ojt manual - university modified 2010

Prepared by:

EDMUNDO C. TUÑGOL, Ed.D.Dean, College of Industrial Technology

BATAAN PENINSULA STATE UNIVERSITYMain Campus, City of Balanga, Bataan

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INTRODUCTION

This handbook was developed for use by students and employers as they participate in The Bataan Peninsula State University on-the-job-training program. It is intended to improve communications and understanding of expectations between the employer, student, on-the-job training coordinator and company supervisor or trainor.

This handbook outlines the general guidelines, policies and procedures of on-the-job training program. More specific on-the-job training requirements will be outlined in the course provided by the on-the-job training coordinator or company supervisor or trainor.

ON-THE-JOB TRAINING OR SUPERVISED INDUSTRIAL TRAINING

On-the-job training or supervised industrial training is one of the best training methods develop by the university to students because it is planned, organized, and conducted at the company or industrial site. Generally, it is the primary method used by the university to further develop the skills of the student-trainee as well as increased their productivity. Using the state of the art equipment offered by the industry is an opportunity to qualified student-trainee that enhances their ability to learn various tasks.

BENEFITS OF THIS PROGRAM TO STUDENTS

Applying and developing knowledge and skills in an actual work setting. Gaining work experience relevant to their academic degree. Developing interpersonal and social skills required in work setting. Increasing awareness of personal strengths and limitations as a professional. Helping clarify career goals. Linking with potential future employers. Assisting in financing their education through an extensive paid work team.

BENEFITS OF THIS PROGRAM TO INDUSTRY

Fostering closer interaction between the industry and the university by being involved with the student’s education and training.

Having access with well-prepared students with good skills and new ideas. Helping the company to find future good employees that they can be tapped to some

specific tasks. Promote the good company image to the community,

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ORGANIZATIONAL STRUCTURE OF THEON-THE-JOB TRAINING PROGRAM

DUTIES AND RESPONSIBILTIES

A. Dean

1. Determines the qualifications of students to undergo On-the-Job Training in terms of subject prerequisites.

2. Evaluates, recommends, and submits to the office of the Vice President Academic Affairs the list of students who will undergo on-the-job training.

3. Directly supervises the coordinator of on-the-job training on matters pertaining to all aspects of the on-the-job training program–cooperating company, company supervisor or trainor, schedule of deployment of students, etc.

4. Submits the recommendations of the possible industries to be involved in the on-the-job training program to the office of the vice president for academic affairs for her approval.

5. Submits the list of successful student-trainees who finished on-the-job training or supervised industrial training for possible job placement to various companies or industries.

B. OJT College Coordinator

1. Prepares and submits to the College Dean a Program of Activities for the duration of on-the-job training.

2. Orient the students on the details of on-the-job training such as on the general atmosphere of the industries where they will be assigned, personalities of company supervisor or trainor, kinds of co-workers that they will meet the staff of the industries, etc.

3. Conducts seminars to refresh the students on the different aspects of on-the-job training activities that they will need in training such as pre-orientation process, deployment procedure, monitoring and evaluation, submission of requirements, work ethics, team building, leadership, etc.

4. Submits to the College Dean list of students who are qualified to take on-the-job training together with their company’s preference.

5. Coordinates with the Company supervisor or trainor where the student-trainees will be deployed to ensure smooth entrance to said company.

6. Orients the Company supervisor or trainor on the University’s On-the-Job Training Program of Activities such as on the schedule of visits, deployment, seminars to be attended and actual training of student-trainees.

7. Holds at least monthly conferences with student-trainees to have a follow-up of their activities, their job performances and discusses issues and concerns related to on-the-job training. (Emergency meeting can be called as the need arises.)

8. Conducts regular visitation of the industries to monitor the performance of the student-trainees.

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9. Prepares all pertinent documents related to the on-the-job training program such as evaluation forms, observation/monitoring forms, report of grades, record of day-to-day, weekly or monthly activities of the student-trainees, etc.

10. Submits on-the-job training accomplishment report to the College Dean copy furnish the office of Vice President for academic Affairs.

11. Prepares communications related to on-the-job training program noted by the College Dean and the Vice President for Academic Affairs and approved by the University President.

C. Company Supervisor:

1. Approved the recommended but qualified list of student-trainees requested to be assigned in their companies.

2. Coordinates with the university’s on-the-job training coordinator with regards to the request of the university where the student-trainees are to be assigned.

3. Orients the university on-the-job training coordinator about the company policies with regards to on-the-job training program.

4. Assists and advises the university on-the-job training coordinator on matters affecting the on-the-job training program.

5. Discusses with the university on-the-job training coordinator problems related to the performance of student-trainees.

D. Company Trainor:

1. Explains the vision, history and the policies of the company to the student-trainees.2. Introduces the student-trainees to department upon arrival.3. Informs the student-trainees on what division they will be assigned and their specific

duties and responsibilities.4. Introduces the student-trainees to the department or division.5. Sets the limits of the student-trainees involvement and responsibilities in the

department.6. Makes periodic assessment of the performance of the student-trainees in relation to

their on-the-job training program.7. Discusses with the student-trainee the observations made regarding their comments

and suggestions for student-trainees further improvement.8. Informs the university on-the-job training coordinator if the student-trainee is not

performing well.9. Coordinates with the university on-the-job training coordinator where the student-

trainees are enrolled.10. Assigns student-trainees to the best qualified foreman.11. Orients the student-trainees on the services that the company may offer or service

areas such as medical and dental clinics, media center, library, sports facilities, and others.

12. Guides student-trainees in the preparation of various forms required by the on-the-job training program.

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E. Student-Trainee

1. Acquaints with the company policies, rules and regulations.2. Prepares and submits portfolio containing all forms and reports required by the

university on-the-job training coordinator or company.3. Keeps portfolio to be presented to the OJT coordinator.4. Exhibits good knowledge and skills in performing the task assigned by the company

supervisor or trainor.5. Observes keenly the procedures required by the supervisor or trainor during the

performance of the assigned tasks.6. Observes the required number of hours assigned by the company.7. Requires to obey all the safety rules and regulations of the company. 8. Asks the permission of the company supervisor or trainor when leaving the assigned

tasks, assignment or site.9. Notifies the authority a week before when making absences to the work.10. Reports immediately any emergency case to the proper authority.11. Shows enthusiasm and consider the on-the-job training a full time task.12. Wears appropriate uniform/dress and ID as required by the company.13. Other guidelines can be learned through out the on-the-job training activities where

you assigned.

Personality Expected from Student-trainee:1. Maintain neat attractive personal appearance with good posture.2. Maintain clean well-pressed clothes and specific clothes (if required).3. Exhibit a cheerful positive attitude and professional manner.4. Demonstrate an understanding of the company’s vision and goals.5. Demonstrate an understanding of the company’s products and or services.6. Demonstrate interpersonal skills which enhance team productivity.7. Demonstrate the ability to resolve customer employee/employer issues.8. Demonstrate legal and ethical behavior within the scope of job responsibilities.9. Follow policies affecting health, safety, and well-being of all workplace members.10. Display acceptable level of production and quality control.11. Demonstrate acceptable work habits and conducts as defined by company policy.12. Exhibit effective workplace safety practices including use of protective devices.

Technical Job skills:

1. Apply knowledge and skills in the major field of specialization.2. Awareness of the new trends and the area of specialization.3. Adequate knowledge on the safety management.4. Apply safety procedures while on the job.5. Maintain appropriate records of job accomplishments.6. Display an acceptable level of productivity and quality control.7. Demonstrate punctuality.8. Demonstrate ability to interpret and comply with company rules

and regulations.9. Demonstrate job competence/skills know your assigned task and

perfect the procedure.

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Work Ethics1. Demonstrate ethical practices.2. Follow directions.3. Interact with employer and co-workers.4. Interact with customers and clients.5. Display a positive attitude toward the job.6. Demonstrate enthusiasm and loyalty to the training agency.7. Practice cost effectiveness with company resources.8. Demonstrate an ability to follow written and oral directions.9. Demonstrate pride in work by completing work correctly and quickly.10. Communicate openly with your supervisor, as it is best to discuss problems of on-

the-job training.11. Know all company authorities and co-workers and respect them.12. Think ahead anticipate ones responsibilities.13. Develop positive attitude towards criticisms, as this will help you further develop

your knowledge and skills towards work.14. Work harmoniously with your supervisor/co-workers and ask their comments

about the assigned task done.

Professional Growth Ethics

1. Demonstrate knowledge of company policies.2. Show loyalty to and has knowledge of vision and mission statement.3. Attend meetings when directed and follows company policies/goals.4. Demonstrates legal and ethical behavior within the scope of job.5. Show initiative in learning new jobs and accepting new tasks.6. Demonstrate professional growth and mature decision-making.7. Performs job tasks occasionally even if not part of the job description.8. Adhere to set schedules and deadlines.9. Show punctuality and reliability by working as schedule.10. Accept feedback/comment in a positive manner.11. Enhance your communication skills, meet people and talk to them.12. Watch your language; be professional when talking to people.

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GUIDELINES FOR THE ON-THE-JOB TRAINING OR SUPERVISED INDUSTRIAL TRAINING EXPERIENCE

The On-the-Job Training: A Three Way Partnership(The University, Student, Cooperating Company)

1.0 INTRODUCTION

The on-the-job training or supervised industrial training is an essential subject in all programs offered by the Bataan Peninsula State University. The on-the-job training or supervised industrial training provides the student with the opportunity for professional experience in his/her area of specialization. It has a specific required number hours depending on the program enrolled, and be taken either on the first or second semesters or even summer. During the on-the-job training, the student is provided the opportunity to apply knowledge and skills to practice. The on-the-job training is based on the philosophy that course work and theory, when supplemented with a variety of observations and hands-on work experience, will provide the student with the opportunity to enhance his/her professional development and increase understanding and appreciation of the profession.

The on-the-job training is a bridge for the student between the academic preparation and the professional future. It is a three-way partnership between the student, the on-the-job training program, and the university. All parties in the relationship assume definite responsibilities, perform specific functions, and achieve benefits as a result of the involvement.

