office of the deputy commissioner gujranwala · 2020. 7. 30. · 1. request for quotation 1.1....

OFFICE OF THE DEPUTY COMMISSIONER GUJRANWALA

REQUEST FOR QUOTATION

F O R

SUPPLY/INSTALLATION OF SECURITY/SURVEILLANCE ITEMS FOR MUHARRAM UL HARAM 2020

DISTRICT GUJRANWALA

I s s u e d t o : -------------------------------------

VENDER ’S SIGNATURE AND STAMP

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1. REQUEST FOR QUOTATION

1.1. Quotations/Tenders are invited, for SUPPLY/INSTALLATION OF SECURITY/SURVEILLANCE ITEMS FOR MUHARRAM UL HARAM 2020 AT SENSITIVE ROUTS IN GUJRANWALA , from Sale/Services Tax and Income Tax Registered firms.

2. INSTRUCTIONS TO THE VENDER S

2.1. Procurement will be made under Punjab Procurement Rules (PPRA) 2014- Negotiated Tenders.

2.2. It will be clearly understood that the Terms and Conditions mentioned in this document

are intended to be strictly enforced.

2.3. Vender must ensure that they submit all the required documents indicated in the RFQ at

the time of opening of Quotations and no request for submission of missing documents

will be entertained after opening of the Quotations.

2.4. Quotations without supporting documents, undertaking, valid documentary evidence,

and Quotations not conforming to terms and conditions given in the Tender Document

will be liable for rejection

2.5. The Vender must quote rates of all items size wise, partial Quotation is not allowed.

2.6. Type of Open Competitive Quotations

2.6.1. The Quotation shall comprise of a single package containing two separate

envelopes. Each envelope shall contain separately the financial proposal and the

technical proposal;

2.6.2. The envelopes shall be marked as “FINANCIAL Quotation” and “TECHNICAL

QUOTATION” in bold and legible letters to avoid confusion;

2.6.3. Initially, only the envelope marked “TECHNICAL PROPOSAL” shall be opened. The

envelope marked as “FINANCIAL PROPOSAL” shall be opened if Technically

qualified.

2.7.4. The Purchaser shall evaluate the technical proposal in a manner prescribed in this

document, without reference to the price and reject any proposal which does not

conform to the specified requirements as listed in said Sections. During the

technical evaluation, no amendments in the technical proposal shall be

permitted;

2.7.5. The financial proposals of technically qualified Vender shall be opened publicly on

18-08-2020 at 12:00am.

VENDER’S SIGNATURE AND STAMP

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2.8. QUOTATION DATA SHEET (Information for the Venders)

1 Procuring Agency Office of the Deputy Commissioner, Gujranwala

2 Name of Tender

SUPPLY/INSTALLATION OF SECURITY/SURVEILLANCE ITEMS FOR MUHARRAM UL HARAM 2020 AT SENSITIVE ROUTS

4 Quotation Document available place Office of The Additional Deputy Commissioner (F&P), Gujranwala. Also emailed.

Cost of Tender Document 2000/-

5

Quotation Security

Rs. 2,37,000 in shape of CDR i.e, Pay Order etc, in favor of “Additional Deputy Commissioner (F&P)”

7

8 Performance Guarantee

On award of Tender Rs. 2,37,000 OR 5% of contract award in shape of CDR/Pay Order etc. in favor of

“Additional Deputy Commissioner (F&P)”

9 Quotation Addressed to Additional Deputy Commissioner (F&P), Gujranwala

10 Contact Number Ph. 055-9200049

Due Date, Time and place of submission of Tender Document

19-08-2020 till 12:00 PM In the office of the Additional Deputy Commissioner (F&P),

Gujranwala

11

12 Date, Time and Place of Quotation Opening

19-08-2020 at 01:00 PM

at office of the Additional Deputy Commissioner (F&P), Gujranwala

VENDER’S SIGNATURE AND STAMP

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1. QUOTATION CURRENCY

Vender should quote price in Pak Rupees only and payments shall also be made in

Pakistan Rupees only.

2. VALIDITY PERIOD OF THE QUOTATION

2.1. Validity period of the Quotations shall be 60 days.

2.2. In exceptional circumstances, the Purchaser may ask the Vender for an extension of the

period of validity. The request and the responses shall be made in writing. A Vender

accepting the request will not be required nor permitted to modify its tender.

3. QUOTATION SECURITY

3.1. Vender will submit Quotation Security of Rs. 150,000/- drawn in the name of Additional

Deputy Commissioner (F&P) with the Quotation documents.

