I n s i de t h i s

i s s ue :

President’s

Message

1

Newly Designated

Clerks

2

New Law &

Election Seminar

2

Professional

Development

Update

3

Nuts & Bolts

Workshop

4

CCAC Alternative

Scholarship

Awardees

4

SCCCA—

In the Spotlight

5

SCCCA Member

Spotlight

6

Become A

CCAC Mentor

7

Upcoming Division

Meetings

7

CCAC Board of

Directors

13

J u l y 2 0 1 5 V o l u m e 1 6 , I s s u e 7

Spec ia l Po i n t s

o f I n te re s t :

* * * * * * * *

• Submit Your CCAC

Ballot by August 21.

—See Page 1

• Congratulate all

Newly Designated

Municipal Clerks

—See Page 2

OFFICIAL WORD

CCAC President’s Message Election Time CCAC it’s time to vote!! This

year we have our 2015/2016

Officers and the Bylaw Amendment on the ballot, and

it is important that every mem-

be r o f CCAC vo te s .

Remember – the direction of our organization and planning

for the next 40 years of CCAC

will be determined by the

outcome of our collective voice! Be on the lookout for

your ballot in the mail after July

21st, and our Nominating

Committee Chair must receive all voted ballots by the deadline of August 21, 2015.

Our S ta te P ro fess iona l

Organization matters and I am looking forward to a great

election turnout!!

CCAC Board Report The Board met via conference

call on Tuesday, June 2, 2015

and adopted our 2015/2016

budget along with two policies (Po l i cy 107 – Annual

Conference and Educational

Offerings Policy and Policy 117 – Athenian Dialogue Policy).

Policy 107, Section 4.8 has

been added to clarify our

attendee cancellation and refund policy. Policy 117 was

initiated to provide guidance

to members desiring to host an

Athen ian Dialogue. Both policies and the budget are on

the CCAC website, and I

encourage you to take the

time to read them. Personnel Changes at the League Conference Program Manager

Sarah Cuneo is no longer with the League of California Cities.

She is leaving the League

effective July 1 to pursue a Law

degree this Fall. Meghan

McKelvey will be taking over

the duties related to our City

Clerk Listserv and Lorraine

Okabe will be covering

planning for the New Law & Election Seminar. Please join

me in thanking Sarah, and

wishing her all the best!!

Upcoming Conferences League Conference

The League of California Cities Annual Conference will be held

September 30, 2015 – October

2, 2015 in San Jose. September

30th at 10:00 a.m. the City Clerk’s Department of the

League and CCAC will hold a

joint meeting for the installation of officers. Following the

meeting at 10:30 a.m., there is a City Clerk’s Workshop “Ballot

Measures 101 – Everything You

Need to Know from Idea

Conception to the Vote” (CM

and MMC education point

value is pending and we will

share that information as soon

as it is available). The cost of

the one-day workshop is $125

and includes lunch. Space is limited and registration will be

based on a first-come, first serve

basis only. Register through the

League’s website.

New Law & Elections Seminar

The 2015 League of California

Cities New Law & Elections

Seminar is December 2 – 4, 2015 at the Hyatt Regency in

La Jolla, CA. A big THANK

YOU to First Vice-President Jose

Jasso and the Planning Committee. Registration is

available through the League’s

website. Be on the lookout for

more details soon.

CCAC Annual Conference

In case you didn’t receive my

email announcement via Listserv, please “Save the

Date” and plan to be in

Newport Beach at the end of

April 2016!

This Fourth of July, we might

find ourselves barbecuing,

congregating with loved ones,

relaxing at a beach, seeing a

spectacular fireworks show,

watching our favorite sports

events (Major League Baseball

and Wimbledon 2015) and

enjoying a precious three day

weekend. I don’t know about

you, but for me the first half of

2015 has flown by and the end

of the year seems to be just

around the corner. So at this

midpoint of the year, I want to

wish you a very Happy and

Safe 4th of July weekend. Let’s

take the time to appreciate

the freedoms we enjoy every

day.

