ojt2 trixcymae bernal portfolio

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On-the-JobTrainingPortfolio

College of Technology

Diploma in Office Management

Technology with specialization in

General Office Practice

Republic of the Philippines

POLYTECHNIC UNIVERSITY OF THE PHILIPPINESQUEZON CITY CAMPUS

Tel no. 428-91-44

Trixcymae P. Bernal

TRAINEE


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Republic of the Philippines

POLYTECHNIC UNIVERSITY OF THE PHILIPPINESQUEZON CITY CAMPUS

Tel no. 428-91-44

A NARRATIVE REPORT ON THE JOB TRAINING

UNDERTAKEN AT

Department of Social Welfare and Development

Administrative Service

A Report Submitted to the Faculty of

COLLEGE OF TECHNOLOGYPolytechnic University of the Philippines

Quezon City Campus

In Partial Fulfillment of the Requirements for the

Diploma in Office Management TechnologyGeneral Office Practice (Practicum I)

Trixcymae P. Bernal

Name of Student

June 8, 2013Date Submitted 2x 2 formal

Picture

(corporate)


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POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

Vision

Clearing the paths while laying new foundations to transform the Polytechnic University of

the Philippines into an epistemic community.

Mission

Reflective of the great emphasis being given by the country's leadership aimed at provid-ing appropriate attention to the alleviation of the plight of the poor, the development of

the citizens, and of the national economy to become globally competitive, the University

shall commit its academic resources and manpower to achieve its goals through:

1. Provision of undergraduate and graduate education which meet international stand-

ards of quality and excellence;

2. Generation and transmission of knowledge in the broad range of disciplines relevant

and responsive to the dynamically changing domestic and international environment;

3. Provision of more equitable access to higher education opportunities to deserving and

qualified Filipinos; and

4. Optimization, through efficiency and effectiveness, of social, institutional, and individual

returns and benefits derived from the utilization of higher education resources.

Philosophy

As a state university, the Polytechnic University of the Philippines believes that:

Education is an instrument for the development of the citizenry and for the enhance-

ment of nation building;

Meaningful growth and transformation of the country are best achieved in an atmos-

phere of brotherhood, peace, freedom, justice and a nationalist-oriented education im-

bued with the spirit of humanist internationalism.

Strategic Objective: 8-Point Agenda:1. Pursuing Academic Excellence through Disciplinal Integrity.

2. Embedding a Culture of Research

3. Insuring Transparency and Participatoriness in Giving Rewards and Sanctions

4. Modernizing and Upgrading of Physical Facilities, Equipment, Library, and Campus

Development

5. Academic Freedom

6. Institutionalizing Civil Society Engagement and Involved Extension Service Program

7. Assuring Transparency in Fiscal Responsibility

8. Assessing Institutional Processes and Reviewing Critically and Rationally the Organization

Shared Values

God-Fearing

Love for Humanity and Democracy

Collegiality

Integrity and Credibility

Transparency and Accountability

Passion for Learning

Humanist Internationalism


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I. ACKNOWLEDGMENT

In behalf of PUP QC, I would like to thank the Department of

Social Welfare and Development for accepting and welcoming me

as a trainee in their department.

I would like also to thank the staff of the Administrative Service

where I spent my two months on the job training. Mrs. Nena I. De

Veas, Ms. Lucy P. Logmao, Ms. Ma. Natividad M. Catral, Mr. Jerome

Tumambing, Mr. Steven Paredes and to Dir. Rodolfo M. Santos for

giving me the knowledge, experience and skills to know the things

in an office. Thank you for letting me how to feel the essence in an

office. I wont regret that I chose the DSWD for taking my ojt

because it caused me so much fun and knowledge.

I will miss you so much. Thank you for everything.

I

II. INTRODUCTION

To our training coordinator, Prof. Sharima Ali Morales thank you

for giving us the tactics in working in an office.Its been two months since I entered the DSWD. Shy type at

first, but as days had passed I felt the confidence in doing the office

works together with my co-workers or should I say trainers.

And now that the end is near, I owe so much to them. And as I

promised, one day I shall return and I will become an employee in

DSWD working with them not as an on the job trainee but as an

employee.


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III. COMPANY PROFILE

Name of Company: Department of Social Welfare and Development

Address: Batasan Pambansa Complex, Constitution Hills, Quezon City

Contact Number: 9318116

Contact Person: Mrs. Nena I. De Veas

Department/Division/Section: Administrative ServiceInclusive Dates of Training:

Company Vision, Mission, and Values:

VISIONWe envision a society where the poor, vulnerable and disadvantage are

empowered for an improved quality of life . Towards this end, DSWD will be

the worlds standard for the delivery of coordinated social services and

social protection for poverty reduction by 2030.