2.0 OBJECTIVES

The major objectives of the on-the-job training are summarized as follows:

1. To expose the students to the various aspects of industrial practices and work ethics.2. To apply the training knowledge and skills for the preparation of their final year of

their chosen program.3. To enable the students to gain experiences, relate and apply the knowledge and skill

acquired in academic settings to real industrial situations and problems.4. To give the students opportunities to use new technology as it is use in company.5. To enable the student to develop new skills in leadership, supervisory and

administrative roles. 6. To acquire skills of the various operations, process and techniques used in company.7. To facilitate the development of professional work ethics.8. To allow students to enhance their personal characteristics through work

experiences.9. To provide student opportunity for career exploration with potential employers

(employing agencies).10. To develop and instill in the student a positive attitude, self-confidence and self-

motivation in handling the task.11. To develop and strengthen liaisons between the student, the university and the

company.

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3.0 DURATION

The duration of the on-the-job training to be completed by the student is depending on the course enrolled during the current semester or summer as required by the program.

4.0 ELIGIBILITY

Prior to registering to on-the-job training students must.

1. Have successfully completed all required course work or pre-requisites prior to on-the-job training.

2. Have no disciplinary record from the guidance office.3. Have turned in and had approved all forms and documentation required for on-

the-job training.

5.0 ON-THE-JOB TRAINING PLACEMENT

The university will be the one to look for the industries where the students are to be deployed. The student is also encouraged to apply for the industrial training placement on his/her own choice unless a waiver should be submitted prior to his/her request. The training venue chosen should give some quality exposure on the field of his/her major course. However, the student should check on the company’s profiles which are on the list of the recommended training venue. The student may also consult with the OJT College Coordinator for this matter.

Prior to the start of your on-the-job training, the following documents in portfolio should be filled up and submitted:

1. Personal Data Sheet (PDS)2. Professional acceptable Resume3. On-the-job Training proposal (Appendix A) 4. Medical Certificate from the University Physician5. Waiver/Training Agreement6. Parent’s Permit7. Dean’s Recommendation8. Registration of Enrollment for the semester

6.0 REQUIREMENTS

1. Secure Checklist of Evaluation from the office of the Registrar and submit to the College Dean to confirm your eligibility to undergo on-the-job training.

2. Attend the scheduled orientation session to understand all the details of the on-the-job training as to university policies on on-the-job training and general company policies and standards required of you as student trainee.

3. Submit all the requirements not later than one week before on-the-job training starts.4. Send the complete and certified Industrial Training Notification confirming your

acceptance upon reporting for on-the-job training.

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5. Submit Monthly Accomplishment Report to the on-the-job training Coordinator.6. Prepare a logbook/portfolio where all the training activities are recorded either on daily

or weekly basis and certified by the industrial training coordinator. 7. Attend seminar on problems met as scheduled by the OJT College Coordinator.

7. 0 EVALUATION SCHEME

Evaluation of on-the-job training experiences will be based upon the following:

1. Monthly Reports and Monthly Logs (Appendix B and C) (10%) 2. Student Mid-Term Evaluation of On-the-Job Training (Appendix D) (10%) 3. Mid-Term Company Supervisor’s or Trainor’s Evaluation Report (Appendix E) (50%)4. Student-Trainee Experience Evaluation (Appendix F) (10%)5. Company Supervisor’s or Trainor’s Final Evaluation Report (Appendix G) (50%) 6. Final Report of Student Trainee (Appendix H) (20%)

8.0 REPORTS DETAILS AND EVALUATIONS

1. All reports should be professionally prepared and submitted to the OJT College Coordinator. Reports should be typed, double-spaced with 1” margin on all sides of the coupon bond. Proofread your reports before submitting to the OJT College Coordinator. All reports are due on the agreed date of submission. Make sure that all your reports are completed.

2. Monthly Reports (Appendix B) is to be completed every month by your Company Supervisor or trainor. It can be mailed or be given to the OJT College Coordinator during the visitation.

3. Monthly Contact Log (Appendix C) this can be submitted during the meeting with your OJT College Coordinator.

4. Student Mid-Term Evaluation of On-the-Job Training (Appendix D) and Mid-Term Company Supervisor’s or Trainor’s Evaluation Report (Appendix E) these forms must be completed and submitted to OJT College Coordinator at least five (5) days before the schedule of the submission of Mid-Term Grades.

5. Student-Trainee Experience Evaluation (Appendix F) the student must complete this form to assess the quality of the training experienced from the company and this can be used for recommendations to future student trainees.

6. Company Supervisor’s or Trainor’s Evaluation Report (Appendix G) the company supervisor or trainor must complete this form and be submitted to the OJT College Coordinator during the last week of on-the-job training of the student from the company. It is the responsibility of the student trainee to provide the Company Supervisor or trainor with this form and check if it has been hand over or mailed to the OJT College Coordinator as scheduled.

7. Final Report of Student Trainee (Appendix H) this form (Narrative Report) must complete by the student trainee at the end of his/her training period.

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9.0 RESULT

Grades will be based on marks acquired from all six-evaluation methods above and the minimum passing percentage is 50%. Incomplete/Fail grade will be given to those who fail to submit the On-the-Job Training Reports. Remember that the grade is a direct reflection of the amount of time and effort exerted by the student-trainee.

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PERSONAL DATA SHEETA. PERSONAL DATA

Last Name First Name Middle Name Sex Age Height Weight

Date of Birth Civil Status: Blood Type: Place of Birth: Telephone NumberAddress Cellphone Number:

B. FAMILY BACKGROUND

Age Address OccupationFather:Mother:Guardian (if not living with parent)

C. EDUCATIONAL BACKGROUND

Name of School Year GraduatedCollegeVocationalHigh SchoolElementary

D. EMPLOYMENT RECORD From To Position Company

____________________ ________________ _____________________ ________________________________________ ________________ _____________________ ________________________________________ _________________ _____________________ ____________________

E. CHARACTER REFERENCES: (not related to you) Name Address Occupation1. _________________________ _______________________________ ________________2. _________________________ _______________________________ ________________3. _________________________ _______________________________ ________________

IN CASE OF EMERGENCY NOTIFY:

Name: _____________________________________________ Relationship ____________________

Address: ___________________________________________ Tel. No.: ______________________

__________________________ Signature of Trainee

__________________________ Date Accomplished

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1 x 1ID picture


FORM – 01OJT PDS

___________________ (Date)

W A I V E R

TO WHOM IT MAY CONCERN:

In view of my _________________________________________________________ (Nature of Training or Field of Exposure)

at _________________________________________________________________________ (Name & Address of Company)

as partial fulfillment of the requirements of my course ______________________________

(Course & Major)

I, _________________________ a bonafide student of Bataan Peninsula State University (Name of Student)

this Academic Year ________ - _________ hereby affirm that the company herein stated is no

way responsible nor shall pay compensation for any untoward incident that may happen during

my training since I am insured under the Group Accident and Health Protection Program

(GAHPP) of the university.

I also certify that in my own freewill signified my intent to undergo this training from __________________ to ________________________. (start) (end)

__________________________________ _______________________________________ Signature of Parent over Printed Name Signature of Student over Printed Name

__________________________________ _______________________________________ (Date) (Date)

SIGNED IN THE PRESENCE OF:

__________________________________ ______ _________________________________ College Dean OJT College Coordinator

SUBSCRIBED AND SWORN TO before me this ______ day of _________________ at Bataan Peninsula State University, City of Balanga 2100 Bataan, Philippines.

____________________________ Director, OSA

Administering Officer

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FORM – 02OJT WAIVER

ON-THE-JOB TRAINING OFFICEBPSU Main Campus, City of Balanga, Bataan

ON-THE-JOB TRAINING PROPOSAL REPORT

Please complete form below and attach to this form a report answering all the questions. Questions must be answered in full sentences, and clarification and/or additional explanation must be given when necessary. Your report must be typed and presented as a formal report.

PART I.

Name: ________________________________________ Student No.: _____________________

Address:_______________________________________ Phone/Cell No.: __________________

Course ______________________________________ Major: _________________________

On-the-Job Training period: From: _________________ To: _____________________________

PART II.

Name of on-the-job Training Site: __________________________________________________

Complete Address: ______________________________________________________________

Phone: ________________________ Fax: ____________________ E-Mail: _______________

Company Supervisor or Trainor: ____________________________________________________

Company supervisor: ____________________________________________________________

PART III.

Please answer the following questions clearly.

1. Description of your chosen company.

2. What are your goals related to your on-the-job training?

3. Why do you think this on-the-job training site will have you meet your goals? Give specific examples.

4. Do you have any reservations at all regarding this on-the-job training? (Location, personalities, arrangements, expectations, etc.)

5. What can you contribute to your chosen company?

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FORM – 03OJT Proposal

Encircle “Yes or No” on the appropriate space provided for the following questions:

6. Have you ever visited the company you prefer for your on-the-job training? Yes No

7. Did you provide the company a copy of your resume or any documents related to your on-the-job

training? Yes No

8. Does the company require insurance? Yes No

9. Does the company require an application before approving you to on-the-job training? Yes No

10. Have you made a verbal or written commitment to on-the-job training at this company? Yes No

I have answered all of the above statements honestly.

Signature of Student ____________________ Students No. ____________Date: _________

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ON-THE-JOB TRAINING OFFICEBPSU Main Campus, City of Balanga, Bataan

TRAINING AGREEMENT

Student’s Name: ____________________________ Birth Date: ________________ Age: _____

Address: ________________________________________ Tel/Cell No.: ___________________

Company Name: _______________________________________ Telephone: _______________

Address: _______________________________________________________________________

Training Supervisor: ___________________________________ Position: _________________

Date of Training Period: From: _________________________________ to: _________________

Average Number of Hours of Training: Per Day: __________________ Per Week: __________

Career Objective: _______________________________________________________________

The Student-trainee/s considers this training experience as contributing to his/her career objectives and agrees:

1. To be regular in attendance on the training site and in university activities.2. To perform training responsibilities in an efficient manner.3. To show honesty, punctuality, courtesy, a cooperative attitude, proper health and

grooming habits, appropriate dress/uniform, and a willingness to learn.4. To conform to the rules and regulations of the training site at all times.5. To furnish the on-the-job training coordinator with necessary information about his/her

training program.6. To consult the on-the-job training coordinator about any difficulties arising at the training

station.7. To participate in those co-curricular school activities that is required in connection with

the program.8. To terminate his/her work with the knowledge and consent of the on-the-job training

coordinator and company supervisor or trainor.9. To notify immediately the company supervisor and the on-the-job training coordinator

when injured at work.10. To notify the company supervisor immediately if unable to report for work due to illness

and/or emergency. The student-trainee’s parent or guardian must also notify the on-the-job training coordinator as soon as possible.