Byron Pope, MMC

CCAC President

Kerry Bigelow, MMC

Assistant City Clerk, City of Chula Vista

Vivian L. Chiu, MMC Deputy City Clerk, City of San Leandro

Karen Hamman, MMC City Clerk/Director of Community Relations, City of Mission Viejo

Barbara Ivanusich, MMC City Clerk, City of Rocklin

Kristina Santana, MMC Deputy City Clerk, City of Santa Cruz

Lisa Blackmon, CMC Deputy City Clerk, City of Napa

Heather Glaser, CMC Deputy City Clerk, City of Malibu

Georgeann Hanna, CMC City Clerk, City of San Bernardino

Amanda Jensen, CMC Assistant City Clerk, City of Westminster

Crystal Mui, CMC City Clerk, City of San Carlos

Kudos

to

these

IIMC

Members

for

Achieving

their

CMC

and

MMC

Designations

V o l u m e 1 6 , I s s u e 7 P a g e 2

Newly Designated City Clerks

For Information

on how to earn your

Municipal Clerk

Certification, go to

the IIMC website at:

Www.IIMC.com

Mark

Your

Calendar

for

New Law

In

La Jolla!!

New Law & Elections Seminar The City Clerks' Department of the

League of California Cities will hold its

2015 seminar from Wednesday ,

December 2, through Friday,

December 5, in La Jolla. Last

year, over 250 clerks from throughout

the State attended this premiere event for continuing professional

education, to discuss topics, to network and share experiences and

expertise to better serve their cities. Don't miss out on this important seminar.

P a g e 3

Professional Development Update Below is a listing of various educational offerings from July through December 2015. Specific

questions may be referred to Professional Development Director Dawn Abrahamson at

dabrahamson@ci.vallejo.ca.us or (707) 648-4528. For a full calendar of educational offerings in

2015, please visit the CCAC website at www.californiacityclerks.org

********************************************************************************* July 2015 Session: Central Division Nuts & Bolts Workshop Dates: July 9 & 10, 2015

Location: Double Tree Hilton, Modesto

Registration Costs: $175 for CCAC Members; $200 for non-members Registration: Opens May 2015

Point Value: Entry Level and CMC Candidates.

3.0 CMC Education or Experience Points Contact: Miranda Lutzow, lutzowm@cityofmerced.org or (209) 385-6231 CCAC Alternative Scholarship Deadline & Contact: May 1 of Each Calendar Year

Shawna Freels, Program Chair, Shawna.Freels@ci.gilroy.ca.us, (408) 846-0204

*********************************************************************************

September 2015

Session: Technical Training for Clerks (TTC) (Series 300) Dates: September 8-11, 2015

Location: University of Riverside Extension Campus

Registration Costs: $1,500 for CCAC Members (subject to adjustment)

Registration: Opens mid-July until session is full Point Value: Entry Level and CMC Candidates, 15 CMC Education Points Contact: Maureen Kane, (951) 789-8319; TTCwithKane@aol.com

CCAC Scholarship Deadline & Contact: November 1, 2014, Dawn G. Abrahamson, Prof. Dev. Director,

dabrahamson@ci.vallejo.ca.us, (707) 648-4528 ********************************************************************************* October 2015 Session: Southern Division Nuts & Bolts Dates: October 2015

Location: Brea

Registration Costs: $175 CCAC Members; $200 for non-members

Registration: Opens July Point Value: Entry Level and CMC Candidates. 3.0 CMC Education or Experience Pts

Contact: Lisa Pope, 310-456-2489 ext. 228 or lpope@ci.malibu.ca.us

Jeffrie Madland, 805-388-5315 or jmadland@ci.camarillo.ca.us CCAC Alternative Scholarship Deadline & Contact: May 1 of Each Calendar Year

Shawna Freels, Program Chair, Shawna.Freels@ci.gilroy.ca.us, (408) 846-0204

Session: Master Municipal Clerk Academy (MMCA) Dates: October 14-16, 2015—www.MillerMCG.com Location: Kellogg West Center, Cal Poly Pomona Campus

Registration: To be Announced

Registration Costs: $1,295 for CCAC Members (subject to adjustment) Point Value: Geared towards the MMC candidate. CMC candidates will be accepted.

