office automation system
TRANSCRIPT
![Page 1: Office Automation System](https://reader031.vdocuments.us/reader031/viewer/2022012314/5474c0c0b4af9f7d618b4666/html5/thumbnails/1.jpg)
OFFICE AUTOMATION SYSTEM
![Page 2: Office Automation System](https://reader031.vdocuments.us/reader031/viewer/2022012314/5474c0c0b4af9f7d618b4666/html5/thumbnails/2.jpg)
OFFICE AUTOMATION SYSTEM
The information system developed to make offices more efficient is called office automation system
![Page 3: Office Automation System](https://reader031.vdocuments.us/reader031/viewer/2022012314/5474c0c0b4af9f7d618b4666/html5/thumbnails/3.jpg)
DEFINITION OF OFFICE AUTOMATION
• Office automation is defined as using computer and communications technology to help managers and executives for a better use and management of information.
![Page 4: Office Automation System](https://reader031.vdocuments.us/reader031/viewer/2022012314/5474c0c0b4af9f7d618b4666/html5/thumbnails/4.jpg)
0BJECTIVES OF OFFICE AUTOMATION1. To save labour2. To save time3. To achieve accuracy4. To avoid monotony in office work5. To reduce chances of committing fraud6. To ensure uniformity in work7. To achieve greater control on
information
![Page 5: Office Automation System](https://reader031.vdocuments.us/reader031/viewer/2022012314/5474c0c0b4af9f7d618b4666/html5/thumbnails/5.jpg)
VIRTUAL OFFICE
•A virtual office is a result of office
automation•Employees can do their
work from any place.•Cost of maintaining the office reduces to a large
extent
![Page 6: Office Automation System](https://reader031.vdocuments.us/reader031/viewer/2022012314/5474c0c0b4af9f7d618b4666/html5/thumbnails/6.jpg)
OFFICE AUTOMATION PROCESS
1. Document Generation various documents such as invoices,
purchase order, income statement etc are generated with the help of information collected from internal or external source.
![Page 7: Office Automation System](https://reader031.vdocuments.us/reader031/viewer/2022012314/5474c0c0b4af9f7d618b4666/html5/thumbnails/7.jpg)
2. Document Distribution Various kinds of reports and
documents need to send to the outsiders like customers, suppliers, creditors, shareholders etc.
![Page 8: Office Automation System](https://reader031.vdocuments.us/reader031/viewer/2022012314/5474c0c0b4af9f7d618b4666/html5/thumbnails/8.jpg)
3. Storage of Information
![Page 9: Office Automation System](https://reader031.vdocuments.us/reader031/viewer/2022012314/5474c0c0b4af9f7d618b4666/html5/thumbnails/9.jpg)
OFFICE AUTOMATION TECHNOLOGY
There are 3 types of office devices :- 1. Copying And Duplicating Machines.2. Communicational Devices3. Accounting And Calculating Machines
![Page 10: Office Automation System](https://reader031.vdocuments.us/reader031/viewer/2022012314/5474c0c0b4af9f7d618b4666/html5/thumbnails/10.jpg)
1. Copying And Duplicating Machines.
• TYPEWRITER
![Page 11: Office Automation System](https://reader031.vdocuments.us/reader031/viewer/2022012314/5474c0c0b4af9f7d618b4666/html5/thumbnails/11.jpg)
Electric Typewriter Portable Typewriter
![Page 12: Office Automation System](https://reader031.vdocuments.us/reader031/viewer/2022012314/5474c0c0b4af9f7d618b4666/html5/thumbnails/12.jpg)
• Cyclostyling[stencil]
![Page 13: Office Automation System](https://reader031.vdocuments.us/reader031/viewer/2022012314/5474c0c0b4af9f7d618b4666/html5/thumbnails/13.jpg)
•Photocopier
![Page 14: Office Automation System](https://reader031.vdocuments.us/reader031/viewer/2022012314/5474c0c0b4af9f7d618b4666/html5/thumbnails/14.jpg)
• Fax
![Page 15: Office Automation System](https://reader031.vdocuments.us/reader031/viewer/2022012314/5474c0c0b4af9f7d618b4666/html5/thumbnails/15.jpg)
• Word processing Word Perfect WordStar Microsoft word
![Page 16: Office Automation System](https://reader031.vdocuments.us/reader031/viewer/2022012314/5474c0c0b4af9f7d618b4666/html5/thumbnails/16.jpg)
Desktop Publishing
• DTP is helpful in designing and printing newsletters, manuals and books with several type styles, graphics and colors on each page.
