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OK ST BD OF EXAMINERS FOR LONG TERM CARE ADMS 6-26-2019

MINUTES

The Regular Board meeting of the Oklahoma State Board of Examiners for Long Term Care Administrators (OSBELTCA) was held, June 26, 2019 at 10:00 a.m. The meeting location was at the Shepherd Center, 2401 NW 23rd, OSBELTCA Conference Room, Ste 2 H, Oklahoma City, Oklahoma. Due to the absence of Dr. Susan Barnes, Chair, Dr. Bill Pierce, Vice-Chair, presided over the meeting.

Advance notice of this regularly scheduled meeting was transmitted to the Oklahoma Secretary of State on September 21, 2018 and posted on the OSBELTCA website on June 25, 2019. The agenda was posted in a prominent public view on the front doors of the Shepherd Center located at 2401 NW 23rd, Oklahoma City, Oklahoma on June 25, 2019 at 9:00 a.m.

MEMBERS PRESENT

Dr. Bill Pierce, Vice-Chair, OK CityMs. Nancy Poteete, Sec-Treasurer, Norman Mr. Curtis Aduddell, OK City Ms. Tracy Copp, ClaremoreMr. Tony Fullbright, OK CityMs. Susan Haws, GlenpoolMr. James Joslin, OK CityMs. Lisa Pever, OK City

MEMBERS ABSENT

Dr. Susan Barnes, Chair, EdmondMs. Donna Bowers, OK CityDr. Scott Calhoon, OK CityMr. Steve Cox, Tulsa, OKMs. Jacki Millspaugh, OK CityDr. Keith Swanson, OK City

OTHERS PRESENT

Mr. Mitch McGrew, Assistant Attorney GeneralMr. Gaylord Z. Thomas, Executive Director

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Ms. Ginger DeanMs. Pam DurenMs. Mary BrinkleyMs. Melissa HollandMs. Anita RaleyMr. Billy DavesMr. James BartonMs. Kaci FarrarMs. Mary HarrisMs. Diane ThemerMs. Shannon DunnMr. Brandon MorganMs. Melinda HurstMr. Myron HurstMs. Lisa Brown-DindyMs. Anna Woodard

In the absence of Dr. Susan Barnes, Chair, Dr. Bill Pierce, Vice-Chair, called the meeting to order and stated that we were in compliance with the Open Meeting Act and Authority.

Dr. Pierce asked Ms. Pam Duren to call roll to establish a quorum.

Present were Mr. Curttis Aduddell, Mr. James Joslin, Ms. Lisa Pever, Ms. Nancy Poteete, Dr. Bill Pierce, Mr. Tony Fullbright, Ms. Susan Haws and Ms. Tracy Copp. There was a quorum.

Dr. Pierce asked the public to introduce themselves to the Board members.

Dr. Pierce asked the Board members to review the minutes of the 5-22-2019 Board meeting.

Motion was made by Ms. Susan Haws, seconded by Ms. Tracy Copp, to approve the minutes of the 5-22-2019 Board meeting. Motion carried with voting as follows: Affirmative –Ms. Lisa Pever, Ms. Nancy Poteete, Dr. Bill Pierce, Mr. Tony Fullbright, Ms. Susan Haws and Ms. Tracy Copp. Negative – None. Abstaining –Mr. Curtis Aduddell and Mr. James Joslin.

Ms. Susan Haws, Chair of the Education Committee, led the review, discussion and possible action regarding granting the request of Long Term Care Administrator’s license.

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Ms. Haws informed the Board that Mr. James Barton met the requirements for becoming a Residential Care/Assisted Living Administrator.

Motion was made by Ms. Susan Haws, seconded by Ms. Nancy Poteete, to approve Mr. James Barton as a Residential Care/Assisted Living Administrator. Motion carried with voting as follows: Affirmative – Mr. Curtis Aduddell, Mr. James Joslin, Ms. Lisa Pever, Ms. Nancy Poteete, Dr. Bill Pierce, Mr. Tony Fullbright, Ms. Susan Haws and Ms. Tracy Copp. Negative – None. Abstaining – None.