11. To report immediately to his/her on-the-job training coordinator after finishing term of on-the-job training.

12. To keep presentable and complete portfolio.13. To enroll his/her on-the-job training as scheduled each term or semester of the school

year.

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FORM – 04OJT Training Agreement

The Parents of the student-trainee, realizing the importance of the training program in the student-trainee’s attaining his career objectives, agrees:

1. To encourage the student-trainee to carry out effectively his/her duties and responsibilities.

2. To share the responsibility for the conduct of student-trainee while training in the program.

3. To accept the responsibility for the safety and conduct of student-trainee while he/she is travelling to and from the school, the training station, and his/her home.

The Training-Site, recognizing for the training plan attached to and part of this agreement is being followed and that close supervision of the student-trainee/s will be needed, agrees:

1. To provide a variety of experiences for the student-trainee/s that will contribute to his/her career objective.

2. To employ the student-trainee/s for at least the minimum listed number of hours each day and each week for the entire training period.

3. To assist in the evaluation of the student-trainee/s.4. To provide time for consultation with the university OJT coordinator concerning the

student-trainee/s and to discuss with any difficulties the student-trainee/s may be having.

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ON-THE-JOB-TRAINING OFFICEBPSU Main Campus, City of Balanga, Bataan

CHECKLIST F0R ON-THE-JOB TRAINING PROGRAMStudent Name _______________________________ Date ___________ Received _________

You will submit the following papers for the OJT Training program. They need to be completed before you begin to work. It is also imperative if you have a complete set of working papers/work permit on file in this folder. This report should be included in your Narrative Report.

Please return this folder with completed papers to OJT Office as soon as possible.

Sections Requirements Elements1. Descriptions Describe the organization Identify:

Product(s)/service(s) Size and location(s) Number of years in operation Mission and strategy

Describe the department (s) Identify: Number of people Overall responsibilitiesExplain: Importance of department Contribution to overall operation of organization

Describe position (s) held Identify: Job responsibilities Job description

Explain: Contribution to department performance

2. Objectives

Provide as attachment Signed agreement/objectives Evidence (s) of accomplishments

Discuss in details Objectives Extent of achievement Critical success factors and obstacles

3. Personal growth

Explanations to be provided. Steps taken to maximize on the job learning experience

Learning acquired through this process (Knowledge, skills, and attitudes)

Focus of descriptions Behaviors Actions taken Others response to your efforts

4. Relevance of assignment

Explanations Relevance to career aspirations Relevance to academic work

Comments Learning – about self, workplace, and career Application of academic study Enhancement on academic study appreciation

5. Reflections

What you would have done differently?

Why? Describe behaviors and expected outcomes

Any other info. (optional) Pertinent to understand work assignment Further comments

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FORM – 05OJT Checklist


PLACEMENT CONFIRMATION REPORT

Student’s Name: _____________________________ Student’s ID No. ____________________

Address: ________________________________ Tel. Cell Phone No. ______________________

Company’s Name: _______________________________________________________________

Company’s Address: _____________________________________________________________

Telephone No.: ____________________________________ Fax No.: _____________________

Student’s Signature: _________________________________ Date: ______________________

To be filled by Company Supervisor:

I certify that the above named student has registered for the on-the-job training at our company

commencing from ________________________ to _____________________________

Name: ______________________________________ Designation: ______________________

Tel No: ____________________________________ Fax No.: ___________________________

Company’s Supervisor Signature: ___________________________________________________

Date: _________________________________________________________________________

Please send or fax to:

ON-THE-JOB-TRAINING OFFICEBataan Peninsula State University Main Campus, City of Balanga, Bataan TeleFax No. _____________________________

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FORM – 06OJT Confirmation

STAMP RECEIVED


COMPANY SUPERVISOR’s/TRAINOR’s REPORT

__________________________(Month)

STUDENT: _________________________________ COMPANY NAME:______________________

COMPANY SUPERVISOR: _____________________ PHONE/E-MAIL: _______________________

COMPANY TRAINOR: _____________________________________________________________

Directions: Please complete this monthly report according to due dates and submit to the College OJT Coordinator. The report must be discussed with the student-trainee and signed by the student-trainee and the company supervisor or trainor. It is the student’s responsibility to provide you with bi-weekly reports, the mid-term evaluation, and the final evaluation in a timely manner.

COMPANY SUPERVISOR’S/TRAINOR’S COMMENTS AND SIGNATURE

Additional Comments:

___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Certain areas need to be improved, namely: ___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

I have discussed the above points with the student and suggested corrective behaviors. Yes ___ No ____

Supervisor’s Signature: _____________________________________ Date: _________________

Student’s Signature:________________________________________ Date: _________________

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FORM – 07Appendix B


MONTHLY LOG REPORT FORM

Student-Trainee: _____________________________________ Month of: _________________

Assignments: __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Responsibilities: _________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Insights about the profession: _________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Discoveries about needs and trends of the profession:______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

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FORM – 08Appendix C


STUDENT MID-TERM EVALUATION OF ON-THE-JOB TRAINING

STUDENT: __________________________________________ DATE:_____________________

COMPANY NAME:________________________________________________________________

To be completed by the student-trainee and sent to his or her College OJT Coordinator immediately upon completion of the _____week of the month of the on-the-job training. Discussions of your reactions expressed on this form with your company supervisor or trainor are helpful for you to make your on-the-job training experience as meaningful as possible. Answers must be typed.

1. How can the on-the-job training experience be more meaningful?____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

A. What can you do to make it so?

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

B. What can the company do to make it so? ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

2. What experience would you like to see given more emphasis during the remainder of your time with the company?____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

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FORM – 09Appendix D

3. Is the university supervision you are getting adequate? Suggestions:____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

4. Is the company supervision you are getting adequate? Suggestions:____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

5. Are your on-the-job training goals being met? Explain.____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

6. Are you following your plan? Explain.____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

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COMPANY SUPERVISOR’S OR TRAINOR’S MID-TERM EVALUATION OF THE STUDENT-TRAINEE

STUDENT : ___________________________________________________ DATE : __________________

COMPANY SUPERVISOR/TRAINOR :_________________________________________________________

COMPANY NAME :______________________________________________________________________

PERIOD COVERED BY RATING FROM : _________________________ TO :________________________

HOURS COMPLETED TO DATE :____________________________________________________________

_This mid-term evaluation provides the company supervisor or trainor the opportunity to evaluate the student-trainee’s progress in the on-the-job training, identify the student-trainee’s achievements, and make suggestions for improvement. The mid-term evaluation should be shared with the student-trainee through an evaluation conference with the company supervisor or trainor. The following categories should serve as a guide in completing the mid-term evaluation: S=Superior; G=Good; A=Average; F=Fair; U=Unsatisfactory. Ratings of S and G should be given only to students demonstrating above average professional competencies.

PART I : PROFESSIONAL PERFORMANCE

Establishes work goals. S G A F U Demonstrates success in achieving goals. S G A F U Displays ability to organize people and resource. S G A F U Completes assignments on or before due date. S G A F U Possesses skills commensurate with academic degree. S G A F U Displays an increase in skills level in all functions and areas. S G A F U Is critical of own performance and quality of work. S G A F U Displays capacity for motivating others. S G A F U Displays ability to lead and direct. S G A F U Conducts himself/herself well before groups. S G A F U Communicates ideas well verbally. S G A F U Strives for quality in written expression. S G A F U Gains and holds confidence and respect of participants. S G A F U Gains and holds confidence and respect of associates. S G A F U Demonstrates initiative in developing and conducting a program. S G A F U Recognizes a problem and proceeds on own initiative. S G A F U Other noted performance traits:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

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FORM – 10Appendix E

PART II : PROFESSIONAL KNOWLEDGE

Displays an initial basic knowledge and understanding on management as a profession. S G A F UDisplays growth in knowledge and understanding of subject matter. S G A F UApplies knowledge in a practical way. S G A F UThinks independently. S G A F U

Other noted professional knowledge (if any):_________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

PART III : PROFESSIONAL ATTITUDE

Displays zeal for the profession. S G A F U Accepts assignments willingly. S G A F U Seeks and is alert to potential learning situations. S G A F U Displays mature judgment. S G A F U Shows imagination and creative thinking. S G A F U Adjusts to new situations. S G A F U Is courteous and tactful. S G A F U

Other noted performance traits:__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

PART IV : COMPANY SUPERVISOR’S OR TRAINOR’S COMMENTS

Please indicate area(s) that the student needs to improve prior to completion of the internship experience. Please make specific suggestions as to how the student may improve his/her performance. Please indicate to what extent the student’s internship goals have been achieved._________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

PART V : SIGNATURES

I have reviewed my evaluation as completed by my company supervisor or trainor.

Student-Trainee: _____________________________________ Date: _______________________

I have reviewed my evaluation of the student through a personal conference.

