order of business board of county commissioners … · 3m-6 agreement with the school board of palm...

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ORDER OF BUSINESSBOARD OF COUNTY COMMISSIONERS

BOARD MEETINGPALM BEACH COUNTY, FLORIDA

JULY 9, 2002

TUESDAY COMMISSION9:30 A.M. CHAMBERS

1. CALL TO ORDER DEPUTY CLERKDENISE CARMONA

A. Roll CallB. InvocationC. Pledge of Allegiance

2. AGENDA APPROVAL

A. Additions, Deletions, SubstitutionsB. Adoption

3. CONSENT AGENDA (Page 7 - 34)

4. SPECIAL PRESENTATIONS - 9:30 A.M. (Page 35)

5. REGULAR AGENDA (Page 36 - 45)TIME CERTAIN 2:15 P.M. (Business Development Board) (Page 37)TIME CERTAIN 3:00 P.M. (Executive Session - IAFF)

6. BOARD APPOINTMENTS (Page 46)

7. MATTERS BY PUBLIC - 2:00 P.M. (Page 47)

8. STAFF COMMENTS (Page 48)

9. COMMISSIONER COMMENTS (Page 49)

10. ADJOURNMENT (Page 49)

* * * * * * * * * * *

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JULY 9, 2002TABLE OF CONTENTS

CONSENT AGENDA

A. ADMINISTRATIONPage 7

3A-1 One (1) Standard Development Agreement for WUD3A-2 Standard Agreement with the School District of Palm Beach County3A-3 Amendment No. 4 to Agreement with the City of South Bay3A-4 Deleted Second Amendment to Grant Agreement with PBCCF

B. CLERKPage 7

3B-1 Warrant List3B-2 Minutes3B-3 Contracts and claims settlements list

C. ENGINEERINGPage 8

3C-1 JPA/F Agreement with the City of Riviera Beach3C-2 Payment to FPL3C-3 Financial Assistance Agreement with the Town of Lantana3C-4 Deleted3C-5 CO No. 2 to the Annual Guardrail Contract

Page 93C-6 Budget Transfer of $64,3173C-7 Budget Amendment of $25,0003C-8 Deleted3C-9 Deleted

Page 103C-10 Budget Transfer of $57,2593C-11 First Amendment to Public Facilities Agreement for the Estate of J. M. Rubin Commercial3C-12 Budget Transfer of $986,2503C-13 Budget Transfer of $150,000

Page 113C-14 CO No. 2 to Contract with J. W. Cheatham, Inc.3C-15 Fourth Amendment to the Adequate Public Facilities Agreement with Blue Lake, Ltd.

D. COUNTY ATTORNEY - None

E. COMMUNITY SERVICESPage 12

3E-1 Deleted3E-2 Amendment No. 1 to Contract with Multilingual Psychotherapy Center, Inc.3E-3 Amendment No. 3 to Interlocal Agreement with the City of Pahokee3E-4 Amendment No. 4 to the Medicaid Waiver Spending Authority Contract

Page 133E-5 Deleted3E-6 Standard Contract for the Community Care for the Elderly (CCE) 3E-7 Budget Amendment of $1,000

F. AIRPORTS - None

G. OFFICE OF FINANCIAL MANAGEMENT & BUDGETPage 14

3G-1 Certify the non ad-valorem assessment roll 3G-2 Memorandum of Agreement with the State of Florida, Division of Elections

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CONSENT AGENDA CONTINUED

H. FACILITIES DEVELOPMENT & OPERATIONSPage 14

3H-1 JOC-South Contract with Engineered Environments, Inc.Page 15

3H-2 JOC-South Contract with Master Contractors, Inc.3H-3 Amendment No. 1 to Agreement with H.A. Contracting Corp. for first renewal of JOC-South3H-4 JOC-Central with M.A.C. Construction, Inc.

Page 163H-5 JOC-North with Holt Contractors, Inc.3H-6 JOC WO with Holt Contractors, Inc.3H-7 Amendment No. 1 to Agreement with Thomas B. Cushing Demolition3H-8 Deleted

Page 173H-9 A $142,000 contract with Murray Logan Construction, Inc.3H-10 A $999875 contract with RPM General Contractors, Inc.3H-11 A $695,831.68 contract with Ed Taylor Construction South, Inc.3H-12 Supplement No. 1 to CSA No. 1 to Contract with LBFH, Inc.

I. HOUSING & COMMUNITY DEVELOPMENTPage 18

3I-1 One (1) Satisfaction of Mortgage3I-2 One (1) Satisfaction of Encumbrance3I-3 Two (2) Satisfactions of Encumbrance

Page 193I-4 Four (4) Satisfactions of Mortgage

Page 203I-5 Six (6) Satisfactions of Mortgage

Page 213I-6 Nine (9) Satisfactions of Mortgage

Page 223I-7 An additional Relocation Benefit

J. PLANNING, ZONING & BUILDING - None

K. WATER UTILITIESPage 22

3K-1 Amendment to Participatory Agreement with the City of West Palm Beach and the EastCentral Regional Wastewater Facilities Board

3K-2 CSA No. 1 to Contract with Camp, Dresser & McKee, Inc.

L. ENVIRONMENTAL RESOURCES MANAGEMENTPage 23

3L-1 Resolution requesting the FDEP to review a funding application3L-2 Transfer jeep and trailer from ERM to Sheriff’s Office3L-3 Eight (8) Agreements for Purchase and Sale3L-4 Six (6) Easement Agreements for the South Palm Beach Dune Restoration project3L-5 Second Amendment to the Interlocal Agreement with the Town of Palm Beach

Page 243L-6 Task Order to a continuing contract with Coastal Planning & Engineering, Inc.3L-7 Interlocal Agreement with the Solid Waste Authority

Page 253L-8 Acquisition of a ship from U.S. Customs Service for an artificial reef

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M. PARKS & RECREATIONPage 26

3M-1 Lease Agreement with resident Campground Manager3M-2 Tri-Party Interlocal Agreement with the City of West Palm Beach and Montgomery Armory

Arts Center, Inc.3M-3 Agreement with The School Board of Palm Beach County

Page 273M-4 Agreement with the City of West Palm Beach3M-5 Agreement with the City of Boca Raton3M-6 Agreement with the School Board of Palm Beach County

Page 283M-7 Agreement with the School Board of Palm Beach County3M-8 Agreement with Palm Beach United F.C., Inc.3M-9 Agreement with the School Board of Palm Beach County

Page 293M-10 Agreement with the Delray Beach Downtown Development Authority

N. LIBRARY - None

P. COOPERATIVE EXTENSION SERVICE - None

Q. CRIMINAL JUSTICE COMMISSIONPage 30

3Q-1 FY2003 electronic submittal and approval of the Local Law Enforcement Block GrantPage 31

3Q-2 Contract with the Drug Abuse Foundation (DAF)

R. EMPLOYEE RELATIONS & PERSONNEL - None

S. FIRE RESCUEPage 31

3S-1 Agreement with the Florida Medical Training Institute, Inc.

T. HEALTH DEPARTMENT - None

U. INFORMATION SYSTEMS SERVICES Page 32

3U-1 Interlocal Agreement with the City of Greenacres

V. METROPOLITAN PLANNING ORGANIZATION - None

W. PUBLIC AFFAIRS - None

X. PUBLIC SAFETYPage 32

3X-1 Addendum Two to the Software License Agreement with the U.S. Virgin Islands, Departmentof Property and Procurement with Consumer Affairs

Y. PURCHASING - None

Z. RISK MANAGEMENT - None

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AA. PALM TRANPage 33

3AA-1 Grant Agreement with the FTA

BB. COURT ADMINISTRATIONPage 33

3BB-1 Ratify Chairman’s signature on a Grant-in-Aid Agreement with the Justice AdministrativeCommission

CC. MEDICAL EXAMINERPage 34

3CC-1Amendment No. 1 to Contract with Wuesthoff Memorial Hospital, Inc., for histology andtoxicology testing

SPECIAL PRESENTATIONS - 9:30 A.M.

Page 354A Certificate of Congratulations to Young Marines of Palm Beaches

REGULAR AGENDA

ADMINISTRATIONPage 36

5A-1 Submitting to Referendum a Proposed Amendment to the Charter providing that the Electionsfor the Offices of the Property Appraiser, Sheriff, and Supervisor of Elections be nonpartisan

Page 375A-2 Economic Development Incentive Programs and Policies TIME CERTAIN 2:15 P.M.

COUNTY ATTORNEYPage 37

5B-1 Purchasing Ordinance5B-2 Amendment to Agreement with the Public Defender’s Office

Page 385B-3 Ordinance pertaining to term limits for the Office of County Commissioner

OFFICE OF FINANCIAL MANAGEMENT AND BUDGETPage 38

5C-1 Budget Transfer of $60,000 5C-2 Add On Refunding of the $26.38M Criminal Justice Facilities Revenue Bonds, Series 1994

PLANNING, ZONING AND BUILDINGPage 39

5D-1 First Amendment to Contract with FAU regarding the Sector Planning process5D-2 First Amendment to Contract with WilsonMiller regarding the Sector Planning process5D-3 Resolution delegating the exercise of powers for the CRA to the City of Belle Glade

Commission

COOPERATIVE EXTENSION SERVICEPage 40

5E-1 Supplemental Compensation Program for Tree Canopy Restoration

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REGULAR AGENDA CONTINUED

FACILITIES DEVELOPMENT & OPERATIONSPage 40

5F-1 Agreement for Purchase and Sale with Millennium Development, LLCPage 41

5F-2 Termination of a Contract with Danville Findorff, Inc. for design build construction services onthe North County Government Center Expansion project, effective immediately.

5F-3 Change Order No. 2 to the Contract with Leigh Construction, Inc., for the Peanut Island ParkDirectional Drill Water Main

ENVIRONMENTAL RESOURCES MANAGEMENTPage 42

5G-1 Agreement for Sale and Purchase for acquisition of approximately 78 acres of land in theIBM/Blue Lake ecosite from the City of Boca Raton

ENGINEERINGPage 43

5H-1 Policy that establishes “Only Trees, Irrigation and Sod” (OTIS) as the standard for medianbeautification for the unincorporated areas

5H-2 The Master Plan for “Only Trees, Irrigation and Sod” (OTIS) for implementation onunincorporated area median-divided thoroughfares, including a multi-year phasing (andfunding) schedule

Page 445H-3 Additional positions to the staff complement for the Streetscape Section

Page 455H-4 Develop a Revised Standard Condition of Approval for Developments

BOARD APPOINTMENTS (Page 46)

MATTERS BY PUBLIC - 2:00 P.M. (Page 47)

STAFF COMMENTS (Page 48)

COMMISSIONER COMMENTS (Page 49)

ADJOURNMENT (Page 49)

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JULY 9, 2002

3. CONSENT AGENDA APPROVAL

A. ADMINISTRATION

1. APPROVED R-2002-1025Staff recommends motion to receive and file: One (1) Standard Development Agreementfor the Water Utilities Department.

A) Wilson B. Greaton, Jr. Trustee 02-01053-000

2. APPROVED R-2002-1026Staff recommends motion to receive and file: a Standard Agreement with the SchoolDistrict of Palm Beach County in the amount of $17,970 for educational services at theHighridge Family Center from June 5, 2002 through July 31, 2002 for the Public SafetyDepartment.

3. APPROVED R-2002-1027Staff recommends motion to receive and file: One (1) original executed Amendment No.4 for the Department of Housing & Community Development.

A) Amendment No. 4 to Agreement with the City of South Bay, (R2000-1885) toprovide $506,716 of Community Development Block Grant funds for the rehabilitationof a water treatment plant.

4. DELETEDStaff recommends motion to approve: Second Amendment to Grant Agreement (R2001-0011) with the Palm Beach Community College Foundation, Inc. (PBCCF) to extend theexisting Film Tech Prep Program Grant Agreement from December 31, 2001 to December31, 2002, and to include Palm Beach Community College (PBCC) as an additional beneficiaryof the $30,000 donation from the Palm Beach County International Film Festival (PBCIFF).The current Agreement expired on June 30, 2002. SUMMARY: The inclusion of the PBCCas an additional beneficiary of the PBCIFF $30,000 donation will enable the County to pay forexpenses on production and editing equipment incurred by the PBCCF and donated to thePBCC Film and Television Program. Countywide (DW)

B. CLERK

1. APPROVEDStaff recommends motion to approve: Warrant List.

2. APPROVEDStaff recommends motion to approve: Minutes for the meetings of September 25, 2001 -Workshop, January 15, 2002 - BCC/PB League of Cities, January 31, 2002 - Zoning, February5, 2002 - Regular, February 26, 2002 - Regular, February 28, 2002 - Zoning, March 12, 2002 -Environmental Control Board, March 12, 2002 - Regular, March 26, 2002 - Workshop, April2, 2002 - Regular, and April 4, 2002 - Zoning.

3. APPROVED R-2002-1028 AND R-2002-1029Staff recommends motion to approve: Contracts and claims settlements list.

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JULY 9, 2002


C. ENGINEERING & PUBLIC WORKS

1. APPROVED R-2002-1030Staff recommends motion to approve: a Joint Project Participation/Funding Agreement forthe total estimated cost of $12,550 with the City of Riviera Beach (City) for the utilityconstruction to be incorporated into the County’s construction of Blue Heron Boulevard andCongress Avenue Intersection Improvements. SUMMARY: As part of the County’s BlueHeron Boulevard and Congress Avenue Intersection Improvements project, the County andthe City desire to jointly participate in the utility adjustments to the water distribution andsewage transmission systems, and other improvements along the right-of-way. The Cityagrees to reimburse the County for the cost of these utility adjustments and otherimprovements. The total estimated costs for the utility construction are $12,550. ThisAgreement will allow the City’s utility adjustments and other improvements to occur as acomponent of the County’‘s construction. The City will pay all construction costs associatedwith the utility work and perform all construction inspection of their work. District 7 (MRE)

2. APPROVEDStaff recommends motion to approve: Payment to Florida Power & Light Company (FPL)not-to-exceed $21,480 for the installation and removal of temporary overhead facilities, asrequired for the construction of Northlake (Reliever) from Military Trail to Garden Road.SUMMARY: This payment to FPL of up to $21,480 is required for the installation and removalof FPL’s temporary overhead facilities, to allow for the construction of Northlake (Reliever)from Military Trail to Garden Road. Payment to FPL is required since the proposed right-of-way is not yet available to complete the permanent underground directional bore installationthat replaces the existing overhead facilities. District 1 (MRE)

3. Staff recommends motion to approve:

A) APPROVED R-2002-1031a Financial Assistance Agreement, in the amount of $700,000, with the Town of Lantana, forconstruction of road improvements and landscaping as part of the East Ocean AvenueConstruction Project; and

B) APPROVEDBudget Transfer of $700,000 in the Transportation Improvement Fund from Reserve forDistrict 4 to the East Ocean Avenue Construction Project - District 4.