![Page 17: Office Automation System](https://reader031.vdocuments.us/reader031/viewer/2022012314/5474c0c0b4af9f7d618b4666/html5/thumbnails/17.jpg)
•Document imaging
Storing documents in the form of digital images
![Page 18: Office Automation System](https://reader031.vdocuments.us/reader031/viewer/2022012314/5474c0c0b4af9f7d618b4666/html5/thumbnails/18.jpg)
PCs
![Page 19: Office Automation System](https://reader031.vdocuments.us/reader031/viewer/2022012314/5474c0c0b4af9f7d618b4666/html5/thumbnails/19.jpg)
WORKSTATIONS
![Page 20: Office Automation System](https://reader031.vdocuments.us/reader031/viewer/2022012314/5474c0c0b4af9f7d618b4666/html5/thumbnails/20.jpg)
Portable computers
![Page 21: Office Automation System](https://reader031.vdocuments.us/reader031/viewer/2022012314/5474c0c0b4af9f7d618b4666/html5/thumbnails/21.jpg)
Subnotebooks, PDAs etc.
![Page 22: Office Automation System](https://reader031.vdocuments.us/reader031/viewer/2022012314/5474c0c0b4af9f7d618b4666/html5/thumbnails/22.jpg)
2. Communicational Devices
•Messengers •Postal services
![Page 23: Office Automation System](https://reader031.vdocuments.us/reader031/viewer/2022012314/5474c0c0b4af9f7d618b4666/html5/thumbnails/23.jpg)
Communicational Devices
Telephone Telegraph
![Page 24: Office Automation System](https://reader031.vdocuments.us/reader031/viewer/2022012314/5474c0c0b4af9f7d618b4666/html5/thumbnails/24.jpg)
telex E mail
![Page 25: Office Automation System](https://reader031.vdocuments.us/reader031/viewer/2022012314/5474c0c0b4af9f7d618b4666/html5/thumbnails/25.jpg)
Video conferencing
![Page 26: Office Automation System](https://reader031.vdocuments.us/reader031/viewer/2022012314/5474c0c0b4af9f7d618b4666/html5/thumbnails/26.jpg)
Cellular phones
![Page 27: Office Automation System](https://reader031.vdocuments.us/reader031/viewer/2022012314/5474c0c0b4af9f7d618b4666/html5/thumbnails/27.jpg)
3. Accounting And Calculating Machines
Accounting machine calculator
![Page 28: Office Automation System](https://reader031.vdocuments.us/reader031/viewer/2022012314/5474c0c0b4af9f7d618b4666/html5/thumbnails/28.jpg)
PRINTERS
Drum printers Chain printers
![Page 29: Office Automation System](https://reader031.vdocuments.us/reader031/viewer/2022012314/5474c0c0b4af9f7d618b4666/html5/thumbnails/29.jpg)
Dot-matrix printers Daisy wheel printers
![Page 30: Office Automation System](https://reader031.vdocuments.us/reader031/viewer/2022012314/5474c0c0b4af9f7d618b4666/html5/thumbnails/30.jpg)
Laser printers Inkjet printers
![Page 31: Office Automation System](https://reader031.vdocuments.us/reader031/viewer/2022012314/5474c0c0b4af9f7d618b4666/html5/thumbnails/31.jpg)
Storage devices
Magnetic tape Magnetic disk
![Page 32: Office Automation System](https://reader031.vdocuments.us/reader031/viewer/2022012314/5474c0c0b4af9f7d618b4666/html5/thumbnails/32.jpg)
Floppy Disks Optical Disks
![Page 33: Office Automation System](https://reader031.vdocuments.us/reader031/viewer/2022012314/5474c0c0b4af9f7d618b4666/html5/thumbnails/33.jpg)
Computer Network
![Page 34: Office Automation System](https://reader031.vdocuments.us/reader031/viewer/2022012314/5474c0c0b4af9f7d618b4666/html5/thumbnails/34.jpg)
Types Of Network
• Local Area Network [LAN]• Wide Area Network [WAN]• Metropolitan Area Network [MAN]• Inter Network System [Internet]
![Page 35: Office Automation System](https://reader031.vdocuments.us/reader031/viewer/2022012314/5474c0c0b4af9f7d618b4666/html5/thumbnails/35.jpg)
GROUP MEMBERS
•Hafsa Thasneem•Hanna Fathimi Haneef•Hasnath Mol•Hashim
![Page 36: Office Automation System](https://reader031.vdocuments.us/reader031/viewer/2022012314/5474c0c0b4af9f7d618b4666/html5/thumbnails/36.jpg)