komponen office automation (oa)
DESCRIPTION
Otomatisasi Perkantoran. Komponen Office Automation (OA). Komponen dan Sub Sistem. 4 komponen OA. DATA (Text, Audio, Grafik, Multimedia). USER (Manager, Profesional, Sekretaris, Peg Administratif). TOOLS (Computer Based & Non Computer Based). SUB SYSTEM. OA SUB SYSTEM. EPS - PowerPoint PPT PresentationTRANSCRIPT
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KomponenOffice Automation (OA)
Komponen dan Sub Sistem
Otomatisasi Perkantoran
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TOOLS(Computer Based &
Non Computer Based)
4 komponen OA
DATA(Text, Audio, Grafik, Multimedia)
USER(Manager, Profesional, Sekretaris,
Peg Administratif)
SUB SYSTEM
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ECommS(Electronic
CommunicationSystem)
OMS(Office Management
System)
OA SUB SYSTEM
EPS(Electronic Publishing
System) ECS(Electronic
CollaborationSystem)
IPS(Image Processing
System)
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SUB SYSTEM• Electronic Publishing System
Sistem yang mengatur bagaimana mempublikasikan / menampilkan suatu informasi ke format yg tepat
• Contoh :– Word Processing– Desktop Publishing
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SUB SYSTEM• Image Processing System
Sistem yang mengatur bagaimana memproses data maupun informasi dalam format grafik / gambar
• Contoh :– Create Chart – Create, Retouching image (Photoshop, Corel,
Gimp, dll)
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SUB SYSTEM• Electronic Communication System
Pemanfaatan segala jenis alat komunikasi elektronik
• Contoh :– E-mail– Chatting / Teleconference– Fax / Winfax
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SUB SYSTEM• Office Management System
Sistem yang mengatur bagaimana memanfaatkan sumberdaya dalam suatu perkantoran secara optimal
• Contoh :– E-Office Accounting System– E-Schedulling– Task Management
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SUB SYSTEM• Electronic Collaboration System
Sistem yang mengatur bagaimana melakukan kolaborasi secara elektronik
• Contoh :– Discussion Group– Document Sharing– Mailing List
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Office Automation
Electronic Publishing System(EPS)
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DEFINISI
Suatu sistem elektronik yang digunakan untuk mengatur format informasi ke bentuk yang tepat untuk disajikan kepada pengguna. Pada umumnya, informasi tsb berupa text
Contoh aplikasi EPS :– Word processing– Desktop publishing
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BAGAN WORD PROCESSING
CRT + Keyboard
Scanner + OCR
Document storage
Word Processing
Typed document Printed
document
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DEFINISI Word Processing
Penggunaan suatu perangkat lunak untuk mengatur format dokumen (isinya berupa : text, grafik, dll) ke bentuk yang diinginkan
• Contoh dokumen : surat, undangan, brosur, laporan, memo,dll
• Contoh aplikasi WORD PROCESSING :MS Word, WordStar, WordPerfect, OpenOffice, dll
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SYARAT MEMILIH WP• Simplicity of operator training• Efficiency and easy to use (user-friendliness)• Expandability• Storage capacity• Functional capabilities / options• File-sharing capabilities• Space requirements• Compatibility with other devices / systems• Availability and after sales services• Price
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PENGGUNAAN
Formatting (berkaitan dgn tampilan teks)• Character (font, size, color)• Paragraph• Styles
Editing (berkaitan dgn isi teks)• Inserting• Appending• Deleting
Plain Document
Formatted Document
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DESKTOP PUBLISHING
Sistem sinkronisasi antara typed document dengan printed document.
• Dengan kata lain, tugas utama DESKTOP PUBLISHING adalah memastikan agar dokumen yang dicetak sama persis dengan dokumen yang diketik di layar komputer.
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Dulu
WP Desktop Publishing
Typed Document
Printed Document
WP + Desktop Publishing
Typed Document
Printed Document
Sekarang
Optimasi
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Office Automation
Image Processing System(IPS)
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DEFINISI
Sistem yang mengatur cara proses data menjadi informasi dalam format chart /
grafik, atau gambar
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Image Processing System
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Image Processing System
Teks
Image
Audio
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Image Processing System
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Image Processing System• Contoh :
– Presentation Graphic :Cara menampilkan informasi yang berupa grafik untuk keperluan presentasi
– Multimedia System :Cara menampilkan informasi dalam format multimedia (teks, audio, grafik, movie) untuk keperluan presentasi
Multimedia System merupakan pengembangan dari Presentation Graphic
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Informasi Perlu Diubah ke Format Grafis ?
http://www.quantum-reading.com/main.htm
Menurut Paul Hobbs, ahli dalam bidang
Quantum Reading,
Image Streaming merupakan salah satu cara untuk membaca
cepat.
Dengan kata lain, Otak manusia lebih cepat bereaksi & menyerap serta menyimpan informasi dalam bentuk gambar daripada teks
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Contoh IPS Presentation Graphic and Multimedia System
• Presentation Graphic :Cara menampilkan informasi yang berupa grafik untuk keperluan presentasi
• Multimedia System :Cara menampilkan informasi dalam format multimedia (teks, audio, grafik, movie) untuk keperluan presentasi
Multimedia System merupakan pengembangan dari Presentation Graphic
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Contoh IPS Presentation Graphic dan Multimedia System
• Media untuk Presentation Graphic :– Paper– Transparancy + OHP– White Board– Computer + Imager
• Media untuk Multimedia System :– Sound (Speech, Non speech)– Visual– Mixed Mode
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Bagaimana Menentukan Jenis Media Yang Digunakan?• Media AUDIO, jika :
– Information are simple, short, and needed now
– Information consist of event in time– Information need direct responses– Location is too dark or too bright– Human keeps moving in doing his jobs– Human’s visual system is busy
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• Media VISUAL, jika :– Information is complex, long and needed later
in time– Information consist of locations/places– Information need no direct responses– Location is too noisy– Human stay still in doing his jobs– Human’s audio system is busy
Bagaimana Menentukan Jenis Media Yang Digunakan?
