optimizing processes & empowering employees with digital documentation
TRANSCRIPT
HOW THE TEAM AT DEL MONACO FOODS SUCCESSFULLY SWITCHED TO A PAPERLESS SYSTEM
OPTIMIZING PROCESSES & EMPOWERING EMPLOYEES
WITH DIGITAL DOCUMENTATION
DANELL DOWTALENT DEVELOPMENT LEADER, DEL MONACO FOODS
“DOZUKI IS VERY SIMPLE AND EASY TO USE, PLUS IT LET’S US GROW WITH IT.”
GOALS OF A PAPERLESS SYSTEM
The time you save not digging through piles of binders and outdated documentation can be better spent improving your business.
Not only does it make future changes easier to manage, it also declutters your workspaces.
“WHEN YOU BECOME MORE EFFECTIVE IN YOUR JOB, YOU GAIN THE TIME TO FOCUS ON OTHER THINGS: YOUR COMPANY AND YOUR PEOPLE.”
-DANELL DOW
TRADITIONAL REASONS TO GO PAPERLESS
• Improve efficiency
• Save money
• Reduce errors
• Improve quality—including visuals can reduce time
• Save the trees
“IT’S TIME TO LET GO OF THE FILING CABINET.”
-DANELL DOW
It’s important to establish credibility to better understand where the pushback might come from within your company. It goes without saying that getting leadership support is incredibly important to adopt a digital documentation system.
Consider the time savings, the improved efficiency, and better agility that a digital system provides. These all add up to your ultimate talking point—improving your company’s bottom line.
SEE HOW ONE COMPANY USED A DIGITAL TRAINING SYSTEM TO REDUCE EMPLOYEE TRAINING TIME BY 90%.
MAKING THE CASE FOR A PAPERLESS SYSTEM
Adopting a new system can cause unwanted disruptions in the daily routines of your employees, but this doesn’t need to cause conflict.
By bringing employees into the conversation early, you can create a positive culture of inclusion and trust. This trickles into all aspects of your business.
Not only are employees aware a change is on the horizon, they are also able to provide feedback into the change, giving you a great avenue to further improve your process documentation. After all, those who use the processes everyday will have valuable insight into how they can be improved for others.
HOW THE CHANGE BENEFITS COMPANY CULTURE
DO YOUR RESEARCHTIPS FOR IMPLEMENTING A PAPERLESS SYSTEM:
It can be lengthy process to sort through the dozens of product offerings when it comes to finding the perfect system—but it’s worth the research. In the end, you’ll feel confident in your decision, and will be able to implement the migration only once.
“AS PAINSTAKING AS IT IS, YOU REALLY WANT TO LOOK FOR THE ONE THAT IS RIGHT FOR YOU AND ASK A TON OF QUESTIONS.”
-DANELL DOW
GET LEADERSHIP SUPPORTTIPS FOR IMPLEMENTING A PAPERLESS SYSTEM:
Support from the top and identifying a project lead can help set your company up for success.
By establishing the implementation of a paperless system as an expectation, the energy and benefits of the overhaul can reach all aspects of your business.
TRAIN YOUR TEAMSTIPS FOR IMPLEMENTING A PAPERLESS SYSTEM:
Learn by doing is the best philosophy to help employees adapt to a new system. Don’t just show people how it works, pass the reins to your teams and let them experience it for themselves.
By getting into the system, they will be better able to troubleshoot and understand the best way to use it.
USE THE SYSTEMTIPS FOR IMPLEMENTING A PAPERLESS SYSTEM:
Get your hands dirty. Dig into the software.
Only then will you learn the ins and outs and optimize it for your specific needs.
GATHER FEEDBACKTIPS FOR IMPLEMENTING A PAPERLESS SYSTEM:
If you are having a hard time getting people to start using it, a simple scorecard helps to gather feedback from employees.
By creating this feedback loop, you can understand how to improve your migration and processes for your entire workforce.
LEARN MORE ABOUT HOW TO BEST IMPLEMENT YOUR NEW PAPERLESS
SYSTEM, EMPOWER YOUR EMPLOYEES, AND IMPROVE YOUR EFFICIENCY:
WATCH THE FULL DOZUKI WORKSHOP EPISODE
ABOUT DOZUKIDozuki is the visual, online work instructions software that helps companies make better work instructions, training manuals, and product support guides.
For years, companies have relied on outdated programs like Word or Powerpoint to produce instructions. The result: messy, insecure, and hard to update documentation. Dozuki offers the perfect alternative— a powerful interactive tool, designed with robust features for your company’s needs.
For more information on Dozuki, including a full list of features, product videos, live demos, along with additional resources such as customer stories, on-demand webinars, and ROI calculators, visit our website at www.dozuki.com
Headquarters:
1330 Monterey StSan Luis Obispo, CA 93401+1 805 316 0880
Headquarters:
1Tübingerstr. 77/170178 Stuttgart, Germany+32 473 999 380
Features include:
-Version control
-Centralized management
-Data capture
-Custom approvals
-Built-in translations
-Flexible API
-Export to PDF
... and more
Web: http://dozuki.com
Email: [email protected]
Blog: http://dozuki.com/blog