october 24, 2015 the future of 4-h starts today: implementation of the 4-h futures task force...

October 24, 2015

The Future of 4-H Starts Today: Implementation of the 4-H Futures

Task Force Recommendations

Welcome!

• Let’s get to know our tablemates! – Name – County– One hope for 4-H

Agenda • Desired Outcomes:

1. Increased understanding of what led to the development of the 4-H FTF

2. Shared understanding of the 4-H FTF process and recommendations

3. Understanding of the new State level Volunteer Management Organization

4. Strengthen the communication and continuous improvement plan through group input

5. Address questions from the 4-H community

MORNING •Welcome and Introductions•Review Outcomes, Agenda, Roles•Group Agreements•Set the Stage •FTF Journey and Recommendations

LUNCH: 12:00-12:30 PM

AFTERNOON•New State Level 4-H Volunteer Management Organization •Timeline for Implementation •Break •Communication Plan •Continuous Improvement Plan •Question and Answer Session •Wrap-Up

DEPARTURE: 4:00 PM

Fe =

Facilitator

Fe =

Facilitator

Shannon =

Presenter

Shannon =

Presenter

You =

Participate & Engage

You =

Participate & Engage

Steven =

Technology

Steven =

Technology

Bill & Chris=

Represent Division

Leadership

Bill & Chris=

Represent Division

Leadership

GROUP AGREEMENTS

Introducing Associate Vice President of the University of

California, Division of Agriculture and Natural

Resources ……

Desired Outcomes

Increase understanding of what led to the development of the 4-H FTF

Shared understanding of the 4-H FTF process and recommendations

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22

Statewide Program Goals

• Two goals of the UC ANR 4-H YDP:

1. Strengthen current programming

2. Increase youth and adult volunteer participation in the 4-H YDP

CA 4-H Participation (1945-2015)

Note: Numbers include duplicates

Retention Rates(2013-2014 to 2014-2015)

= 76%

= 63% 10,709 youth did not re-enroll in 2014-2015

2,338 adult volunteers did not re-enroll in

2014-2015

Communication

Adults Fighting

Disconnected novice

More training and resources

More fun

Requirements

Club meetings More

opportunities

Youth participate in 4-H through a wide variety of delivery modes. Nearly 46% of youth members participate in the Organized 4-H Club

Program, with over 50% of the membership enrolled in other delivery modes.

Nearly 50% of the youth in 4-H live in urbanizeda areas. These areas make up 71% of the state’s population.

aAccording to the US Census, urbanized area encompasses 50,000 or more people .

Nearly 33% of youth in 4-H are Latino, and 26% are of a race other than white. US Census data (2010) indicates that 50% of the youth population

(ages 5 to 19) in California are Latino, and 49% are of a race other than white.

33%

67%

Growth Opportunities• Retention• Offering a wide variety of program

opportunities • Latino population

– Youth & Volunteers

• Urban audiences• Volunteers• Alumni engagement

– Volunteers– Donors

Key Points

• Goals of the UC ANR 4-H YDP are to:

1. Strengthen current programming

2. Increase youth and adult volunteer participation in the 4-H YDP

Charge to the 4-H Futures Task Force

• Analyze our current organizational structure and develop a recommendation for an effective program structure that:– Represents the breadth of the program delivery modes – Takes into account the sectional and state events, activities,

programs and advisory committees/leadership teams– Engages and empowers youth members and adult volunteers– Revitalizes or expands the role of adult volunteers and young people – Engages youth as equal partners – Improves consistency of programming – Improves the county to state communication network – Minimizes the administrative or management tasks and

responsibilities

4-H ADVISORY COMMITTEESSET

Healthy Living Technology

CampingShooting Sports

Animal Science EducationCitizenship/Leadership

PolicyIncentives & Recognition

Positive Youth Development

State 4-H Office

UC ANR PROGRAM TEAMS/ WORKGROUPS

Positive Youth Development

Diversity in Youth Development

Developing Volunteer Capacities

Science LiteracyMoney Talks

…..