3.2. The amount submitted as Quotation Security shall be refunded to the unsuccessful Vender

after the decision for the award of the said tender.

3.3. The Quotation Security of Successful Vender(s) may be converted as part of the

Performance Guarantee for successful execution of the work.

3.4. Subject to the award of contract, the Quotation Security in form of CDR shall be returned

to successful Vender against submission of Performance Guarantee

4. Bid Preparation & Submission

4.1 FINANCIAL PROPOSAL

The Financial Proposal of the Vender shall include the price and all taxes/duties. All taxes/duties as applicable shall be responsibility of the Vender.

4.2. The cost quoted by the Vender shall be kept firm and unchanged for a period specified in the Quotation/Tender Documents from the date of opening of the Quotations. The Vender shall keep the price firm/unchanged during the period of Contract including during the period of extension of time if any.

4.3. The quoted price will be inclusive of all taxes, duties, levies, insurance, freight

(transportation charges), etc.

4.4. The Quotation is liable for rejection if Financial Proposal contains conditional offer.

4.5 The Vender must quote rates of all the items size wise and quoting the partial items is not

allowed. If the Vender does not quote for all items, its Quotation will not be accepted.

4.6. Details to be furnished with Financial proposal(Envelope B)

4.6.1. Financial Proposal Covering Letter (Annexure E). 4.6.2. Financial Proposal Form duly filled, signed and stamped by the Vender (Annexure

F). 4.6.3. Quotation Security amount mentioned in Clause No. 3 of the Quotation Document.


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5. TECHNICAL EVALUATION CRITERIA

5.1 The Vender who has duly complied with the Eligibility/Qualification and Evaluation will be eligible for further processing.

5.2 The Quotations which do not conform to the Technical Specifications or Quotation conditions or

the Quotations from the Vender without adequate capabilities for supply and maintenance /

warranty services will be rejected. The Eligible/Technically Qualified Vender will be considered for

further evaluation.

5.3 Under PPRA Rules # 31, Technical Quotations will be evaluated on the basis of following criteria and

5.4 Financial Quotations of only those Venders will be opened who have fulfilled the criteria:

1 2 3 4 5

1

Mandatory Documents

1. Valid NTN Registration 2. Valid General Sales Tax Registration (Active with FBR) 3. Valid Services Tax Registration (Active with PRA) 4. Affidavit (Submission of undertaking on legal valid and attested stamp paper of Rs. 100 that the firm is not blacklisted and not involved in litigation with any of Provincial or Federal Govt. Department, Agency, Organization or autonomous body anywhere in Pakistan. In case of involved in any litigation process, proof of dispute resolution is required. 5. Quoted Specifications of items as per requirement on letter head. 6. Firm should have atleast one contract/project heaving Installation of Security Cameras, Fiber Optical Cable and wireless Networks including establishment of Control Room.

2 Experience and past

Performance (75 Points)

Proof of relevant experience to Public or Private Organization at any time during last Five years. (Minimum two work experience must be attached).

Supply/Installation of Security Cameras (Minimum one work experience must be attached).

For each project 10 Points

03 or More Projects

30 Points

Laying/Installation of Fiber Optical Network (Minimum one work experience must be attached).


03 or More Projects

15 Points

Installation/establishment of Wireless Network at least 10 KM (Minimum one work experience must be attached).


03 or More Projects 15 Points

3 Supply/Installation of other security equipment i.e Metal detector/Walk

Through Gate/ Lights/Generators Etc.

Supply/Installation of other security equipment i.e Metal detector/Walk Through Gate/ Lights/Generators Etc. (Minimum one work experience must be attached).


03 or More Projects

15 Points

3 Financial Position

(25 Points)

Financial Transactions (Rs) worth from 01-07-18 to 30-06-2020 (25 Points)

Less than 25 million but more than 20 million

15 Points

Above 25 Million 25 Points

(Eligibility Bench Marks 75%)


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6. AWARD OF CONTRACT

The Tender will be awarded to the Lowest Evaluated Vender who has been declared

Technically Qualified.

7. Letter of Acceptance (LOA)

After acceptance of the Quotations by the Committee, Letter of Acceptance (LOA) will

be issued only to the Successful Vender.

8. PAYMENT OF PERFORMANCE GUARANTEE (PG)

8.1. The Successful Vender will be required to remit the Performance Guarantee equivalent to

5 % of the value of the contract price. The PG should be paid by way of Cash Deposit

Receipt (CDR) or Bank Guarantee drawn in favor of “-“Additional Deputy Commissioner

(F&P) Gujranwala” as unconditional Guarantee.

8.2. The PG should be submitted before receipt of Letter of Acceptance for signing the

contract.

