online meeting and presentation tips: finding the right tool for the job
DESCRIPTION
There are many web conferencing/webinar tools and services to choose from; Blackboard Collaborate, Microsoft Lync, Google + Hangouts to name just a few. We will review the tools above and share some tips for a better web conference.TRANSCRIPT
Exploring Your Video and Web Conferencing Options
Scott SwansonBob Bertsch
NDSU Ag Communication
Tips - Audio
• Know how to control your audio on your computer and in your web conference tool
Tips - Audio
• Turn off your phone, close your door or find a quiet place
Tips - Audio
• Mute your microphone when you are not speaking
Tips - Video
• Avoid backlight, use extra lighting
Tips - Video
• Clear background of clutter and other distractions
Tips - Video
• Place your camera at eye-level and look into the lens when speaking
Webconferencing Options
• Presentations– GoToWebinar– Adobe Connect– Cisco WebEx
• Meetings– Google+ Hangouts– OpenMeetings
• Communication– Microsoft Lync– Skype
NDSU/NDUS Supported Options
Blackboard Collaborate
Microsoft Lync
Other Free Options
Skype
OpenMeetings
Google+ Hangouts
When To Use Collaborate
• Well suited to classroom/lecture environment
• Anyone can access a session
• Internet connection, web browser and Java required
• iPhone and iPad app available (users receive audio + video, but can send only audio + chat)
Microsoft Lync
• Formerly known as Communicator or Instant Messenger
• Expanded functionality allows you to conference, collaborate and more
• Integrated with Microsoft Office including calendar, tools, contacts and more
When & How to Use Lync
• Full client required for full participation (usually only NDUS). Download it to your PC and run Lync from your PC for full functionality to work
• Best suited for quick conversations and internal meetings
• Apps available (for instant messaging only) for iPhone, iPad, Android, Windows Phone
Microsoft Lync
• See if someone’s busy/what their “presence” is• Use Instant Messaging for a quick question/chat• Do audio/video calls- enhance the chat• Share your screen • Collaborate in real time• Record interactions
Microsoft Lync
Lync Links
• To install or login in to Lync, go to http://www.ndsu.edu/its/help_desk/office_365_email_hub/lync/
• Contact ITS for Lync training resources: http://www.ndsu.edu/its/training/
Google+ Hangouts
• Free, webconferencing for up to 10 people• Collaborate on Google Drive• Watch YouTube videos together• Broadcast and archive your Hangout on
YouTube
When to Use Hangouts
• Well suited for collaboration• 10 or less active participants• Anyone can access• Internet connection, web browser and
small plug-in required• Google+ app available for Android, iPhone
and iPad
Getting Started Using Hangouts
• www.google.com
• Sign In or Create an Account
• Join Google +
• Start a Hangout
Tool Comparison
Setup Access Recording Mobile
Microsoft Lync Download & install from Microsoft
portal
PC only – need attendee client or Office 365 for full access
Yes Through Office 365
Blackboard Collaborate
Links provided by Scott
Download Java-based plug-in
Yes iOS
Google+ Hangouts
Google account needed
Hangout plug-in
Yes Android & iOS
Questions
Thanks!
Please complete the session evaluation athttp://bit.ly/webservfc13