SUMMARY: This Agreement and budget transfer provide funding up to $700,000 to the Townof Lantana for construction of street improvements and landscaping as part of the East OceanAvenue Construction Project. District 4 (MRE)

4. D E L E T E D

5. APPROVED R-2002-1032Staff recommends motion to approve: Change Order No. 2 for $75,000, to the AnnualGuardrail Contract dated July 24, 2001, (R2001-1125) with Florida Guardrail, Inc., for theinstallation of approximately 3,700 feet of guardrail and end treatments. SUMMARY: It hasbeen requested that the Road & Bridge Division install approximately 3,700 feet of guardrailand end treatments on the south side of RCA Boulevard between Monet Ridge Road andProsperity Farms Road. This project was not included in the original estimated contractamount. Minority/Women Business Enterprise (M/WBE) goals continue to be the same asoriginally established by the Goal Setting Committee at 10% overall participation. FloridaGuardrail, Inc., is a Palm Beach County certified minority (women) business resulting in 100%participation. District 1 (ME)

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JULY 9, 2002


C. ENGINEERING & PUBLIC WORKS (Cont’d)


A) APPROVEDBudget Transfer of $64,317 in the Capital Outlay Fund from Reserves to C.R. 880 Bridge Overthe Hillsboro Canal; and

B) APPROVED R-2002-1033a $228,243 Contract with Zep Construction, Inc., the lowest responsive, responsible bidder,for the C.R. 880 Bridge over the Hillsboro Canal at Six Mile Bend in the Glades area. SUMMARY: The project consists of the replacement of the center span and bridge railings.Minority/Women Business Enterprise (M/WBE) Goals were established by the Goal SettingCommittee at 10% overall participation. The low bidder, Zep Construction, Inc., reached 11.2% Hispanic participation. A copy of the contract and supporting documentation is availablefor review at the Office of the County Engineer. District 6 (ME)


A) APPROVEDBudget Amendment of $25,000 in the Transportation Improvement Fund to recognize fundingparticipation by the Westgate/Belvedere Homes Community Redevelopment Agency (CRA)for Congress Avenue and Old Congress Avenue Intersection;

B) APPROVEDBudget Transfer of $25,000 in the Transportation Improvement Fund from Reserve for District2 to the Congress Avenue and Old Congress Avenue Intersection; and

C) APPROVED R-2002-1034an Interlocal Agreement of $50,000 with the Westgate/Belvedere Homes CommunityRedevelopment Agency (CRA) for the construction of intersection improvements on CongressAvenue and the north end of Old Congress Avenue.

SUMMARY: The project consists of constructing a concrete traffic separator in the medianof Congress Avenue to discourage left turn movements into Old Congress Avenue. TheInterlocal Agreement provides for the funding of the project through the CRA. A portion of thefunding ($25,000) is being provided by County Commission District 2 discretionary account. District 2 (ME)

8. DELETED

9. DELETED

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JULY 9, 2002




A) APPROVEDBudget Transfer of $57,259 in the Road Impact Fee Zone 5 Fund from Reserves to LyonsRoad/Glades Road to Yamato Road (Project); and

B) APPROVED R-2002-1035a $102,038.46 Supplement with Greenhorne & O’Mara, Inc. (GOI) to provide additionalengineering, surveying, and geotechnical services required for the addition of two (2) newstorm water treatment ponds needed to meet storm water management requirements of boththe South Florida Water Management District (SFWMD) and the Lake Worth Drainage District(LWDD) for the Project.

SUMMARY: This Supplement will provide the necessary professional engineering servicesfor the Project. Palm Beach County’s annual Minority/Women Business Enterprise’s(M/WBE) goal is 11.1% participation. The M/WBE participation achieved for the Project is20.7%, comprising of 16.1% (Crossroads Engineering & Surveying, Inc.-WBE), and 4.6%(Nodarse & Associates, Inc.-WBE), thus exceeding the goal. District 5 (PK)


A) APPROVED R-2002-1036The First Amendment to Public Facilities Agreement for the Estate of J. M. Rubin Commercialextending the time payment of the Road Impact Fee; and

B) APPROVEDBudget Amendment of $632,020 in the Road Impact Fee Zone 3 Fund to recognize RoadImpact Fees from a developer for SR 80 improvements.

SUMMARY: On September 26, 2000, the Board approved a Public Facilities Agreement withthe Estate of J. M. Rubin Commercial. This Amendment (R2000-1424) extends the time ofpayment of the Road Impact Fee ($632,020) from December 31, 2001 to July 21, 2002.District 6 (LB)

12. APPROVEDStaff recommends motion to approve: Budget Transfer of $986,250 in the TransportationImprovement Fund from Reserves for District 2 to the Seminole Colony Drainage Project -District 2. SUMMARY: This action will initiate a Budget Transfer of $986,250 required to fundthe Seminole Colony Drainage Project including the acquisition of land from Florida Powerand Light for construction of a retention pond as part of the Drainage Project and subsequentpiping and drainage improvements for the east and west areas of Seminole Colony. District2 (MRE)

13. APPROVEDStaff recommends motion to approve: Budget Transfer of $150,000 in the TransportationImprovement Fund from Reserves for District 4 to the Military Trail/ 18th Street to CaminoReal Pathway (west side). SUMMARY: This action will initiate a Budget Transfer of $150,000required to fund the construction of a pathway along the west side of Military Trail from SW18th Street to Camino Real. District 4 (MRE)

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JULY 9, 2002



14. APPROVED R-2002-1037 Staff recommends motion to approve: Change Order No. 2 for $33,809.40 together with

a 60-day time extension to Contract No. R2001-1569 with J. W. Cheatham, Inc. forconstruction of Lantana Road from SR-7 to Florida’s Turnpike and Lyons Road south ofLantana Road to 1400' north of Lantana Road. SUMMARY: Change Order No. 2 authorizesthe contractor to change the alignment of the 24-inch diameter water main along LantanaRoad, east of Lyons Road, to avoid conflicts with recently relocated Florida Power & Lightpoles. This Change Order also authorizes the contractor to use Prestressed ConcreteCylinder Pipe (PCCP) in lieu of Ductile Iron Pipe (DIP) to offset a portion of the cost of the re-alignment. The Water Utilities Department has reviewed and recommended this ChangeOrder for approval. Districts 2 & 3 (ME)

15. APPROVED R-2002-1038Staff recommends motion to approve: Fourth Amendment to the Adequate Public FacilitiesAgreement (R99-1210D) with Blue Lake, Ltd. SUMMARY: Boca Technology Center, LLC(Developer), was required to use its best efforts to commence the 8-laning of Yamato Roadfrom Military Trail to I-95 by December 31, 2001. The Developer has been workingcooperatively with Palm Beach County and the Florida Department of Transportation (FDOT),and has finalized plans, and completed the bid process. However, FDOT funding andpermits necessary to construct the road have been delayed. Therefore, staff recommendsan extension of time until September 15, 2002 and will continue to work with the Developerin this process. District 4 (MRE)

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JULY 9, 2002


E. COMMUNITY SERVICES

1. DELETED


A) APPROVED R-2002-1039Amendment No. 001 to Contract with Multilingual Psychotherapy Centers, Inc. (R2001-1735;dated October 1, 2001) increasing the contract by $10,000 for a new total not-to-exceed$23,000; and

B) APPROVED R-2002-1040Amendment No. 001 to Terri L. Ferguson, LCSW (R2001-1736; dated October 1, 2001)increasing the contract by $10,000 for a new total not-to-exceed $18,000 for the periodOctober 1, 2001 through September 30, 2002.

SUMMARY: The above mental health providers supply mental health services to Head Startchildren and their families. Due to an increased demand for these services, the need existsto increase the total contract amounts by $10,000 each. Funds for these services areprovided with Federal funds of $16,000 (80%) and County funds of $4,000 (20%). Therequested funds are included in the current FY 2002 budget. (Head Start) Countywide (TKF)

3. APPROVED R-2002-1041Staff recommends motion to approve: Amendment No. 003 to the Interlocal Agreementwith the City of Pahokee (R96-482D; dated April 16, 1996) to provide burial services forresidents of Palm Beach County at Port Mayaca Cemetery. SUMMARY: The County iscurrently in the sixth year of the Interlocal Agreement with the City of Pahokee for indigentburial services. The City is requesting additional pricing for providing oversized grave liners(34"x93" - $700, 44" x 96" - $1,100). All other contract pricing will remain the same. Thisincrease can be absorbed within the current Human Services budget. (Human Services)Countywide (TKF)

4. APPROVED R-2002-1042Staff recommends motion to approve: Amendment No. 004 to the Medicaid WaiverSpending Authority Contract No IS011-1 (R2001-1135; dated July 24, 2001) with the AreaAgency on Aging of Palm Beach/Treasure Coast, Inc. (AAA) to amend Home and Community-Based Medicaid Waiver spending authority for the period July 1, 2001 through June 30, 2002.SUMMARY: The purpose of this contract amendment is to amend Section III. A. 2 of theMedicaid Waiver Spending Authority adding the sentence: However, this contract, and thedelivery of services, may be extended by the Area Agency upon written notification, for ninety(90) days, and shall include, if applicable, any additional revisions mandated by the StateDepartment of Elder Affairs. No County funds are required. (DOSS) Countywide except forportions of Districts 3,4,5, and 7 south of Hypoluxo Road (TKF)

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JULY 9, 2002


E. COMMUNITY SERVICES (Cont’d)

5. DELETED


A) APPROVED R-2002-1043Standard Contract No. IC-002-1 for the Community Care for the Elderly (CCE) program in theamount of $961,805; and

B) APPROVED R-2002-1044Standard Contract No. IH002-1 for the Home Care for the Elderly (HCE) program in theamount of $286,739 with Area Agency on Aging of Palm Beach/Treasure Coast Inc., (AAA)for the period July 1, 2002 through June 30, 2003.

SUMMARY: The CCE and HCE grants are awarded primarily on a unit rate basis. TheCounty will be reimbursed based on the number of units delivered for these services: adultday care, in-home services, case management, emergency alert, risk reduction, case aide,home delivered meals and pest control. Supplies and services (Medical) and home repair areprovided on a cost reimbursement basis. The CCE program is funded by $961,805 in statefunds (90%), $7,418 in United States Department of Agriculture (USDA) funds, $106,867 inrequired County match (10%), $666,831 in County funds for grant costs exceeding grantlimits, and $29,840 in program income. While the HCE program is funded by $286,739 instate funds, the County’s reimbursement amount will be $14,186 as the County is onlyreimbursed for the case management portion. The remainder of the HCE funds are paiddirectly by AAA to the vendor or client for services rendered. The HCE program is funded by$14,186 in state funds and $8,148 in County funds for grant costs exceeding grant limits. Noadditional funding is required for FY 2002. Required County funding is requested in the FY2003 budget. In the area south of Hypoluxo Road, Mae Volen Senior Center Inc., providesCCE services under a similar grant from the AAA. Mae Volen has requested $82,000 inCounty funding this FY in support of the CCE program. Mae Volen also administers the HCEprogram with $86,175 in state funds with no County funds requested. (DOSS) County wideexcept for portions of Districts, 3, 4, 5, and 7 south of Hypoluxo Road (TKF)

7. APPROVEDStaff recommends motion to approve: Budget Amendment of $1,000 to increase theSenior Citizens Centers Fund (135). SUMMARY: The Allegany Franciscan Foundation PalmBeach County, Inc. made a special grant donation of $1,000 to the West County SeniorCenter for social activities for seniors. The West County Senior Center’s Advisory Committeealong with Center participants have decided to use the funds for a one (1) day cruise.Countywide (TKF)

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JULY 9, 2002


G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET

1. APPROVEDStaff recommends motion to authorize: the Chairman or his designee to certify the nonad-valorem assessment roll on electronic media to the Tax Collector pursuant to Chapter 197,Florida Statutes. SUMMARY: In 1998 the County began using the uniform method ofcollecting non-ad valorem special assessments. Under this procedure, special assessmentsare included on the tax bills. Each year the non-ad valorem assessment roll must be certifiedto the Tax Collector by September 15. Countywide

2. APPROVED R-2002-1045Staff recommends motion to approve: Memorandum of Agreement with the State ofFlorida, Division of Elections providing for the disbursement of the second installment of$995,625 to the County to be used for voting systems assistance. SUMMARY: The Stateappropriated funds to the Division of Elections of the Department of State in the 2001-2002General Appropriations Act to be distributed to the counties for voting systems assistance.Palm Beach County’s share of the distribution is $1,991,250, payable in two (2) equalinstallments. These funds will be used for debt service on the newly-acquired votingmachines. The first installment of $995,625 was received in April, 2002. Countywide

H. FACILITIES DEVELOPMENT & OPERATIONS

1. APPROVED R-2002-1046Staff recommends motion to approve: a Contract with Engineered Environments, Inc. forthe Job Order Contract-South (bond-waiver) with a maximum value of $1,000,000.SUMMARY: This Contract is for one (1) year and is an indefinite-quantity, fixed unit priceContract that has a minimum value of $35,000 and a maximum value of $1,000,000. TheContract will terminate when a total of $1,000,000 in work orders is issued or when the one(1) year time period has expired, whichever comes first. The Contract provides for two (2)one-year renewals at the sole option of the County. Engineered Environments, Inc. willperform work identified by the County on a work order basis, in accordance with the followingcost factor adjustments to the Unit Price Books:

0.9180.......Project requires design services and work is to be performed during normal working hours;1.0490.......Project requires design services and work is to be performed outside normal working hours;0.8890.......Project requires no design services and work is to be performed during normal workinghours;1.0490.......Project requires no design services and work is to be performed outside normal working

hours.