Company Supervisor/Trainee:________________________________ Date: ____________________ Signature above Printed Name

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ON-THE-JOB-TRAINING OFFICE BPSU Main Campus, City of Balanga, Bataan

STUDENT-TRAINEE ON-THE-JOB TRAINING EXPERIENCE EVALUATION

Student Name: ______________________________________________ Date: ______________

Course: _______________________ Major: __________________ Semester: ______________

Immediate Job Supervisor/Trainor: ___________________________________________________

Company Name: _________________________________________________________________

Company Address: _______________________________________________________________

Please rate the strengths and weaknesses of the cooperating company and your immediate job supervisor/trainor in terms of meeting your needs as on-the-job student trainee. Use the following scale: Excellent – 5 More than Adequate – 4 Adequate – 3 Fair – 2 Poor - 1

Assess Your Personal and Professional Development:

____ 1. What type of work assigned to you? Include a list of job responsibilities. ____ 2. What type of orientation did the employer provide? ____ 3. What specific knowledge or skills did you gain as a result of your on-the-job training? ____ 4. What previous shop laboratory experiences or college activities were useful to your on-the- job

training?____ 5. Has the on-the-job training experience helped you to prepare for a future employment in

industry? Why or why not?____ 6. How could shop laboratory experiences you have taken were of the most value during on-the-job

training?____ 7. How did this on-the-job training help you to grow personally and professionally? ____ 8. What related activities/programs you were experience in the company that are useful to your on-

the-job training preparation? ____ 9. What training skills or competencies were you required to use in your assigned task?____ 10. What are significant problems or obstacles you encountered to the successful completion of

your on-the-job training?____ 11. What was the most valuable thing you gained from your on-the-job training?____ 12. What advice would you give to new student-trainee enrolling into this on-the-job training

program?____ 13. Were you rotated throughout the various departments, offices, positions, or sectors of that

organization to expose you to multiple aspects of the operation of that site? (Please check: Yes, abundantly ___ Yes, a little ___ No ___ )

____ 14. What percent of your time was spent? doing repair works? _____________doing production works? ___________learning and preparing programs/projects? ___________leading/teaching activities or programs? __________interacting with co-workers?__________

____ 15. Was your company supervisor/trainor supportive, helpful and interested in your education and progress? (please check: Yes, abundantly ___ Yes, a little ___ No ___ )

____ 16. Was housing associated with this on-the-job-training? (please check: Yes, free ___ Yes, low cost ___ Yes, high cost ___ No ___ )

____ 17. Was there an allowance, stipend or monetary reimbursement associated with your on-the-job training? Yes ___ Amount/Hour _______ Per Day _______ Per Month ______

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FORM – 11Appendix F

____ 18. Are there permanent job opportunities available at this company (at some time, even if none are open at present) Please specify? Yes___________ No___________

____ 19. What suggestions can you make to help improve the On-the-Job Training Program of the university?

____ 20. Do you recommend this company for future on-the-job training site? (Please check: ___ strongly _____ with reservations ____ No _____)

____ 21. What area of skills/course does this company best prepare a student-trainee for? What type of student-trainee should we recommend to this company in the future?

____ 22. In general, how would you grade the quality of your on-the-job training experience: (check the one that applies: Excellent ___ Very Good ___ Good___ Fair ___ )

____ 23. Briefly, why did you give it this grade? ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

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COMPANY SUPERVISOR’S OR TRAINOR’S FINAL EVALUATION FORM

NAME STUDENT-TRAINEE: ___________________________ COMPANY: ________________________

KEY: S=Superior, G=Good, A=Average, F=Fair, U=Unsatisfactory

Please supplement the following ratings with additional written comments. Make note of abilities or characteristics that will particularly qualify problems that will affect, the student for work in services. Use the back of this form for comments.

S G A F U PERFORMANCE FACTORS Productivity – ability to meet deadlines; produce work assigned in terms of

quality and quantity.

Initiative – Self-starter, do more than required, approach assignments as challenging.

Judgment – Consider all facts and circumstances, sound reasoning and good common sense.

Stability and Adaptability – Accept constructive criticisms, control behavior and emotion detrimental to job performance. Work well under pressure, adapt to change and persons of varying personality types.

Dependability – conform to work schedules. Followed through on assignments for completion in a timely manner.

Creativity – originality and the ability to think and perform new and innovative things towards the improvement of present methods or add to existing knowledge.

Organization – ability to plan and organize work effectively. Attaining Objectives –successful accomplishment of the tasks or functions

assigned, or delivered the desired results.

S G A F U PERSONAL QUALITIES AND MOTIVATION Attitude Toward Work – the nature of the student-trainee’s feelings, interest and

pride in the job and is willing to work to improve areas of weakness. Attitude Toward Attendance – the nature of student-trainee’s attitude and

feelings towards time lost for work. Cooperation – the extent of the student-trainee’s cooperation with others

including the ability to act jointly and projects a positive and supportive attitude with the supervisors and/or other officers in accomplishing the tasks.

Personality – the student-trainee’s effect on others as a result of the totality of is personal and social traits such as disposition, tact, enthusiasm, appearance, conduct, etc.

General Appearance and Bearing – the student-trainee’s exhibits pleasant and tasteful personal/physical appearance such as manner of carrying himself, dress neatly and appropriately.

S G A F U COMMUNICATION AND INTERPERSONAL SKILLS

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FORM – 12Appendix G

Express ideas clearly and writing Present information clearly and concisely Keep co-workers and supervisors well informed Good listener Takes and follows instructions Is courteous and tactful Accepts suggestions and criticism Displays concern for others Is consistent and fair in professional relationships Confronts problem areas in a positive, constructive manner I certify that the above-named student has completed a full-time

( __ hours/week), full-semester on-the-job training under my supervision. Total Hours completed _________________ From ___________ To ___________

SIGNED ___________________________________________________________DATE _____________________________________________________________

SUPERVISOR’S COMMENTS

Please make any additional comments, recommendations, suggestions that you may have. Please call our attention to any information not covered in the rating scale that would help us assist the student.

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

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NARRATIVE REPORTOJT WRITTEN REPORT CONTENTS AND FORMAT

All students who finished On-the-Job Training are required to submit a Written Report as follows:

I. Company Data/Profile: a. Brief History/Background of the company 1. Organizational Structure 2. Policies, Rules and Regulations 3. Products/Services Offered

b. Inclusive Dates of Training c. Department/Division/Section d. Name(s) of personnel (Human Resource Manger, Supervisor, Liaison Officer, Training Officer,

etc.) involved in the training program with their respective designations.

II. On-the-Job Training Program: a. Objectives 1. General 2. Specific b. Schedules/timetable being followed c. Areas of Training where you were assigned

III. Practical Activities: a. Daily/Weekly/Monthly Accomplishment Report Activities 1. Accomplishment Report Activities should be supported by pictures and captions. 2. Photocopy of School and company ID 3. Photocopy of Evaluation of Grades

IV. Evaluation: a. Achievement 1. Skills and current technology learned from the company 2. Equipment, machinery, testing apparatus, etc., handled 3. Was the proposed program followed? Completed? 4. What are the strong points and weak points during the training? 5. What are the best experiences on the job?

b. Failures 1. Causes of failures during the training. 2. Suggested solutions to problems met. c. Preparation of trainees upon the start of the training (theory and manual skills) 1. In school 2. In company

d. Attendance and punctuality 1. Policy of company in terms of attendance, punctuality, tardiness 2. Daily Time Record used with authenticated signatures

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FORM – 13Appendix H

e. Interest and commitment during the training period. f. School company coordination. 1. How the school coordinates with the company?

V. Recommendations: a. Potential of training as a training ground 1. Availability and appropriateness of facilities, equipment and machinery 2. Company personnel cooperation

b. Duration of training (too long or too short) c. Proposed revisions for the improvement of the training program d. Advise to future OJT’s to the company or to other companies in general.

VI. Pertinent Documents: a. Letter of Application b. Resume c. Waiver Form d. Certificate of Completion e. Evaluation Form/Grades

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WEEKLY ACCOMPLISHMENT REPORT

Name For the Month of :Course/Major Company NameContact No. Department

WEEK/DAYS DESCIPRTION OF ACTIVITIES SESSION TIME SIGNATURE

Monday

Date

Morning IN:OUT:

Afternoon IN:OUT:

Total Number of Hours Serve:

Tuesday

Date

Morning IN:OUT:

Afternoon IN:OUT:


Wednesday

Date

Morning IN:OUT:

Afternoon IN:OUT:


Thursday

Date

Morning IN:OUT:

Afternoon IN:OUT:


Friday

Date

Morning IN:OUT:

Afternoon IN:OUT:


Saturday

Date

Morning IN:OUT:

Afternoon IN:OUT:


Sunday

Date

Morning IN:OUT:

Afternoon IN:OUT:


TOTAL TIME EARNED FOR THE WEEK:

CERTIFIED CORRECT:

___________________________________ Signature over Printed Name (Immediate Supervisor)

________________________________Designation

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FORM – 14Weekly Report


TRAINEE’S REPORT OF RATING

PART I. (To be filled up by the trainee)

Name: ___________________________________________ Age: ______ Gender: [ ] Male [ ] FemaleCourse: _____________________________ Major: _____________________ Contact No: _______________Name of School: _BATAAN PENINSULA STATE UNIVERSITY_ Address: __City of Balanga, Bataan________Name of Company: ________________________________________________________________________Company Address: _________________________________________________________________________No. of Training Hours Required: [ ] 240 hrs. [ ] 540 hrs. [ ] 1,080 hrs.Duration of Training: From _________________________________ to ______________________________

___________________________________ Signature of Trainee

PART II. (To be filled up by company representative) RATING EQUIVALENT

TRAINEE’S RATING:

RECOMMENDATION:

_____________________________________________________________________________________________________________________________

_____________________________________________________________________________________________________________________________

_____________________________________________________________________________________________________________________________

_____________________________________________________________________________________________________________________________

RATED BY: APPROVED:

_________________________________ __________________________________________________________________ _________________________________

Designation Designation

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CRITERIA Maximum Points

Points Earned

Knowledge of Work(Kaalaman sa Paggawa) 20%

Productivity(Dami ng Nagawa) 20%

InitiativePagkukusa) 15%

Dedication to Duty(Katapatan sa Tungkulin) 15%

Cooperation(Pakikipagtulungan)

10%

Safety and Housekeeping(Pag-iingat at kaayusan sa pagawaan) ) 10%

Attendance & Punctuality(Palagiang pagpasok sa tamang oras) 10%

Total(Kabuuan) 100%

Percentage Decimal Equivalent

Descriptive Rating

98-100 1.0 Excellent95-97 1.25

Very Good92-94 1.589-91 1.7586-88 2.0

Good83-85 2.2580-82 2.5 Fair77-79 2.75

Passed75-76 3.072-74 4.0 Conditional60-71 5.0 FailedInc. Incomplete

FORM – 15Report of Rating

APPLICATION FOR SUPERVISED INDUSTRIAL TRAININGELECTRICAL TECHNOLOGY

Student Trainee: ________________________________________________________________

Address: _________________________________________________________________

Date: ___________________________________________________________________

Company Name: __________________________________________________________

Address: ________________________________________________________________

Dear Sir:

I am interested for On-the-Job Training/Supervised Industrial Training at your company in

the above-mentioned field. The date for the training is from ______________ to

_____________ with a _______________ total number of hours.

I am a student of the Bataan Peninsula State University pursuing the ______________,

and now in my _____________ year of studies. I have satisfactorily finished all my academic

requirements/pre-requisites subjects as specified in the curriculum. I hope to gain an industrial

experience as __________________________ and other related field of works.