SOUTH CENTRAL COUNCILPresident

Vice PresidentSecretary Treasurer

Policy SecretaryHealth Living Officer

State Office Staff Liaison (ex-officio)

NORTH SECTION COUNCILPresident


Policy SecretaryConference Director


NORTH CENTRAL SECTION COUNCILPresident


Policy SecretaryHealth and Safety Officer

Technology OfficerState Office Staff Liaison (ex-officio)

SOUTH SECTION COUNCILPresident


Policy SecretaryState Office Staff Liaison (ex-officio)

COMMITTEESNominating

FinancePublic Relations

Affirmative ActionSub Sectional

Presentation DaySectional Fashion Revue

SLFWHY




Presentation DaySectional Fashion

RevueSLF




Presentation DaySLF




Presentation DaySLF


FinancePublic Relations4-H YD Comm

NetworkAffirmative Action

Sub Sectional Presentation Day

SLF

Administrative Authority & Responsibility Assistance, advice and two-way communication

Charge to the 4-H Futures Task Force

• Analyze our current organizational structure and develop a recommendation for an effective program structure that:– Represents the breadth of the program delivery modes – Takes into account the sectional and state events, activities,

programs and advisory committees/leadership teams– Engages and empowers youth members and adult volunteers– Revitalizes or expands the role of adult volunteers and young people – Engages youth as equal partners – Improves consistency of programming – Improves the county to state communication network – Minimizes the administrative or management tasks and

responsibilities

Review of the 4-H FTF Timeline

Organization:The CA 4-H organization is complex and has multiple areas which have become unintentionally siloed. If the organization is able to reorganize to best meet the growing and changing needs of the members, volunteers, families and supporters the organization may be in a better position to help 4-H grow for the next 100+ years.

Funding: Continue to build a stronger case for support; reduce costs for youth participation; and increase resources.

4-H Public Relations:4-H is more than agriculture, it’s more than cows and cooking. There is a desire to increase awareness, visibility, outreach and participation in the program. Development of a 4-H PR plan and associated marketing materials is needed.

Engagement: Build and improve relationships with members, potential members and volunteers, and external advocates; increase knowledge of programs/opportunities; recruit and retain more members and volunteers; and increase diversity of youth and volunteer participants.

Communication:Increase communication across the 4-H organization, share opportunities across sections, and improve the flow of information.

The Top 5 Areas of Discussion by Level of Interest:

Review of the Timeline

The Roadmap to the Future

Objectives

1. Make the Best Better2. Learn by Doing

Organize 4-H to best meet the growing and changing needs of the members, volunteers, and supporters to better position growth for the next 100+ years

FTF Priority & StrategyVision, Mission,and Objectives

Build and improve relationships with members, potential members, leaders, and external advocates; increase knowledge of programs/opportunities; recruit more members to participate; increase delivery modes of 4-H; and increase diversity by reaching more people in our communities

Increase communication across the 4-H organization, share opportunities across sections, and improve the flow of information.

Healthy, happy, thriving people who make a positive difference in their communities

The University of California 4-H Youth Development Program engages youth in reaching their fullest potential while advancing the field of youth development

Increase awareness, visibility, outreach and participation in the program.

Org

aniz

atio

n

En

gage

men

t

Com

mu

nic

atio

n

Fund

ing

Fund

ing

Fund

ing

Fund

ing

Pu

bli

c R

elat

ion

s

Mission

Vision

Management

Sectional CouncilMembers participate in committees or

act as advisory panel

Sectional CouncilMembers participate in committees or

act as advisory panel

DeliveryMechanisms

Delivery Working TeamsState & County Staff, Volunteers, youth

• Afterschool• Camping• Military• Club• Etc.

Delivery Working TeamsState & County Staff, Volunteers, youth

• Afterschool• Camping• Military• Club• Etc.

Sectional/Regional Program Delivery Teams

State Staff – Regional PartnerVolunteers – Sectional Councils

Sectional/Regional Program Delivery Teams

State Staff – Regional PartnerVolunteers – Sectional Councils

Management Committees:State Staff, Volunteers, Youth, Community• Marketing & PR• Fund Development• Adult & Youth Engagement• Communications• Incentives & Recognition• Treasury and Budget• Policy• Peer Review• Community Advisory

Management Committees:State Staff, Volunteers, Youth, Community• Marketing & PR• Fund Development• Adult & Youth Engagement• Communications• Incentives & Recognition• Treasury and Budget• Policy• Peer Review• Community Advisory