8.3. The Performance Guarantee will be forfeited if the Successful Vender withdraws the

Quotation during the period of Quotation validity specified in the Quotation Documents

or if the Vender fails to sign the contract.


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GENERAL CONDITIONS OF CONTRACT / SUPPLY ORDER

9. DELIVERY OF ITEMS 9.1. Delivery Period for items will be as under:

Delivery period (From date of issuance of Letter of Acceptance) 3 days

9.2 The Supplier will be responsible for delivery of items/installation/commission/making

them functional at Muharram ul Haram Sensitive Routes Cat-A scattered in the District Gujranwala and no transportation charges, loading, unloading etc. or any other charges will be applicable:

Note: The procuring agency may increase, decrease the number of the said routs or can change the sites at any time without paying any additional cost.

10. LIQUIDATED DAMAGES

10.1. When the supplier fails to deliver or install the goods/services or both within the time

period specified in the contract, the Committee may, without prejudice to any other

remedy it may have under the contract, deduct from the contract price, as liquidated

damages, a sum equivalent to 1% of the price of the delayed goods/services per day of

delay, maximum up to 10% of the price of total value of the contract.

11. INSPECTION

11.1. The Inspection Committee/Client shall inspect and test the Goods supplied, the Services

provided, under the Contract/Supply Order, to verify their conformity to the Technical

Specifications.

11.2 After the inspection, if the Inspection Committee/Client is of the opinion that items do not

conform to the specification and the criteria mentioned above, the Inspection Committee

may reject them, and the supplier shall either replace the rejected goods or make all

alterations necessary to meet the requirements of the specifications free of cost.

12. RELEASE OF PERFORMANCE GUARANTEE (PG)

The Performance Guarantee will be refunded to the Successful Vender after completion

of Contract.

13. CONTRACT AMENDMENT

13.1. The Purchaser may, at any time, by written notice served on the Contractor, alter, amend,

omit, increase, decrease or otherwise change the nature, quality, quantity and scope, of

all / any of the Goods / the Services / the Works, in whole or in part.


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14. TERMINATION FOR DEFAULT The Committee may without prejudice to any other remedy for breach of Contract, by written

notice of default sent to the tenderer, terminate this Contract in whole or in part if:

14.1. the Vender fails to provide services within the period(s) specified in the Contract, or within

any extension thereof granted by the Procuring Entity.

14.2. the successful Vender fails to deliver goods and services as per its technical specifications

offered in the Quotation

14.3. the successful Vender fails to perform any other obligation(s) under the Contract.

14.4. the Vender, in the judgment of the Committee has engaged in corrupt or fraudulent

practices in competing for or in executing the Contract.

15. BLACKLISTING If the Contractor fails / delays in performance of any of the obligations, under the Contract / Letter

of Acceptance, violates any of the provisions of the Contract / Letter of Acceptance, commits

breach of any of the terms and conditions of the Contract / Letter of Acceptance or found to have

engaged in corrupt or fraudulent practices in competing for the award of contract

/ Letter of Acceptance or during the execution of the contract / Letter of Acceptance, the

Purchaser may without prejudice to any other right of action / remedy it may have, blacklist the

Contractor, either indefinitely or for a stated period, for future tenders in public sector, as per

mechanism provided in Punjab Procurement Rules, 2014.

16. FORFEITURE OF PERFORMANCE SECURITY

16.1. If the Contractor fails / delays in performance of any of the obligations, under the Contract

/ violates any of the provisions of the Contract / commits breach of any of the terms and

conditions of the Contract the Purchaser may, without prejudice to any other right of

action / remedy it may have, forfeit Performance Security of the Contractor.

16.2. Failure to supply required items/services within the specified time period will invoke

penalty as specified in this document. In addition to that, Performance Security amount

will be forfeited and the company will not be allowed to participate in future tenders as

well.

17. PAYMENT

17.1. 100% payment will be made to the Successful Vender after delivery and installation of

goods and on receipt of the following documents:

i. Bill

ii. Inspection/Completion report


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A N N E X E S

Annexure- A Technical Proposal Covering Letter

To

The Additional Deputy Commissioner (F&P) Gujranwala.

Dear Sir/Madam,

We are hereby submitting our Proposal, which includes the Technical Proposal and the Financial

Proposal sealed in two separate envelopes. We have attached the Technical Quotation Form, Check List,

Detailed Specifications and the required supporting documents along with our Technical Quotation.