10 MMC Advanced Education & CMC Education

Contact: Pamela Miller, PMiller@millermcg.com

CCAC Scholarship Deadline & Contact: November 1, 2014, Dawn G. Abrahamson, Prof. Dev. Director,

dabrahamson@ci.vallejo.ca.us, (707) 648-4528

*********************************************************************************

December 2015 Session: New Law & Election Seminar Dates: December 2-4, 2015

Location: Hyatt Regency, La Jolla

Registration Costs: $450 (approximately), $142 lodging (approximately +taxes, fees, etc.)

Registration: TBA Point Value: To Be Determined once program is developed and confirmed

Contact: League of California Cities, www.cacities.org

CCAC Alternative Scholarship Deadline & Contact: May 1 of Each Calendar Year

Shawna Freels, Program Chair, Shawna.Freels@ci.gilroy.ca.us, (408) 846-0204

V o l u m e 1 6 , I s s u e 7

Dawn G. Abrahamson, MMC,

Professional Development

Director

P a g e 4

V o l u m e 1 6 , I s s u e 7

Upcoming Nuts & Bolts Workshop

See Pages 8-9 for Registration Forms

CCAC Alternative Scholarship Awardees! Anna Brown Kelly Lore

Melinda Cogle Laura Nieto

Theresa Devoy Jacqueline Palmer

Jennifer Ferraiolo Nora Pimentel

Mary Gourley Maria Quinonez

Lillian Harris-Neal Wendy Quintanar

Judy Haughney Phillip Scollick

Adria Jimenez Patricia Vazquez

CCAC has awarded these CCAC Members with $300 scholarships to be used for any one of these educational offerings held this fiscal year:

CCAC Nuts & Bolts Sessions:

July/August 2015 in Central,

October 2015 in Southern,

March 2016 in Northern

CCAC Annual Conference – April, 2016

Any MMC (1 Day) Academy Session

Any IIMC Online Learning Institute Course

New Law and Elections Seminar - Dec, 2015

For More Info, Contact: Shawna Freels, Alternative Scholarship Chair and

Northern Division Professional Development Representative

shawna.freels@cityofgilroy.org or 408.846.0204

P a g e 5

V o l u m e 1 6 , I s s u e 7

As I prepared to write my final Division Spotlight article as the Chair of the Southern

Division, I thought it might be helpful to revisit the goals and objectives established for the term. I chose “The Spirit of a Leader” as my theme, recognizing that at the heart of

every City Clerk is the heart of a leader. We lead our communities, we lead our staff, we lead ourselves toward higher and better aspirations. To that end, I established four goals for my term as Chair: 1) Promote the role of the municipal clerk in the administration of

government through continuous education of management, elected officials and the public as to the value of municipal c lerks as

professionals; 2) Provide educa t i on / t ra i n i ng opportunities for municipal clerks that improve the quality of management in t h e g o v e r n m e n t ;

3) Membership Director and Commi t tee wo r k i ng together to contact the members who have not renewed membership; and 4) Provide information on

current legislative changes related to the duties and responsibilities of municipal clerks.

And now, almost a year later, I’m happy to report that the Southern Division has succeeded on all four fronts. First, several of our meeting speakers this past

year have focused on increasing our value as public employees and taking risks that move us

out of our comfort zone and into the leadership zone. Second, the Southern Division has always supported increased funding for training, and we are happy to announce that in Fiscal Year 2014-15, the Division has awarded $17,500 in scholarships to its members, for

Nuts and Bolts, TTC, New Law, and the Annual Conference. Third, to increase participation of non-members, our Membership Director Bobbi Ogan, Dana Point Deputy

City Clerk, reached out to City Clerks in cities adjacent to our Divisional Meeting host cities, and personally invited non-member Clerks to attend the meetings, with the Board agreeing with her idea to offer reduced price incentives to get them there. Finally, with

so many new changes to legislation, the Board made an effort to highlight the report from CCAC Legislative Director Randi Johl (also a Southern Division member) at each of its meetings so that members were aware of what was going on and where to go to help

if they had questions.