Programs/Events

Program Working TeamsVolunteers, Youth, Community Partners & Staff

• SET (with sub programs)• Healthy Living (with sub programs)• Citizenship• Leadership & Public Speaking

Program Working TeamsVolunteers, Youth, Community Partners & Staff

• SET (with sub programs)• Healthy Living (with sub programs)• Citizenship• Leadership & Public Speaking

Academic Advisory Teams State & County Staff

(SET, Healthy Living, Camping, Citizenship, Thrive)

Academic Advisory Teams State & County Staff

(SET, Healthy Living, Camping, Citizenship, Thrive)

Statewide Event Coordination (Administration & logistics)

State Staff

Statewide Event Coordination (Administration & logistics)

State StaffBoard of DirectorsVolunteers, Youth,

Community/Funding Partners, Academics &

Staff

Board of DirectorsVolunteers, Youth,

Community/Funding Partners, Academics &

Staff

Key Points• Goals of the UC ANR 4-H

YDP are to: 1. Strengthen current

programming 2. Increase youth and

adult volunteer participation in the 4-H YDP

Desired Outcomes

Increase understanding of what led to the development of the 4-H FTF


11

22

We will reconvene at 12:30 pm

Desired Outcomes• Understanding of the new State level

Volunteer Management Organization

• Strengthen the communication and continuous improvement plan through group input

• Address questions from the 4-H community

33

44

55

MANAGEMENT BOARDChair

Vice ChairSecretaryTreasurer

Resource Development DirectorMarketing and Public Relations Director

Northern Area DirectorBay/Central Coast Area Director

Central Area DirectorSouthern Area Director

Program Team/Workgroup Representatives (ex-officio)Advisory Committee Representatives (ex-officio)


COMMITTEESCommunications

FinanceResource Development

Marketing and Public RelationsNorthern Area Program Development

Bay/Central Coast Area Program DevelopmentCentral Area Program Development

Southern Area Program DevelopmentExpansion & Review (Ad Hoc)

Peer Review (Ad Hoc)

4-H ADVISORY COMMITTEESSET

Healthy Living Technology

CampingShooting Sports

Animal Science EducationCitizenship/Leadership

PolicyIncentives & Recognition

Multicultural & Community EngagementVolunteer Development

Positive Youth DevelopmentAmbassador

UC ANR PROGRAM TEAMS/ WORKGROUPS

Positive Youth DevelopmentDiversity in Youth Development Developing Volunteer Capacity

Science Literacy Money Talks

….


State 4-H Office

Event Committees Event Committees


MANAGEMENT BOARDChair

Vice ChairSecretaryTreasurer

Resource Development DirectorMarketing and Public Relations Director

Northern Area DirectorBay/Central Coast Area Director

Central Area DirectorSouthern Area Director

Program Team/Workgroup Representatives (ex-officio)Advisory Committee Representatives (ex-officio)


COMMITTEESCommunications

FinanceResource Development

Marketing and Public RelationsNorthern Area Program

Bay/Central Coast Area Program Central Area Program

Southern Area Program Expansion & Review (Ad Hoc)

Peer Review (Ad Hoc)


State 4-H Office

Event Committees Event Committees


Management Boards and Committees

= 4-H Youth Members and Adult Volunteers working together in

partnership

=

Management Board Roles and Responsibilities

• Strengthen the program and expand the programs reach. • Provide leadership for regional programming to ensure alignment

with statewide goals and priorities. • Assess local and regional needs to help ensure statewide and regional

programming addresses local needs. • Serve as a conduit to connect state and regional programming and

committees. • Support statewide and regional programming through resource

development, marketing and public relations, and internal communications.

• Manage funds for regional programming and statewide efforts under purview of the board.

Key Points

-Programming is based on needs in the area.

BUT….

-All area events and activities are open to youth and adult volunteers across the state.

AND….

-Areas are flexible and may be reviewed, assessed and revised by the Management Board.

Communications Committee

State 4-H Management Board

Northern Area Director

Northern Area Program Committee

Animal Science

Education Advisory

Committee

Youth from throughout the state invited to participate.