Yours sincerely,

Authorized Signature

(In full and initials)

Name and Designation of Signatory Name of Firm Address


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Annexure- B Check List

The Vender must attach this list along with the Quotation

1.1. Packing of the Quotation

S# Description YES/NO

1 Whether the Quotation is submitted in Two Envelopes

2 Technical Proposal Envelope A

3 Financial Proposal Envelope B

4 Whether both Technical and Financial Proposals are put into another Outer

Envelope.

1.2. SUBMISSION AND ARRANGEMENT OF SUPPORTING DOCUMENTS

The Vender must provide all the Supporting Documents, number all the pages of supporting documents, provide the page information and arrange the documents in the following order:

Envelope A: Enclosures of Technical Proposal Attached Yes/No.

Page #

1 Covering Letter

2 NTN Certificate

3 STRN/PNTN Certificate

4 Affidavit/Undertaking on the Stamp Paper of Rs. 100

5 Specifications of quoted items on the Letter Head of the Vender

6 Bank Statement for the period of 01-01-17 to 30-06-18 Note: All the above documents and any other supporting document must be numbered and page number must be mentioned in the column specified for the purpose.

Envelope B: Enclosures of Financial Proposal Attached Yes/No.

Page #

1 Financial Proposal Form duly filled, signed and stamped by the Vender

2 Price Schedule Form duly filled, singed and stamped by the Vender .

3 Quotation Security in Shape of CDR


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Annexure- C TECHNICAL QUOTATION FORM

A Particulars Vender ’s Response

Name of the Contractor/Supplier

NTN Registration Number GST Registration Number Black Listed or not Specifications of all items quoted on letter head Address Contact No. Email Address

B- Past Performance (Experience & Detail of Similar Projects Completed in last three years in Govt.

sector) 1 EXPERIENCE IN GOVT. SECTOR IN SIMILAR FIELD

Experience (Attach documents) No. of Years -------------- 2 SIMILAR PROJECTS COMPLETED IN LAST 3 YEARS IN GOVT. SECTOR

S # Name of Project PO/LOA/Contract No & Date (Attach documents)

Value of Project

Customer (Name of Institution)

C- FINANCIAL POSITION

Bank Statement for the Period


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Annexure- D AFFIDAVIT/VENDER ’S UNDERTAKING ON THE STAMP PAPER

Ref: QUOTATION SUPPLY/INSTALLATION OF SECURITY/SURVEILLANCE ITEMS FOR MUHARRAM UL HARAM 2020 AT SENSITIVE ROUTS IN GUJRANWALA

1. We have examined the Quotation Document and we undertake to meet the requirements

regarding supply of Items, warranty and services as required and are prescribed in the Quotation

Document.

2. It is certified that the information furnished here in and as per the document submitted is true

and correct and nothing has been concealed or tampered with.

3. We have read the provisions of Quotation Document and confirm that these are acceptable to us.

We further declare that additional conditions, variations, deviations, if any, found in our response

shall not be given effect to.

4. We agree to accept unconditionally all the terms and conditions set out in the Quotation

Document

5. We undertake, if our Quotation is accepted, to supply the items within the delivery period

mentioned in the Quotation Document.

6. We understand that no document regarding evaluation criteria will be accepted after opening of

the Technical Quotations and we are bound to provide all the documentary proofs regarding

evaluation criteria or any other supporting document at the time of opening of Technical

Quotations.

7. We agree that the Procuring Agency is not bound to accept the lowest or any of the Quotations

received. We also agree that the Procuring Agency reserves the right in absolute sense to reject

all the products/ services specified in the Quotation Response without assigning any reason

whatsoever under PPRA Rules 2014.

8. We also declare that our Company/Organization/Contractor/Supplier is not blacklisted by any of

the Departments/ Institutions/Autonomous Bodies/Federal or Provincial Government in

Pakistan.


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[Name and Signatures of authorized Person along with stamp]

Annexure- E Financial Proposal Form

(to be attached with Financial Proposal)

To

The Additional Deputy Commissioner (F&P) Gujranwala

Dear Sir/Madam,

With Reference to your QUOTATION FOR SUPPLY/INSTALLATION OF SECURITY/SURVEILLANCE

ITEMS FOR MUHARRAM UL HARAM 2020 AT SENSITIVE ROUTS IN GUJRANWALA Please find attached

our Financial Proposal for the sum of Rs. (insert amount in words and figures). This amount is inclusive of

all taxes.

We have attached the Quotation Security of amount Rs. (insert amount in words and figures)

having CNo. along with our Financial Quotation.