As we move into the hot, lazy days of summer in the Southern Division, it is my pleasure to

say “we had a great year!” I can’t thank the Southern Division Board enough for their support and willingness to join me in this leadership journey. In closing, I invite everyone

to embrace The Spirit of a Leader.

Southern Division

Stephanie Smith, MMC

SCCCA Chair

P a g e 6

V o l u m e 1 6 , I s s u e 7

This month’s member spotlight focuses on John Paul Maier, Deputy City Clerk,

Pomona, and his role as the Social Media Director for the Southern Division.

John Paul is relatively new to the Clerk profession, having joined the City of

Pomona in 2013, after working in corporate sales and administration. A 2012

graduate of Cal State San Bernardino with a degree in Economics, John Paul

commented that his degree could just as easily have been in Photography, a

“hobby” he greatly enjoys and one that lends itself to Social Media marketing

as well. Many of the photos on our Facebook Page come directly from John

Paul’s camera and you can tell he knows what he’s doing.

In his off hours, John Paul enjoys hiking, swimming, camping, and just about

anything outdoors. He’s also a former competitive runner, and there are

rumors there just might be a Southern Division fundraising run in our future!

John Paul has been instrumental in growing our Facebook following.

You Like Us! You Really Like Us!

How many of you remember that heartfelt Academy Award speech from

Sally Field, after winning her second Oscar in 1984 for her role in Places in the

Heart? Like Sally Field, the Southern Division is “really” hoping you Like us - on

Facebook that is! While we recognize that not everyone is a Facebook user,

many members regularly check the social networking site for information and

updates from groups they belong to and unlike the List Serve, you don’t have

to be a member of the League of California Cities to be our “friend” on

Facebook and share questions, concerns, compliments or kudos with fellow

City Clerks from throughout the State.

We’re taking a cue from the Northern Division, which regularly posts photos,

fun facts, upcoming education and meeting information, as well as

questions and answers from members on their Facebook page. This isn’t

intended to replace the List Serve either, but rather compliment the types of

information we get from the List Serve with more social interaction, photos

from meetings and get togethers, up-to-the-minute information on grant

and scholarship opportunities, as well as fun facts about members. Many

members have commented that their emails are delayed in filters, lost in the

spam section or they were out of the office when important List Serve

information was transmitted. For members with an active Facebook profile,

you will now be able to get updates right from your smart phone or personal

computer at home, before the information can get caught in the cyber

security technology vault often in place at City Hall.

The settings on our page will allow our “friends” to see our postings, and to

post items for everyone else to see. You will be able to tag yourself in our

photos, and post photos from our events. People who are not our friends,

even friends of friends, will not be able to see our postings. We are following

the social network policy adopted by CCAC and believe this technology will

allow the Southern Division to interact with members and non-member City

Clerks more informally, and hopefully develop collegiate relationships that

can help each of us in the performance of our duties. Look for us today by searching “Southern California City Clerks

Association”, and “Like” our page. We can’t wait to start networking.

John Paul Maier, Deputy City Clerk from PomonaJohn Paul Maier, Deputy City Clerk from PomonaJohn Paul Maier, Deputy City Clerk from PomonaJohn Paul Maier, Deputy City Clerk from Pomona

Southern Division (SCCCA)

P a g e 7

Upcoming Athenian Dialogues

Become a CCAC Mentor!!

Have you earned your CMC designation and are you interested in

coaching other clerks who aspire to earn their CMC designation?

And, if you are earning your CMC and seeking a role model to help

give you support, a CCAC Mentor can make all the difference in

your success. For more information on the CCAC Mentoring

Program, Contact Vicki Kasad at vkasad@ci.ontario.ca.us

V o l u m e 1 6 , I s s u e 7

Join us in Simi Valley on August 22

“When Character was King—

A Story of Ronald Reagan”

by Peggy Noonan

Saturday, August 22, 2015

City of Simi Valley

City Hall

Community Room

2629 Tapo Canyon Road

Simi Valley, CA 93063

Contact Patrice Olds for more info.