Attached herewith the verification letters from my institution and my resume.

Thank you very much and more power.

Yours sincerely,

Your Name and Signature

Encls: ResumePersonal Data Sheet (PDS)Training ProposalWaiver/Parents PermitTraining AgreementRegistration of EnrollmentDean’s Recommendation

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SAMPLE APPLICATION LETTER


OJT Specific Guidelines on Absenteeism,Transfers and Terminations

Absenteeism:

1. The student should immediately notify the company supervisor when he/she could not go to report for work. The student and/or parent or guardian must also notify the university on-the-job training coordinator as soon as possible.

2. Excessive absences from work may result in removal from the list of on-the-job training program of the university, thus forfeiting any credit.

3. Attendance at the on-the-job training is of vital importance hence, unexcused absence, means no work can be made up. Your grade will be adversely affected due to this unexcused absence.

Transfers:

1. No student is allowed to change jobs without first notifying the university on-the-job training coordinator.

2. The student may only be allowed to transfer due to following reason(s): (a) Layoff from job site for at least one (1) month or more. (b) Physical ailments, illnesses, or disability. (c) Severe personality conflict with supervisor or fellow employee.

(d) Job assignment is not related to his/her field of specialization. 3. For the transfer to be completed, the student must:

(a) Secure necessary complete clearance to the company. (b) Immediately notify the university on-the-job training coordinator in advance. (c) Give the employer at least two (2) weeks’ notice or in this case, the student should

strictly follow company policy). (d) Complete a new training agreement and strictly follow the university procedure in

preparing on-the-job training working papers.

4. The student should secure a new training site before leaving one’s present job.

5. Failure to notify the university on-the-job training coordinator of termination from a job will result in the student’s re enrollment of on-the-job training program.

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Termination:

1. Any time that an Evaluation made by the university coordinator and company supervisor indicates that the student did not meet university’s best interest, such as failure to follow the rules and regulations of the program.

2. Failure to notify the company or training site before absence from the job.

3. Failure to notify the university on-the-job training coordinator of any changes, including termination in the job situation.

4. Company does not have adequate work to keep the student continue his/her training. (If this situation happens, notify the university on-the-job training coordinator at once for a conference with the company.

5. The student received at least twice unsatisfactory grade or not receiving organized and progressive work experience.

6. The student has incurred three (3) absences from work or training without notifying the university on-the-job training coordinator.

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TERMINATION OF TRAINING AGREEMENT

Any student enrolled in On-the-Job Training or Supervised Industrial Training Program may be released from his/her training under the following conditions:

1. Any time that an Evaluation made by the university coordinator and company supervisor indicates that the student did not meet university’s best interest, such as failure to follow the rules and regulations of the program.

2. Failure to notify the company or training site before absence from the job.

3. Failure to notify the university on-the-job training coordinator of any changes, including termination in the job situation.

4. Company does not have adequate work to keep the student continue his/her training. (If this situation happens, notify the university on-the-job training coordinator at once for a conference with the company.

5. The student received at least twice unsatisfactory grade or not receiving organized and progressive work experience.

6. The student has incurred three (3) absences from work or training without notifying the university on-the-job training coordinator.

Student Signature: _________________________________ Date: ________________

Parent/Guardian Signature: ___________________________ Date: ________________

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FORM – 16OJT Termination

of Agreement

THE INTERVIEW

The interview is the single most important aspect of a successful job search. You must be able to sell yourself effectively to a prospective employer. This guide will offer tips and suggestions designed to give you a brief look at what you should do before, during and after an interview.

PREPARING FOR THE INTERVIEW

You have probably heard the old cliché “Practice makes perfect”. This certainly holds true with the art of interviewing - practice and preparation are the absolute keys to success in delivering a top-notch interview performance. A job seeker going to a job interview without preparing is like an actor performing on opening night without rehearsing. You need to prepare for many different aspects of the interview, including: dressing for success, knowing your employer and yourself, knowing types of questions that may be asked during an interview, and honing your ability to make the interview a smooth-flowing, knowledgeable two- way exchange between you and the employer.

Interview Attire

Let us start with appearance – it definitely counts! Some research studies prove that professional interviewers make 90 percent of their selection decisions within the first 10 minutes of the interview. Much of that cursory impression must be influenced by how you dress and how you look. The rationale for so much importance being placed on appearance: If you cannot put yourself together in a professional manner during the interview, why should the employer think you could do it on the job?

Here are some general tips for dressing for the successful interview:

Dress to suit your interviewer and the position for which you are inter viewing. Dress conservatively. You can be current in your fashion choices without displaying

radical, trendy styles.

Men: a conservative 2-piece suit, white dress shirt and simple silk tie will usually be appropriate.

Women: a relatively conservative suit or dress is recommended. Although pantsuits may be on their way to becoming an acceptable form of attire in the workplace, a safer bet would be to wear a suit or dress.

Wear fresh, neat, and pressed clothing. Try laying out your interview outfit in advance of your interview - check for loose buttons, snags in clothing, dangling threads, scuffed shoes, etc. You will need a focused, clear mind when leaving for your interview – disheveled clothing should not be a distraction or a potential confidence buster.

Avoid excessive make-up, jewelry, and perfume – remember, more is not always better.

A portfolio or briefcase will help complete the look of professionalism.

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OTHER CANDIDATE MAY CONSIDER THIS MANNER OF DRESSING FOR AN INTERVIEW DEPENDING ON THE TYPE OF JOB OR POSITION APPLYING FOR

Appropriate attire supports your image as a person and you should understand the dress code of the nature of the industry in which you are trying to become employed. Research shows that within 4-9 minutes of an interview the recruiter decides whether to seriously consider you for the position based on your appearance, which is an important factor in the decision-making process. Dress recommendations below are for traditional business settings (banking, law, consulting, insurance, etc.).

Women: Well-fitted two-piece matched suit, blouse, pantsuit, or skirt with hosiery and basic dark flats or low pumps. Choose a dark or neutral shade like black, navy, brown or gray for your suit. Wear plain style, non-patterned hosiery; minimal or natural-looking makeup; and clean nails or clear nail polish that is not chipped. Nail length should not be excessively long. Minimize jewelry - avoid dangling earrings and wear no more than one ring per hand and a dress watch. Jewelry, scarves and other accessories will add a polished touch to any outfit. Do not carry a purse with a briefcase. As a precaution, take an extra pair of hose in case of a run. Perfume never should be strong.

Men: Well- fitted suit in navy or gray (pinstripe or solid) or navy blazer and gray dress slacks; white or light blue dress shirt; tie (silk or silk-like) that contrasts with the color of your suit and contains understated patterns; dark socks (mid-calf) and dress shoes (lace-up, or leather slip-ons in either black or brown); leather belt that matches your shoes. A full-length coat, as nice as you can afford, can be worn over your suit. No strong cologne, avoid flashy cuff links, rings and neck chains. No earrings. Your belt should match your shoes. If you have a beard or mustache, it should be clean and neatly trimmed. Dress recommendations for other settings (education, nonprofit, etc.).

Women: A two-piece matched suit or conservatively tailored dress with or without a jacket or jacket, skirt and blouse; hose and basic dark flats or low pumps. Choose a dark or neutral shade like black, navy, brown or gray for your suit. No extreme high slits. Minimal jewelry, scarves and other accessories will add a polished touch to any outfit. Nail length should not be excessively long. Wear plain style, non-patterned hosiery; minimal or natural-looking makeup; and clean nails or clear nail polish that is not chipped.

Men: Dress slacks (navy, dark gray and black) plus sport coat (wool or wool/polyester blend) or navy blazer; dress shirt, tie (silk or silk-like); white or light blue shirts are safest for most settings, but other solid, high quality cotton shirts can also be worn; dark socks (mid-calf) and dress shoes, tassel loafers, wing tip or laced shoes preferred. No strong cologne. Avoid flashy cuff links, rings and neck chains. No earrings. Your belt should match your shoes. If you have a beard or mustache, it should be clean and neatly trimmed.

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Don’ts of Interview Dressing No visible body piercing beyond conservative ear piercing No stale breath...well-brushed teeth and breath No gum, candy, or other objects in your mouth Minimal jewelry No body odor - use deodorant No skirts above the knee-length No revealing or seductive clothing or turtlenecks No pastel-colored suits or flowered fabrics No short sleeve shirts or ties that tell a story for men No unpolished shoes

ADDITIONAL ADVICE ON PROPER DRESSING AND GROOMING FOR JOB SUCCESS

(Creative Job Search Article)

Many of us object to being judged for employment based on how we look. We prefer to be hired because of our skills and abilities, not because of our dress and grooming. But whether like it or not, appearance is important.

Employers hire people they believe will "fit" into their organization. Skills, experience and qualifications are important, but so are dress and grooming. Your appearance expresses motivation and professionalism. Dress as though you want the job, as though you already have the job. A visit to the company may help you decide the appropriate clothing to select for your interview. A good standard is to dress a step above how the best-dressed person dresses for a similar job. When in doubt, err on the conservative side.

Your appearance is a statement of who you are. Your clothing and grooming should create the image that will help you get the job offer.

First Impressions

Most of us have heard the expression, "A picture is worth a thousand words." Remember this when preparing to meet with a prospective employer. The picture you create will greatly influence your chances of being hired. Most employers form a first impression during the first seven seconds of a meeting. Not much is said in this short time; early judgment is based strictly on appearance. Furthermore, studies reveal that employers consistently ask the question, "Does the individual look right for the job?"

Clothing

There are no absolute rules regarding dress. Your selection will vary based on your occupation, location and preference. A business suit for a construction job or overalls for an office job would not be appropriate dress. The goal is to look the part, to have your appearance be consistent with your occupation. Neat, clean work clothes would be suitable for assembly, production or warehouse positions. Sales and office positions require business clothes. A

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conservative suit would be the recommended style for professional and managerial positions.