Ms. Haws informed the Board that Ms. Lisa Brown-Dindy met the requirements for becoming a Residential Care/Assisted Living Administrator.

Motion was made by Ms. Susan Haws, seconded by Ms. Nancy Poteete, to approve Ms. Lisa Brown-Dindy as a Residential Care/Assisted Living Administrator. Motion carried with voting as follows: Affirmative – Mr. Curtis Aduddell, Mr. James Joslin, Ms. Lisa Pever, Ms. Nancy Poteete, Dr. Bill Pierce, Mr. Tony Fullbright, Ms. Susan Haws and Ms. Tracy Copp. Negative – None. Abstaining – None.

Ms. Haws informed the Board that Ms. Kaci Farrar met the requirements for becoming a Nursing Home Administrator.

Motion was made by Ms. Susan Haws, seconded by Mr. James Joslin, to approve Ms. Kaci Farrar as a Nursing Home Administrator. Motion carried with voting as follows: Affirmative – Mr. Curtis Aduddell, Mr. James Joslin, Ms. Lisa Pever, Ms. Nancy Poteete, Dr. Bill Pierce, Mr. Tony Fullbright, Ms. Susan Haws and Ms. Tracy Copp. Negative – None. Abstaining – None.

Ms. Haws informed the Board that Mr. Jeremy Hamilton met the requirements for becoming a Nursing Home Administrator.

Motion was made by Ms. Susan Haws, seconded by Ms. Nancy Poteete, to approve Mr. Jeremy Hamilton as a Nursing Home Administrator. Motion carried with voting as follows: Affirmative – Mr. Curtis Aduddell, Mr. James Joslin, Ms. Lisa Pever, Ms. Nancy Poteete, Dr. Bill Pierce, Mr. Tony Fullbright, Ms. Susan Haws and Ms. Tracy Copp. Negative – None. Abstaining – None.

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Ms. Haws informed the Board that Ms. Mary Harris met the requirements for becoming a Certified Assistant Administrator.

Motion was made by Ms. Susan Haws, seconded by Ms. Nancy Poteete, to approve Ms. Mary Harris as a Certified Assistant Administrator. Motion carried with voting as follows: Affirmative – Mr. Curtis Aduddell, Mr. James Joslin, Ms. Lisa Pever, Ms. Nancy Poteete, Dr. Bill Pierce, Mr. Tony Fullbright, Ms. Susan Haws and Ms. Tracy Copp. Negative – None. Abstaining – None.

Ms. Haws informed the Board that Ms. Melinda Hursst met the requirements for becoming a Nursing Home Administrator.

Motion was made by Ms. Susan Haws, seconded by Mr. James Joslin, to approve Ms. Melinda Hurst as a Nursing Home Administrator. Motion carried with voting as follows: Affirmative – Mr. Curtis Aduddell, Mr. James Joslin, Ms. Lisa Pever, Ms. Nancy Poteete, Dr. Bill Pierce, Mr. Tony Fullbright, Ms. Susan Haws and Ms. Tracy Copp. Negative – None. Abstaining – None.

Ms. Haws informed the Board that Ms. Kaitlyn Mills met the requirements for becoming a Nursing Home Administrator.

Motion was made by Ms. Susan Haws, seconded by Ms. Nancy Poteete, to approve Ms. Kaitlyn Mills as a Nursing Home Administrator. Motion carried with voting as follows: Affirmative – Mr. Curtis Aduddell, Mr. James Joslin, Ms. Lisa Pever, Ms. Nancy Poteete, Dr. Bill Pierce, Mr. Tony Fullbright, Ms. Susan Haws and Ms. Tracy Copp. Negative – None. Abstaining – None.

Ms. Haws informed the Board that Ms. Anita Raley met the requirements for becoming a Nursing Home Administrator.