M/WBE goals established for this Contract are a minimum of 20% Overall participation witha minimum of 10% Black participation. (FD&O Admin) Countywide (JM)

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JULY 9, 2002


H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

2. APPROVED R-2002-1047Staff recommends motion to approve: a Contract with Master Contractors, Inc. for the JobOrder Contract-South (bond-waiver) with a maximum value of $1,000,000. SUMMARY: ThisContract is for one (1) year and is an indefinite-quantity, fixed unit price Contract that has aminimum value of $35,000 and a maximum value of $1,000,000. The Contract will terminatewhen a total of $1,000,000 in work orders is issued or when the one (1) year time period hasexpired, whichever comes first. The Contract provides for two (2) one-year renewals at thesole option of the County. Master Contractors, Inc. will perform work identified by the Countyon a work order basis, in accordance with the following cost factor adjustments to the UnitPrice Books:

0.9150......Project requires design services and work is to be performed during normal working hours;0.9150......Project requires design services and work is to be performed outside normal working hours;0.8995......Project requires no design services and work is to be performed during normal working hours;0.9195......Project requires no design services and work is to be performed outside normal working hours.

M/WBE goals established for this Contract are a minimum of 20% Overall participation witha minimum of 10% Black participation. Master Contractors, Inc. is a certified Woman ownedfirm. (FD&O Admin) Countywide (JM)

3. APPROVED R-2002-1048Staff recommends motion to approve: Amendment No. 1 to Agreement with H.A.Contracting Corp. (R2001-0926) to implement the first renewal of Job Order Contract-South(bond waiver) with a maximum value of $1,000,000. SUMMARY: This is a renewal to the JobOrder Contract-South (B/W) which was awarded to H.A. Contracting Corp. The Contractorwill continue to perform as an “annual general contractor” for implementation of maintenanceand capital projects. This Job Order Contract (JOC) is an indefinite-quantity Contract and thisrenewal has a maximum value of $1,000,000. The renewal term is twelve months or until$1,000,000 in work orders are issued. All terms of the original Contract remain in effect. Thisis the first of two (2) extensions allowed by the Contract. M/WBE goals for the JOC programare 20% Overall and 10% Black. H.A. Contracting Corp.’s participation, for work ordersissued-to-date, is 31.6% Overall, with the following categorical breakdown: Black: 21.9%;Hispanic: 1.6%; Other: 0.1%; Women: 8.0%. (FD&O Admin) Countywide (JM)

4. APPROVED R-2002-1049Staff recommends motion to approve: a Contract with M.A.C. Construction, Inc. for the JobOrder Contract-Central (bonded) with a maximum value of $1,500,000. SUMMARY: ThisContract is for one (1) year and is an indefinite-quantity, fixed unit price Contract that has aminimum value of $35,000 and a maximum value of $1,500,000. The Contract will terminatewhen a total of $1,500,000 in work orders is issued or when the one-year time period hasexpired, whichever comes first. The contract provides for two (2) one-year renewals at thesole option of the County. M.A.C. Construction, Inc. will perform work identified by theCounty on a work order basis, in accordance with the following cost factor adjustments to theUnit Price Books:

0.9800.......Project requires design services and work is to be performed during normal working hours;1.1000.......Project requires design services and work is to be performed outside normal working hours;0.9500.......Project requires no design services and work is to be performed during normal workinghours;1.1000.......Project requires no design services and work is to be performed outside normal working hours.

M/WBE goals established for this Contract are a minimum of 20% Overall participation witha minimum of 10% Black participation. M.A.C. Construction, Inc., is a certified Woman ownedfirm. (FD&O Admin) Countywide (JM)

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5. APPROVED R-2002-1050Staff recommends motion to approve: a Contract with Holt Contractors, Inc. for the Job OrderContract-North (bonded) with a maximum value of $1,500,000. SUMMARY: This Contract isfor one (1) year and is an indefinite-quantity, fixed unit price Contract that has a minimum valueof $35,000 and a maximum value of $1,500,000. The Contract will terminate when a total of$1,500,000 in work orders is issued or when the one-year time period has expired, whichevercomes first. The contract provides for two (2) one-year renewals at the sole option of theCounty. Holt Contractors, Inc. will perform work identified by the County on a work order basis,in accordance with the following cost factor adjustments to the Unit Price Books:

0.9155......Project requires design services and work is to be performed during normal working hours;0.9950......Project requires design services and work is to be performed outside normal working hours;0.8430......Project requires no design services and work is to be performed during normal working hours;1.0000......Project requires no design services and work is to be performed outside normal working hours.

M/WBE goals established for this contract are a minimum of 20% Overall participation with aminimum of 10% Black participation. Countywide (JM)

6. APPROVED R-2002-1051Staff recommends motion to approve: a JOC Work Order No. 02-171 with Holt Contractors,Inc., (2002JOCN dated July 9, 2002) in the amount of $126,987.73 to provide an addition to theWest Jupiter Head Start building. SUMMARY: The work consists of constructing a 960 sq. ft.addition to the West Jupiter Head Start building to add three (3) offices, a conference room, arestroom and a reception lobby for Community Action Program staff. The M/WBE participationin this work order is 21.03%. When the participation for this work order is added to Holt’s totalparticipation-to-date, the resulting values are 21.0% Overall, of which 14.2% is Black, 6.8% isHispanic, and 0% is Female. The contractual goals are 20% Overall and 10% Black. Theconstruction duration for this work is 180 days. (FD&O Admin) District 1 (JM)

7. APPROVED R-2002-1052Staff recommends motion to approve: Amendment No.1 to Agreement with Thomas B.Cushing Demolition (R2001-1911) to implement the first renewal of an annual demolitioncontract with a maximum value of $400,000. SUMMARY: This is a renewal to the AnnualContract - Demolition which was awarded to Thomas B. Cushing Demolition. The contractor willcontinue to perform as an annual demolition contractor for demolition of various facilities. Thisannual demolition contract is an indefinite-quantity contract and this renewal has a maximumvalue of $400,000. The renewal term is twelve (12) months or until $400,000 in work orders areissued. All terms of the original contract remain in effect. This is the first of two (2) extensionsallowed by the Contract. Due to the lack of M/WBE businesses in the area of work required bythis Contact, the Goal Setting Committee did not set any goals for this contract, but directed thata statement be added to the Contract documents advising the contractor of the Board’s policyfor utilizing M/WBE businesses. There is 0% M/WBE participation for this project. (FD&OAdmin) Countywide (JM)

8. DELETED

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9. APPROVED R-2002-1053Staff recommends motion to approve: a Contract with Murray Logan Construction, Inc., in theamount of $142,000 to furnish and install sanitary sewer improvements at Glades Pioneer Parkin Belle Glade. SUMMARY: The work consists of furnishing and installing a new additional liftstation and associated gravity main and force main piping to tie into the existing sanitary systemas well as replacement of an existing lift station, per approved plans by PBC Water UtilitiesDepartment. This procurement is “piggybacking” on the existing annual contract between theNorthern Palm Beach County Improvement District (N0024.03) and Murray Logan Construction,Inc. The existing Northern Palm Beach County Improvement District contract has 0% M/WBEparticipation goals. This work will comply with all applicable local, state, and federal codes andregulations. (FD&O Admin) District 6 (JM)

10. APPROVED R-2002-1054Staff recommends motion to approve: a Contract with RPM General Contractors, Inc. for theconstruction of Fire Station No. 53 in the amount of $999,875. SUMMARY: This projectconsists of the construction of a 5,500 square foot fire station, parking, landscaping and otherassociated site improvements. The facility is located on Lyons Road north of Glades Road andwill replace the temporary building located on the same site. M/WBE participation goals wereestablished at 18% overall, with 8% categorical black participation. RPM General Contractors,Inc. achieved 26% overall participation including 9% black participation. This facility, whenconstructed, will meet all applicable codes, laws, and ordinances including the Americans withDisabilities Act (ADA). The construction duration is 300 calendar days to substantial completion.(Capital Improvements Division) District 5 (JM)

11. APPROVED R-2002-1055Staff recommends motion to approve: a Contract with Ed Taylor Construction South, Inc. forthe construction of improvements to Ocean Inlet Park located in Ocean Ridge, Florida, in theamount of $695,831.68. SUMMARY: The project consists of improvements to Ocean Inlet Parkincluding paving, drainage, concrete pavers, site lighting, landscaping, irrigation, and buildingrenovations consisting of roofing, electrical, and ventilation. The overall M/WBE goal for thisproject is 15%. Ed Taylor Construction South, Inc. had committed to 26.0%. The facility willmeet all applicable codes, laws, and ordinances, including accessibility requirements of ADA.The contract duration of this project is 180 days to substantial completion. (CapitalImprovements Division) District 4 (JM)

12. APPROVED R-2002-1056Staff recommends motion to approve: Supplement No. 1 to Consultant Service AuthorizationNo. 1 to Contract (R2000-2055D) with LBFH, Inc. to provide engineering services for AquacrestPool Renovations in the amount of $73,831. SUMMARY: This authorization will provideconsultant services for the design, permitting, bid assistance, and construction administrationof Aquacrest Pool Renovations. These renovations include the addition of a family play pool withactivity structure, the addition of two (2) water slides to the main pool, repairing the pool deckand resurfacing with a ‘cool deck’ type surface, and adding landscaping with seating and sunningareas. Consultant services include civil engineering, electrical engineering, mechanicalengineering, pool design, architecture, landscape architecture and surveying. The M/WBEparticipation for this Supplement is 17.52%. When added to the Consultant’s participation todate, the resulting M/WBE participation is 41.35%. The Consultant agreed to 14.0% M/WBEparticipation in the original Contract. This project will meet all applicable codes, laws, andordinances, including accessibility requirements of ADA. (Capital Improvements Division)District 4 (JM).

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3. CONSENT AGENDA

I. HOUSING & COMMUNITY DEVELOPMENT

1. APPROVED R-2002-1057Staff recommends motion to approve: One (1) Satisfaction of Mortgage under the Hardship“A” Program for the listed property owner in the mortgage amount specified below:

Name Address Conditional Loan

Betty L. & Jose R. Garced 4161 Pot-O-Gold Road $5,549.20District 2 West Palm Beach, FL 33406

SUMMARY: This document recognizes the Satisfaction of Mortgage by the recipient accordingto the terms and conditions of a conditional grant under the HARDSHIP “A” Program. Thehomeowner above has satisfactorily met the five (5) year requirement of the loan or has chosento repay the grant before its maturity date. The pay off check submitted for the amount of$1,107.76, based on per diem usage, represents the County’s remaining interest in the property.Since the terms of the Promissory Note have been met, the approval and execution of thisSatisfaction of Mortgage is required. District 2 (TKF)

2. APPROVED R-2002-1058Staff recommends motion to approve: One (1) Satisfaction of Encumbrance under theResidential Construction Mitigation Program (RCMP) for the following recipients:

A) Raymond and Lynne K. Hennessey of Boca Raton in the amount of $5,895.70.District 4

SUMMARY: This document recognizes a Satisfaction of Encumbrance by the recipient(s)according to the terms and conditions of the Residential Construction Mitigation Program(RCMP). Mr. and Mrs. Hennessey have chosen to repay their loan before the maturity date andsubmitted a payoff check in the amount of $4,421.78, based on per diem usage, whichrepresents the County’s remaining interest in their property. State funds were utilized to effectretrofit/rehabilitation to the property owner’s home to render it less vulnerable to wind relateddamage from hurricanes. In accordance with local policy, Satisfactions of Encumbrance areissued upon compliance with the Encumbrance executed by the individuals who obtain funding.All funds are State and require no local match. District 4 (TKF)

3. Staff recommends motion to approve: Two (2) Satisfactions of Encumbrance underthe Relocation Program for the following recipients:

A) APPROVED R-2002-1059Eddie M. Mann of Belle Glade in the amount of $51,950. District 6

B) APPROVED R-2002-1060Mary Lee Williams of Belle Glade in the amount of $40,376. District 6

SUMMARY: These documents recognize Satisfactions of Encumbrance by the recipientsaccording to the terms and conditions of the Encumbrances as executed by Eddie M. Mann andMary Lee Williams. Federal funds were utilized to construct a home for the recipient to replacethe deteriorated home he lived in at the time. These activities were funded under the RelocationProgram. In accordance with local policy, a Satisfaction of Encumbrance is issued uponcompliance with the Encumbrance executed by the individuals in exchange for the fundsreceived by the program participants. All funds are Federal and required no local match.District 6 (TKF)

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3. CONSENT AGENDA

I. HOUSING & COMMUNITY DEVELOPMENT (Cont’d)

4. Staff recommends motion to approve: Four (4) Satisfactions of Mortgage under theHOME First Time Homebuyers Program, for the listed property owners in the mortgageamounts specified below:

Name Address Conditional GrantAmounts

A) APPROVED R-2002-1061William F. Hyett, Jr. 6640 Riparian Road $10,000

District 3 Lantana, FL 33462 $ 3,500

B) APPROVED R-2002-1062Teresa M. Johnson 1201 West Third Street $ 11,000

District 7 Riviera Beach, Florida 33404

C) APPROVED R-2002-1063Yoel Mateo 3747 Victoria Drive, 48-B $ 7,000

District 2 West Palm Beach, Florida 33406

D) APPROVED R-2002-1064April Tougas 408 North B Street $ 16,500

District 3 Lake Worth, Florida 33460 $ 1,000

SUMMARY: These documents recognize Satisfactions of Mortgage by the above recipientsaccording to the terms and conditions of their Conditional Grants under the First-timeHomebuyer Program. The financial assistance provided to the homeowners via the HOMEProgram was utilized for mortgage buydown and closing cost assistance on the purchase of theirsingle-family homes. The homeowners listed above have chosen to repay their ConditionalGrants prior to the maturity date. Therefore, they have submitted the required funds, to pay theCounty off. The amount of each recipient pay-off check submitted, appears next to his/hername: William F. Hyett, Jr., $1,938.31; Teresa M. Johnson, $4,858; Yoel Mateo, $4,719.46; andApril Tougas, $9,303.57; all four checks total $20,819.34. The amounts shown are based onper diem usage, which represent the remaining balance of the County’s interest in theirproperties. In accordance with local policies, a Satisfaction of Mortgage is issued uponcompliance with the Promissory Note executed by the individuals to obtain the Conditional Grant.Districts 2, 3 & 7 (TKF)