Yours sincerely,

Authorized Signature


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Annexure- F Price Schedule

(Please attach this page along with Financial Quotation or quote rates on the Letter Head of the Vender )

S. No ITEM Quantity

(A)

Unit rent (B) – inclusive

of all taxes

Total Rate (C=A*B) – inclusive

of all taxes

Installation of IP Cameras at Sensitive Routs

1 IP Cameras 4 Mega Pixel, Night Vision with Power Supply +FTP Cables + Connectors etc.

204

2 DOME CAMERA 2 Mega Pixel, 2MP 25x Starlight IR PTZ AI Network Camera Supported H.265+/H.265/H.264+/H.264/MJPEG (sub stream)

4

3 16-CHANNEL NVR (4K) WITH Surveillance HDD heaving at least backup of 10days (Hard Disks will not be returned to Vender and will be kept as Backup)

15

4 8-CHANNEL NVR (4K) WITH Surveillance HDD heaving at least backup of 10days, Hard Disks will not be returned to Vender and will be kept as Backup

2

5 LCD/LED at least 19” for display 17

6 Installation / De-installation + UPS/Power backup All Cameras

208

Establishment of Control Room in DC Office Functional 24/7

7 LED UHD atleast 40” Along with TV Cable Network 6

8 LED UHD atleast 55” 16

9 16-Channel NVRs (4K)/Computer (at least Core i3, 4GB RAM) along with Mouse + Patch cables+ Power Supplies

15

10 UPS 2KVA with atleast 3 hours backup and electrification 2

Other

11 Walkthrough Gates (6 Zone) 15

Connectivity with District Control Room and Provincial Control room

12 Online connectivity of Route with Control Room via Fiber Cable including all other allied equipment /gadgets to make functional (Approximate Length 7KM)

1

13 Online connectivity of Route with Control Room via Wireless within 10 KM radius

4

14 Online connectivity of Route with Control Room via Wireless 10 to 20 KM radius

1

15 Online connectivity of Route with Control Room via Wireless 20 to 50 KM radius

6

16 15 MBPS DSL Broad Band Connection Dedicated for Linkage with Provincial Control Room

1

Total


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Note

The Hard Disk Drives having recording of the events should be submitted to

Deputy Commissioner Office as backup, No Additional Payment will be made in

this regard.

All Equipment should have power backup.

NVRs Configured with correct Date & times.

After Completion of installation, a certificate will be received from Concerned

Assistant Commissioners.


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Annexure- G Contract Agreement Form

THIS AGREEMENT made the [day] day of [month] [year] between [______________________]

(hereinafter called “the Procuring Agency”) of the one part and [name and address of Supplier]

(hereinafter called “the Supplier”) of the other part:

WHEREAS the Procuring Agency invited Tenders for certain goods and related services, and has accepted

a Quotation/Tender by the Supplier for the supply of those goods and related services in the sum of Rs.

[Contract Price in figures and in words] (hereinafter called “the Contract Price”). NOW THEREFORE the parties hereby agree as follow:

1- The RFQ documents attached shall be deemed to form an integral part of this Contract:

2- The Terms and Conditions of Supply Order/Contract given in the Quotation/Tender Document

will be applicable.

3- The mutual rights and obligations of the Procuring Agency and the Supplier will be preserved in

light the of Terms and Conditions mentioned in the Quotation/Tender Document. IN WITNESS whereof the parties have caused this Contract to be executed in accordance with the

laws of Pakistan on the day, month and year written above. For Deputy Commissioner Gujranwala: For the Supplier:

Signature

Print Name Title


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Annexure- H Bank Guarantee Format for Performance Security

[This is the format for the Performance Security to be issued by a scheduled bank of Pakistan] Contract No: Date: To: [Name and address of Procuring Entity]

PERFORMANCE GUARANTEE No:[insert Performance Guarantee number]

We have been informed that [name of supplier] (hereinafter called “the Supplier”) has undertaken, pursuant

to Contract No [reference number of Contract] dated [date of Contract] (hereinafter called “the Contract”) for

the supply of [description of goods and related services] under the Contract.

Furthermore, we understand that, according to your condition, Contract must be supported by a

performance guarantee.

At the request of the Supplier, we [name of bank], hereby, irrevocably undertake to pay you, without cavil

or argument, any sum or sums not exceeding in total an amount of Rs. [insert amount in figures and in words]

upon receipt by us of your first written demand accompanied by a written statement that the Supplier is

in breach of its obligation(s) under the Contract conditions, without you needing to prove or show grounds

or reasons for your demand of the sum specified therein.

This guarantee is valid until [date of validity of guarantee], consequently, we must receive at the above-

mentioned office any demand for payment under this guarantee on or before that date.

[Signatures of authorized representatives of the bank]

Signature Seal


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