Motion was made by Ms. Susan Haws, seconded by Mr. James Joslin, to approve Ms. Anita Raley as a Nursing Home Administrator. Motion carried with voting as follows: Affirmative – Mr. Curtis Aduddell, Mr. James Joslin, Ms. Lisa Pever, Ms. Nancy Poteete, Dr. Bill Pierce, Mr. Tony Fullbright, Ms. Susan Haws and Ms. Tracy Copp. Negative – None. Abstaining – None.

Ms. Haws informed the Board that Ms. Anna Woodard met the requirements for becoming a Nursing Home Administrator.

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Motion was made by Ms. Susan Haws, seconded by Mr. James Joslin, to approve Ms. Anna Woodard as a Nursing Home Administrator. Motion carried with voting as follows: Affirmative – Mr. Curtis Aduddell, Mr. James Joslin, Ms. Lisa Pever, Ms. Nancy Poteete, Dr. Bill Pierce, Mr. Tony Fullbright, Ms. Susan Haws and Ms. Tracy Copp. Negative – None. Abstaining – None.

Licenses were presented at this time.

Mr. Gaylord Z. Thomas, Executive Director, led the review, discussion and possible action regarding the reinstatement of a suspended Nursing Home Administrator’s license by Mr. Billy Daves. Mr. Thomas informed the Board members that he had previously sent out this information to them for their prior review. The Board members asked questions of Mr. Daves and discussion followed.

Motion was made by Ms. Nancy Poteete, seconded by Mr. Curtis Aduddell, to approve the reinstatement of a suspended Nursing Home Administrator’s license by Mr. Billy Daves. Motion carried with voting as follows: Affirmative – Mr. Curtis Aduddell, Mr. James Joslin, Ms. Lisa Pever, Ms. Nancy Poteete, Dr. Bill Pierce, Mr. Tony Fullbright, Ms. Susan Haws and Ms. Tracy Copp. Negative – None. Abstaining – None.

The following agenda item relating to Ms. Jennifer Hart was tabled due to lack of quorum. This item will be on the agenda for next month.

The following agenda item relating to Mr. Chris Hensley was tabled due to lack of quorum. This item will be on the agenda for next month.

The Probable Cause Committee report was tabled due to lack of quorum. This item will be on the agenda for next month.

Ms. Nancy Poteete, Chair of the Finance Committee, led the review, discussion and possible action regarding the Finance Report and the approval of the revised FY 2020 Budget. Ms. Poteete informed the Board that she, Mr. Gaylord Z. Thomas, Executive Director and Ms. Pam Duren had attended the Finance meeting and the finance reports were in the packets for review. The finance meeting lasted longer than usual due to tweaking some of the explanations of various workbook line items within the FY 2020 Budget. Also the workbook line item,

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AMANDA, which is the licensing product used by OSBELTCA, needed to be revised due to an unexpected increase from $12,000 to $14,400. Various questions were asked of the Board members. Discussion followed.

Motion was made by Mr. James Joslin, seconded by Ms. Susan Haw, to approve the aforementioned revision regarding the Budget for FY 2020. Motion carried with voting as follows: Affirmative – Mr. Curtis Aduddell, Mr. James Joslin, Ms. Lisa Pever, Ms. Nancy Poteete, Dr. Bill Pierce, Mr. Tony Fullbright, Ms. Susan Haws and Ms. Tracy Copp. Negative – None. Abstaining – None.

In the absence of Dr. Keith Swanson, Chair of the Nominating Committee, Mr. Tony Fullbright, member, led the review, discussion and possible action regarding the Election of Officers for FY 2020. The slate of officers were presented as follows:

Chair – Ms. Jacki MillspaughVice-Chair – Dr. Bill PierceSec-Treasurer – Ms. Nancy Poteete

There were no nominations from the floor.

