open access at the coal face - attitudes and practical responses (darts4)

Open Access at the Coal Face –

Attitudes and Practical

Responses

Yvonne BuddenUniversity of Warwick and UKCoRR

DARTS4 Conference, Dartington Hall, Totnes.

6th June 2014

connecting you with information,

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Overview

• Setting the scene

• Open Access at the University of Warwick

• United Kingdom Council of Research

Repositories

• Top tips!

• Where next and future plans



Current Developments in

the UK



Future Developments

• SHARE / CHORUS

– Which approach will be taken by the US?

• Horizon 2020

– European Commission mandate

• REF2020 Open Access Mandate

– What will implementation look like?

• Reporting on RCUK Mandate– Can we prove 45% compliance?

– What will reporting look like?

• Open Access monographs

– How will they change the landscape?



Discussion

• How have these developments affected

your services?

• What are the attitudes of your researchers

to open access?

• What are the issues/concerns for your

institution generally?



Attitudes to Open Access

• 79.4% of responders in favour of OA principles

• 70.8% have made work open access

– Of those 67.1% used WRAP

• 70.4% believe copyright of articles should remain with the author

• 93.5% keep a copy of the AAM

• 48.6% are happy with CC-BY licenses for their work



However…

• Real concerns about:

– ‘Gold’ open access and effect on research funds

– Intellectual property rights and copyright

– Quality of ‘pure’ open access journals

– Time needed and difficulty of navigating policies and processes

– Concerns projects jointly funded by RCUK and commercial companies



Some comments…“I think I just need someone to sit me down and

make me hunt through the computer for the files needed to put into wrap... It's a task I know I ought

to do but never get round to”

“I would just prefer to upload my accepted version on the arXiv web pages and on my own/group web pages. I think this whole business of paying journals is

a gross waste of money.”

“The problem is not whether to choose open access or not. The problem is that the current model where UK universities pay extra for open access and

still pay the library subscription means we pay twice - and thus less money for actually doing the research. Also, I think at some point we need to move to a

model where we actually pay the reviewers and editors.”

“WRAP is excellent. It would be a good idea to send regular

reminders to academics to update their deposited material. I am

guilty of not doing this regularly.”



The Warwick Context

• Founded 1965

• Currently boasts:

– 988 academics, 617 of which are research active

– ~ 2,000 Postgraduate research students

– DTCs, Institute of Advanced Study

• In the 2011/12 year

– Research grants and contracts = £85 million

– HEFCE grant for research = £33 million



Practical responses to OA

• Institutional buy-in

• Motto – ‘Advocacy, Advocacy, Advocacy’

• The ‘Rule of Three’ / Trebling

– Need to tell people something

– 3 different times

– In 3 different ways

– Before they remember



Open Access @ Warwick

• WRAP launched in 2008

• Publications service launched in 2011

• RCUK block grant awarded:

– 2013/14 = £352,781

– 2014/15 = £415,036

• University of Warwick Open Access policy

launched 1 April 2013

OA Buttons by h_pampel (made available under the Creative Commons Attibution Share-Alike 2.0 license.)

http://www.flickr.com/photos/34070876@N08/3602393341

http://creativecommons.org/licenses/by-sa/2.0/



WRAP growth

0

50

100

150

200

250

300

350

0

2,000

4,000

6,000

8,000

10,000

12,000

No. Added

Total Number



WRAPping it up!

• Services for researchers– Copyright checking and assurance

– WRAP@mydesk and weekly drop-in

sessions

– Monitoring alerts and soliciting deposits

– Auto-generated publication lists -

http://wrap.warwick.ac.uk/view/author_id/7577.html

• Training events and tools

• Metadata changes

• New ‘Data Registry’

http://wrap.warwick.ac.uk/view/author_id/7577.html



Deposit incentives…

Image © Yvonne Budden, 2012



RCUK Grant Management

• Dedicated member of staff

• Coordinates, developed and delivers targeted advocacy for ‘gold’ OA particularly

• Oversees the allocations from the RCUK and Wellcome Trust Grants– Follows the process from allocation to journal

publication

• Works closely with financial colleagues to ensure invoice payments

• Liaises closely with Publisher colleagues as well



Other activities…

• Hosted publisher events

• ‘Exchanges – The Warwick Research Journal’– http://exchanges.warwick.ac.uk

– Partnership between the Library and Institute of Advanced Study

– Journal hosted on OJS

– Training and publishing for ECRs

– Innovative formats of articles

– Features ‘conversations’ or ‘exchanges’

– Gold OA without a fee

http://exchanges.warwick.ac.uk/



• New Moodle course looking at key tools aimed at PGRs and ECRs

• 3 core modules

• 7 option modules available flexibly

• Tutor support via forums

http://moodle.warwick.ac.uk/course/view.php?id=3308

http://moodle.warwick.ac.uk/course/view.php?id=3308



OA Collaboration

• Student Careers and Skills

– Publication strategy training

– ‘Hot Topics’ sessions

• Graduate School

– PGR training around deposit of theses

• Research Support Services

– Training for staff supporting researchers in grant

preparation

– WRAP linkup with Research Information System



The ‘Cat’s Eye View’

• Promote the use of OA materials

• Make sure OA resources are listed in your catalogue

• Link OA promotion to other work:

– REF preparations

– Research Data Management

– PhD Supervisors Training



UKCoRR – Support for

repository staff

• Dedicated community

• Use of closed email discussion list to create a ‘safe’ space

– Discussions cover practicalities, theory and latest developments

• Yearly member’s events

– Presetations and videos of the sessions openly available on our website:

– http://ukcorr.org

http://ukcorr.org/



UKCoRR – advocacy and

engagement

• Representative body for repository

staff undertakes advocacy in this area

– 2 x Government consultation responses

– 2 x HEFCE Consultation responses

– Continued work with HEFCE on their policy FAQs

• Work in Jisc coordinated groups covering their areas of activity in this area and more generally



Discussion

• If you could give the group one ‘top tip’

from your experience, what would it

be?

• What approaches have worked for your

institution?

• What other things would you like to try?

• What challenges have you faced and what

did you do to overcome them?



Open Access – Top Tips

(DARTS Edition)• …



OA Top Tips

• You are the expert – believe in this!

• Use the ‘rule of three’ – keep getting the message out there

• Personal contacts can be more successful than mass mailings

• Prove it!

– Case studies, statistics, citation score information

• Track the process – can be more time consuming than you’d think



OA Top Tips

• Try as many different approaches as your

imagination (and budget) allows

• This is a sensitive topic and people are reacting

to it differently

• Get on the lists!

– There’s no such things as a stupid question!

• Judge when to be cautious

• Get involved:

– UKCoRR, SPARC, CILIP



Where next for us?

• Survey has given us much food for

thought!

• Continue to work on processes

• ‘Hearts and minds’ are not yet convinced

– Is academic freedom being compromised?

• New Research Infromation System

• And as always…



Thanks for listening!

Yvonne Budden

Academic Support Manager (Research)

Chair, UK Council for Research Repositories

[email protected]

+44 2476 151275

mailto:[email protected]

open access at the coal face - attitudes and practical responses (darts4)

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