Fee schedule for post-secondary education

found in section 15A.7 of the Casework Manual.

Updates and clarifications to the existing fee schedule that will more clearly define and structure the amount of money that may be spent on items and services.

Page 6: Order of Selection Division of Vocational Rehabilitation focusing resources on individuals with the most significant disabilities

Will OOS interrupt current Individualized Plans for Employment?

No! Individuals who are currently receiving

services under a signed Individualized Plan for Employment at the time the Order of Selection is established will continue to receive services as long as their current cases remain active.

If the case of an individual currently receiving services is closed, and in the future, a new case is opened for this individual, the new case will be subject to the Order of Selection.

Page 7: Order of Selection Division of Vocational Rehabilitation focusing resources on individuals with the most significant disabilities

What about current or future clients for whom plans are not yet signed when DVR goes on an Order of Selection?

Cases of individuals without signed Individualized Plans for Employment will be subject to the Order of Selection

Page 8: Order of Selection Division of Vocational Rehabilitation focusing resources on individuals with the most significant disabilities

What does “subject to Order of Selection” mean?

If DVR has sufficient funding, all eligible individuals will be served.

If DVR does not have enough funding to serve all eligible individuals, services will be provided FIRST:

According to Priority CategoryTHEN:

From within the priority category(ies) being served, according to the date on which the individual signed the application for services.

Page 9: Order of Selection Division of Vocational Rehabilitation focusing resources on individuals with the most significant disabilities

How will people come off the waiting list? On a regular basis, the Director, Deputy-Director, and Sr.

Fiscal Officer will meet to review finances. If funds are sufficient to move people from the waiting list

to active services, those individuals will be identified. Not everyone on the waiting list in a particular category will

necessarily come off the waiting list at the same time. Individuals will come off the waiting list:

FIRST:According to Priority Category

THEN:From within the priority category(ies) being served, according to the date on which the individual signed the application for services.

Page 10: Order of Selection Division of Vocational Rehabilitation focusing resources on individuals with the most significant disabilities

The Priority Categories…

Page 11: Order of Selection Division of Vocational Rehabilitation focusing resources on individuals with the most significant disabilities

Priority Category 1 Individuals with the Most Significant

Disabilities(in addition to meeting basic VR eligibility criteria) Disability(ies) that result in significant

limitations in three (3) or more functional capacities

Need for multiple services over a period of six (6) months or longer

Page 12: Order of Selection Division of Vocational Rehabilitation focusing resources on individuals with the most significant disabilities

Priority Category 2 Individuals with the Significant Disabilities

(in addition to meeting basic VR eligibility criteria)

Disability(ies) that result in significant limitations in one (1) or more functional capacities

Need for multiple services over a period of six (6) months or longer

An allowed SSDI beneficiary or SSI recipient is automatically considered to be, at least, an individual with a significant disability, and should be reviewed for possible Priority 1 status.

Page 13: Order of Selection Division of Vocational Rehabilitation focusing resources on individuals with the most significant disabilities

Priority Category 3 Individuals with Non-Significant Disabilities

Meet the basic criteria for eligibility under the Rehabilitation Act

But, either:Do not have a serious limitation that results in any functional capacities

OrDo not require multiple rehabilitation services over a period of six (6) months or longer

Page 14: Order of Selection Division of Vocational Rehabilitation focusing resources on individuals with the most significant disabilities

Identifying an Individual’s Priority Group Conduct your regular assessment to determine if

the individual meets the basic requirements for VR services. If yes,…

Review your assessment data (e.g. interviews with the client and family, medical records, school records, psych records, etc.) to identify significant functional limitations.

Record limitations in functional capacity and services needed to overcome them in order to prepare for and enter into employment on the SD checklist.

Use the results to identify if the individual is MSD, SD, or Non-SD.

Page 15: Order of Selection Division of Vocational Rehabilitation focusing resources on individuals with the most significant disabilities

Social Security Disability Recipients All Social Security Disability Recipients (i.e.

recipients of SSI or SSDI) automatically meet, AT MINIMUM, the criteria for Priority Category 2.

Most SSI/SSDI recipients will meet the criteria for Priority Category 1 and should be evaluated for the MSD category.

Page 16: Order of Selection Division of Vocational Rehabilitation focusing resources on individuals with the most significant disabilities

May an individual appeal the assigned priority status?

Yes If the individual believes that he or she has

been incorrectly assigned, that individual may appeal the decision through the normal DVR Due Process channels.

Page 17: Order of Selection Division of Vocational Rehabilitation focusing resources on individuals with the most significant disabilities

What does the counselor need to do when an individual will be on a waiting list? Notify the individual in writing

Use form letter written for this purpose Include OOS brochure Include Due Process brochure

Provide information and referral to the individual Should include a referral to the One-Stop

(Navigator Program) Case should be put in Status 04

Page 18: Order of Selection Division of Vocational Rehabilitation focusing resources on individuals with the most significant disabilities

While on the Waiting List Individuals on the waiting list will be contacted

regularly to determine if they would like to remain on the waiting list.

The contact will be done by the field unit using a list that is computer generated.

The form of the contact will be a form letter that asks individuals to contact us if they no longer want to be on the waiting list.

This letter will reiterate referral information. Individual who do not wish to remain on the

waiting list will be closed in status 38.

Page 19: Order of Selection Division of Vocational Rehabilitation focusing resources on individuals with the most significant disabilities

When an Individual’s case is moved from the Waiting List (04) to Active Status (10) The District Administrator will receive a list

of individuals from the waiting list whose cases may now be moved to active status.

The District Administrator will assign the cases according to the best interest of the individual and field unit; cases may or may not be assigned to the original counselor.

Page 20: Order of Selection Division of Vocational Rehabilitation focusing resources on individuals with the most significant disabilities

Moving from Waiting List to Active Status (continued) Not all cases in a priority status will

necessarily be made active at the same time; cases will be made active in order of their date of application.

The assigned counselor will contact the individual to inform him/her that the case is being moved to active status and that an Individualized Plan for Employment may be developed.