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5. Staff recommends motion to approve: Six (6) Satisfactions of Mortgage under theHardship “B” Program for the listed property owners in the conditional loan amountsspecified below:

Name Address Conditional Loans

A) APPROVED R-2002-1065David S. Allen 4342 Arbor Way $10,000.00

District 1 West Palm Beach, FL 33410

B) APPROVED R-2002-1066Mark P. & Kelly K. Howell 5204 Celery Lane $17,422.28

District 1 North Palm Beach, FL 33408

C) APPROVED R-2002-1067Mario & Maria Taracena 8586 Satellite Terrace $13,580.00

District 1 Palm Beach Gardens, FL 33410

D) APPROVED R-2002-1068Ezekiel Edmonds III 1717 No. Congress Avenue $ 9,700.00& Tricia D. Tibby West Palm Beach, FL 33405

District 3

E) APPROVED R-2002-1069Roy Foster (vacant) Greenwood Drive $12,500.00

District 5 Delray Beach, FL 33444

F) APPROVED R-2002-1070Ronald B. Best 321 Lincoln Lane $ 9,800.00

District 7 Delray Beach, FL 33444

SUMMARY: These documents recognize the Satisfactions of Mortgage by the recipientsaccording to the terms and conditions of loans under the HARDSHIP “B” Program. Thehomeowners above have chosen to repay their loans before the maturity date. They havesubmitted checks totaling $48,054.56, based on per diem usage, which represent the County’sinterest in their properties. Since the terms of the Promissory Notes have been met, approvaland execution of these Satisfactions of Mortgage are required. Districts 1, 3, 5, & 7 (TKF)

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3. CONSENT AGENDA


6. Staff recommends motion to approve: Nine (9) Satisfactions of Mortgage under theRehabilitation Program for the following recipients:

A) APPROVED R-2002-1071Mary L. Clay of Riviera Beach in the amount of $11,950 (Conditional Grant - RehabilitationProgram). District 7

B) APPROVED R-2002-1072Egla Cornwall of Riviera Beach in the amount of $11,524 (Conditional Grant - RehabilitationProgram). District 7

C) APPROVED R-2002-1073Ora Mae Harrison of Riviera Beach in the amounts of $2,513 and $23,713 (Conditional Grants-Rehabilitation Program). District 7

D) APPROVED R-2002-1074Bertha Bethel of Riviera Beach in the amount of $10,900 (Low-Interest Repayable Loan/Payoff -Rehabilitation Program). District 7

E) APPROVED R-2002-1075Velma Groover of Lantana in the amount of $7,500 (Low-Interest Repayable Loan/ Payoff-Rehabilitation Program). District 7

F) APPROVED R-2002-1076Melynese Lambert of Riviera Beach in the amount of $17,750 (Low-Interest RepayableLoan/Payoff - Rehabilitation Program). District 7

G) APPROVED R-2002-1077Annie R. Payne of Riviera Beach in the amount of $16,200 (Low-Interest Repayable Loan/Payoff- Rehabilitation Program). District 7

H) APPROVED R-2002-1078Robert and Emma Whitfield of Riviera Beach in the amount of $15,500 (Low-Interest RepayableLoan/Payoff - Rehabilitation Program). District 7

SUMMARY: These documents recognize Satisfactions of Mortgage by the recipientsaccording to the terms and conditions of the Low-Interest Loans, Conditional Grants. TheConditional Grant homeowners have satisfactorily met the requirements of their loan. Ms.Bethel, Ms. Groover, Ms. Lambert, Ms. Payne and the Whitfields have chosen to repay theirloans before the maturity dates and submitted payoff checks totaling $3,653.17, based onper diem usage, which represents the County’s remaining interest in their properties. Federal funds were utilized to bring the property owners’ homes into compliance with localhousing and building codes. In accordance with local policy, Satisfactions of Mortgage areissued upon compliance with the Promissory Notes executed by the individuals to obtainLow-Interest Loans and Conditional Grants. All funds are Federal and require no localmatch. District 7 (TKF)

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3. CONSENT AGENDA


7. APPROVEDStaff recommends motion to approve: an additional Relocation Benefit in the amount of$6,253 for Jessie Morrison, of West Palm Beach, Florida. SUMMARY: Agenda Item 3I-1 ofDecember 18, 2001, approved a Relocation Benefit in the amount of $60,175 and a DemolitionPayment in the amount of $5,000 for Jessie Morrison of 1700 Seminole Boulevard, West PalmBeach, FL 33409. The relocation benefit of $60,175 consisted of a moving allowance of $200,a dislocation allowance of $1,075, and housing assistance and relocation payment totaling$58,900 to enable the construction of a two (2) bedroom, one (1) bathroom house. Theadditional funding requested herein will increase the Relocation Benefit to $66,428. After theconstruction contract was signed, the permitting process revealed that the property is in an AirInstallation Compatible Use Zone (AICU Zone), as such requiring the provision of soundattenuation for this home. The sound attenuation is mandated by the U.S. Department ofTransportation and Federal Aviation Administration for new homes built in an AICU Zone. Theadditional funding is requested to sound attenuate the new house by installing upgradedacoustical windows, acoustical doors, and acoustical baffles in roof turbines and vents, and byproviding central air conditioning to the home. All funds are federal and require no localmatch. District 7 (TKF)

K. WATER UTILITIES

1. APPROVED R-2002-1079Staff recommends motion to approve: Amendment to the Participatory Agreementestablishing duties and responsibilities among the City of West Palm Beach (City), Palm BeachCounty and the East Central Regional Wastewater Facilities Board (ECRWWFB) for theimprovements to the East Central Regional Wastewater Facilities (ECRWWF). SUMMARY:On September 21, 1999, the County entered into a participatory agreement (R99-1792D) withthe City and the ECRWWFB establishing the duties and responsibilities of the parties forimprovements to the ECRWWF. The original agreement provided for the expansion of thefacility capacity from 55 Million Gallons Per Day (MGD) to 71 MGD. The City’s share of thecapacity increase was 4.5 MGD, and the County’s share was 11.5 MGD, with the costs to beallocated proportionately. The Florida Department of Environmental Protection (FDEP) hassince given preliminary approval for an expansion to 70 MGD instead of the 71 MGD originallyplanned. The City has agreed to reduce its capacity increase from 4.5 MGD to 3.5 MGD, withthe County’s capacity increase remaining at 11.5 MGD. As a result of this change, the cost ofimprovements will be allocated 23.333% to the City and 76.667% to the County. District 2 (DR)

2. APPROVED R-2002-1080Staff recommends motion to approve: Consultant Services Authorization No. 1 to the contractwith Camp, Dresser & McKee, Inc., (R2002-0570) for construction management services andstartup assistance for the Water Treatment Plant No. 3 Phase II Expansion in the amount of$2,191,618. SUMMARY: This Authorization provides for Camp, Dresser & McKee, Inc., toprovide full time comprehensive construction management services and startup assistance forthe expansion of Water Treatment Plant No. 3 (WTP No. 3) from 9.3 million gallons per day(MGD) to 30 MGD. The contract with Camp, Dresser, & McKee includes the minorityparticipation goals (10.00% B, 5.50% H, 4.50% W), which exceeds the minority participationgoals established by the Palm Beach County M/WBE Ordinance (No. 93-28, as amended). Thisconsultant services authorization includes 30.70% overall participation (17.74% B, 11.13% H,1.83% W) (WUD Project No. 99-196) District 5 (JM)

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3. CONSENT AGENDA

L. ENVIRONMENTAL RESOURCES MANAGEMENT

1. ADOPTED R-2002-1081Staff recommends motion to adopt: a Resolution requesting that the Florida Department ofEnvironmental Protection (FDEP) review a funding application and support funding for three (3)shoreline protection projects within its Fiscal Year 2003/2004 Beach Erosion Control Program.SUMMARY: The County is requesting that the State appropriate $1,386,000 in FY 2003/2004for the Ocean Ridge Shore Protection Project, $1,200,000 for South Lake Worth InletManagement and $680,000 for the Singer Island Shore Protection Project. If the StateLegislature approves funding for the projects, the County’s matching share would be $3,648,000.Districts 1 & 4 (ND)

2. APPROVEDStaff recommends motion to approve: Transfer of a 4X4 Encore 151 jeep and trailer from theDepartment of Environmental Resources Management (ERM) to the Palm Beach CountySheriff’s Office (PBCSO) at no cost to the PBCSO for use by their Wildlands Task Force unit toaid in the patrol of County-owned natural areas. SUMMARY: On November 20, 2001, the Boardof County Commissioners entered into an Agreement (R2001-2048) with the PBCSO to providethree (3) full-time deputies to patrol 25,000 acres of environmentally sensitive lands owned andmanaged by the County. To aid the deputies in their patrol of these remote areas, ERM wishesto transfer the amphibious 4X4 Encore 151 jeep with trailer to the PBCSO Wildlands Task Force.The Encore 151 was purchased by ERM with the intent to use the vehicle to access remoteareas for management activities. An assessment of the vehicle by the PBCSO motor pool foundthat they would be able to modify the vehicle for their needs. The PBCSO will assume allmaintenance and insurance responsibilities. The ability to use the modified Encore 151 wouldallow the deputies to gain access to areas otherwise inaccessible by their current vehicles.Countywide (ND)

3. APPROVED R-2002-1082 THROUGH R-2002-1089Staff recommends motion to approve: Eight (8) Agreements for Purchase and Sale involvingeight (8) parcels (10.36 acres) of land in Unit 11 to be purchased using mitigation funds. Thecost of purchasing this property is $62,160 (land cost), plus $3,626 (closing and miscellaneouscosts), for a total of $65,786. SUMMARY: The Agreements presented in this item are for oneparcel in Zone 4, two parcels in Zone 5, four parcels in Zone 7, and one parcel in Zone 8, andare at a purchase price equivalent to the $6,000 per acre jury verdict rendered on November 13,2001 in the Unit 11, Zone 1 case. This purchase price is $1,500 per acre above the $4,500 peracre batch appraisal value and must be approved by a majority of the entire Board. If these andother pending Agreements for Purchase and Sale are successfully closed, the County will haveacquired, through purchase, tax deed, donation, settlement agreement, and eminent domain,a total of 1,391.63 acres. District 1 (HJ)

4. APPROVED R-2002-1090 THROUGH R-2002-1095Staff recommends motion to approve: Six (6) Easement Agreements, with property owners,for the South Palm Beach Dune Restoration Project. SUMMARY: Easement Agreements arerequired for construction access to the beach and dune areas within the project limits and alsoto establish public use of the recreational beach seaward of the toe of the dune. Each EasementAgreement is for a fifty-year term beginning on the date of execution of the documents. District1 (ND)

5. APPROVED R-2002-1096Staff recommends motion to approve: a Second Amendment to the Interlocal Agreement withthe Town of Palm Beach for the rehabilitation and operation of the Lake Worth Inlet SandBypassing Plant. SUMMARY: The Second Amendment to the July 19, 1994 InterlocalAgreement between Palm Beach County and the Town of Palm Beach extends the term of theAgreement to September 30, 2005 for operation of the Lake Worth Inlet Sand Bypassing Plant.This amends Resolution Nos. R1994-907D and R1999-1357D. District 1 (ND)

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3. CONSENT AGENDA

L. ENVIRONMENTAL RESOURCES MANAGEMENT (Cont’d)

6. APPROVED R-2002-1097Staff recommends motion to approve: Task Order 0356-01 to a continuing Contract withCoastal Planning & Engineering, Inc. (CP&E) (R2002-0356), in the amount of $342,312 toprovide professional services for a high resolution hydrographic survey of the sea floor off PalmBeach County using advanced airborne laser technology. SUMMARY: This Task Order willallow CP&E to provide professional services for laser hydrographic surveying and mapping todetermine the location and relief of the reef system to a depth of at least 120 feet over an areaof 115 square miles. The resulting bathymetric maps will be utilized for refining the location ofsand borrow areas for beach nourishment projects, determining sites for future artificial reefs,locating gaps in the reef for cables and pipelines and conducting wave refraction analysis forbeach project planning. The scope of work has been approved for 50% reimbursement undera separate contract with the Florida Department of Environmental Protection (FDEP) (R1999-1187D). The professional services contract has a Minority/Women Business Enterprise(M/WBE) goal of 11.1%. This is the first task order to be authorized under the contract andincludes 5.38% M/WBE participation. The opportunity for M/WBE participation is limited due tothe specialized technology used in data acquisition. The Contract is effective through March 11,2004. Districts 1, 2, 3, 4, 7 (ND)


A) APPROVED R-2002-1098An Interlocal Agreement with the Solid Waste Authority (SWA) for a term of two (2) years,effective upon execution by both parties, for use of up to ten (10) acres of SWA property fortemporary placement and storage of dredged sediments from the lake bottom of the south lobeof Lake Osborne; and

B) APPROVED R-2002-1099A Temporary Easement and Agreement with Alice Duxbury, Mark Thorp Duxbury, Victoria M.Duxbury, and G. Shawn Duxbury for use of their property for transmission and/or storage ofdredged sediments from Lake Osborne in exchange for exotic vegetation removal andinstallation of native vegetation by the County.