Marketing & Public

Relations Committee


Horse Show Event Committee

Horse Show Event Committee

State 4-H Management Board

Volunteer Development

Advisory Committee


Developing Volunteer Capacities

Workgroup

ACADEMIC WORK (E.G., EFFECTIVE VOLUNTEER DEVELOPMENT STRATEGIES)

Southern Area Director

Southern Area Program

Committee

DEVELOP TRAINING RESOURCES, PLAN & DELIVER TRAININGS

Other Advisory/state

level Committees

PROVIDE CONTENT EXPERTISE

SLF Event Committee SLF Event

Committee

Building Capacity for Growth

• Aligning priorities and goals across the organizational structure

• Creating more formalized connections, integration, and synergy across the state

• Improving communication• Increasing external public relations• Increasing funding from private donors

Key Points• Management Board designed to address priorities

identified by the 4-H FTF. • Management Board and Committees are composed of 4-H

youth and adult volunteers. • Area programming is based on needs in the area, but open

to all 4-H members and adult volunteers across the state. • All regional events and conferences are under the

responsibility of the Area Planning Committee, Area Director and ultimately the Management Board.

• Area Event Planning Committees work with appropriate state-level committee to leverage resources, expertise and align efforts.

Implementation Team• Appointed by the Associate Director of 4-H

Program and Policy• Composition

o Approximately 5-6 youth, volunteers and staff • Term

o 11 months: November 1 - September 30 • Responsibilities

o Review documents and provide input o Help identify any gaps and develop strategies to

address them o Serve in an advisory capacity to the Associate

Director and Management Board o Work with Councils to help support the

transition o Positive communication

TimelineOct Nov Dec Jan Feb March

Implementation Meeting

Implementation team works on MB docs

Implementation team works on MB docs

Implementation finalizes MB docs

Submit request for charter

Implementation team selected; term begins

Recruitment Begins – apps release

Implementation team works with councils on transition



April May June July August SeptDirector Apps Due

Committee Member Apps Due

Select committee members

New Structure Implemented

MB Annual Planning Meeting

Implementation team term over

Directors selected

Continued recruitment if needed

Director Term begins



Councils disbanded

Key Points• An Implementation Team will be appointed to

advise on logistics related to the implementation and support the transition and positive communication.

• The State 4-H Management Board will be implemented July 1, 2016.

15 Minute Break

Communication TimelineOct Nov Dec Jan Feb March

Phase II: Implementation Meeting

Article in 4-H updates

Q & A with Advisory Committee/ Leadership Team Chairs

Q & A North Section Council Meeting

Q & A North Central Council Meeting

Town Hall with county VMO Presidents/Chairs

Q & A on 4-H Staff VBB

Q & A South Section Council Meeting

Q & A South Central Council Meeting

FAQ monthly post on social media and website





April May June July August SeptQ & A State Council Meeting

Communication committee begins to develop plan







MB Monthly update (social media, newsletter, county VMOs)

MB Monthly update (social media, newsletter, county VMOs)

Continuous Improvement Plan

Communicate

Wrap-Up

Continuous Improvement Process

Communicate“Engage youth

in reaching their fullest potential…”

Meet goals to strengthen and grow the 4-H

YDP

Desired Outcomes

Increased understanding of what led to the development of the 4-H FTF

11

Desired Outcomes


22

Desired Outcomes

• Understanding of the new State level Volunteer Management Organization

33

Desired Outcomes •Strengthen the communication and continuous improvement plan through group input44

Desired Outcomes •Address questions from the 4-H community 55

What if I have questions? • Visit/post on The Future of 4-H Starts Today Facebook

page • Visit/ask a question on the Future of 4-H Starts Today

webpage• Contact Shannon Horrillo at [email protected] or

(530) 750-1334• Attend a sectional/state council meeting, town hall

meeting, or 4-H VBB as appropriate• Read the 4-H Monthly Newsletter

https://www.facebook.com/groups/148321398700801/

http://4h.ucanr.edu/Get_Involved/4-H_Futures_Task_Force/

mailto:[email protected]

http://4h.ucanr.edu/News/Newsletter/

Safe Travels &

Thank You for Participating

october 24, 2015 the future of 4-h starts today: implementation of the 4-h futures task force...

Documents

h participation

h ftfshared

h ydpcharge

h ydpca

h club program

h ftf process

h agenda desired outcomes

h futures task forceanalyze