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Contoh IPS OCR
• OCR ( Optical Character Recognition )suatu aplikasi yang bekerja mengubah teks yang terkandung dalam suatu image (dalam format image) menjadi teks yang dapat diedit
OCR biasanya berupa program bawaan dari scanner
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Office Automation
Electronic Communication system (EComS)
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Electronic Communication System
• Segala sistem komunikasi yang dilakukan secara elektronik
Computer Based Non Computer Based
• E-mail• Teleconference• Chatting• Other communication
through computer network
• Fax machine• PBX/PABX
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Electronic Communication System
• COMPUTER NETWORK :Sejumlah komputer yg saling terhubung satu dengan yang lain dan dapat melakukan suatu bentuk komunikasi serta berbagi data
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Electronic Communication System
• Komunikasi yang dilakukan dalam suatu computer network :– Komunikasi antar user– Komunikasi antar aplikasi– Komunikasi antar device
• Manfaat computer network dalam OTOMASI PERKANTORAN :– Device & resource sharing– Implementasi workflow– Alat komunikasi
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Electronic Communication System
• Berdasarkan ruang lingkupnya, computer network dibagi 3 :– LAN
Jangkauan : dalam 1 gedung / antar gedung– MAN
Jangkauan : dalam 1 kota (+ 50 km)– WAN - Internet
Jangkauan : antar negara/antar benua
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Electronic Communication System
• WIRELESS NETWORK :Merupakan pengembangan dari COMPUTER NETWORK
• Definisi : – Computer network yang dihubungkan melalui
transmisi tanpa kabel
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Electronic Communication System
E-mail client
E-mail client
E-mail server
E-mail client
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Electronic Communication System
• Kelebihan e-mail dibanding dgn konvensional mail:– Less paperworks & photocopying– Geographic independence– Time zone transparency– Elimination of unnecessary interruptions– Reduced mailing expenses– Faster delivery of information
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Electronic Communication System
• Teleconference (konferensi jarak jauh)– Alat yang dibutuhkan :
• PC + modem + koneksi ke internet• Soundcard• Headphone + Mic• WebCam• Software
• Contoh aplikasi : Windows NetMeeting
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Electronic Communication System
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Electronic Communication System
• Pada Windows NetMeeting, tersedia fasilitas untuk :– Sharing aplikasi– Sharing desktop– File transfer– Selain Windows NetMeeting, Teleconference
dapat dilakukan dengan program lain seperti : YM, MSN, ICQ, dll
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Electronic Communication System
• FAXMenduplikasi hardcopy material pada remote location
Saluran analog
Dokumen asli
mesin fax
mesin fax
Dokumen
salinan
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Electronic Communication System
• Kekurangan FAX dibanding dengan E-MAIL :– Biaya relatif lebih mahal– Hambatan perbedaan waktu– Mesin harus kompatibel– Biaya penggunaan kertas
• Pada perkembangannya dikenal WINFAX yg termasuk computer based EComS
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Electronic Communication System
• PBX = Private Branch Exchange• PABX = Private Automatic Branch
Exchange• Yaitu : alat pembagi saluran telepon
eksternal menjadi beberapa saluran telepon internal
• Dengan cara : melakukan transmisi voice dan data melalui sirkuit telepon yang sama dengan frekuensi yang berbeda
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Office Automation
Office Management System (OMS)
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Office Management System
Sistem yang mengatur dan mengoptimalkan pemanfaatan sumber daya dalam suatu perkantoran
resources :– contacts database / address book– tempat dan waktu
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Office Management System
Implementasi OMS :• E-Schedulling• E-White Board
– Enterprice News– Enterprise Schedule– Enterprise Address Book
• Task Management
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Office Management System
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Office Management System
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Office Management System
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Office Management System
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Office Management System• Kelebihan dan keuntungan OMS :
– Sumber daya di kantor dapat dipergunakan secara efektif dan efisien
– Kegiatan operasional kantor dapat berjalan dengan lebih lancar
– Jadwal yang bentrok antar staff dapat diminimalkan
– Koordinasi antar staff lebih baik
![Page 51: Komponen Office Automation (OA)](https://reader030.vdocuments.us/reader030/viewer/2022020709/568168e0550346895ddfd8cc/html5/thumbnails/51.jpg)
Office Management System• Contoh :
– Ms Exchange + Ms Outlook– Lotus Domino + Notes– Kolab– EBDesk
![Page 52: Komponen Office Automation (OA)](https://reader030.vdocuments.us/reader030/viewer/2022020709/568168e0550346895ddfd8cc/html5/thumbnails/52.jpg)
Office Management System• Task management (pengaturan
pekerjaan)– Penjadwalan penyelesaian suatu pekerjaan– Kontrol penyelesaian– Alokasi sumber daya
Contoh : MS Project, Primavera
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Primavera
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Arsitektur Primavera