REVISED SUMMARY: The Interlocal Agreement allows the County to use the SWA’s propertylocated off High Ridge and Lantana Roads for completion of the planned muck (sediment)removal project in the south lobe of Lake Osborne. The Interlocal Agreement has an option fora two-year extension solely at the SWA’s option. The Temporary Easement and Agreement(Easement) allows the County to temporarily place the discharge pipe, including holding bags,and other necessary equipment on portions of the Duxbury property to connect the SWA’sproperty with Lake Osborne, which is vital to completion of the project. The Easement willterminate on July 1, 2003. December 31, 2003. District 3 (ND)

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3. CONSENT AGENDA

L. ENVIRONMENTAL RESOURCES MANAGEMENT (Cont’d)

8. Staff recommends motion to:

A) APPROVEDapprove the acquisition of the M/V THOZINA from the U.S. Customs Service for the creationof an artificial reef provided the County reimburses the Customs Service for 29 days of dockagefees projected to be $6,090;

B) APPROVEDauthorize the County Administrator or his designee (staff from Environmental ResourcesManagement) to go to the ship’s site on July 9 or 10, 2002 to sign disposition orders transferringtitle of the M/V THOZINA from the U.S. Customs Service to the County;

C) APPROVED R-2002-1023approve a $25,910 Contract with Schurger Salvage and Diving, Inc. to provide a turnkey servicethat would include accepting liability of the ship and future dockage fees, as well as preparation,towing, and scuttling of the ship within permitted artificial reef Jupiter Site No. 1;

D) ADOPTED R-2002-1024adopt a Resolution authorizing the Clerk of the Board to disburse $32,000 from the VesselRegistration Fee Trust Fund to cover the costs of this project; and

E) APPROVEDapprove a Budget Transfer of $32,000 within the Environmental Enhancement Saltwater Fund(064) from Reserves to the Miami Ships project account.

SUMMARY: The acquisition of the M/V THOZINA from the U.S. Customs Services and transferof liability for the ship to Schurger Diving and Salvage, Inc. will provide for the dockage costs,transfer of liability, cleaning, towing and scuttling of the 170 foot ship for a total cost of $32,000.The ship will be towed from the Miami River and scuttled within Jupiter Site No. 1 inapproximately 85 feet of water. An expedited purchase is necessitated by the fact that the U.S.Customs Service offer must be accepted by July 10, 2002. District 1 (ND)

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3. CONSENT AGENDA

M. PARKS AND RECREATION

1. APPROVED R-2002-1100Staff recommends motion to approve: Lease Agreement with resident Campground ManagerL.J. Margolis at South Bay R.V. Park Campground. SUMMARY: Palm Beach County ownsvarious park sites throughout the County that have facilities for employees who reside on thepremises as a condition of their employment. At South Bay R.V. Park Campground, theResident Manager provides assistance to park visitors and campers as special needs andconcerns arise. Examples of other duties include opening and closing the park, performingemergency repair work and reporting any suspected illegal activities within the park to theSheriff’s Office. District 6 (GB-R)

2. APPROVED R-2002-1101Staff recommends motion to approve: Tri-Party Interlocal Agreement with the City of WestPalm Beach and the Robert and Mary Montgomery Armory Arts Center, Inc., in an amount not-to-exceed $500,000 for funding of the Young Artists Studio for the period July 9, 2002, throughJanuary 8, 2004. SUMMARY: This Agreement provides $500,000 from the 1999 $25 MillionRecreational and Cultural Facilities Bond for construction and renovation of the Young ArtistsStudio at the Robert and Mary Montgomery Arts Center located at Howard Park in West PalmBeach. Project elements include new construction, renovations to the existing building,furnishings, and capital equipment, as delineated in Exhibit A of the Interlocal Agreement.Because the project has already been initiated, the Agreement was written to allow for thereimbursement of expenses incurred subsequent to February 9, 2001. District 2 (PK)


A) APPROVED R-2002-1102Agreement with The School Board of Palm Beach County for the purchase and installation ofplayground equipment at Wynnebrook Elementary School in an amount not-to-exceed $30,000for the period July 9, 2002 through January 8, 2004; and

B) APPROVEDBudget Transfer of $30,000 within the Park Improvement Fund from Reserves for District 2 toSchool Board/Wynnebrook Elementary School Playground.

SUMMARY: This Agreement and budget transfer provide $30,000 from District 2 RecreationAssistance Program reserves for the purchase and installation of playground equipment atWynnebrook Elementary School. This project has already been initiated, so the Agreement waswritten to allow for the reimbursement of costs incurred subsequent to April 15, 2002, in orderto accommodate pre-agreement costs. District 2 (GB-R)

27

JULY 9, 2002

3. CONSENT AGENDA

M. PARKS AND RECREATION (Cont’d)


A) APPROVED R-2002-1103Agreement with the City of West Palm Beach in an amount not-to-exceed $20,000 for fundingof the Teen Partnership Coalition for the period July 9, 2002, through September 28, 2002; and

B) APPROVEDBudget Transfer of $10,000 within the Park Improvement Fund from Reserves for District 2 and$10,000 within the Park Improvement Fund from Reserves for District 7 to West PalmBeach/Teen Partnership Coalition.

SUMMARY: This Agreement and budget transfer provide $10,000 from District 2 RecreationAssistance Program reserves and $10,000 from District 7 Recreation Assistance Programreserves to the City of West Palm Beach for funding of the Teen Partnership Coalition.Expenses eligible for reimbursement include utilities, staff, supplies, refreshments, awards,printing costs, and other miscellaneous expenses related to the Teen Partnership Coalition. TheAgreement was written to allow for the reimbursement of eligible pre-agreement costssubsequent to November 16, 2001, since the Program was initiated at that time. Districts 2 &7 (GB-R)


A) APPROVED R-2002-1104Agreement with the City of Boca Raton in an amount not-to-exceed $5,000 for the Martin LutherKing, Jr. Memorial for the period July 9, 2002, through January 8, 2003; and

B) APPROVEDBudget Transfer of $5,000 within the Park Improvement Fund from Reserves for District 4 toBoca Raton/Martin Luther King Memorial.

SUMMARY: This Agreement and budget transfer provide $5,000 from District 4 RecreationAssistance Program reserves to the City of Boca Raton for the Martin Luther King, Jr. Memorialbuilt in conjunction with the Martin Luther King Memorial Foundation, Inc. The Agreement waswritten to allow for the reimbursement of eligible pre-Agreement costs subsequent to October1, 2001, since the project has already been completed. District 4 (GB-R)


A) APPROVED R-2002-1105Agreement with the School Board of Palm Beach County in an amount not-to-exceed $2,500 forthe funding of Athletic Equipment and Uniforms for Pahokee Middle Senior High School forexpenses incurred through June 30, 2002;

B) APPROVED R-2002-1106Amendment extending the term of the Contract through September 30, 2002; and

C) APPROVEDBudget Transfer of $2,500 within the Park Improvement Fund from Reserves for District 6 toSchool Board/Pahokee Middle Senior High School/Equipment and Uniforms.

SUMMARY: This Agreement and budget transfer provide $2,500 from District 6 RecreationAssistance Program reserves for athletic equipment and uniforms for the Pahokee Middle SeniorHigh School Basketball Program. The Agreement has been written to allow for thereimbursement of eligible pre-agreement costs subsequent to October 1, 2001, since thepurchases were initiated on that date. Due to School District delay in processing the Agreement,it was necessary to amend the contract to extend the period of performance through September30, 2002. District 6 (GB-R)

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JULY 9, 2002

3. CONSENT AGENDA

M. PARKS AND RECREATION (Cont’d)


A) APPROVED R-2002-1107Agreement with the School Board of Palm Beach County in an amount not-to-exceed $2,000 forfunding of a trip to the National Academic Games in Charlotte, North Carolina, for the period July9, 2002, through January 8, 2003; and

B) APPROVEDBudget Transfer of $2,000 within the Park Improvement Fund from Reserves for District 6 toSchool Board/National Academic Games Trip.

SUMMARY: This Agreement and budget transfer provide $2,000 from District 6 RecreationAssistance Program reserves for a student trip to participate in the National Academic Gamesby students from Wellington Landings Community Middle School, Wellington High School,Crestwood Middle School, and Polo Park Middle Schools. The National Academic Games wereheld in Charlotte, North Carolina, from April 25, 2002 through April 29, 2002. Expenses eligiblefor reimbursement include tournament registration and hotel rooms. The Agreement allows forthe reimbursement of pre-agreement costs subsequent to February 15, 2002, since expensesfor the trip were initiated on that date. District 6 (GB-R)


A) APPROVED R-2002-1108Agreement with Palm Beach United F.C., Inc., in an amount not-to-exceed $2,500 for the periodJuly 9, 2002, through September 30, 2002, for the Street Soccer in the Park DevelopmentalProgram; and

B) APPROVEDBudget Transfer of $2,500 within the Park Improvement Fund from Reserves for District 6 toPalm Beach United F.C./Street Soccer Program.

SUMMARY: This Agreement and budget transfer provide $2,500 from District 6 RecreationAssistance Program reserves for the Street Soccer in the Park Developmental Program atOkeeheelee Park. Expenses eligible for reimbursement include balls, nets, training vests, flags,and t-shirts. The Agreement has been written to allow for the reimbursement of eligible pre-agreement costs subsequent to February 1, 2002, since program expenses were initiatedbeginning on that date. District 6 (GB-R)


A) APPROVED R-2002-1109Agreement with The School Board of Palm Beach County for the purchase and installation ofplayground equipment at C.O. Taylor/Kirklane Elementary School in an amount not-to-exceed$22,500 for the period July 9, 2002 through January 8, 2003; and

B) APPROVEDBudget Transfer of $22,500 within the Park Improvement Fund from Reserves for District 7 toSchool Board/C.O. Taylor/Kirklane Elementary School Playground.

SUMMARY: This Agreement and budget transfer provide $22,500 from District 7 RecreationAssistance Program reserves for the purchase and installation of playground equipment at C.O.Taylor/Kirklane Elementary School. This project has already been initiated, so the Agreementwas written to allow for the reimbursement of costs incurred subsequent to August 1, 2001, inorder to accommodate pre-agreement costs. District 7 (GB-R)

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JULY 9, 2002

3. CONSENT AGENDA

M. PARKS AND RECREATION


A) APPROVED R-2002-1110Agreement with the Delray Beach Downtown Development Authority (DDA) and the DelrayBeach Merchants Association, Inc. (DMA) in an amount not-to-exceed $20,000 for the periodJuly 9, 2002 through October 8, 2002, for funding of the Second Annual Celebrate the Soul ofDelray Event; and

B) APPROVEDBudget Transfer of $20,000 within the Park Improvement Fund from Reserves for District 7 toDDA/DMA Soul of Delray Event.

SUMMARY: This Agreement and budget transfer provide $20,000 from District 7 RecreationAssistance Program (RAP) reserves to help offset costs paid by the Delray Beach DowntownDevelopment Authority (DDA), which financially sponsored the Delray Beach MerchantsAssociation’s Second Annual Celebrate the Soul of Delray 2000 Event. Expenses eligible forreimbursement include entertainment, insurance, stage set-up, portable toilets, banners andposters, hotel costs, printing, and marketing. The Agreement has been written to allow for thereimbursement of eligible pre-agreement costs subsequent to December 1, 2001, sinceexpenses for the event were incurred at that time. District 7 (GB-R)

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JULY 9, 2002

3. CONSENT AGENDA

Q. CRIMINAL JUSTICE COMMISSION


A) APPROVED R-2002-1111Palm Beach County ’s FY2003 electronic submittal and approval of the Local Law EnforcementBlock Grant (LLEBG) application for the period October 1, 2002 to September 30, 2004, totaling$789,014 in federal funds;

B) APPROVEDCounty match funds in the amount of $59,668;

C) APPROVED R-2002-1112Amendment No. 3 to Agreement (R99-2416D, dated 12/21/99) with the State Attorney’ s Officeto extend the agreement through September 30, 2003;

D) APPROVED R-2002-1113Amendment No. 3 to Agreement (R99-1775D, dated 9/28/99) with the City of Delray Beach toextend the agreement through September 30, 2003;

E) APPROVED R-2002-1114Amendment No. 1 to Agreement (R2001-2131, dated 12/4/01) with the Public Defender’s Officeto extend the agreement through September 30, 2004; and

F) APPROVEDAuthorization for the County Administrator or his designee to execute electronically all relateddocuments for Palm Beach County’s Fiscal Year 2003 LLEBG.

SUMMARY: Palm Beach County is eligible to receive a direct award of $789,014 for thefollowing eight (8) proposals totaling $876,682 (federal $789,014, County match $59,668, StateAttorney match $13,000, MPSCC match $15,000): 1) the Criminal Justice Commission’s (CJC)proposal in the amount of $71,790 for its Community Court Program; 2) the CJC’s proposal inthe amount of $122,489 for its Visual Planning Technology/GIS Project; 3) the City of BoyntonBeach’s proposal in the amount of $150,000 for the Municipal Public Safety CommunicationsConsortium (MPSCC); 4) the Public Defender’s proposal in the amount of $200,000 for theEx-Offender Re-Entry Program; 5) the City of Delray Beach in the amount of $125,000 for theCommunity Justice Project; 6) the State Attorney’s Office in the amount of $130,000 for theCommunity-Based Anti-Crime Unit (COMBAT); 7) the State Attorney’s Office in the amount of$43,750 for the Countywide Truancy Interdiction Program; and 8) the Juvenile AssessmentCenter (JAC) in the amount of $33,653 for security.

The CJC is requesting $59,668 in ad valorem dollars for the cash match. The State Attorney’sOffice has agreed to provide a local match of $13,000 for the COMBAT proposal. The MPSCChas agreed to provide a local match of $15,000 for the radio communications proposal. Anamendment to the interlocal agreement is required to reimburse the City of Delray Beach, whichserves as the fiscal agent for the Community Justice Project and the Countywide Weed andSeed Program. An amendment to the agreement with the State Attorney’s Office is required forlegal services to continue to assign two prosecutors to the COMBAT Unit to serve three CountyWeed and Seed areas. An amendment to the agreement with the Public Defender ’s Office isrequired to continue the Ex-Offender Re-Entry Program through September 30, 2004.Countywide (DW)

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JULY 9, 2002

3. CONSENT AGENDA

Q. CRIMINAL JUSTICE COMMISSION (Cont’d)


A) APPROVED R-2002-1115a Contract with the Drug Abuse Foundation (DAF), in the amount of $143,000 for the period ofJuly 9, 2002 through September 30, 2002 for the provision of substance abuse detoxificationtreatment services in South Palm Beach County; and

B) APPROVEDBudget Transfer of $143,000 in the Drug Abuse Trust Fund.