MISSIONTo develop, implement and coordinate social protection and poverty

reduction solutions for and with the poor, vulnerable and disadvantaged.

VALUES

Respect for Human Dignity

Integrity

Service Excellence


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Pictures of the Company (physical structures)


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IV. OBSERVATIONS IN THE COMPANY

What I have observed at the company is that all the employees are

very accommodating. Well, some of them are very strict but the supervision

is good. I can honestly say that the employees in DSWD are very

industrious and nice.

The strength and challenges of this company is that they have bulk ofpapers. Time management, constructive criticism towards work is the

strength of this company.

I think the best practice of this company is that they are giving the

trainee to have a chance to know more about the office works without

hesitations. Just like me, they guide me in every works that I will handle in

order to help grow my knowledge, hone deeper my skills and develop the

socialization.

My over-all observation in DSWD particularly in the Administrative

Service is very good, well supervised, nice, sociable, accommodating andvery industrious.

V. PERIODIC REPORTS (daily, weekly, monthly)

What we do daily are the following:

Encoding of vouchers

Making of deposit slips

Photocopying of some documents

What we do weekly are the following:

Filing of Cebu Pacific Air, Inc. papers and Philippine Airlines

papers.

Encoding of vouchers of employees

What we do monthly are the following:

Encoding of vouchers, making of deposit slips, photocopying of

some documents, filing of Cebu Pacific Air, Inc. and Philippine

Airlines papers.

During my whole training in Department of Social Welfare and

Development; Administrative Service, I think the problems that I have

Encountered was that I dont know how to use the equipment, tools and ap-

paratus in the office. And Im not yet familiar with the officials and buildings.


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Tasks performed were based on the diary checked and uploaded

Date Checked by the adviser:________________________

Total no. of hours ________Signed by the Supervisor : Nena I. De Veas Date: June 8, 2013

Month: APRILThe following tasks were

performed:

Week No. 1 (Weekly)

Date:

Encoding of vouchers.

Making of deposit slips.

Time In:

Time Out:

Hours Spent:

Date:

Time In:

Time Out:

Hours Spent:

Date:

Time In:

Time Out:

Hours Spent:

Date:Time In:

Time Out:

Hours Spent:

Date: 4-26-13

Time In: 9:00 AM

Time Out: 5:40 PM

Hours Spent: 8.40

Date:

Week No. 2

Date: 4-29-13



Time In: 7:15 AM

Time Out: 6:05 PM

Hours Spent: 9.05

Date: 4-30-13

Time In: 7:10 AM

Time Out: 6:00 PM

Hours Spent: 9

Date: 5-2-13

Time In: 7:30 AM

Time Out: 6:45 PM

Hours Spent: 9.45

Date: 5-3-13

Time In: 7:45 AMTime Out: 6:20 PM

Hours Spent: 9.20

Date:

Time In:

Time Out:

Hours Spent:

Date:

Month: MAYThe following tasks were

performed:

Week No. 3 (Weekly)

Date: 5-16-13



Time In: 7:20 AM

Time Out: 6:00 PM

Hours Spent: 9

Date: 5-7-13

Time In: 7:26 AM

Time Out: 6:00 PM

Hours Spent: 9

Date: 5-8-13

Time In: 7:35 AM

Time Out: 6:10 PM

Hours Spent: 9.10

Date: 5-9-13Time In: 7:20 AM

Time Out: 7:50 PM

Hours Spent: 10.50

Date: 5-10-13

Time In: 7:25 AM

Time Out: 5:45 PM

Hours Spent: 8.45

Date:

Week No. 4

Date: 5-14-13



Time In: 7:25 AM

Time Out: 5:25 PM

Hours Spent: 8.25

Date: 5-15-13

Time In: 7:35 AM

Time Out: 6:45 PM

Hours Spent: 9.45

Date: 5-16-13

Time In: 7:35 AM

Time Out: 6:22 PM

Hours Spent: 9.22

Date: 5-17-13


Hours Spent: 8.55

Date:

Time In:

Time Out:

Hours Spent:

Date:

VI. SUMMARY OF ACTIVITIES (Weekly)


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Total no. of hours ________Signed by the Supervisor : Nena I. De Veas Date: June 8, 2013

Month: MAYThe following tasks were

performed:

Week No. 1 (Weekly)