Common sense and good taste are the best guides in selecting clothing for the interview. Avoid faddish styles and loud colors. Jewelry should be conservative and kept to a minimum. Clothing should fit comfortably. A basic rule is to dress one-step above what you would wear on the job. You want the employer to focus on your skills, not your clothes. The clothes you wear affect all your attitude and confidence levels. When people take the time to dress for success, they tend to feel good about themselves. Image alone will not win the job offer, but it will go a long way in building respect.

Grooming

Personal grooming is just as important as what you wear. You may select the right clothes, but neglecting personal hygiene can ruin the image you wish to present. Review the following grooming checklist before meeting with an employer.

Goals of Appropriate Dress and Grooming

The primary goal is to feel good about the way you look and project a positive image. When you feel good about yourself, you naturally convey confidence and a positive attitude. These nonverbal messages are as important in the interview as the verbal skills you use in selling your qualifications. Persistence and follow-up are the keys to a successful job search. If you are serious about employment, plan your follow-up. There is no such thing as a wasted effort, and the only dead lead is the one you chose to kill. Situations change and the employer who is not hiring today may be looking for someone with your qualifications in the future.

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Questions Commonly Asked By Candidates During Employment Interviews

Sometime during the conversation, you may find a lull occurring. This may be an excellent time to ask some of the questions that are on your mind. At some point, as the interview draws to a close, the interviewer will ask if you have any questions. Having well-thought-out questions will further impress the interviewer.

Your questions should show a sincere interest in this particular employer, an awareness of the employer's needs, and how you can fulfill those needs. In general, good questions are those which are concrete but not so basic that they lead the interviewer to assume you have not researched the employer. Ask the most important questions first. Recognize that the employer may be on a tight time schedule. The lesser questions can be dealt with in the follow-up interview.

An inappropriate question is one that deals with salary and fringe benefits. Remember, this is a screening interview. Both you and the interviewer are trying to determine if there is any interest. If there is, and a follow-up interview does take place, there will be ample time to discuss salary and fringe benefits. The following are examples of questions students have asked:

What would my immediate responsibilities be if I am hired? What qualifications are most important to a person's advancement within your

company? What would a typical day be like? What do you consider the biggest challenges I would face if I am hired? What are the things you most/least like about working here? Why are you looking to fill this position? (Is it a newly created position? Did the previous employee leave?) What type(s) of training programs will be made available to me as a new employee?

Body Language and Your Voice

As you may know, image is often as important as content. What you look like and how you say something is as important as what you say. Studies have shown that as much as 65 percent of the conveyed message is nonverbal - gestures, physical appearance, and attire are highly influential during job interviews.

Following are some general tips on how to project a positive image using body language: When entering the room, give the appearance of high energy and self-confidence.

Walk briskly with poise and SMILE! Shake hands firmly but do not crush bones. Maintain eye contact throughout the interview. Sit up straight. Demonstrate that you are listening intently to the interviewer – occasionally nod

your head to show you are listening. Do not let your hands and fingers fidget (with themselves or other objects, such as a

pen, paper, or your hair). Avoid folding your arms across your chest.

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Here are some interesting indicators of how body/nonverbal language may be interpreted by your interviewer – BE AWARE OF THE SIGNALS YOU MAY BE SENDING!

NONVERBAL BEHAVIOR POSSIBLE INTERPRETATION

Brisk, erect walk ConfidenceStanding with hands on hips Readiness, aggressionSitting with legs crossed, foot kicking slightly BoredomArms crossed on chest DefensivenessWalking with hands in pockets, shoulders hunched DejectionHand to cheek Evaluation, thinkingTouching, slightly rubbing nose Rejection, doubt, lyingRubbing the eye Doubt, disbeliefHands clasped behind the back Anger, frustration, apprehensionLocked ankles ApprehensionHead resting in hand, eyes downcast BoredomRubbing hands AnticipationSitting with hands clasped behind head, legs crossed SuperiorityOpen palm Sincerity, openness, innocencePinching bridge of nose, eyes closed Negative evaluationTapping or drumming fingers ImpatienceSteeping fingers AuthoritativePatting/fondling hair Lack of self-confidence, insecurityTilted head InterestStroking chin Trying to make a decisionLooking down, face turned away Disbelief, disinterestBiting nails Insecurity, nervousnessPulling or tugging at ear Indecision

Negative Factors and Comments Evaluated During Employment Interviews, Frequently Leading to Rejection

According to recruiters at the University of Delaware and research conducted

by Frank S. Endicott at Northwestern University.

1. Poor personal appearance.

2. Overbearing-overaggressive-conceited.

3. Inability to express self clearly - poor voice diction, grammar.

4. Lack of planning for career, no purpose and goals.

5. Lack of interest and enthusiasm.

6. Lack of confidence and poise, nervousness.

7. Overemphasis on money.

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8. Unwilling to start at the bottom expects too much too soon.

9. Makes excuses, is evasive, and harps on trouble areas.

10. Lack of maturity.

11. Lack of courtesy.

12. No interest in company or industry.

13. Emphasis on whom individual knows.

14. Intolerant strong prejudices.

15. Lack of appreciation of the value of experience.

16. Late to interview without good reason.

17. Never heard of company.

18. Failure to express appreciation for interviewer's time.

19. Asks no questions about the job.

http://www.udel.edu/CSC

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APPROPRIATE QUESTIONS FOR CANDIDATESTO ASK IN THE JOB INTERVIEW

Ask questions that will give you additional information on the organization, the position you are interviewing for, or the services or products that the organization supplies.

Do ask:

1. What would a typical first assignment be? 2. What type of orientation would I have? 3. What type of training programs do you have? 4. What can I expect in terms of job progression in your organization? 5. How often would my performance be reviewed? 6. Are there any new offices or sites being planned? 7. Are there any plans for new goods or services? 8. What percentage of supervisory positions is filled from within the organization? 9. How much travel is normally expected? 10. How do you (the interviewer) like working here?

Don't ask:

1. About salary or benefits 2. About job pressures, overtime or morale. 3. Questions that are answered in the company literature.

In preparing for your interview, you should:

Read the organization's recruiting literature. Talk with people employed by the organization or familiar with it, before the interview,

if possible. Prepare some questions before going to the interview, but be spontaneous enough to

ask other questions as they occur to you in the interview. Think what would be helpful for you to know about the position or the employer if you

were offered a position there.

http://www.udel.edu/CSC

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SAMPLE INTERVIEW QUESTIONS ASKED DURING THE INTERVIEW

Remember, preparedness is your key to success! Take time and review some of the sample interview questions listed below and rehearse your responses. Not everyone is a natural “storyteller”, so keep practicing until you feel a high level of comfort. Keep your answers brief and concise, unless asked to give more detail. Limit your answers to 2-3 minutes per question.

1. Tell me about yourself The most often asked question in interviews. You need to have a short statement prepared in

your mind. Be careful that it does not sound rehearsed. Limit it to work-related items unless instructed otherwise. Talk about things you have done and jobs you have held that relate to the position you are interviewing for. Start with the item farthest back and work up to the present.

2. Why did you leave your last job? Stay positive regardless of the circumstances. Never refer to a major problem with management

and never speak ill of supervisors, co-workers or the organization. If you do, you will be the one looking bad. Keep smiling and talk about leaving for a positive reason such as an opportunity, a chance to do something special or other forward-looking reasons.

3. What experience do you have in this field? Speak about specifics that relate to the position you are applying for. If you do not have specific

experience, get as close as you can.

4. Do you consider yourself successful? You should always answer yes and briefly explain why. A good explanation is that you have set

goals, and you have met some and are on track to achieve the others.

5. What do co-workers say about you? Be prepared with a quote or two from co-workers. Either a specific statement or a paraphrase will

work.

6. What do you know about this organization? This question is one reason to do some research on the organization before the interview. Find out

where they have been and where they are going. What are the current issues and who are the major players?

7. What have you done to improve your knowledge in the last year?Try to include improvement activities that relate to the job. A wide variety of activities can be mentioned as positive self-improvement. Have some good ones handy to mention.

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8. Are you applying for other jobs? Be honest but do not spend a lot of time in this area. Keep the focus on this job and what you can

do for this organization. Anything else is a distraction.

9. Why do you want to work for this organization? This may take some thought and certainly, should be based on the research you have done on the

organization. Sincerity is extremely important here and will easily be sensed. Relate it to your long-term career goals.

10. Do you know anyone who works for us? Be aware of the policy on relatives working for the organization. This can affect your answer even

though they asked about friends not relatives. Be careful to mention a friend only if they are well thought of.

11. What kind of salary do you need? A loaded question. A nasty little game that you will probably lose if you answer first. So, do not

answer it. Instead, say something like, That is a tough question. Can you tell me the range for this position? In most cases, the interviewer, taken off guard, will tell you. If not, say that it can depend on the details of the job. Then give a wide range.

12. Are you a team player? You are, of course, a team player. Be sure to have examples ready. Specifics that show you often

perform for the good of the team rather than for yourself is good evidence of your team attitude. Do not brag, just say it in a matter-of-fact tone. This is a key point.

13. How long would you expect to work for us if hired?Specifics here are not good. Something like this should work: I'd like it to be a long time. Or As long as we both feel I'm doing a good job.

14. Have you ever had to fire anyone? How did you feel about that?This is serious. Do not make light of it or in any way seem like you like to fire people. At the same time, you will do it when it is the right thing to do. When it comes to the organization versus the individual who has created a harmful situation, you will protect the organization. Remember firing is not the same as layoff or reduction in force.

15. What is your philosophy towards work?The interviewer is not looking for a long or flowery dissertation here. Do you have strong feelings that the job gets done? Yes. That's the type of answer that works best here. Short and positive, showing a benefit to the organization.

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16. If you had enough money to retire right now, would you?Answer yes if you would. But since you need to work, this is the type of work you prefer. Do not say yes if you do not mean it.

17. Have you ever been asked to leave a position?If you have not, say no. If you have, be honest, brief and avoid saying negative things about the people or organization involved.

18. Explain how you would be an asset to this organization.You should be anxious for this question. It gives you a chance to highlight your best points as they relate to the position being discussed. Give a little advance thought to this relationship.

19. Why should we hire you?Point out how your assets meet what the organization needs. Do not mention any other candidates to make a comparison.

20. Tell me about a suggestion you have made.Have a good one ready. Be sure and use a suggestion that was accepted and was then considered successful. One related to the type of work applied for is a real plus.