SUMMARY: The Criminal Justice Commission (CJC) Executive Committee met on June 10,2002 and approved $143,000 in Drug Abuse Trust Fund (DATF) monies to assist the DAF inassuming the costs of fifteen (15) detoxification beds. DAF agreed to pick up four (4) detox fromSouth County Mental Health, which will be closing their detox unit by the end of June, andexpand the detox unit from 4 to 15 beds. However, DAF is requesting assistance with thetransition costs and capital expenses, such as furniture and computers. Countywide (DW)

S. FIRE RESCUE

1. APPROVED R-2002-1116Staff recommends motion to approve: an Agreement with the Florida Medical TrainingInstitute, Inc. (FMTI) for clinical field experience for paramedic students. The term of thecontract is for two (2) years. SUMMARY: This Agreement allows for Palm Beach County Fire-Rescue to provide clinical field experience to paramedic students of the Florida Medical TrainingInstitute, Inc. Paramedic students with FMTI will respond with County paramedics to observeand assist in delivering emergency medical care under actual emergency conditions. Thisclinical field experience is a component of the paramedic training required for state certification,and will enhance the available job pool of qualified paramedical personnel. Countywide (SGB)

34

JULY 9, 2002

3. CONSENT AGENDA

U. INFORMATION SYSTEM SERVICES


A) APPROVED R-2002-1117approve an Interlocal Agreement with the City of Greenacres for the purpose of providingprofessional Geographic Information Systems (GIS) services to the City;

B) APPROVEDauthorize the County Administrator or his designee to sign service requests under thisAgreement.

SUMMARY: The purpose of this Agreement is to provide a mechanism for providingprofessional, technical GIS services to the City of Greenacres over a five (5) year period. It ismutually beneficial for the County to provide services to the City for specific GIS-related projects.This Agreement shall provide the means and conditions by which the parties will interact on GIS-related project work. The work performed under this Agreement will ensure the County’ssubsequent capability to use the data that will be provided by the City with the Countywide GISdata system. Estimates for specific services will be provided by the GIS Service Bureau asprojects develop based on the County’s established hourly rate, which is currently $65 per hour.Countywide (PK)

X. PUBLIC SAFETY

1. APPROVED R-2002-1118Staff recommends motion to approve: Addendum Two to the Software License Agreement(R200-0087) with the U.S. Virgin Islands, Department of Property and Procurement on behalfof the Department of Licensing and Consumer Affairs to provide improvements and training fortheir use of the Palm Beach County Consumer Affairs Tracking System (CATS) for aminimum$18,000 (U.S.dollars). SUMMARY: The U.S. Virgin Islands, Department of Licensingand Consumer Affairs has been using the Palm Beach County Consumer Affairs TrackingSystem (CATS) software since 2000. The government of the U.S. Virgin Islands wishes to makeenhancements to the system and provide additional staff training. The addendum to the originalcontract will allow the enhancements and provide staff for the requested training. The revenueto Palm Beach County will be a minimum of $18,000. Countywide (PK)

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JULY 9, 2002

3. CONSENT AGENDA

AA. PALM TRAN


A) APPROVED R-2002-1119approve a Grant Agreement with the Federal Transportation Authority (FTA) for Section 5307Grant in the amount of $12,056,298; and

B) APPROVEDauthorize the Executive Director or Assistant Executive Director, through the CountyAdministrator, to execute the Section 5307 grant agreement on behalf of the Board of CountyCommissioners and to electronically transmit the Board’s approval.

SUMMARY: The electronic submission of the grant application for Section 5307 Grant forapportioned capital funds in the amount of $12,056,298 was approved under ResolutionR2002-0367 on March 12, 2002. FTA awarded this grant on May 20, 2002; after the grant isawarded, execution of the grant agreement is required before funds can be used. Countywide(DR)

BB. COURT ADMINISTRATION


A) APPROVED R-2002-1120ratify the Chairman’s signature on a Grant-in-Aid Agreement with the Justice AdministrativeCommission (JAC) for child dependency counsel in the amount of $136,671.04 for the periodJuly 1, 2001 through June 30, 2002; and

B) APPROVEDreceive and file the Agreement.

SUMMARY: The State of Florida, Justice Administrative Commission has provided aGrant-in-Aid in the amount of $136,671.04 to the 15th Judicial Circuit to assist in the paymentof costs incurred by Palm Beach County for child dependency counsel, in accordance withFlorida Statute 39.013(11). There is no match required for this Grant-in-Aid. Eligible grantexpenditures must be expended by June 30, 2002. Countywide (TKF)

36

JULY 9, 2002

3. CONSENT AGENDA

CC. MEDICAL EXAMINER

1. APPROVED R-2002-1121Staff recommends motion to approve: Amendment No.1 to the Contract with WuesthoffMemorial Hospital, Inc., d/b/a Wuesthoff Reference Laboratories to provide histology andtoxicology testing for an approximate total annual contract cost of $270,000 effective June 1,2002. SUMMARY: On May 15, 2001, the Board of County Commissioners approved theContract with Wuesthoff Reference Laboratories for forensic toxicology laboratory testing, basedon an individual test fee schedule, with an annual approximate cost of $160,000. The MEO hasexperienced an increase in autopsy cases and deaths involving multiple drugs, resulting inincreased toxicology testing. The Medical Examiner Office’s recently eliminated in-househistology testing. Therefore, a revised annual cost of $270,000 for this Contract has beenprojected due to the added histology testing and increased amount of toxicology testing required. Wuesthoff Reference Laboratories has agreed to provide the histology services with the feesset forth in the Fee Schedule. The contract shall continue to automatically renew for successiveterms of one (1) year each, unless and until terminated, as provided by the contract, and will bebased on a set schedule of individual test fees with an approximate annual cost of $270,000.Wuesthoff Reference Laboratories costs include the cost of the pickup and delivery ofspecimens. All other terms and conditions of the Contract remain in full force and effect. Countywide (DW)

* * * * * * * * * * * *

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JULY 9, 2002

4. SPECIAL PRESENTATIONS - 9:30 A.M.

A. PRESENTEDCertificate of Congratulations to Young Marines of Palm Beaches for Color Guard Unit winning theMetropolitan District of Washington Battalion Young Marine Drill Competition in Washington, D.C.(Sponsored by Commissioner Roberts)

* * * * * * * * * * * *

38

JULY 9, 2002

5. REGULAR AGENDA

A. ADMINISTRATION

1. Staff recommends motion to approve on preliminary reading and advertise forpublic hearing on July 23, 2002 at 9:30 a.m.:

a) APPROVEDan Ordinance of the Board of County Commissioners of Palm Beach County, Florida, submittingto Referendum a Proposed Amendment to the Charter of Palm Beach County, Florida, providingthat Elections for the Office of Property Appraiser shall be nonpartisan; providing for manner ofelection of nonpartisan offices; providing for charter amendment language; providing forreferendum and ballot language; providing for form of notice; providing for adoption by the Boardof County Commissioners; providing for severability; providing for inclusion in the charter; andproviding for an effective date.

b) APPROVEDan Ordinance of the Board of County Commissioners of Palm Beach County, Florida, submittingto Referendum a Proposed Amendment to the Charter of Palm Beach County, Florida, providingthat Elections for the Office of Sheriff shall be nonpartisan; providing for manner of election ofnonpartisan offices; providing for charter amendment language; providing for referendum andballot language; providing for form of notice; providing for adoption by the Board of CountyCommissioners; providing for severability; providing for inclusion in the charter; and providingfor an effective date.

c) APPROVEDan Ordinance of the Board of County Commissioners of Palm Beach County, Florida, submittingto Referendum a Proposed Amendment to the Charter of Palm Beach County, Florida, providingthat Elections for the Office of Supervisor of Elections shall be nonpartisan; providing for mannerof election of nonpartisan offices; providing for charter amendment language; providing forreferendum and ballot language; providing for form of notice; providing for adoption by the Boardof County Commissioners; providing for severability; providing for inclusion in the charter; andproviding for an effective date.

SUMMARY: These ordinances would allow for a referendum for each office to be placed on theballot for the November 5, 2002, election, to amend the charter of Palm Beach County to providefor nonpartisan elections for the Supervisor of Elections, the Property Appraiser, and the Sheriffof Palm Beach County. If approved by a majority vote of the electors of Palm Beach County,elections for these offices shall be nonpartisan in nature, and the changes will take effectJanuary 1, 2003. Countywide

39

JULY 9, 2002

5. REGULAR AGENDA

A. ADMINISTRATION (Cont’d)

TIME CERTAIN 2:15 P.M.2. APPROVEDStaff requests Board direction: on Economic Development Incentive Programs and Policies.(A review of the economic development incentive programs currently available to Palm BeachCounty which are utilized by the Business Development Board of Palm Beach County, Inc., tosupport the relocation to and expansion of existing businesses in Palm Beach County which willresult in increased economic growth.) SUMMARY: The Business Development Board (BDB)will report to the Board of County Commissioners on the economic development incentiveprograms of the State and County which the BDB utilizes to implement Board policies oneconomic development and to foster economic growth and the creation of new jobs. This itemprovides an opportunity to review the incentive programs and for the Board to provide the BDBand County staff with direction as to its policies and priorities concerning the most appropriateand beneficial utilization of the incentive programs. Countywide (DW)

B. COUNTY ATTORNEY

1. APPROVED Staff recommends motion to approve on preliminary reading and advertise for public

hearing on July 23, 2002 at 9:30 a.m.; an Ordinance of the Board of County Commissionersof Palm Beach County, Florida, amending Palm Beach County Code Chapter 2, Article III,Division 2, Part A (The Palm Beach County Purchasing Ordinance); amending Section 2-54“Source Selection”; amending Section 2-54(b) “Competitive Proposal Process”; amendingSection 2-54(d) “Protested Solicitations and Awards”; providing for repeal of laws in conflict;providing for severability; providing for inclusion in the code of laws and ordinances; andproviding for an effective date. SUMMARY: The amendment to Section 2-54, “SourceSelection,” explicitly authorizes the Board to renew purchase orders and contracts withvendors/contractors originally selected through a competitive selection process beyond the termsstated in the purchase orders or contracts. The amendment to Section 2-54(d), “ProtestedSolicitations and Awards,” allows the Director of Purchasing to grant an extension to the forty-eight (48) hour period provided to the special master to submit their written recommendationfollowing the conclusion of the protest hearing. The other amendments to the PurchasingOrdinance are of a housekeeping nature. Countywide (MWJ)

2. APPROVED R-2002-1122Staff recommends motion to approve an Amendment to Agreement with the PublicDefender’s Office (R2001-1620) to delete the requirement that legal staff hired by the PublicDefender and paid pursuant to the Agreement are independent contractors. SUMMARY:Pursuant to an Agreement (R2001-1620), the Public Defender was able to hire additional legalstaff to provide legal representation to indigent defendants within Palm Beach County. TheAgreement specified that all legal staff hired to perform in accordance with the Agreement areindependent contractors. Recently, the Public Defender’s Office received an interpretation fromthe Internal Revenue Service (“IRS”) that legal staff hired in accordance with the Agreement areemployees. This Amendment to the Agreement deletes all references to hired legal staff asindependent contractors. Countywide (KS)

40

JULY 9, 2002

5. REGULAR AGENDA

B. COUNTY ATTORNEY (Cont’d)

3. APPROVEDStaff recommends motion to approve on preliminary reading and advertise for publichearing on July 23, 2002 at 9:30 a.m.: an Ordinance of the Board of County Commissionersof Palm Beach County, Florida, pertaining to term limits for the Office of County Commissioner;providing for an amendment to the Charter of Palm Beach County, Florida; providing for Charteramendment language; providing for referendum and ballot language; providing for form ofnotice; providing for severability; providing for inclusion in the charter; and providing for aneffective date. SUMMARY: An amendment to the Charter of Palm Beach County (“Charter”)may be initiated by 7% of the number of voters qualified to vote in the last General Election.The Supervisor of Elections verified the required number of signatures on an initiative petitionto amend Article II, Section 2.2 of the Charter to limit the term in office for a Board of CountyCommissioner to eight consecutive years. The amendment also provides that no service in aterm of office that commenced prior to the effective date of the amendment will be creditedagainst the eight year term limitation. Passage of this ordinance will require the Supervisor ofElections to place the proposed amendment on the November 5, 2002 ballot. Countywide (LMB)

C. OFFICE OF FINANCIAL MANAGEMENT AND BUDGET

1. APPROVEDStaff recommends motion to approve: Budget Transfer of $60,000 from the General FundContingency to provide funding needed for the Value Adjustment Board’s (VAB) new computersystem. SUMMARY: ISS has been working with the Property Appraiser’s Office and the Clerk’sOffice to implement a new, comprehensive receipting/tracking/scheduling system for the VAB.The current budget of $128,000 is insufficient to complete the project, therefore an additional$60,000 is being requested to complete the implementation process. Countywide

2. ADD-ON: Staff recommends motion:

A) APPROVEDto direct staff to move forward with the refunding of the $26.38M Criminal Justice FacilitiesRevenue Bonds, Series 1994 when the net present value savings is greater than $1 Million;

B) APPROVEDto select an underwriting team for the potential refunding of the $26.38M Criminal JusticeFacilities Revenue Bonds, Series 1994; and

C) APPROVEDto appoint Edwards & Angell, LLP bond counsel for the potential refunding of the $26.38MCriminal Justice Facilities Revenue Bonds, Series 1994.