Motion was made by Mr. Tony Fullbright, seconded by Mr. Curtis Aduddell, to approve the aforementioned slate of officers for FY 2020. Motion carried with voting as follows: Affirmative – Mr. Curtis Aduddell, Mr. James Joslin, Ms. Lisa Pever, Ms. Nancy Poteete, Dr. Bill Pierce, Mr. Tony Fullbright, Ms. Susan Haws and Ms. Tracy Copp. Negative – None. Abstaining – None.

Mr. Gaylord Z. Thomas, Executive Director, led the review, discussion and possible action regarding re-establishing standing committees per 5.1.1 of the Strategic Plan. Mr. Thomas informed the Board members that, due to the fact the Legislative committee and Rules Revision committees continue to overlap, it would be advised to combine these two committees into the Rules Revision committee only. Also, the Ethics committee and Rules Revision committee overlap as well and to include this committee into the Rules Revision as well. In conclusion, there would no longer be standing committees regarding legislation or ethics, as these committees would now be included within the Rules Revision committee. Discussion followed.

Motion was made by Ms. Susan Haws, seconded by Mr. Curtis Aduddell, to approve the aforementioned merging of committees. Motion carried with voting as follows: Affirmative – Mr. Curtis Aduddell, Mr. James Joslin, Ms. Lisa Pever, Ms. Nancy Poteete, Dr. Bill Pierce, Mr. Tony Fullbright, Ms. Susan Haws and Ms. Tracy Copp. Negative – None. Abstaining – None.

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Mr. Gaylord Z. Thomas, Executive Direction, led the review and discussion of Board members appointments to various committees per 5.1.1 of the Strategic Plan. Mr. Thomas informed the Board that it was now time to inform Ms. Jacki Millspaugh, new Chair, which committees you would like to serve on in FY 2020. The committees available are as follows: Rules Revision Committee, Education Committee, Personnel Committee and Probable Cause Committee. The Executive Committee and Finance Committees consist of the Chair, Vice-Chair and Sec-Treasurer only. Discussion followed.

Mr. Gaylord Z. Thomas led the review and discussion regarding the Executive Director’s report as follows:

1. STRATEGIC PLAN UPDATES : Progress continues to be made in nearly every area of the plan, though perhaps not as rigorously this past month since I’ve been out of town for the NAB Annual Meeting. The plan remains available for the public through our website where we have posted “read only” login credentials for anyone to access it and follow our progress. Significant progress to report:

a. I also attended the 2019 Governor’s Agency Leadership Summit a couple of weeks ago and I would say that we are definitely on target with the Governor’s vision, purpose, core values and ultimately his goal of being a Top 10 State – and I would suggest that we ARE already a Top 10 Board of our type doing what we do relative to our peers in the nation. I shared the slides from that “Summit” with Board members last week via email, summed up in this diagram showing the Governor’s Purpose, Values, Strategy and Goals.

b. The first meeting with our stakeholders was held last week; Nancy Poteete attended and represented the Executive Committee. We introduced our Strategic Plan to them including how to access it. We plan to meet in June and November timeframes (post and pre legislative session and also post and pre NAB meetings). I would say this was a successful first outing and we plan to continue to work closely with these partners and are looking at sidebar issues with the proposal to renew licenses biennially (such as CEUs) and rejuvenating our legislative processes. Failed to mention and discuss a non-profit Foundation to support administrators (Strategic Plan, item 4.3) so we will have to re-address that at the November meeting. Discussion followed.

2. UPCOMING EVENTS/DATES :Next Board Meetings – NO meeting in July; then August 14th

NAB Review Seminar – July 29-30

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Next AU Class starts – August 8

We will be plenty busy between now and the August meeting…

Several Board appointments are set to expire this fall; I’ve reminded the Board members this directly affects a couple of times to “re-apply” if they wish to stay on the Board and be re-appointed.

The meeting adjourned at 10:55 am.

Respectfully Submitted,

MS. NANCY POTEETE, SEC-TREASURER

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