OpenOffice:Getting Started

OOo

June 29, 2010July 14, 2010

August 3, 2010

Objectives

� Overview of OpenOffice

� Move back and forth between Microsoft Office & OpenOffice

� Quick Tips for Getting Started – transitioning easier

� Installing OpenOffice

� Resources

What is OpenOffice?

� Open-source office software suite

− Word processing

− Spreadsheets

− Presentations

− Graphics

− Databases

� Works on all common computers

� Can read and write files from other common office software packages

� Can be downloaded and used completely free of charge for any purpose

Microsoft Office Comparison

� Microsoft Office

− Word

− Excel

− PowerPoint

− Paint

− Access

� OpenOffice

− Writer

− Calc

− Impress

− Draw

− Base

Very Similar –

toolbars, page layouts, and menus

Starting a New Document

If OOo is already open…

WILL open in

will NOT open in

You must save Open Office Docs as Microsoft Office Docs to be able to work in the Microsoft Office Products!

File Extensions

xls

Demonstration

Opening an Office Document inOpenOffice

�@ Brooklyn

(on OpenOffice only computers)

Double click on the document to open

Open Office will automatically import the document

No OpenOffice Installed?

� Save As

− Allows you to save your document in a variety of formats, including several Microsoft Office formats

� PDF

Saving Files

� Writer Files:

− Microsoft Word 6.0/95/97/2000/XP) (.doc, .dot)

� Calc Files:

− Microsoft Excel 97/2000/XP (.xls, .xlw, .xlt)

� Impress Files:

− Microsoft PowerPoint 97/2000/XP (.ppt, .pps)

Creating PDFs

� Greater Compatibilty

� Make it difficult for another user to modify

� File | Export as PDF (more options)

---OR---

� PDF Icon

Practice

Make sure to note where you are saving the PDF to so that you can find it later!

Default Save Settings

1) Go to Tools > Options > Load/Save > General

2) In the Standard File Format section of this page, choose a document type (for example, “Text document”) and a file format from the Always save as list.

3) Repeat for each document type as necessary.

4) Click OK to save your changes.

Getting Started Tips

Extended Tips

� Tools | Options | General

� Check “Extended Tips”

� When Extended tips is active, a brief description of the function of a particular icon or menu command or a field on a dialog appears when you hold the mouse pointer over that item.

AutoCorrect

� Tools | AutoCorrect Options

− Word Completion Tab

Over Obsessive Saver?

�Saving Files – Disk icon not available

�File | Save As

Page Layout

�OOo considers page layout a format issue, so it is found in the Format menu

�Format | Page instead of in the File menu.

Right Click

� Can't find it?

� If you are not sure where in the menus or toolbars a function is located, you can often find it by right-clicking

Formatting Tips After Importing

� If text formatting is decidedly odd, select Clear Formatting from the style box to remove formatting and start over.

� For lists, select the list and click the numbering or list icon to turn off all numbering or bullets. Then reapply the list or bullets by clicking the same icon again.

Adjusting Graphics

� If graphics are behaving oddly, right-click on each and choose Anchor | To Page. Then reposition the graphic.

� You might also want to slightly shrink the graphic so it will fit better, or increase the size.

Software Install

� www.openoffice.org

Resources

� www.openoffice.org

� http://openoffice.blogs.com

� http://wiki.services.openoffice.org/wiki/Documentation/OOo3_User_Guides/Chapters

� www.openclipart.org

� http://www.smalldataproblem.org/ooextras/

� My Website – www.brooklyn.k12.oh.us (TeacherWebpages