SUMMARY: We recently received a refunding analysis on the above bonds from FirstSouthwest Company, a member of the County’s underwriting pool, showing a net present valuesavings of approximately $914,000 or 5.2% of the refunded principal amount. Staff isrecommending that the Board approve the refunding of these bonds when the net present valuesavings reaches $1 million. Since First Southwest is the only firm that has submitted a refundingproposal and because they have yet to serve as a senior manager on a County bond issue, weare recommending that the Board appoint First Southwest as the senior manager and two otherfirms as co-managers. Staff recommends that Edwards & Angell, bond counsel on the $26.38MCriminal Justice Revenue Bonds, Series 1994, be appointed as bond counsel on the potentialrefunding issue. Countywide (OFMB)

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JULY 9, 2002

5. REGULAR AGENDA

D. PLANNING, ZONING AND BUILDING

1. APPROVED R-2002-1124Staff recommends motion to approve: First Amendment to Contract R2000-1004 with FloridaAtlantic University revising the timeline for the expiration of the contract to allow for a) Session3 (Plan Formulation) of the Peer Review for the Sector Planning process, and b) the preparationof the report for Peer Review Session 3, and c) the preparation of the final report for the entirePeer Review process for the Sector Planning process. SUMMARY: Due to the need to extendthe completion date for the Sector Planning process contract with WilsonMiller, the completiondate of the contract with Florida Atlantic University for the Peer Review Process for the SectorPlan also needs to be revised accordingly. The proposed contract extension will allow forSession 3 of the Peer Review process to be conducted once WilsonMiller develops theConceptual Plan Overlay, Design Guidelines, and Implementation Strategies for stage 3 of theSector Plan process. This proposed contract amendment will not modify the amount of theoriginal contract R2000-1004 with Florida Atlantic University. Districts 1& 6 (BB)

2. APPROVED R-2002-1125REVISED TITLE & SUMMARY: Staff recommends motion to approve: First Amendment toContract R2000-1003 with WilsonMiller revising the scope of services and payment schedule to:a) allow for additional meetings and work sessions associated with carrying out BCC directionin the Sector Planning process; and b) increase the amount of contract by $76,800 $77,800 toaccommodate the additional work sessions and meetings, and increased cost of services.SUMMARY: At the November 28, 2001 BCC Workshop, the Board directed WilsonMiller toprepare a Hybrid plan combining elements of the Rural Land Stewardship and the AgPreservation plans presented to the Board. The Board also requested that a tour of the sectorplan area be conducted in order to enable Commissioners to provide staff with direction on ruralelements appropriate for Palm Beach County and the sector plan area. The proposed contractamendment reflects the additional tasks associated with this Board direction, and extends thecompletion date for the contract to January 12, 2004 from the current termination date of July 12,2002. The total amount for both contracts equals $691,348 $692,348 and is currently availablein the Planning Division’s budget. Districts 1& 6 (BB)

3. ADOPTED R-2002-1123Staff recommends motion to adopt: a Resolution of the Board of County Commissioners ofPalm Beach County, Florida, delegating the exercise of powers conferred by Chapter 163, PartIII, Florida Statutes, "The Community Redevelopment Act of 1969" to the City of Belle Glade CityCommission, with the conditions that the Board retain authority to expand boundaries of theCommunity Redevelopment Area (CRA), that any taxes from any special district created afterthe effective date of this Resolution be exempted from the tax increment to be paid to the CRA;providing for effective date and duration of existence; and providing for severability. SUMMARY:The City of Belle Glade has initiated the process for creating a Community RedevelopmentAgency (CRA) in an approximately 150-acre area located in the central section of the City.Creation of a CRA would permit the City to undertake community revitalization/redevelopmentefforts to remove blighting influences and promote private investment in the designated area. Asprovided for in Chapter 163.355, Florida Statutes (F.S.), the City of Belle Glade passed aresolution providing a Finding of Necessity for the creation of a CRA. The City is now requestingformal action by the Board of County Commissioners (BCC) to grant general powers forredevelopment to the City. A staff review has been performed on the Finding of Necessity forconsistency with Section 163.355, F.S. The findings of that review are provided in the staff report.District 6 (TF)

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JULY 9, 2002

5. REGULAR AGENDA

E. COOPERATIVE EXTENSION SERVICE


A) APPROVEDSupplemental Compensation Program for Tree Canopy Restoration to begin in FY 01-02 withfunding up to $750,000 to complement the State of Florida reimbursements made to Palm BeachCounty residents impacted by the citrus canker eradication program;

B) APPROVEDBudget Transfer of $750,000 from General Fund Contingency to the Capital Outlay Fund; and,

C) APPROVEDBudget Amendment in the Capital Outlay Fund recognizing a transfer of $750,000 from theGeneral Fund.

SUMMARY: A tree canopy restoration program will be funded to provide compensation tohomeowners totaling $100 per tree (State and County compensation combined) for each citrustree removed by the Florida Department of Agriculture and Consumer Services (DACS) as partof the citrus canker eradication program. A procedure will be developed to make it possible forqualified individuals to purchase replacement trees from nurseries in Palm Beach County. Countywide

F. FACILITIES DEVELOPMENT & OPERATIONS


A) APPROVED R-2002-1126an Agreement for Purchase and Sale with Millennium Development, , LLC; and

B) APPROVED R-2002-1127an Agreement for Purchase and Sale with “put” option with Millennium Development, LLC.

REVISED SUMMARY: Palm Beach County owns a 6.7-acre tract of land in Riviera Beachcommonly known as Light Harbour Marina which was originally purchased for development ofa boat ramp. Pursuant to Board direction, Staff issued an RFP on April 7, 2002, to sellapproximately 3-acres of the property, with the right to sell, at the County’s option at any timewithin the five (5) years, the remaining approximately 3.7-acres (“put parcel”) in the future if theCounty abandons its plan to develop the boat ramp on this property or is able to find analternative site for the boat ramp. Staff received one (1) response to the RFP from MillenniumDevelopment, LLC. Staff recommends that the Board accept the proposal by MillenniumDevelopment, LLC to purchase the 3-acre tract of land for $1,458,935.48 ($11.05/sf), and the putparcel for $1,791,426.78 ($11.10/sf), for use as a boat yard, boat storage, boat manufacture andsales facility. Millennium Development’s proposed site plan is included. Millennium hasrequested that the property be conveyed without reservation of mineral rights. In light of theminimal likelihood of the presence of minerals upon the property in mineable quantities and theimpact of such a reservation on the marketability, value and development potential of theproperty, staff recommends that the property be conveyed without reservation of mineral rights.(PREM) District 1 7 (HJF)

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JULY 9, 2002

5. REGULAR AGENDA

F. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

2. APPROVED R-2002-1128Staff recommends motion to approve: the Termination of a Contract with Danville Findorff,Inc.’s right to complete its contract with Palm Beach County (R98-671D) for design buildconstruction services on the North County Government Center Expansion project, effectiveimmediately. REVISED SUMMARY: On May 19, 1998 the Board entered into a four (4) phasedesign build contract with Danville Findorff (DFI) in the amount of $12,575,000 for the NorthCounty Government Center Expansion. The overall contract duration was 1190 days with asubstantial completion date for all four (4) phases of November 4, 20021. As of this date, DFIhas not achieved substantial completion on Phase 2 and is already 784 791 days behindschedule. Work on Phases 3 and 4 has yet to begin. For the reasons described in a letter datedJuly 1 8, 2002, Staff is recommending termination pursuant to General Condition 24 forunsatisfactory and untimely performance. A contract balance of $3,089,284.34 remains forPhase 3 and 4 work as well as incomplete work and retainage on Phase 2. Pursuant to theterms of the contract, liquidated damages in the amount of $1,800/day are due the County aswell as a credit for Phase 2 incomplete work. Upon termination of DFI’s right to complete thework by the Board, the County will make a claim against DFI’s performance bond. Staff expectsto report the position of the Surety and make a recommendation on the completion of the projectat the BCC’s July 23, 2002 meeting. (Capital Improvements Division) Countywide (JM)

3. APPROVED R-2002-1129Staff recommends motion to approve: Change Order No. 2 in the amount of $207,023 to theContract with Leigh Construction, Inc., (R2002-0474) for the Peanut Island Park Directional DrillWater Main. SUMMARY: On April 2, 2002, the Board entered into a contract with LeighConstruction, Inc., in the amount of $332,933. Included as part of that work was an 8-inch FPLconduit installed under the Intracoastal Waterway from the mainland to Peanut Island. The costfor the conduit will be reimbursed by FPL to the County. Change Order No. 2 provides fordirectional drill conduits to replace the overhead power lines on Peanut Island with undergroundlines. All of the above ground pole-mounted FPL transformers will be converted to pad-mountedswitch gear equipment at an approximate cost of $100,000 to be shared equally between theCounty and FPL and will be the subject of a separate agreement. In addition a small stretch ofconduit will be direct buried through a change order to the restroom construction project. Thiswork needs to be completed at this time in order to eliminate utility conflicts with the FIND/CORPEnvironmental Restoration project anticipated to begin in the fall. Due to the lack of M/WBEbusinesses in the area of work required by this Contract, the Goal Setting Committee did not setany goals for this contract, but directed that a statement be added to the Contract Documentsadvising the contractor of the Board’s policy for utilizing M/WBE business when available. Thischange order includes 0% participation. (Capital Improvements Division) Districts 1 & 7 (JM)

44

JULY 9, 2002

5. REGULAR AGENDA

G. ENVIRONMENTAL RESOURCES MANAGEMENT


A) APPROVED R-2002-1130approve an Agreement for Sale and Purchase for acquisition of approximately seventy-eight(77.84) acres of land in the IBM/Blue Lake ecosite from the City of Boca Raton, subject tosatisfactory results of pre-closing due diligence;

B) APPROVEDapprove the expenditure of $11,431,739 from County Conservation Land Acquisition bond fundsfor the purchase of the property, upon the terms and conditions set forth in the Agreement forSale and Purchase; and

C) APPROVEDapprove a Budget Transfer of $11,601,739 within the $75M General Obligation ConservationLand 2001 CTF Fund (308) from Reserves (9900) to the IBM/Blue Lake Project Account (E412)to provide for the purchase ($11,431,739) of the IBM/Blue Lake parcel and for staff time($170,000) related to the acquisition and initial site preparation, site acquisition due diligenceexpenses, initial site clean-up, security fencing, signage, and access gates.

REVISED SUMMARY: County staff obtained an Agreement for Sale and Purchase foracquisition of the IBM/Blue Lake ecosite from the City of Boca Raton (the “City”). The City hasagreed to sell the County approximately 78 acres of the most environmentally sensitive landsfrom the 306 acre parcel acquired by the City in September 2000 from T-Rex, Inc. A final reviewof the easements and reservations on the property will be performed as part of the pre-acquisition due diligence subsequent to receipt of the survey completed by the County’s surveydepartment. The Conservation Lands Acquisition Selection Committee (CLASC) votedunanimously to approve the acquisition of 78.97 acres on February 4, 2002. Subsequent to thatvote, negotiations with the City resulted in a 1.13+ acre reduction of the parcel size. However,the cost per acre remained the same and the purchase price was reduced accordingly. Uponacquisition of the property, the Department of Environmental Resources Management (ERM) willmanage the property for its natural resource values. An affirmative vote of four (4)commissioners is needed to approve this item. District 4 (HJ)

45

JULY 9, 2002

5. REGULAR AGENDA

H. ENGINEERING

1. APPROVEDStaff recommends motion to approve: a Policy that establishes “Only Trees, Irrigation, andSod” (OTIS) as the standard for median beautification for the unincorporated areas of PalmBeach County on both County and State thoroughfares. REVISED SUMMARY: Now that theBoard has directed development of a multi-year master plan (estimated at $15 million) to addirrigation and sod to the previous “Trees Only” program, the resulting combination can bedescribed as “Only Trees, Irrigation, and Sod”, yielding the acronym OTIS for the new program.It is appropriate to establish OTIS as the standard for unincorporated area thoroughfare medians.This will facilitate its use as the standard for various undertakings, including:

• Road construction projects• Zoning conditions (including buy-outs)• Retrofits of “Trees Only” projects• County Applications for grant opportunities to assist in funding the Master Plan.

Exceptions to this standard would be brought to the Board for direction and/or approval, asrequired. (This would not be required for exceptions having the installation funded by DistrictCommissioner discretionary funding where the maintenance commitment is also covered byDistrict Commissioner discretionary funding or by another entity.) With OTIS adopted as thestandard, administrative mechanisms and procedures for all of the above can be developed.This would also make it possible to use Traffic could lead toward the eventual use, to the extentallowed by law, of Road Impact Fee funding when OTIS projects are installed as standardelements of roadway construction projects. (The Such use of impact fees would could also applyin incorporated areas, but only if the municipality agrees to provide maintenance for OTISfollowing the County’s completion of the road project.) Countywide (MRE)

2. APPROVED AS AMENDEDStaff recommends motion to approve: The Master Plan for “Only Trees, Irrigation and Sod”(OTIS) for implementation on unincorporated area median-divided thoroughfares, including amulti-year phasing (and funding) schedule. REVISED SUMMARY: With OTIS as the standardto be installed and funded with future State and County road program projects in theunincorporated area (30 miles over next 5 years), there are still approximately another 110 milesof unincorporated thoroughfares to master plan (and fund) for the installation of irrigation and sodas a follow-up to the successful “Trees Only” program. The master plan presented for adoptionat today’s meeting identifies the funding and phasing for a seven (7) year, three (3) phaseimplementation program estimated to cost approximately $15 million. Together with the adoptedroad program projects, this will result in the installation of OTIS on approximately 140 miles ofState and County thoroughfares in the unincorporated areain the eastern portion of Palm BeachCounty. There is a separate master plan in existence for the western portion (“Glades Area”) ofPalm Beach County. Countywide (MRE) (Engineering)

46

JULY 9, 2002

5. REGULAR AGENDA

H. ENGINEERING (Cont’d)

3. REVISED TITLE: Staff recommends motion to approve:

A) APPROVEDThe addition of two (2) Irrigation Technician positions to the staff complement for the StreetscapeSection;

B) APPROVEDThe addition of one (1) Engineering Assistant II to the staff complement for the StreetscapeSection;

C) APPROVEDThe addition of one (1) Construction Coordinator position to the staff complement for theStreetscape Section; and

D) APPROVEDThe addition of one (1) Secretary position to the staff complement for the Streetscape Section. E) APPROVEDA Budget Transfer of $32,503 in the Transportation Improvement Fund from Road ProgramReserves - FY 2002 (Reserve for Median Beautification) to Operating Subsides (Transfer ToCounty Transportation Fund 106).