Date: 5-20-13



Time In: 7:40 AM

Time Out: 6:30 PM

Hours Spent: 9.30

Date: 5-21-13

Time In: 7:30 AM

Time Out: 6:00 PM

Hours Spent: 9

Date: 5-22-13

Time In: 7:30 AM

Time Out: 6:10 PM

Hours Spent: 9.10


Time Out: 6:00 PM

Hours Spent: 9

Date: 5-24-13

Time In: 7:40 AM

Time Out: 6:00 PM

Hours Spent: 9

Date:

Week No. 2

Date: 5-27-13



Time In: 7:30 AM

Time Out: 6:25 PM

Hours Spent: 9.25

Date: 5-28 AM

Time In: 7:40 AM

Time Out: 5:50 PM

Hours Spent: 8.50

Date: 5-29-13

Time In: 7:25 AM

Time Out: 6:15 PM

Hours Spent: 9.15

Date: 5-30-13


Hours Spent: 9.45

Date: 5-31-13

Time In: 7:40 AM

Time Out: 7:00 PM

Hours Spent: 10

Date:

Month: JUNEThe following tasks were

performed:

Week No. 3 (Weekly)

Date: 6-3-13



Time In: 7:20 AM

Time Out: 6:18 PM

Hours Spent: 9.18

Date: 6-4-13

Time In: 7:30 AM

Time Out: 6:00 PM

Hours Spent: 9

Date: 6-5-13

Time In: 7:40 AM

Time Out: 6:05 PM

Hours Spent: 9.05


Time Out: 7:00 PM

Hours Spent: 10

Date: 6-7-13

Time In: 8:00 AM

Time Out: 7:25 PM

Hours Spent: 10.25

Date:

Week No. 4

Date:

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Total no. of hours ________Signed by the Supervisor:__________________________Date:_______

Month: _________________The following tasks were

performed:

Week No. 1 (Weekly)

Date:

Time In:

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performed:

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VII. SELF-ASSESSMENT

A. Skills and current technology learned/enforced:

I have learned how to operate a Xerox machine and fax machine. I

also learned how to track the outgoing and ingoing files.

B. Equipment, tools, testing apparatus handled (softwares used included)

I used the desktop, fax machine, telephone and laptop.

C. Strong points versus weak points

My weak point is Im not yet almost familiar with the new gadgets

that were used in the office. But because of my willingness to learn, I can

help myself to knew more things about it with the help of my trainers.


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VII. SELF-ASSESSMENT

D. Best experiences on the job:

My best experience on the job was when they have an outing and

they gave their trust on me to organize the office. They leave their work on

me without hesitations. Fortunately, I did it well.

E. Evidence of Background preparation:Faults committed (its causes and suggestion given by the supervisor)

When I was asked to photocopy the files but the I id something wrong in

the Xerox machine.

Personal relationship (integration with the company, attendance and

punctuality, and commitment)

Comment from co-worker (at least 3 person)

Person 1: Ms. Trixcymae Bernal seriously follows DSWD policy and guidelines

on attendance. She is punctual and committed to the work or assignmentassigned to her.

Signature over printed name: Nena I. De Veas

Person 2: Ms. Trixcymae Bernal have the initiative to learn new things and

ideas. She can easily follow instructions given to her and performs it

without hesitations.

Signature over printed name: Ma. Natividad Catral

Person 3 : Ms. Trixcymae Bernal is easy to learn. Shes doing her task withsmile.

Signature over printed name: Lucita P. Logmao


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VIII. APPENDICES (please attached)A. Curriculum Vitae


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VIII. APPENDICES (please attached)B. OJT Endorsement Letter


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VIII. APPENDICES (please attached)C. OJT Training Memorandum


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VIII. APPENDICES (please attached)D. Monthly Task Performance Sheet


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VIII. APPENDICES (please attached)F. Final Evaluation Sheet


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VIII. APPENDICES (please attached)E. Trainees Personal Data


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VIII. APPENDICES (please attached)G. Copy Certificate of Completion


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VIII. APPENDICES (please attached)J. Facilities, equipment, Tools handled (pictures)


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VIII. APPENDICES (please attached)

K. OJT photos (minimum size 3R)Note: photo printed only (printing from CIS not allowed)


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K. OJT photos (minimum size 3R)Note: photo printed only (printing from CIS not allowed)


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M. URL of you blog/s

Which includes your resume and weekly diaries checked

A week before my OJT ends. I will miss them so much. The staff, the office,my table, the desktop and everything. Thank you God for giving me the

strength and wisdom in order to survive my daily tasks. Thanks also to my

trainers for being nice to me in my whole OJT days. Mrs. Nena De Veas, Ms.Lucy Logmao, Ms. Naty Catral, Mr. Jerome Tumambing and to Dir. Rodolfo

M. Santos.

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