21. What irritates you about co-workers?This is a trap question. Think real hard but fail to come up with anything that irritates you. A short statement that you seem to get along with folks is great.

22. What is your greatest strength?Numerous answers are good, just stay positive. A few good examples: Your ability to prioritize, Your problem-solving skills, Your ability to work under pressure, Your ability to focus on projects, Your professional expertise, Your leadership skills, Your positive attitude .

23. Tell me about your dream job.Stay away from a specific job. You cannot win. If you say the job you are contending for is it, you strain credibility. If you say another job is it, you plant the suspicion that you will be dissatisfied with this position if hired. The best is to stay genetic and say something like: A job where I love the work, like the people, can contribute and can't wait to get to work.

24. Why do you think you would do well at this job?Give several reasons and include skills, experience and interest.

25. What are you looking for in a job?See answer # 23

26. What kind of person would you refuse to work with?

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Do not be trivial. It would take disloyalty to the organization, violence or lawbreaking to get you to object. Minor objections will label you as a whiner.

27. What is more important to you: the money or the work?Money is always important, but the work is the most important. There is no better answer.

28. What would your previous supervisor say your strongest point is?There are numerous good possibilities: Loyalty, Energy, Positive attitude, Leadership, Team player, Expertise, Initiative, Patience, Hard work, Creativity, Problem solver.

29. Tell me about a problem you had with a supervisor.Biggest trap of all. This is a test to see if you will speak ill of your boss. If you fall for it and tell about a problem with a former boss, you may well below the interview right there. Stay positive and develop a poor memory about any trouble with a supervisor.

30. What has disappointed you about a job?Don't get trivial or negative. Safe areas are few but can include: Not enough of a challenge. You were laid off in a reduction Company did not win a contract, which would have given you more responsibility.

31. Tell me about your ability to work under pressure.You may say that you thrive under certain types of pressure. Give an example that relates to the type of position applied for.

32. Do your skills match this job or another job more closely?Probably this one. Do not give fuel to the suspicion that you may want another job more than this one.

33. What motivates you to do your best on the job?This is a personal trait that only you can say, but good examples are: Challenge, Achievement, Recognition

34. Are you willing to work overtime? Nights? Weekends?This is up to you. Be totally honest.

35. How would you know you were successful on this job?Several ways are good measures: You set high standards for yourself and meet them. Your

outcomes are a success. Your boss tells you that you are successful

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36. Would you be willing to relocate if required?You should be clear on this with your family prior to the interview if you think there is a chance it may come up. Do not say yes just to get the job if the real answer is no. This can create a lot of problems later on in your career. Be honest at this point and save yourself future grief.

37. Are you willing to put the interests of the organization ahead of your own?This is a straight loyalty and dedication question. Do not worry about the deep ethical and philosophical implications. Just say yes.

38. Describe your management style.Try to avoid labels. Some of the more common labels, like progressive, salesman or consensus, can have several meanings or descriptions depending on which management expert you listen to. The situational style is safe, because it says you will manage according to the situation, instead of one-size fits all.

39. What have you learned from mistakes on the job?Here you have to come up with something or you strain credibility. Make it small, well-intentioned mistake with a positive lesson learned. An example would be working too far ahead of colleagues on a project and thus throwing coordination off.

40. Do you have any blind spots?Trick question. If you know about blind spots, they are no longer blind spots. Do not reveal any personal areas of concern here. Let them do their own discovery on your bad points. Do not hand it to them.

41. If you were hiring a person for this job, what would you look for?Be careful to mention traits that are needed and that you have.

42. Do you think you are overqualified for this position?Regardless of your qualifications, state that you are very well qualified for the position.

43. How do you propose to compensate for your lack of experience?First, if you have experience that the interviewer does not know about, bring that up: Then, point out (if true) that you are a hard working quick learner.

44. What qualities do you look for in a boss?

Be generic and positive. Safe qualities are knowledgeable, a sense of humor, fair, loyal to subordinates and holder of high standards. All bosses think they have these traits.

45. Tell me about a time when you helped resolve a dispute between others.Pick a specific incident. Concentrate on your problem solving technique and not the dispute you settled.

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46. What position do you prefer on a team working on a project?Be honest. If you are comfortable in different roles, point that out.

47. Describe your work ethic.Emphasize benefits to the organization. Things like, determination to get the job done and work hard but enjoy your work are good.

48. What has been your biggest professional disappointment?Be sure that you refer to something that was beyond your control. Show acceptance and no negative feelings.

49. Tell me about the most fun you have had on the job.Talk about having fun by accomplishing something for the organization.

50. Do you have any questions for me?Always have some questions prepared. Questions prepared where you will be an asset to the organization are good. How soon will I be able to be productive? and What type of projects will I be able to assist on? are examples.

www.traininglynk.com

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http://www.traininglynk.com/

INTERVIEW PREPARATION

ADDITIONAL QUESTIONS RECRUITERS ASK TO A CANDIDATE

As explained in previous topic the purpose of an interview is for the interviewer to find out about you, the prospective employee. The employer wants to know about you in order to make a decision about hiring and you want the employer to know about you so that the decision will be favorable. Through reviewing various interviewing literature, we have compiled the following list of 40 interview questions frequently asked of college students and graduates. Read the questions and formulate your answers. Good answers are ones that are specific and exemplify your strengths. Remember that an interview often determines whether you get hired Preparation is the key.

Questions About Yourself

1. Tell me about yourself.2. Why did you choose your major? What courses were your favorite? Least favorite? Why?3. What are your long and short-range goals? How is your preparation to achieve them?4. What motivates you?5. How do you work under pressure? (example)6. Who is your hero? Why?7. What are three of your strengths and weaknesses?8. What failures have you experienced? What have you learned from your mistakes?9. Are you a team player or an individualist? Give an example.10. What do you think makes a good manager?11. Why did you leave your past jobs?12. How did you become interested in this field/industry?13. Why did you select the University of Delaware?14. If you could do it all over again, how would you plan your academic studies differently?15. Assuming that you could do anything you wanted, what would you really like to do in life?16. How do you determine or evaluate success?17. What is your favorite book?18. What do you do in your free time?19. Do you have plans for continued study? An advanced degree?20. What was the best and worst thing about college?21. Tell me about a recent problem and how to solve it.22. What, if any, extracurricular activities have you participated in? What did you learn from

them?23. What haven't I asked you that I should have asked you?24. Tell me about any leadership responsibilities you have had.

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Interest in Organization 1. What criteria are you using to evaluate the organizations for which you hope to work?2. What do you know about our organization?3. Do you have a geographic preference? Why?4. What do you see as the biggest challenge currently facing organizations such as ours?5. What are the most important rewards you expect from your career?6. Why did you decide to seek a position with us?7. What two or three things are important to you in your job?8. What other fields/organizations are you interviewing with?9. Describe the ideal job for you following graduation.

Why Should I Hire You?

1. How have your education and other experiences prepared you for this position?2. Do you think your grades are a good indication of your academic achievement? Why

isn't your GPA higher?3. Why do you feel we should hire someone with your background?4. What two accomplishments have given you the most satisfaction?5. Why should I hire you?6. What makes you better than the other people I'm seeing today?7. Describe a contribution you made to the in your last job.

Behavioral Questions

1. Give me an example of how you exercised leadership in a recent situation2. Tell me about a time when you were held accountable for a problem that you hadn't

caused.3. Think about the changes you have seen and tell me how you handle change.4. Tell me about a decision you made recently and how you reached it.5. Tell me about a time when you were criticized. What was the issue 6. Involved, who made the criticism, and how did you handle it?7. Tell me how you use your communication skills, written and oral.8. Think about a recent project you were assigned. How did you go about9. Please tell me about a recent team you worked on.10. Tell me about how you persuade people to accept your point-of- view.11. Tell me about a time when you were under a great deal of pressure.12. What was the source of the pressure and what did you do?

Most Frequent Constructive Comments Made by Recruiters Regarding Students They Interviewed

"Not well focused on what he/she wants to do/define goals." "Did not research company." "Could be more enthusiastic/show more enthusiasm." "Nervous." "Not well prepared." "Didn't seem interested/didn't convey interest."

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"Was late." "Maintain eye contact." "Ask more questions." "Fast talker; slow down." "Relax/smile more." "Dresses too casual/inappropriate attire." "Poor communication skills." "Needs to "sell-self"."

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WRITING RESUMES & ELECTRONIC RESUMES

WHAT IS A RESUME AND HOW IS IT USED? A resume is a marketing tool. You use it to sell yourself to a company. It shows off achievements, attributes, strengths and accumulation of expertise. It never contains negative information or weaknesses. The primary purpose of the resume is to obtain an interview.

RESUME CONTENT

DO INCLUDE: Name, address, telephone number, and email address. Education: degree, institution, city, state, major(s), minor(s), date of graduation. Experience: job titles, company name, city and state, responsibilities and

achievements, employment dates. Activities: professional, educational, or civil organization involvement and leadership

responsibilities assumed. Computer skills: List the software and/or hardware with which you are familiar.

DO NOT INCLUDE: Reference list: This should be on a separate sheet. Note on resume "References

available upon request" or, if registered with Career Services Center, "References available upon request at... (title and address)."

Salary expectations: This will be discussed in a later interview or in a job offer setting. Non relevant personal information: age, sex, marital status, race, religion, national

origin, political affiliation, social security number, or health status. Photograph. Lies, exaggerations, or misrepresentations. Any negative information.

OPTIONAL CATEGORIES: Job Objective Relevant Course Work Languages Computer Experience Thesis Travel Publications & Patents Accreditation & Licenses Professional Training Honors & Awards Military Experience

APPEARANCE Attractive and easy to read: Use capital letters, bullets, underlining, highlighting,

appropriate margins, and spacing. Consistency in graphics.

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Use block form: Having plenty of white space. Concise: One page for the new or recent college graduate. Free of spelling, grammatical, and typographical errors. Computer produced, word processed or typed on a carbon ribbon quality typewriter. Print on neutral color paper: Off-white or ivory.