F) APPROVEDBudget Amendment of $32,503 in the County Transportation Trust Fund to recognize a transferfrom the Transportation Improvement Fund for partial year funding of positions in Trees OnlyStreetscape. (Engineering)

SUMMARY: As was discussed with the Board in the January 29, 2002 Workshop onBeautification, during the last year $180,000 was spent by the County for contractor truckwatering of “Trees Only” trees. By adding two Irrigation Technicians (with the necessaryequipment) to the staff complement, we believe that a significant savings in cost over contractorwatering would be realized. As was also discussed, there is an identified need for enforcingbeautification zoning conditions. The EA II position will work to ensure the landscaping that wasinstalled pursuant to conditions of approval is properly maintained, and would take the necessaryactions in conjunction with Code Enforcement to ensure such proper maintenance. Thesepositions (with necessary equipment) could be funded by the existing beautification line item.Additionally, the Streetscape Section’s workload related to projects funded with DistrictCommissioner Discretionary monies has become substantial. Frequently, this requires thisSection to prepare a “grant agreement” to reimburse others. This Section has functioned formore than a year without its own clerical support. Given the expanded scope of the Section’sresponsibilities, this secretarial position is warranted. Also, the Section’s one existingConstruction Coordinator has had responsibility for the “Trees Only” installation contractors, aswell as the contractors providing the mowing and trimming services on approximately 60 milesof “Trees Only” thoroughfares. With the expansion of the County’s roadway beautification effortsto include an aggressive irrigation and sod installation program, it will be necessary to providean additional Construction Coordinator position to support the increasing work load. Thesepositions (with necessary equipment) also could be funded by the existing beautification lineitem. Countywide (ME)

47

JULY 9, 2002

5. REGULAR AGENDA

H. ENGINEERING (Cont’d)

4. REVISED TITLE: Staff recommends motion to:

A) APPROVEDdirect Staff to Develop a Revised Standard Condition of Approval for Developments required toprovide landscaping on unincorporated area thoroughfare roadway medians;

B) ADOPTED R-2002-1131adopt a Resolution for voluntarily resolving conflicts between existing developer-installedlandscaping (including beautified traffic separators) and “Only Trees, Irrigation, and Sod” (OTIS)projects to be installed by the County;

C) APPROVEDapprove a Payment Rate Schedule that would provide a fee structure for developers and alsoproperty owners who have landscaping maintenance obligations, to make appropriate paymentsfor the County’s installation and maintenance, or as appropriate, only maintenance - pursuantto conditions of approval;

D) ADOPTED R-2002-1132adopt a Resolution addressing existing and currently required “concrete median cutouts”; and

E) APPROVED AS AMENDEDdirect Staff to develop a revised standard condition of approval for future developments thatwould have been required to provide “concrete median cutouts” on unincorporated areathoroughfare roadway medians.

SUMMARY: The approval and adoption of the above items is necessary in order to implementa uniform County-maintained roadway beautification program while minimizing conflicts with therequirements and/or actual maintenance of other entities in the same area. Countywide (ME)

* * * * * * * * * * * *

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JULY 9, 2002

6. BOARD APPOINTMENTS

A. PALM TRAN(Palm Tran Services Board)

1. APPROVEDStaff recommends motion to approve: At-large appointment of Jamie Titcomb for Seat No. 4 -Municipal Representative for the Palm Tran Services Board. SUMMARY: There are eleven (11)members of the Palm Tran Services Board (PTSB), each with specific seat requirements. ThePalm Beach County League of Cities recommended Jamie Titcomb, the Executive Director, toserve as the municipal representative on the PTSB. The initial term is for one (1) year, from July9, 2002 through July 8, 2003. Subsequent terms will be for 2 years and there is no limit in whicha person may be re-appointed. Countywide (DR)

B. COMMISSION DISTRICT APPOINTMENTS

* * * * * * * * * * * *

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JULY 9, 2002

7. MATTERS BY PUBLIC - 2:00 P.M.

* * * * * * * * * * *

50

JULY 9, 2002

8. STAFF COMMENTS

A. ADMINISTRATION COMMENTS

B. COUNTY ATTORNEY

51

JULY 9, 2002

9. COMMISSIONER COMMENTS

A. District 1 - COMMISSIONER KAREN T. MARCUS

B. District 2 - CAROL A. ROBERTS, VICE-CHAIR

C. District 3 - WARREN H. NEWELL, CHAIRMAN

D. District 4 - COMMISSIONER MARY MCCARTY

E. District 5 - COMMISSIONER BURT AARONSON

F. District 6 - COMMISSIONER TONY MASILOTTI

G. District 7 - COMMISSIONER ADDIE L. GREENE

10. ADJOURNMENT

"If a person decides to appeal any decision made by this Commission with respect to any matterconsidered at this meeting or hearing, he will need a record of the proceedings, and that, for suchpurpose, he may need to ensure that a verbatim record of the proceedings is made, which recordincludes the testimony and evidence upon which the appeal is to be based."

July 9, 2002 8:30 a.m. BOARD OF COUNTY COMMISSIONERSBOARD MEETING

PALM BEACH COUNTY, FLORIDA

ADDITIONS, DELETIONS, & SUBSTITUTIONS

JULY 9, 2002

PAGE ITEM

7 3A-4 DELETED: the Second Amendment to Grant Agreement (R2001-0011) with thePalm Beach Community College Foundation, Inc. (PBCCF) to extend theexisting Film Tech Prep Program Grant Agreement from December 31, 2001 toDecember 31, 2002, and to include Palm Beach Community College (PBCC) asan additional beneficiary of the $30,000 donation from the Palm Beach CountyInternational Film Festival (PBCIFF). (Admin) (Further staff review)

24 3L-7 REVISED SUMMARY: The Interlocal Agreement allows the County to use theSWA’s property located off High Ridge and Lantana Roads for completion of theplanned muck (sediment) removal project in the south lobe of Lake Osborne.The Interlocal Agreement has an option for a two-year extension solely at theSWA’s option. The Temporary Easement and Agreement (Easement) allowsthe County to temporarily place the discharge pipe, including holding bags, andother necessary equipment on portions of the Duxbury property to connect theSWA’s property with Lake Osborne, which is vital to completion of the project.The Easement will terminate on July 1, 2003 December 31, 2003. District 3(ND) (ERM)

38 5C-2 ADD-ON: Staff recommends motion:

A) to direct staff to move forward with the refunding of the $26.38M CriminalJustice Facilities Revenue Bonds, Series 1994 when the net present valuesavings is greater than $1 Million;

B) to select an underwriting team for the potential refunding of the $26.38MCriminal Justice Facilities Revenue Bonds, Series 1994; and

C) to appoint Edwards & Angell, LLP bond counsel for the potential refundingof the $26.38M Criminal Justice Facilities Revenue Bonds, Series 1994.

SUMMARY: We recently received a refunding analysis on the above bondsfrom First Southwest Company, a member of the County’s underwriting pool,showing a net present value savings of approximately $914,000 or 5.2% of therefunded principal amount. Staff is recommending that the Board approve therefunding of these bonds when the net present value savings reaches $1 million.Since First Southwest is the only firm that has submitted a refunding proposaland because they have yet to serve as a senior manager on a County bondissue, we are recommending that the Board appoint First Southwest as thesenior manager and two other firms as co-managers. Staff recommends thatEdwards & Angell, bond counsel on the $26.38M Criminal Justice RevenueBonds, Series 1994, be appointed as bond counsel on the potential refundingissue. Countywide (OFMB)

39 5D-2 REVISED TITLE & SUMMARY: First Amendment to Contract R2000-1003 withWilsonMiller revising the scope of services and payment schedule to: a) allowfor additional meetings and work sessions associated with carrying out BCCdirection in the Sector Planning process; and b) increase the amount of contractby $76,800 $77,800 to accommodate the additional work sessions andmeetings, and increased cost of services. SUMMARY: At the November 28,2001 BCC Workshop, the Board directed WilsonMiller to prepare a Hybrid plancombining elements of the Rural Land Stewardship and the Ag Preservationplans presented to the Board. The Board also requested that a tour of thesector plan area be conducted in order to enable Commissioners to provide staffwith direction on rural elements appropriate for Palm Beach County and thesector plan area. The proposed contract amendment reflects the additional

tasks associated with this Board direction, and extends the completion date forthe contract to January 12, 2004 from the current termination date of July 12,2002. The total amount for both contracts equals $691,348 $692,348 and iscurrently available in the Planning Division’s budget. Districts 1& 6 (BB)

40 5F-1 REVISED SUMMARY: Palm Beach County owns a 6.7-acre tract of land inRiviera Beach commonly known as Light Harbour Marina which was originallypurchased for development of a boat ramp. Pursuant to Board direction, Staffissued an RFP on April 7, 2002, to sell approximately 3-acres of the property,with the right to sell, at the County’s option at any time within the five (5) years,the remaining approximately 3.7-acres (“put parcel”) in the future if the Countyabandons its plan to develop the boat ramp on this property or is able to find analternative site for the boat ramp. Staff received one (1) response to the RFPfrom Millennium Development, LLC. Staff recommends that the Board acceptthe proposal by Millennium Development, LLC to purchase the 3-acre tract ofland for $1,458,935.48 ($11.05/sf), and the put parcel for $1,791,426.78($11.10/sf), for use as a boat yard, boat storage, boat manufacture and salesfacility. Millennium Development’s proposed site plan is included. Millenniumhas requested that the property be conveyed without reservation of mineralrights. In light of the minimal likelihood of the presence of minerals upon theproperty in mineable quantities and the impact of such a reservation on themarketability, value and development potential of the property, staffrecommends that the property be conveyed without reservation of mineral rights.(PREM) District 1 7 (HJF) (FD&O)

41 5F-2 REVISED SUMMARY: On May 19 ,1998 the Board entered into a four phasedesign build contract with Danville Findorff (DFI) in the amount of $12,575,000for the North County Government Center Expansion. The overall contractduration was 1190 days with a substantial completion date for all four phasesof November 4, 20021. As of this date, DFI has not achieved substantialcompletion on Phase 2 and is already 791 784 days behind schedule. Work onPhases 3 and 4 has yet to begin. For the reasons described in the letter datedJuly 8 1, 2002, Staff is recommending termination pursuant to General Condition24 for unsatisfactory and untimely performance. ... (FD&O)

42 5G-1 REVISED SUMMARY: County staff obtained an Agreement for Sale andPurchase for acquisition of the IBM/Blue Lake ecosite from the City of BocaRaton (City). The City has agreed to sell the County approximately 78 acres ofthe most environmentally sensitive lands from the 306-acre parcel acquired bythe City in September 2000 from T-Rex, Inc. A final review of the easementsand reservations on the property will be performed as part of the pre-acquisitiondue diligence subsequent to receipt of the survey completed by the County’ssurvey department. The Conservation Lands Acquisition Selection Committee(CLASC) voted unanimously to approve the acquisition of 78.97 acres onFebruary 4, 2002. Subsequent to that vote, negotiations with the City resultedin a 1.13+ acre reduction of the parcel size. However, the cost per acreremained the same and the purchase price was reduced accordingly. Uponacquisition of the property, the Department of Environmental ResourcesManagement (ERM) will manage the property for its natural resource values.An affirmative vote of four (4) commissioners is needed to approve this item.District 4 (HJ) (ERM)

43 5H-1 REVISED SUMMARY: Staff recommends motion to approve: a Policy thatestablishes “Only Trees, Irrigation, and Sod” (OTIS) as the standard for medianbeautification for the unincorporated areas of Palm Beach County on bothCounty and State thoroughfares. SUMMARY: Now that the Board has directeddevelopment of a multi-year master plan (estimated at $15 million) to addirrigation and sod to the previous “Trees Only” program, the resultingcombination can be described as “Only Trees, Irrigation, and Sod”, yielding theacronym OTIS for the new program.....With OTIS adopted as the standard,administrative mechanisms and procedures for all of the above can bedeveloped. This would also make it possible to use Traffic could lead towardthe eventual use, to the extent allowed by law, of Road Impact Fee fundingwhen OTIS projects are installed as standard elements of roadway construction

projects. ( The Such use of impact fees would could also apply in incorporatedareas, but only if the municipality agrees to provide maintenance for OTISfollowing the County’s completion of the road project.) Countywide (MRE)(Engineering)

43 5H-2 REVISED SUMMARY: Staff recommends motion to approve: The MasterPlan for “Only Trees, Irrigation and Sod” (OTIS) for implementation onunincorporated area median-divided thoroughfares, including a multi-yearphasing (and funding) schedule. SUMMARY: With OTIS as the standard to beinstalled and funded with future State and County road programprojects...Together with the adopted road program projects, this will result in theinstallation of OTIS on approximately 140 miles of State and Countythoroughfares in the unincorporated area in the eastern portion of Palm BeachCounty. There is a separate master plan in existence for the western portion(“Glades Area”) of Palm Beach County. Countywide (MRE) (Engineering)

44 5H-3 REVISED TITLE: Staff recommends motion to:

E) A Budget Transfer of $32,503 in the Transportation Improvement Fund fromRoad Program Reserves - FY 2002 (Reserve for Median Beautification) toOperating Subsides (Transfer To County Transportation Fund 106).

F) Budget Amendment of $32,503 in the County Transportation Trust Fund torecognize a transfer from the Transportation Improvement Fund for partial yearfunding of positions in Trees Only Streetscape. (Engineering)

45 5H-4 REVISED TITLE: Staff recommends motion to:

A) direct Staff to Develop a Revised Standard Condition of Approval forDevelopments required to provide landscaping on unincorporated areathoroughfare roadway medians;

B) adopt a Resolution for voluntarily resolving conflicts between existingdeveloper-installed landscaping (including beautified traffic separators) and“Only Trees, Irrigation, and Sod” (OTIS) projects to be installed by the County;

C) approve a Payment Rate Schedule that would provide a fee structure fordevelopers and also property owners who have landscaping maintenanceobligations, to make appropriate payments for the County’s installation andmaintenance, or as appropriate, only maintenance - pursuant to conditions ofapproval;

D) adopt a Resolution addressing existing and currently required “concretemedian cutouts”; and

E) direct Staff to develop a revised standard condition of approval for futuredevelopments that would have been required to provide “concrete mediancutouts” on unincorporated area thoroughfare roadway medians.(Engineering)

NOTE: Items that were revised, added, deleted, or backup submitted and were not listed on thepreliminary addition/deletion sheet distributed to the Board the prior day are noted with an asterisk (*).