See Pages 10-11

Vicki Kasad, MMC

Mentoring Program

Wait Listed—See Below

“I Am Malala—The Girl Who Stood Up

for Education and was Shot by the

Taliban”

by Melala Yousafzai

Saturday, October 24, 2015

City of Calistoga

On wait list

Contact Kathy Flamson for more info.

See Page 12

P a g e 8

V o l u m e 1 6 , I s s u e 7

Nuts & Bolts Workshop (Southern)

P a g e 9

V o l u m e 1 6 , I s s u e 7

Nuts & Bolts Workshop (Southern), continued—

P a g e 1 0

V o l u m e 1 6 , I s s u e 7

Athenian Dialogue—Simi Valley

P a g e 1 1

V o l u m e 1 6 , I s s u e 7

Athenian Dialogue, continued—

P a g e 1 2

V o l u m e 1 6 , I s s u e 7

Athenian Dialogue

Registration is wait listed, contact Kathy Flamson

at (707)942-2807 for more information.

2014-15 CCAC Board of Directors Byron Pope, MMC, President,

Beverly Hills, 310-285-2401, bpope@beverlyhills.org

Jose Jasso, CMC, First Vice-President,

Manteca, 209-456-8013, jjasso@ci.manteca.ca.us

Second Vice-President,

Vacant Position

Margaret Wimberly, MMC, Recording Secretary,

Brentwood, 925-516-5182, mwimberly@brentwoodca.gov

Kimberly M. Rodrigues, MPPA, MMC, Communications Director,

Agoura Hills, 818-597-7303, krodrigues@ci.agoura-hills.ca.us

Patrice Olds, MMC, Treasurer,

San Mateo, 650-552-7042, polds@cityofsanmateo.org

Randi Johl-Olson, JD, MMC, Legislative Director,

Temecula, 951-694-6421, randi.johl-olson@cityoftemecula.org

Dawn Abrahamson, MMC, Professional Development Director,

Vallejo, 707-648-4528, dabrahamson@ci.vallejo.ca.us

Susan Domen, MMC, Southern Division Professional Development Representative,

Burbank, 818-238-5851, sdomen@burbankca.gov

Shawna Freels, MMC, Northern Division Professional Development Representative,

Gilroy, 408-846-0204, Shawna.Freels@ci.gilroy.ca.us

Miranda Lutzow, Central Division Professional Development Representative,

Merced, 209-385-6834, lutzowm@cityofmerced.org

Stephanie Smith, MMC, Southern Division Chair,

Lake Forest, 949-461-3421, sdsmith@lakeforestca.gov

Karen Gonzales, CMC, Northern Division Chair,

Pleasanton, 925-931-5027, kgonzales@cityofpleasantonca.gov

Todd Stermer, Central Division Chair,

Fresno, 559-621-7671, todd.stermer@fresno.gov

Mitzi Ortiz, MMC, Southern Division Trustee

Aliso Viejo, 949-425-2506, mortiz@cityofalisoviejo.com

Mindy Cuppy, MMC, Northern Division Trustee,

Rancho Cordova, 916-851-8721, mcuppy@cityofranchocordova.org

Lori Martin, MMC, Central Division Trustee,

Waterford, 209-874-2328 ext 109, cityclerk@cityofwaterford.org

Nanci Lima, MMC, Immediate Past President, Chowchilla, 559-665-8615, nlima@ci.chowchilla.ca.us

Alice J. Attwood, CMC, IIMC Region IX Director, Tonasket, WA 509-486-2132, tonasket@nvinet.com

Tracy L. Davis, MMC, IIMC Region IX Director, Keizer, OR, 503-856-3412, davist@keizer.org

League Representative: Lorraine Okabe, Director of Education & Conferences,

916-658-8236, okabel@cacities.org

V o l u m e 1 6 , I s s u e 7

P a g e 1 3