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FOLLOW UP & THANK YOU LETTERS

It is important that after an interview you write a thank you letter to the interviewer to acknowledge the meeting and to remind him/her of you after you have gone. This letter also shows your organization and professionalism. There are several guidelines that you should follow in writing a follow up letter. Type or handwrite the letter. Email is not as personal, therefore it should not be used in conjunction with a personal letter. If you cannot write a letter, an email is better than not following up at all. This letter should be brief and include the following:

1. Thank the interviewer for his/her time.2. State the position for which you are applying.3. Mention something from your interview to remind the interviewer who you are.4. Describe in one or two sentences why you are the best applicant.5. Mention the names of the people you met at the interview.6. Send a letter to appropriate individuals you interviewed with (always send to the

main interviewer).7. Keep the letter short, less than one page.8. Mail the letter within 24 hours of the interview.9. Send a thank you letter for every interview you go on.

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SAMPLE THANK YOU LETTER

June 14, 2010

202 Maria Fe SubdivisionOrani, Bataan 2112 PhilippinesApril 13, 2009

Mr. Pastorfide SamsonDirector of RecruitingApple Electric Wires Company187 GMA RoadQuezon City

Dear Mr. Samson:

I want to thank you for interviewing me yesterday for the electrical technician position. I enjoyed meeting you and learning more about the specific and the general task of being maintenance technician as well as your organizational relations with employees.

My enthusiasm for the position and my interest in working for the said position has been strengthened due to the interview. Being a technician and its critical responsibility to the total quality production of the company mesh well with my own philosophy of employee-employer relationships. I think my education and experience fit well with the job requirements and if offered the position, I am certain I would make a valuable addition to your team.

I want to reiterate my strong interest in working with Apple Electric Wires. Your company and this position offer the exact opportunity I seek. Please feel free to call me at (047) 237 3490 if I can provide you with any further information.

Again, thank you for your time and consideration.

Sincerely,

EVAN TUAZON TUNGOL

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CHAPTER 12

GROUP ACCIDENT HEALTH PROTECTION PROGRAM

Section 71. All BPSU Students shall be covered by the BPSU Group Accident & Health Protection Program (GAHPP) managed by the University.

Section 72. The GAHPP shall be under the Office for Student Affairs in coordination with the University doctor and nurses.

Section 73. Each BPSU student shall pay an annual premium or contribution, the amount of which shall be subject to consultation with the students through the University Student Council. This amount shall form part of the student’s miscellaneous fees.

Section 74. The Coverage of Benefits shall be the following:

Section 75. Terms and Conditions. The annual premium per student is fifty pesos (Php50) subject to change and approval of the Board of Regents. The total premium collected shall be put in a Trust Fund and shall be managed by an Executive Committee for that purpose.

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Scope of Coverage Amount of Benefit

Accidental Death Php 60,000Permanent Disablement & Dismemberment (Accident-related events)

50,000

Unprovoked Murder and assault 30,000Accident Burial Cash Assistance Benefit 6,000Accident Medical Expense Reimbursement (Per event)

6,000

Ambulance Expense Benefit(Accident & Natural Sickness)

3,000

Bereavement Cash Assistance For Natural Death 6,000

Group Accident Health Protection Program (GAHPP)Reference: BPSU Student’s HandbookChapter 12, page 62-65

Section 76. Coverage. The Program covers all kinds of accidents including drowning, dog bites, snakebites—twenty-four hours a day for 365 days a year, in and out of the school premises.

Section 77. Effectivity. Eligibility to avail of the Program shall take effect upon payment of the premium.

Section 78. Benefits. The following shall be the percentage amount to be paid by the University to students within one (1) year from the date of accident/death. Amount to be paid shall not exceed one hundred percent (100%) of the applicable Principle Sum specified in the Policy Schedule.

In case of loss or any permanent disability not mentioned above, the University will adopt a percentage of disablement, which in its opinion is consistent with the table of benefits specified above.

The occurrence of any specific loss or losses for which total insurance shall amount to at least fifty percent (50%) of the Principal Sum under this part shall at once

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Loss of Percentage

Life 100

Sight in both eyes 100Permanent & irrevocable paralysis of all limbs 100

Arm above the elbow, (Arm at or below the elbow) 100

Leg above the knee (Leg at or below the knee) 100Speech and hearing 100Hearing in Both ears 75Sight in one eye 50Lens of the eye 50Speech 50One limb 50Four fingers & thumb of the same hand 50Hearing in One ear 38Four fingers of the same hand 30One thumb: both joints 15Toes: All-one Foot 15One thumb: one joint 10

Fractured leg or Patella with established non-union 10Toes: Great-both joints 5Toes: Great-one joint 3

terminate all coverage under the Policy, but such termination shall not prejudice any claim originating out of the accident causing such loss.

If a student, after being injured becomes totally and permanently disabled within one hundred eighty (180) days from the date of accident, the university shall pay the Principal sum less any amount previously paid as a result of the same accident.

Section 79. Medical Expense Reimbursement. If as a result of bodily injuries or sickness, a student shall require treatment by a legally qualified physician or surgeon, confinement in a hospital or the employment of licensed or graduate nurse, the University shall pay the actual expenses incurred within twenty six (26) weeks from the date of accident or sickness for such treatment, hospital charges and nurses fees, but not exceeding the maximum amount specified in the Schedule of Benefits as a result of any one accident or sickness.

Section 80. Daily Hospital Confinement. When, as a result of injury or sickness, a student shall be necessarily confined within a hospital as an in-patient under the continuous attendance of a Physician or Surgeon, the University will pay the daily confinement amount stated in the Schedule of Benefits for each day that the student shall be confined up to sixty (60) days.

Section 81. Exposure & Disappearance. If the body of a student covered has not been found within twelve (12) months after a disappearance, stranding, sinking or wrecking of any means of transportation, death resulting from bodily injuries shall be presumed to have occurred as provided in the GAHHP. If payment has been released and the student is proven to still be alive, the University shall refund the amount previously released. Also, loss caused by exposure to the elements following a forced landing, stranding, sinking or wrecking shall be covered under the GAHHP.

Section 82. The University shall not be liable in respect to bodily injury directly or indirectly consequently upon or contributed to by the following:

82.1 War, Invasion, act of foreign enemy, hostilities (whatever war be declared or not), civil war, rebellion, revolution, insurrection or military usurped power, strikes, riots and civil commotion;

82.2 Engaging in military duty with any armed forces of any country or international authority;

82.3 Intentionally self-inflicted injuries, suicide or any attempt at threat, while sane or insane;

82.4 Engaging in (or practicing for or taking peculiar to) aqualung or scuba diving, climbing, or mountaineering necessitating the use of ropes or guides, parachuting, hang gliding, winter sports professional sports or racings other than on foot;

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82.5 Travel or flight in any vehicle or device for aerial navigation or submarine transportation, except while riding solely as a fare-paying passenger in a fixed-wing aircraft provided such helicopter is operated only between established commercial airport and/or licensed commercial helicopters;

82.6 Illegal acts of a Person Covered the executors, administrators, legal heirs, or personal representative;

82.7 The student is driving any kind of vehicle while the alcohol content of his or her blood exceeds the level permitted by law;

82.8 The student have taken a drug unless it is provided that the drug was taken in accordance with proper medical prescription and is not for the treatment of drug addiction;

82.9 Illness, diseases, bacterial or viral infection even if contracted by accident.This does not exclude bacterial infection that is the direct result of an accidental cut or wound or accidental food poisoning;

82.10 Pregnancy, childbirth or miscarriage.

82.11 Murder or provoked assault or any attempt threat;

82.12 Routine physical examination;

82.13 Cosmetic or plastic surgery except as a result of injury;

82.14 Any mental disorder or rest cures.

Section 83. Notice of Claim. A written notice of claim must be given to the University Clinic, within thirty (30) days after the date of an accident causing injury, which may result in a claim. In case of death, immediate written notice must be given to the University.

Section 84. Sufficiency of Notice. The Notice of Claim may be given by, or on behalf, of the student. The Notice should contain details and particulars that are sufficient to identify the student. Failure to give notice within the prescribed period shall not invalidate any claim if it can be proven that it was not reasonably possible to do so.

Section 85. Claim Forms. The University, upon receipt of such notice, will provide the claimants the required forms. If such forms are not furnished within fifteen (15) days after the receipt of the Notice of Claim, the student shall be deemed to have complied with the requirements of the GAHHP as to proof of loss upon submitting within the time fixed for filing proofs of loss, written proof covering the occurrence, character and extend of the loss.

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All certificates, information and evidence other than the usual claim forms, which the University may reasonably require in support of a claim, shall be furnished by the student.

Section 86. Time for Filing Proof of Loss. Proof of loss must be submitted to the University in case of claim for loss of time from disablement within ninety (90) days after the termination of the period for which University is liable, and is case for any other loss, within one hundred eighty (180) days after the date of such loss.

Section 87. Medical Examinations. The University at its own expense shall have the right and opportunity to examine the student when and as often as it may reasonably require during the pendency of claims, and also the right and opportunity to make an autopsy in case of death as long as it is not forbidden by law.

Section 88. Immediate Payment of Indemnities. All indemnities provided in the GAHHP will be paid immediately after receipt of due proof.

Section 89. Payment of Indemnities. Indemnity for loss of life of the student shall be payable to the named beneficiary (ies), if surviving the Person Covered otherwise to his Estate. All other indemnities shall be payable to the student.

Section 90. Right of Beneficiary. Unless irrevocably designated, consent of the Beneficiary shall not be requisite to the surrender or assignment of the Policy.

Section 91. Settlement of Claim Clause. The amount of any loss or damage for whom the University may be liable under this Policy shall be paid within thirty (30) days after proof of loss is received by the University and ascertainment of the loss or damage is made either by agreement between the Covered Person and the University or by arbitration; but if such ascertainment is not had or made within (60) days after such receipt by the University or the proof of loss, then the loss of damage shall be paid within (90) days after such receipt.

Section 92. Currency. All payments to be made under this Policy shall be in Pesos Philippine Currency.

As provided in Article 1250 of the Civil Code of the Philippine (Republic Act 388):

“In case of extraordinary inflation or deflation of the currency stipulated should supervene, the value of the currency at the time of the establishment of the obligation shall be the basis of payment.”

Section 93. Income Derived. Excess money from the annual premiums paid by the students shall be used for student development.

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ojt manual - university modified 2010

Documents

designation

ojt college coordinator

supervised industrial training

personal data sheet

clear nail polish

health protection program

maintain eye contact

basic dark flats